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HomeMy WebLinkAbout05-07-2008 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District May 7, 2008-5:00p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on May 7, 2008, at 5:00p.m. in the Sanitation District's Administrative Office. (2) ROLL CALL Following the Pledge of Allegiance, a quorum was declared present, as follows: Operations Directors Present: Larry Crandall, Chair · Ken Parker, Vice Chair Charles Antos Don Bankhead Leslie Daigle Rose Espinoza Patsy Marshall Roy Moore David Shawver Harry Sidhu Constance Underhill James M. Ferryman, Board Chair Doug Davert, Board Vice Chair Operations Directors Absent: Staff Present: Jim Ruth, General Manager Bob Ghirelli, Ass istant General Manager Nick Arhontes, Dir. of Operations & Maintenance Jim Herberg , Director of Engineering Ed Torres, Director of Technical Services Lorenzo Tyner, Director of Finance and Administrative Services Lilia Kovac, Committee Secretary Tod Haynes, Engineering Manager John Linder, Engineering Manager Matt Smith , Engineering Manager Layne Baroldi Carla Dillon Dave Heinz Vlad Kogan Simon Watson Chuck Winsor Others: FILED IN THE OFFICE O F THE CLERK OF THE BOARD ORANGE COUNTY SANITATION DISTRICT (3) APPOINTMENT OF CHAIR PRO TEM MAY 28 200 8 It: BY: ________ _ No appointment was necessary. (4) PUBLIC COMMENTS There were no public comments. Minutes of the Operations Committee May 7, 2008 Page 2 (5) REPORT OF THE COMMITTEE CHAIR Chair Crandall reported that General Manager, Jim Ruth, had been awarded the Greater Los Angeles Federal Executive Board L~adership Awa rd at th,¢ anri ua'IPublig§eryice 'Re:cog@JtJC>n Week ceremony held May], zoos ih Long , Beac;h .-.-. ·--.,. . .. .. "... .. ...... ' ... . (6) REPORT OF THE GENERAL MANAGER Jim Ruth, General Manager, did not give a report. (7) CONSENT CALENDAR ITEMS a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the April 2, 2008 Operations Committee meeting . b. Item pulled for discussion. c . OP08-18 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Approve Change order No. 5 to the contract issued to Hill Brothers Chemical Company for the Purchase of Magnesium Hydroxide, Specification No. C-2005-244, authorizing a unit rate increase of $0.20 per gallon, for a total unit price of $1.84 per gallon, plus applicable sales tax for a one-year period effective July 1, 2008 through June 30, 2009, and all other terms of the contract shall remain in effect (P.O. 102362 OB). 2) Authorize a 10% unit cost escalation contingency. d. Item pulled for discussion e. OP08-20 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Award a contract to Olin Chlor Alkali Products, for the Purchase of Sodium Hydroxide (Caustic Soda) 25% solution, Specification No. C-2008-371 BD, for delivery to the plants for the period July 1, 2008 through June 30, 2009, for a unit price of $459.90 per dry ton plus freight of $200.00 per dry ton, plus applicable sales tax for an estimated annual amount of $431,235 .00, with four one-year renewal options; and, 2) Authorize a 10% annual cost escalation contingency. 3) Award a contract to Basic Chemical Solution, LLC, for the Purchase of Sodium Hydroxide (Caustic Soda) 50% solution, Specification No. C-2008-371 BD, for delivery in the collection system, for the period July 1, 2008 through June 30, 2009, for a unit price of $539.00 per dry ton, subject to the Harriman Chemsult Limited Index, plus freight of $39.48 per dry ton, plus applicable sales tax for an estimated annual amount of $235,075.00 with four one-year renewal; and, Minutes of the Operations Committee May 7, 2008 Page 3 f. OP08-21 g . OP08-22 b. OP08-17 d. OP08-19 4) Authorize an 8% quarterly cost escalation contingency. MOVED, SECONDED, AND DULY CARRIED: Approve Amendment No. 1 to Cooperative Projects Grants Program Contract No. 0604 with Midway City Sanitary District, providing for an 11-month time extension. