HomeMy WebLinkAbout05-07-2008 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
May 7, 2008-5:00p.m.
A meeting of the Operations Committee of the Orange County Sanitation District was held on
May 7, 2008, at 5:00p.m. in the Sanitation District's Administrative Office.
(2) ROLL CALL
Following the Pledge of Allegiance, a quorum was declared present, as follows:
Operations Directors Present:
Larry Crandall, Chair ·
Ken Parker, Vice Chair
Charles Antos
Don Bankhead
Leslie Daigle
Rose Espinoza
Patsy Marshall
Roy Moore
David Shawver
Harry Sidhu
Constance Underhill
James M. Ferryman, Board Chair
Doug Davert, Board Vice Chair
Operations Directors Absent:
Staff Present:
Jim Ruth, General Manager
Bob Ghirelli, Ass istant General Manager
Nick Arhontes, Dir. of Operations & Maintenance
Jim Herberg , Director of Engineering
Ed Torres, Director of Technical Services
Lorenzo Tyner, Director of Finance and
Administrative Services
Lilia Kovac, Committee Secretary
Tod Haynes, Engineering Manager
John Linder, Engineering Manager
Matt Smith , Engineering Manager
Layne Baroldi
Carla Dillon
Dave Heinz
Vlad Kogan
Simon Watson
Chuck Winsor
Others:
FILED IN THE OFFICE O F
THE CLERK OF THE BOARD
ORANGE COUNTY SANITATION DISTRICT
(3) APPOINTMENT OF CHAIR PRO TEM MAY 28 200 8
It: BY: ________ _ No appointment was necessary.
(4) PUBLIC COMMENTS
There were no public comments.
Minutes of the Operations Committee
May 7, 2008
Page 2
(5) REPORT OF THE COMMITTEE CHAIR
Chair Crandall reported that General Manager, Jim Ruth, had been awarded the Greater Los
Angeles Federal Executive Board L~adership Awa rd at th,¢ anri ua'IPublig§eryice 'Re:cog@JtJC>n
Week ceremony held May], zoos ih Long , Beac;h .-.-. ·--.,. . .. .. "... .. ...... ' ... .
(6) REPORT OF THE GENERAL MANAGER
Jim Ruth, General Manager, did not give a report.
(7) CONSENT CALENDAR ITEMS
a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the April 2, 2008
Operations Committee meeting .
b. Item pulled for discussion.
c . OP08-18 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1) Approve Change order No. 5 to the contract issued to
Hill Brothers Chemical Company for the Purchase of Magnesium
Hydroxide, Specification No. C-2005-244, authorizing a unit rate increase
of $0.20 per gallon, for a total unit price of $1.84 per gallon, plus
applicable sales tax for a one-year period effective July 1, 2008 through
June 30, 2009, and all other terms of the contract shall remain in effect
(P.O. 102362 OB).
2) Authorize a 10% unit cost escalation contingency.
d. Item pulled for discussion
e. OP08-20 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1) Award a contract to Olin Chlor Alkali Products, for the
Purchase of Sodium Hydroxide (Caustic Soda) 25% solution,
Specification No. C-2008-371 BD, for delivery to the plants for the period
July 1, 2008 through June 30, 2009, for a unit price of $459.90 per dry ton
plus freight of $200.00 per dry ton, plus applicable sales tax for an
estimated annual amount of $431,235 .00, with four one-year renewal
options; and,
2) Authorize a 10% annual cost escalation contingency.
3) Award a contract to Basic Chemical Solution, LLC, for the Purchase of
Sodium Hydroxide (Caustic Soda) 50% solution, Specification No.
C-2008-371 BD, for delivery in the collection system, for the period July 1,
2008 through June 30, 2009, for a unit price of $539.00 per dry ton,
subject to the Harriman Chemsult Limited Index, plus freight of $39.48 per
dry ton, plus applicable sales tax for an estimated annual amount of
$235,075.00 with four one-year renewal; and,
Minutes of the Operations Committee
May 7, 2008
Page 3
f. OP08-21
g . OP08-22
b. OP08-17
d. OP08-19
4) Authorize an 8% quarterly cost escalation contingency.
