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HomeMy WebLinkAbout08-29-2007 Operations Committee Minutes. ' MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District August 29, 2007-5:00 p.m . A meeting of the Operations Committee of the Orange County Sanitation District was held on August 29, 2007, at 5:00 p.m. in the Sanitation District's Administrative Office. (1) ROLL CALL Following the Pledge of Allegiance, a quorum was declared present, as follows: Operations Directors Present: Staff Present: Larry Crandall, Chair Cathy Green, Vice Chair Charles Antos Don Bankhead David Cadena Roy Moore Harry Sidhu Constance Underhill Don Webb Doug Davert, Board Vice Chair Operations Directors Absent: Steve Anderson Patsy Marshall James M. Ferryman, Board Chair Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Dir. of Operations & Maintenance Jim Herberg, Director of Engineering Ed Torres, Director of Technical Services Lorenzo Tyner, Director of Finance and Administrative Services Lilia Kovac, Committee Secretary Tod Haynes, Engineering Manager John Linder, Engineering Manager Matt Smith, Engineering Manager Warren Sternin Dave Heinz Doug Dysart Juanita Skillman Chuck Winsor Others: T FIL.iD IN THE OFFICE OF E L AK F THE BOARD ORA~GE ODNTY ~ANITATION DISTRICT (2) APPOINTMENT OF CHAIR PROTEM SEP 2 6 2007 BY:._...:..f_~, k_~--- No appointment was necessary. (3) PUBLIC COMMENTS There were no public comments. (4) REPORT OF THE COMMITTEE CHAIR Minutes of the Operations Committee August 29, 2007 Page 2 Chair Crandall announced the League of Cities 2008 meeting calendar indicated a conflict with the July 2008 Operations Committee meeting, and requested the meeting be moved to July 12, 2008. (5) REPORT OF THE GENERAL MANAGER General Manager, Jim Ruth did not give a report. (6) CONSENT CALENDAR ITEMS a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the July 12, 2007 Operations Committee meeting. b. OP07-72 c. OP07-73 d. OP07-74 e . OP07-75 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1 ). Approve a Professional Services Consultant Agreement with Dudek Engineering for the study of Potable Water Assessment at Plant No. 1, Specification No. CS-2007-335BD, in the amount of $218,200; and, 2). Approve a 20% contingency ($43,640). MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to enter into negotiations with Camp Dresser & McKee for support services during the construction, commissioning, and closeout phases of the 66kV Substation at Plant No. 1, Job No. P1-97. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to enter into negotiations with Malcolm Pirnie, Inc. for support services during the construction, commissioning, and the closeout phases of Coast Trunk Sewer Rehabilitation, Contract No. 11-26. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to 1 ). Approve Amendment No. 1 to Cooperative Projects Grant Program Contract No. 0602 with Garden Grove Sanitary District, providing for a six-month time extension; and, 2). Approve Amendment No. 1 to Cooperative Projects Grant Program Contract No. 0605 with the City of Buena Park, providing for a four-month time extension. Minutes of the Operations Committee August 29, 2007 Page 3 (7) ACTION ITEMS a. OP07-76 b. OP07-77 c. OP07-78 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1 ). Approve a budget increase for Rehabilitation of the 14th Street Pump Station, Contract No. 5-51, in the amount of $318,296 for a total project budget of $1 0,935,653; and 2). Approve Change Order No . 5 for Rehabilitation of the141h Street Pump Station, Contract No. 5-51, and Rehabilitation of the "A" Street Pump Station, Contract No. 5-52, with Kiewit Pacific Company, authorizing an addition of $318,296, increasing the total contract amount to $13, 142,537; and, 3). Accept Rehabilitation of the 141h Street Pump Station, Contract No.5- 51, and Rehabilitation of the "A" Street Pump Station, Contract No. 5-52, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement with Kiewit Pacific Company. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a Reimbursement Agreement with the City of Fountain Valley to compensate the City for costs incurred due to delay of repaving Ellis Avenue, to coordinate with Replacement of Ellis Avenue Pump Station, Job No. 1-10, and Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, in an amount not to exceed $750,000, in a form approved by General Counsel. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to receive and file Staff Report re FY 06/07 Strategic Initiatives-Local Sewer Services, dated January 2007 and revised April 2007, and direct the General Manager to implement the following: 1 ). Perform a comprehensive rate study for local sewers, establish a local sewer user fee structure, and initiate the appropriate Proposition 218 notifications and actions; 2). Investigate the feasibility of establishing accurate and separate accounting procedures for local sewer services; 3). Initiate a public information effort in the unincorporated areas and part of the city of Tustin; and 4 ). Identify and pursue other local agencies that may be interested in a transfer of ownership in the future. Director Davert opposed Item 7(c)(1 ), and (2). Minutes of the Operations Committee August29, 2007 Page4 (8) INFORMATIONAL ITEMS There were none. (9) REPORT OF DIRECTOR OF ENGINEERING Director of Engineering, Jim Herberg, reported the 96" tunnel boring machine is past the halfway point, and is expected to be completed in late October. (10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE Director of Operations and Maintenance, Nick Arhontes briefly reported on an emergency repair at Plant 2, and a minor water flow problem on the groundwater process. (11) REPORT OF DIRECTOR OF TECHNICAL SERVICES Director of Technical Services, Ed Torres, briefly reported on the District's Ocean Discharge Permit electronic filing, and the start of the 5-year Research Strategic Plan. (12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. (14) CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a) There was no closed session. (15) FUTURE MEETING DATES The next Operations Committee meeting is scheduled for Wednesday, October 3, 2007, at 5:00p.m. Minutes of the Operations Committee August 29, 2007 Page 5 {16) ADJOURNMENT The Chair declared the meeting adjourned at 5:44 p.m. Submitted by: Lilia Kovac Committee Secretary H:\dept\agenda\Operations Committee\Operations 2007\0807\082907 Operations Minutes.doc