HomeMy WebLinkAbout11-07-2007 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
November 7, 2007-5:00 p.m.
A meeting of the Operations Committee of the Orange County Sanitation District was held on
November 7, 2007, at 5:00p.m. in the Sanitation District's Administrative Office .
(2) ROLL CALL
Following the Pledge of Allegiance, a quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Larry Crandall, Chair
Cathy Green, Vice Chair
Charles Antos
Patsy Marshall
Roy Moore
David Shawver
Harry Sidhu
Constance Underhill
Don Webb
Doug Davert, Board Vice Chair
Operations Directors Absent:
Steve Anderson
Don Bankhead
James M. Ferryman, Board Chair
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Nick Arhontes, Dir. of Operations & Maintenance
Jim Herberg, Director of Engineering
Ed Torres, Director of Technical Services
Lilia Kovac, Committee Secretary
Tod Haynes, Engineering Manager
John Linder, Engineering Manager
Matt Smith, Engineering Manager
Jim Burrer
Mark Esquer
Gary Conklin
Juanita Skillman
Rob Thompson
Simon Watson
Others:
Rich tenBosch, Black & Veatch
(3) APPOINTMENT OF CHAIR PROTEM
No appointment was necessary.
(4) PUBLIC COMMENTS
There were no public comments.
(5) REPORT OF THE COMMITTEE CHAIR
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Chair Crandall announced he and a few committee members had attended a plant tour prior to
the meeting and encouraged other Directors to consider attending one in the future.
•, Minutes of the Operations Committee
November 7, 2007
Page 2
(6) REPORT OF THE GENERAL MANAGER
General Manager Jim Ruth briefly reported that legislation, which includes a $100 million SARI
Line earmark, is expected to be vetoed by the President, but is also expected that the Senate
includes enough votes to override the President's veto.
(7) CONSENT CALENDAR ITEMS
a. The minutes of the October 3, 2007 Operations Committee meeting were distributed; it
was then,
b.
c.
MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the October 3, 2007
Operations Committee meeting.
OP07-87
OP07-88
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve Amendment No. 1 to Cooperative Projects Grant
Program Contract No. 0601 with the City of Cypress, providing for an
eight-month time extension.
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve Amendment No . 1 to Permit Agreement for
Discharge from Groundwater with Irvine Ranch Water District (IRWD),
providing for a time extension through December 31, 2012, to allow time
for sewer facilities to be constructed to redirect Caltrans' flow to sewer
facilities that are not tributary to the IRWD Michelson Water Reclamation
Plant, at no additional cost to the Sanitation District, in a form approved
by General Counsel.
d . Item pulled for discussion.
e. OP07-90
f. OP07-91
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to authorize staff to negotiate Amendment No. 2 to the
Professional Services Agreement with Carollo Engineers for construction
support services for the Headworks Rehabilitation/ Refurbishment, Job
No.P1-71.
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1) Establish a budget for access improvements to OCSD
sewers in the Big Canyon Nature Park Area, Project No. 5-64, in the
amount of $765,000; and,
2) Authorize the General Manager to execute a reimbursement
agreement with the City of Newport Beach to design and construct Big
Canyon Nature Park Area, Project No. 5-64, sewer access improvements,
for an amount not to exceed $533,300, in a form approved by General
Counsel.
g. Item pulled for discussion .
Minutes of the Operations Committee
November 7, 2007
Page 3
h. OP07-93
i. OP07-94
j. OP07-95
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1) Approve Amendment No. 2 to the Professional Design
Services Agreement with Malcolm Pirnie, Inc. for support services during
the construction, commissioning, and closeout phases of Coast Trunk
Sewer Rehabilitation, Job No. 11-26, for an additional amount of
$180,582, increasing the total contract amount not to exceed $1,761,407;
and,
2) Approve a 6% contingency ($105,684).
MOVED, SECONDED, AND DULY CARRIED: Approve a Services
Contract Agreement with Mettler-Toledo, Inc. for Truck Loading Scale
Replacement, Specification No. R-2007 -342, for an amount not to exceed
$132,727.
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1) Approve a budget increase for Fire Suppression for
Servers & Related Equipment at Plant 1 & 2, Specification No. FR-2007-
348BD, in the amount of $43,685 for a total project budget of $964,718;
2) Award a purchase order agreement to K2 General Contractors, Inc. for
Fire Suppression for Servers & Related Equipment at Plant 1 & 2,
Specification No. FR-2007-348BD, in an not to exceed $583,697; and,
3) Approve a 10% contingency ($58,369).
Non-Consent Items
k OP07-89
I. OP07-92
Jim Herberg, Director of Engineering, indicated that an outdated version
of the agenda report had been submitted for approval, and a revised
version was distributed for consideration. It was then,
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve an increase in contingency for the Professional
Services Agreement with Earth Tech, Inc. for construction support
services for Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, for an
additional 9% ($238,663) contingency, increasing the total contingency to
21% ($560,808).
Director of Engineering, Jim Herberg, indicated that the recommended
action excluded the dollar amount of recommended action, and the
revised wording submitted for consideration was distributed. It was then,
Minutes of the Operations Committee
November 7, 2007
Page 4
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1) Approve Amendment No. 1 to the Professional Design
Services Agreement with RBF Consulting providing for construction
support services for Rehabilitation of College Avenue Pump Station,
Contract No. 7-47, for an additional amount of $911,380, increasing the
total contract amount not to exceed $1 ,852,956; and,
2) Approve a 5% contingency ($92,648).
(8) ACTION ITEMS
a. OP07-96
b. OP07-97
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to receive and file Energy Master Plan for the Treatment
Plant Strategic Plan Update, Job No. J-1 02, dated October 16, 2007,
prepared by Black & Veatch Corporation.
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to authorize staff to enter into negotiations with Earth Tech,
Inc. to provide additional engineering services for the preparation of
Design Build Documentation for the Rehabilitation of the Magnolia
Trunk Sewer, Contract No. 3-58.
(9) INFORMATIONAL ITEMS
There were none.
(1 0) REPORT OF DIRECTOR OF ENGINEERING
Jim Herberg, Director of Engineering, advised that staff would be presenting the annexation of
Orange Park Acres for approval in December.
(11) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE
Director of Operations and Maintenance, Nick Arhontes, briefly reported on an upcoming
software upgrade request; Plant 2 old headworks failure and risks; CenGen printed circuit board
card failure; and an upcoming meeting with Corps of Engineers on Emergency Response
Planning.
(12) REPORT OF DIRECTOR OF TECHNICAL SERVICES
Director of Technical Services, Ed Torres, briefly reported on an upcoming public outreach
program through member cities to minimize sewer pollutants; update on air quality regulations;
and AQMD definition of digester gas.
' ' Minutes of the Operations Committee
November 7, 2007
Page 5
(13) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There were none.
(14) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA
FOR ACTION AND STAFF REPORT
It was recommended that a plant tour would be made available to the Board of Directors at the
next Board meeting, November 28, 2007.
(15) CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54956.9(a)
There was no closed session.
(16) FUTURE MEETING DATES
The next Operations Committee meeting is scheduled for Wednesday, December 5, 2007, at
5:00p.m.
(17) ADJOURNMENT
The Chair declared the meeting adjourned at 5:57p.m.
Submitted by:
~~ L11ia ovac
Committee Secretary
H:\dept\gmo\150\151\BS\Minutes\11 0707 Operations Core Minutes .doc