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HomeMy WebLinkAbout04-02-2008 Operations Committee Minutes\ I -~ MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District April 2, 2008-5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on April 2, 2008, at 5:00 p.m. in the Sanitation District's Administrative Office. (2) ROLL CALL Following the Pledge of Allegiance, a quorum was declared present, as follows: Operations Directors Present: Staff Present: Larry Crandall , Chair Ken Parker, Vice Chair Charles Antos Don Bankhead Rose Espinoza Patsy Marshall Roy Moore David Shawver Harry Sidhu Constance Underhill Don Webb James M. Ferryman, Board Chair Doug Davert, Board Vice Chair Operations Directors Absent: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes , Dir. of Operations & Maintenance Jim Herberg, Director of Engineering Ed Torres, Director of Technical Services Lilia Kovac, Committee Secretary Tod Haynes, Engineering Manager John Linder, Engineering Manager Matt Smith, Engineering Manager Jim Burror Mark Esquer Vlad Kogan Mike Moore Simon Watson Chuck Winsor Others: Gino Rapagna, IPMC o~1~t~~~MirSil~~~2cr (3) APPOINTMENT OF CHAIR PRO TEM APR 23 2008 No appointment was necessary. av:_r'--·.'(.;....,.. """""""'-====-·w (4) PUBLIC COMMENTS There were no public comments. (5) REPORT OF THE COMMITTEE CHAIR Chair Crandall reported that the tunnel work was completed on Ellis Street, and the road was now open to traffic.· Minutes of the Operations Committee April 2, 2008 Page2 (6) REPORT OF THE GENERAL MANAGER Jim Ruth, General Manager, did not give a report. (7) CONSENT CALENDAR ITEMS a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the March 5, 2008 Operations Committee meeting . b. OP08-10 c . OP08-11 d . OP08-12 e . OP08-13 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Approve a Professional Services Consultant Agreement with Boyle Engineering for the Corrosion Standards Update, Specification No. CS-2007-344BD, in an amount not to exceed $291 ,445; and 2) Approve a 19% contingency ($55,374). MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Approve plans and specifications for P1 Multiple Locations Office Modifications, Project No. SP-127, on file at the office of the Clerk of the Board; 2) Approve Addenda No. 1 and No. 2 to the plans and specifications; 3) Receive and file bid tabulation; and, 4) Reject all bids for P1 Multiple Locations Office Modifications, Project No. SP-127. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Approve a Professional Consultant Services Agreement with RBF Consulting, Inc. for the Carbon Canyon Sewer and Pump Station Abandonment, Contract No. 2-24-1, providing for construction support services for an amount not to exceed $498, 129; and, 2) Approve a 10% contingency ($49,813). MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Approve Amendment No. 1 to Cooperative Projects Grants Program Contract No. 0502 with City of Newport Beach, providing for an 18-month time extension with no expanded scope of work, and no increase of grant funding; and, 2) Approve Amendment No.2 to Cooperative Projects Grants Program Contract No. 0602 with Garden Grove Sanitary District, providing for a six-month time extension. ' \ •' Minutes of the Operations Committee April 2, 2008 Page 3 f . OP08-14 MOVED, SECONDED, AND DULY CARRIED: Approve an increase in the contingency to the purchase contract for Purchase and Installation of Modular/Systems Furniture, Specification No . E-2007 -353BD, for an additional20% ($25, 124) increasing the total contingency to 40% ($50,248). END OF CONSENT CALENDAR g. No items considered . (8) ACTION ITEMS a . OP08-15 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Approve the renewal of Purchase Order No. 101758- 08 for the purchase of Cationic Polymer, Specification No. C-2003-143, issued to Polydyne Inc., with a unit rate increase of $0 .13 per active pound for Solution Polymer increasing the total price to $1.88 per active pound plus tax, and a unit rate increase in Mannich Polymer of $0 .153, increasing the total price to $1.682 per active pound plus tax, for an estimated amount of $1,950,000 for the period July 1, 2008 through June 30, 2009. 2) Authorize a 10% ($195 ,000) contingency. (9) INFORMATIONAL ITEMS a . OP08-16 Emerging Issue: Climate Change and Greenhouse Gas Emissions Director of Technical Services , Ed Torres, introduced the subject to the Operations Committee members as an emergent issue. He introduced Mike Moore, Environmental Assessment Manager, who provided a broad overview of climate change , pending legislation, and its effects on water supply. (10) DEPARTMENT HEAD REPORTS Director of Engineering, Jim Herberg , reported the Sanitation District had been the recipient of the Primavera Excellence Award . Mr. Herberg also presented the progress of the Capital Improvement Program, the consent decree accomplishments, and the CIP program based on the Proposition 218-approved rates and the 5-year plan. Director of Operations and Ma intenance, Nick Arhontes , briefly presented an update on the North County Yard construction progress including a cost saving approach on railroad facilities to be removed by OCS. He also reported two leaks were discovered at Plant 1 underground primary influent feed lines, and another underground leak at the metering probe manholes on Minutes of the Operations Committee April2, 2008 Page 4 the Plant 2 main outfall. These leaks require emergency repairs and the costs are expected to exceed $200,000. Ratification for the emergency repairs will be submitted to the Board of Directors for approval. It was also reported that damage to one of the Plant 2 pumps was incurred during outfall pump system testing. Director of Technical Services, Ed Torres, reported Sanitation District staff's involvement with the National Water Research Institute (NWRI) as members of the Blue Ribbon Panel, evaluating the amount of disinfectants used on the discharged water. Mike Moore provided a brief report of his attendance at a wastewater conference in Mexico City; and a brief report of a biosolids spill on the 1-5 Freeway in Hollywood. (11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Board Vice Chair Doug Davert reported that he presented the pictures of the concrete grout debris removal process from the regional sewer at Tustin's council meeting and it was received with much interest. It was then suggested that the Sanitation District provide more educational programs to the cities for viewing on local cable channels . Chair Crandall reported that staff will be presenting a report on pharmaceuticals found in the wastewater to the GWRS Steering Committee. (12) CLOSED SESSION There was no closed session. (13) ADJOURNMENT AND FUTURE MEETING DATES The Chair declared the meeting adjourned at 6:15p.m. The next Operations Committee meeting is scheduled for Wednesday, May 7, 2008, at 5:00p.m. Submitted by: ~-ck~ Lilia Kovac Committee Secretary H :\dept\agenda\Operations Committee\Operations 2008\0408\040208 Oper Minutes.docx I ~