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HomeMy WebLinkAbout12-05-2007 Operations Committee Minutes.. : : .. MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County San itation District December 5, 2007-5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on December 5, 2007 , at 5 :00p.m. in the Sanitation District's Administrative Office. (2) ROLL CALL Following the Pledge of Allegiance, a quorum was declared present, as follows: Operations Directors Present: Staff Present: Larry Crandall, Chair Cathy Green, Vice Chair Charles Antos Don Bankhead Patsy Marshall Roy Moore David Shawver Constance Underhill Don Webb James M. Ferryman, Board Chair Doug Davert, Board Vice Chair Operations Directors Absent: Steve Anderson Harry Sidhu Bob Ghirelli, Assistant General Manager Nick Arhontes, Dir. of Operations & Maintenance Jim Herberg, Director of Engineering Ed Torres, Director of Technical Services Lilia Kovac, Committee Secretary Tad Haynes, Engineering Manager John Linder, Engineering Manager Matt Smith, Engineering Manager William Cassidy Carla Dillon Norbert Gaia Chuck Windsor Others : Robert Ooten FIL ED IN THE OFF ICE0 AORFD THE CLERK OF TH E B OR ANG E COUNTY SANITATI ON DISTR ICT (3) APPOINTMENT OF CHAIR PROTEM DEC 1 9 2007 BY:"""""""'1~..._,: .....-i=·. ~" No appointment was necessary. (4) PUBLIC COMMENTS There were no public comments. (5) REPORT OF THE COMMITTEE CHAIR Chair Crandall reported the pipe installation in the Ellis Pump Station tunnel is now complete. ... . ( Minutes of the Operations Committee December 5, 2007 Page 2 (6) REPORT OF THE GENERAL MANAGER Assistant General Manager, Bob Ghirelli, reported that rating agencies had just issued the Sanitation District's rating at AA rating, and COPs will go on sale December 12, 2007. (7) CONSENT CALENDAR ITEMS a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the November 7, 2007 Operations Committee meeting. b . c. d. e. OP07-98 OP07-99 OP07-100 OP07-101 MOVED, SECONDED, AND DULY CARRIED: 1) Authorize the General Manager to award a contract to the lowest responsive and responsible bidder for Replacement of Caustic Soda Tank and Piping, Specification No. S-2007-354, for an amount not to exceed $150,000 including tax and delivery; and, 2) Approve a 10% contingency based on final contract amount. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Approve Amendment No. 2 to Cooperative Projects Grants Program, Contract No. 0403, with Costa Mesa Sanitary District, providing for a 17 -month time extension; and, (2) Approve deletion of Paragraph 7F for current and future Cooperative Projects Grants Program contracts for CCTV and condition assessments, as identified in Exhibit B and as approved by General Counsel. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to reject single bid received from Morrow-Meadows Corporation for Central Generation Automation, Job No. J-79-1. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Approve Amendment No. 1 to the Sole Source Services Agreement with OCB Reprographics, Inc., for Reproduction of Plans, Photocopying and Related Services, extending the contract from January 31, 2008 to June 30, 2008, for an additional amount of $100,000, increasing the total contract amount for the period February 1, 2007 through June 30, 2008, not to exceed $325,000; and, 2) Approve a 20% contingency ($65,000). Non-Consent Items f. There were none . Minutes of the Operations Committee December 5, 2007 Page 3 (8) ACTION ITEMS a. OP07-102 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to enter into negotiations with MVA Architects, Inc. for architectural and engineering design services including construction, commissioning and closeout support for the North County Collections Yard, Project No. 15-04. (9) INFORMATIONAL ITEMS There were none. (10) REPORT OF DIRECTOR OF ENGINEERING Jim Herberg, Director of Engineering, briefly reported that bids had been received for Job No. 11-26 at 40-70% above the estimated cost, and would be submitted to the full Board in December for rejection of bids. Mr. Herberg also provided a report of various aspects of beautifying the Plant 2 area along the County of Orange River Trail System Project. (11) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE Director of Operations and Maintenance, Nick Arhontes, reported on the agency's preparedness for upcoming rains; bleach price correction; and the in-house repair of a CenGen printed circuit board. (12) REPORT OF DIRECTOR OF TECHNICAL SERVICES Director of Technical Services, Ed Torres, gave a brief report on a recent interview with the Associated Press journalist on environmental and health effects of pharmaceuticals in receiving waters. Mr. Torres also provided a brief progress report on Air Quality Management District (AQMD) regulation Rule 1110.2 which will impact our digester gas powered engines; and legislation on greenhouse gases and its effects on the District's operations. Mr. Torres also reported that staff is working with water coalitions in identifying common areas and developing a priority list that affect current and proposed climate change legislation. Chair Ferryman recommended that Michael Gold, Legislative Affairs Liaison, should work closely with the lobbyists to address the concerns at the state and federal level, and with Board members to assist in the district's lobbying efforts. (13) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY There were none. (14) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. Minutes of the Operations Committee December 5, 2007 Page 4 (15) CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a) There was no closed session. (16) FUTURE MEETING DATES The next Operations Committee meeting is scheduled for Wednesday, February 6, 2008, at 5:00p.m. (17) ADJOURNMENT The Chair declared the meeting adjourned at 5:52 p.m. Submitted by: c5k?<~ ~ Lilia Kovac Committee Secretary H:\dept\agenda\Operations Committee\Operations 2007\1207\120507 Operations Minutes .doc