MOVED, SECONDED, AND DULY CARRIED: Approve Amendment No.
1 to Cooperative Projects Grants Program Contract No. 0604 with
Midway City Sanitary District, providing for an 11-month time extension.
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1 )Approve a budget increase of $128,100 for
Rehabilitation of District Siphons, Contract No. 2-68, for a total budget of
$7,854,100; and,
2) Approve a contingency increase of $136,108 (3%) to the construction
contract with Ken Thompson, Inc., for Rehabilitation of District Siphons,
Contract No. 2-68, for a total contingency of $363,008 (8%).
END OF CONSENT CALENDAR
Director of Technical Services, Ed Torres, answered questions that arose
from the report, and will be clarifying prior to sending to the Board of
Directors for approval.
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to authorize the General Manager to sell surplus emission
reduction credits via negotiated contracts with ICAP United, Inc. and
Cantor C02e, LP, in a form approved by General Counsel.
Director of Operations and Maintenance, Nick Arhontes, announced
clerical corrections to the report, which will reflect in the report going to
the Board of Directors for approval.
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1) Authorize the General Manager to approve renewal of a
contract with Neutron Products, Inc., for Purchase of Anionic Polymer,
Specification No. C-2006-273, authorizing a price increase of $.15/lb, for
a total price of $3.00/lb, for a one-year period effective September 1,
2008 through August 31,2009 (P .O. 102634-0B).
2) Authorize a 10% cost escalation contingency.
(8) ACTION ITEMS
a. OP08-23 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve a contingency increase of $623,114 ( 17%) to the
Professional Design Services Agreement with Earth Tech, Inc., for Sludge
Digester Rehabilitation at Plant No. 1, Job No. P1-100, for a total
contingency of $989,652 (27%).
• Min'utes of the Operations Committee
May 7, 2008
Page 4
b. OP08-24
c. OP08-25
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve a contingency increase of $2,003,323 (18%) to
the Professional Design Services Agreement with HDR, Inc. for Sludge
Dewatering and Odor Control at Plant No. 1, Job No. P1-1 01, for a total
contingency of $3,116,281 (28%).
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to Approve Amendment No. 8 to the Professional Services
Agreement with Integrated Program Management Consultants, a joint
venture of Parsons Water and Infrastructure, Inc., and CH2M Hill, Inc., for
Program Management Services for the Capital Improvement Program
authorizing:
1) Establish an amount not to exceed $16,987,271 for year seven (Fiscal
Year 2008/09) of the ten-year contract; and,
2) Increase the total amount of the ten-year contract to an amount not to
exceed $93,077,246.
(9) INFORMATIONAL ITEMS
a. OP08-26 FY07/08 Budget Update
Director of Finance and Administrative Services, Lorenzo Tyner,
presented a brief overview of the two-year budget, highlighting the
revised Capital Improvement Program, the planned staffing levels, and
the Sanitation District's financial position. It was also noted that State
budget proposals may include a loss of state funding to special districts .
(10) DEPARTMENT HEAD REPORTS
Assistant General Manager, Bob Ghirelli, reported that staff would be hosting Director Marshall,
Buena Park city council members and city staff to a plant tour of the OCSD facilities, the
Groundwater Replenishment System, and CIP projects in progress. Staff extended an invitation
to all cities to join the tour.
Director of Operations and Maintenance, Nick Arhontes, introduced Dave Heinz, Treatment
Plant Operations Manager, who briefly presented an overview of two recent emergency repairs
on pipeline issues and its complexities.
(11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
Committee Chair Larry Crandall, announced there would be a construction progress tour of the
Ellis Pump Station at 4:30 p.m. on Thursday, June 12'h.
• Minutes of the Operations Committee
May 7, 2008
Page 5
(12) CLOSED SESSION
There was no closed session.
(13) ADJOURNMENT AND FUTURE MEETING DATES
The Chair declared the meeting adjourned at 6 :08 p.m. The next Operations Committee
meeting is scheduled for Thursday, June 12, 2008, at 5:00 p.m.
Submitted by:
?f:o .-~· ~
Committee Secretary
H:\dept\agenda\Operations Committee\Operations 2008\0508\050708 Oper Minutes .docx