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HomeMy WebLinkAbout11-07-2007 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District November 7, 2007-5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on November 7, 2007, at 5:00p.m. in the Sanitation District's Administrative Office . (2) ROLL CALL Following the Pledge of Allegiance, a quorum was declared present, as follows: Operations Directors Present: Staff Present: Larry Crandall, Chair Cathy Green, Vice Chair Charles Antos Patsy Marshall Roy Moore David Shawver Harry Sidhu Constance Underhill Don Webb Doug Davert, Board Vice Chair Operations Directors Absent: Steve Anderson Don Bankhead James M. Ferryman, Board Chair Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Dir. of Operations & Maintenance Jim Herberg, Director of Engineering Ed Torres, Director of Technical Services Lilia Kovac, Committee Secretary Tod Haynes, Engineering Manager John Linder, Engineering Manager Matt Smith, Engineering Manager Jim Burrer Mark Esquer Gary Conklin Juanita Skillman Rob Thompson Simon Watson Others: Rich tenBosch, Black & Veatch (3) APPOINTMENT OF CHAIR PROTEM No appointment was necessary. (4) PUBLIC COMMENTS There were no public comments. (5) REPORT OF THE COMMITTEE CHAIR T~IL~~~~tl~~ ~~~~~~~D ORANWe couNTY SANITATION DISTRICT NOV 28 200 7 BY:.---.~.{1--.;,.:_ tr~~ Chair Crandall announced he and a few committee members had attended a plant tour prior to the meeting and encouraged other Directors to consider attending one in the future. •, Minutes of the Operations Committee November 7, 2007 Page 2 (6) REPORT OF THE GENERAL MANAGER General Manager Jim Ruth briefly reported that legislation, which includes a $100 million SARI Line earmark, is expected to be vetoed by the President, but is also expected that the Senate includes enough votes to override the President's veto. (7) CONSENT CALENDAR ITEMS a. The minutes of the October 3, 2007 Operations Committee meeting were distributed; it was then, b. c. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the October 3, 2007 Operations Committee meeting. OP07-87 OP07-88 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 1 to Cooperative Projects Grant Program Contract No. 0601 with the City of Cypress, providing for an eight-month time extension. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No . 1 to Permit Agreement for Discharge from Groundwater with Irvine Ranch Water District (IRWD), providing for a time extension through December 31, 2012, to allow time for sewer facilities to be constructed to redirect Caltrans' flow to sewer facilities that are not tributary to the IRWD Michelson Water Reclamation Plant, at no additional cost to the Sanitation District, in a form approved by General Counsel. d . Item pulled for discussion. e. OP07-90 f. OP07-91 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to negotiate Amendment No. 2 to the Professional Services Agreement with Carollo Engineers for construction support services for the Headworks Rehabilitation/ Refurbishment, Job No.P1-71. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Establish a budget for access improvements to OCSD sewers in the Big Canyon Nature Park Area, Project No. 5-64, in the amount of $765,000; and, 2) Authorize the General Manager to execute a reimbursement agreement with the City of Newport Beach to design and construct Big Canyon Nature Park Area, Project No. 5-64, sewer access improvements, for an amount not to exceed $533,300, in a form approved by General Counsel. g. Item pulled for discussion . Minutes of the Operations Committee November 7, 2007 Page 3 h. OP07-93 i. OP07-94 j. OP07-95 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Approve Amendment No. 2 to the Professional Design Services Agreement with Malcolm Pirnie, Inc. for support services during the construction, commissioning, and closeout phases of Coast Trunk Sewer Rehabilitation, Job No. 11-26, for an additional amount of $180,582, increasing the total contract amount not to exceed $1,761,407; and, 2) Approve a 6% contingency ($105,684). MOVED, SECONDED, AND DULY CARRIED: Approve a Services Contract Agreement with Mettler-Toledo, Inc. for Truck Loading Scale Replacement, Specification No. R-2007 -342, for an amount not to exceed $132,727. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Approve a budget increase for Fire Suppression for Servers & Related Equipment at Plant 1 & 2, Specification No. FR-2007- 348BD, in the amount of $43,685 for a total project budget of $964,718; 2) Award a purchase order agreement to K2 General Contractors, Inc. for Fire Suppression for Servers & Related Equipment at Plant 1 & 2, Specification No. FR-2007-348BD, in an not to exceed $583,697; and, 3) Approve a 10% contingency ($58,369). Non-Consent Items k OP07-89 I. OP07-92 Jim Herberg, Director of Engineering, indicated that an outdated version of the agenda report had been submitted for approval, and a revised version was distributed for consideration. It was then, MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve an increase in contingency for the Professional Services Agreement with Earth Tech, Inc. for construction support services for Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, for an additional 9% ($238,663) contingency, increasing the total contingency to 21% ($560,808). Director of Engineering, Jim Herberg, indicated that the recommended action excluded the dollar amount of recommended action, and the revised wording submitted for consideration was distributed. It was then, Minutes of the Operations Committee November 7, 2007 Page 4 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Approve Amendment No. 1 to the Professional Design Services Agreement with RBF Consulting providing for construction support services for Rehabilitation of College Avenue Pump Station, Contract No. 7-47, for an additional amount of $911,380, increasing the total contract amount not to exceed $1 ,852,956; and, 2) Approve a 5% contingency ($92,648). (8) ACTION ITEMS a. OP07-96 b. OP07-97 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to receive and file Energy Master Plan for the Treatment Plant Strategic Plan Update, Job No. J-1 02, dated October 16, 2007, prepared by Black & Veatch Corporation. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to enter into negotiations with Earth Tech, Inc. to provide additional engineering services for the preparation of Design Build Documentation for the Rehabilitation of the Magnolia Trunk Sewer, Contract No. 3-58. (9) INFORMATIONAL ITEMS There were none. (1 0) REPORT OF DIRECTOR OF ENGINEERING Jim Herberg, Director of Engineering, advised that staff would be presenting the annexation of Orange Park Acres for approval in December. (11) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE Director of Operations and Maintenance, Nick Arhontes, briefly reported on an upcoming software upgrade request; Plant 2 old headworks failure and risks; CenGen printed circuit board card failure; and an upcoming meeting with Corps of Engineers on Emergency Response Planning. (12) REPORT OF DIRECTOR OF TECHNICAL SERVICES Director of Technical Services, Ed Torres, briefly reported on an upcoming public outreach program through member cities to minimize sewer pollutants; update on air quality regulations; and AQMD definition of digester gas. ' ' Minutes of the Operations Committee November 7, 2007 Page 5 (13) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (14) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT It was recommended that a plant tour would be made available to the Board of Directors at the next Board meeting, November 28, 2007. (15) CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a) There was no closed session. (16) FUTURE MEETING DATES The next Operations Committee meeting is scheduled for Wednesday, December 5, 2007, at 5:00p.m. (17) ADJOURNMENT The Chair declared the meeting adjourned at 5:57p.m. Submitted by: ~~ L11ia ovac Committee Secretary H:\dept\gmo\150\151\BS\Minutes\11 0707 Operations Core Minutes .doc