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1 )Approve a budget increase of $128,100 for Rehabilitation of District Siphons, Contract No. 2-68, for a total budget of $7,854,100; and, 2) Approve a contingency increase of $136,108 (3%) to the construction contract with Ken Thompson, Inc., for Rehabilitation of District Siphons, Contract No. 2-68, for a total contingency of $363,008 (8%). END OF CONSENT CALENDAR Director of Technical Services, Ed Torres, answered questions that arose from the report, and will be clarifying prior to sending to the Board of Directors for approval. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to authorize the General Manager to sell surplus emission reduction credits via negotiated contracts with ICAP United, Inc. and Cantor C02e, LP, in a form approved by General Counsel. Director of Operations and Maintenance, Nick Arhontes, announced clerical corrections to the report, which will reflect in the report going to the Board of Directors for approval. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Authorize the General Manager to approve renewal of a contract with Neutron Products, Inc., for Purchase of Anionic Polymer, Specification No. C-2006-273, authorizing a price increase of $.15/lb, for a total price of $3.00/lb, for a one-year period effective September 1, 2008 through August 31,2009 (P .O. 102634-0B). 2) Authorize a 10% cost escalation contingency. (8) ACTION ITEMS a. OP08-23 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a contingency increase of $623,114 ( 17%) to the Professional Design Services Agreement with Earth Tech, Inc., for Sludge Digester Rehabilitation at Plant No. 1, Job No. P1-100, for a total contingency of $989,652 (27%). • Min'utes of the Operations Committee May 7, 2008 Page 4 b. OP08-24 c. OP08-25 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a contingency increase of $2,003,323 (18%) to the Professional Design Services Agreement with HDR, Inc. for Sludge Dewatering and Odor Control at Plant No. 1, Job No. P1-1 01, for a total contingency of $3,116,281 (28%). MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to Approve Amendment No. 8 to the Professional Services Agreement with Integrated Program Management Consultants, a joint venture of Parsons Water and Infrastructure, Inc., and CH2M Hill, Inc., for Program Management Services for the Capital Improvement Program authorizing: 1) Establish an amount not to exceed $16,987,271 for year seven (Fiscal Year 2008/09) of the ten-year contract; and, 2) Increase the total amount of the ten-year contract to an amount not to exceed $93,077,246. (9) INFORMATIONAL ITEMS a. OP08-26 FY07/08 Budget Update Director of Finance and Administrative Services, Lorenzo Tyner, presented a brief overview of the two-year budget, highlighting the revised Capital Improvement Program, the planned staffing levels, and the Sanitation District's financial position. It was also noted that State budget proposals may include a loss of state funding to special districts . (10) DEPARTMENT HEAD REPORTS Assistant General Manager, Bob Ghirelli, reported that staff would be hosting Director Marshall, Buena Park city council members and city staff to a plant tour of the OCSD facilities, the Groundwater Replenishment System, and CIP projects in progress. Staff extended an invitation to all cities to join the tour. Director of Operations and Maintenance, Nick Arhontes, introduced Dave Heinz, Treatment Plant Operations Manager, who briefly presented an overview of two recent emergency repairs on pipeline issues and its complexities. (11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Committee Chair Larry Crandall, announced there would be a construction progress tour of the Ellis Pump Station at 4:30 p.m. on Thursday, June 12'h. • Minutes of the Operations Committee May 7, 2008 Page 5 (12) CLOSED SESSION There was no closed session. (13) ADJOURNMENT AND FUTURE MEETING DATES The Chair declared the meeting adjourned at 6 :08 p.m. The next Operations Committee meeting is scheduled for Thursday, June 12, 2008, at 5:00 p.m. Submitted by: ?f:o .-~· ~ Committee Secretary H:\dept\agenda\Operations Committee\Operations 2008\0508\050708 Oper Minutes .docx