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HomeMy WebLinkAbout07-12-2007 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District Thursday, July 12, 2007-5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on July 12, 2007, at 5:00p.m. in the Sanitation District's Administrative Office. (1) ROLL CALL A quorum was declared present, as follows: Operations Directors Present: Staff Present: Larry Crandall, Chair Cathy Green, Vice Chair Don Bankhead Patsy Marshall Roy Moore David Shawver Constance Underhill Don Webb James M. Ferryman, Board Chair Doug Davert, Board Vice Chair Operations Directors Absent: Charles Antos Harry Sidhu Steve Anderson Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Dir. of Operations & Maintenance Jim Herberg, Director of Engineering Lilia Kovac, Committee Secretary Tod Haynes, Engineering Manager Matt Smith, Engineering Manager John Linder, Engineering Manager Jim Burror, Engineering Supervisor Layne Baroldi, Legal & Reg. Affairs Liaison Norbert Gaia Others: Jon Hays, Black & Veatch (2) APPOINTMENT OF CHAIR PRO TEM FteED IN THE OFFICE OF TH CLERK OF THE BOARD ORAN E COUNTY SANITATION DISTRICT No appointment was necessary. (3) PUBLIC COMMENTS There were no public comments. (4) REPORT OF THE COMMITTEE CHAIR JUL 18 2007 BY:_-'-f .....,... .. t;; __ Chair Crandall announced the majority work on Job No. 1-10 completed, and Bushard Avenue was now open to traffic. Minutes of the Operations Committee July 12, 2007 Page 2 (5) REPORT OF THE GENERAL MANAGER General Manager, Jim Ruth, did not give a report. (6) CONSENT CALENDAR ITEMS a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the June 6, 2007 Operations Committee meeting. b. OP07-61 c. OP07-62 d. OP07-63 e. OP07-64 f. OP07-65 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a 3% contingency ($56,838) for amendment to the Professional Design Services Agreement with Black and Veatch Corporation to prepare an Energy Master Plan for the Treatment Plant Strategic Plan Update, Job No. J-102. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a budget increase of $350,000 for a total project budget of $4,961,000 for the Realignment and Rehabilitation of Big Canyon Offsite Trunk Sewer, Contract No. 5-62. MOVED, SECONDED, AND DULY CARRIED: 1) Approve Amendment No. 1 to the Professional Design Services Agreement with The Austin Company providing for additional design services for Laboratory Refurbishment at Plant No. 1, Job No. J-97, for an additional amount of $32,900, increasing the total amount not to exceed $155,300; and, 2) Approve a 5% contingency for amendments to said agreement ($7,765). MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 1 to Cooperative Projects Grant Program Contract No. 0501 with the City of Huntington Beach, providing for a ten-month time extension with no additional funding. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) approve Amendment No. 2 to the Professional Services Agreement with Dudek & Associates, Inc. providing for construction support services for Rehabilitation of District Siphons, Contract No. 2-68, for an additional amount of $310,088, increasing the total contract amount not to exceed $1,461 ,244; and 2) Approve a 4% contingency for amendments to said agreement ($58,450). Minutes of the Operations Committee July 12, 2007 Page 3 g. Item pulled for discussion. h. Item pulled for discussion. i. Item pulled for discussion. j . Item pulled for discussion. Non-Consent Calendar k. OP07-66 I. OP07-67 m. OP07-68 Staff provided clarification on the total budget amount increase, consisting of professional services and construction costs. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) approve a budget increase of $800,000 to the budget for Central Generation Automation, Job No. J-79-1, for a total budget of $18,755,180; and, 2) Approve the plans and specifications for Central Generation Automation, Job No. J-79-1, on file at the office of the Clerk of the Board . Staff briefly presented the agreement points on this agreement, and the membership of the team that will be working on this strategic plan. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) approve a Professional Services Consultant Agreement with Carollo Engineers for the development of a Five-Year Research Strategic Plan, Specification No. CS-2006-315, for an amount not to exceed $257,826; and, 2) approve a 15% contingency ($38,67 4 ). Staff requested a correction to the General Manager's recommendation to be consistent with the delegation of authority, approving the Professional Service Consultant Agreement at the committee level. MOVED, SECONDED, AND DULY CARRIED: 1) Approve a Professional Services Consultant agreement with Dudek & Associates, Inc. for Standard Operating Procedures (SOP) Development, Specification No. CS-2007-322 for an amount not to exceed $105,000; and, 2) Approve a 10% contingency of $10,500 for amendments to said agreement for a total amount not to exceed $115,500. Minutes of the Operations Committee July 12, 2007 Page 4 n. OP07-69 Staff presented a brief overview of the staff-driven Sewer System Management Plan, and the milestone chart required to comply with state requirements. Staff was directed to research if the County is in compliance with the State requirements. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve the Sewer System Management Plan (SSMP) Development Plan and Schedule document as required by the State Water Resources Control Board Waste Discharge Requirements Order No. 2006-0003-DWQ, issued on May 2, 2006. (7) ACTION ITEMS There were no action items. (8) INFORMATIONAL ITEMS a . OP07-70 b. OP07-71 Program Environmental Impact Report for the Collection System Improvement Plan Jim Herberg, Director of Engineering, presented an overview of the Collection System Improvement Plan Program Environmental Impact Report, which is scheduled to be submitted to the Board for final approval in August. Implementation of the Long-Range Biosolids Management Plan Update Layne Baroldi, Legal & Regulatory Affairs Liaison presented an overview of previous research done on incineration of biosolids. The Directors will be receiving additional information at the Board of Directors' Workshop. (9) REPORT OF DIRECTOR OF ENGINEERING Director of Engineering, Jim Herberg, reported that due to the potential for encountering petroleum-contaminated soils while tunneling for Contract No . 1-1 OA, staff will request approval directly from the Board of Directors for a cooperative agreement with Atlantic Richfield Company to manage soil contamination. The item will be taken directly to the Board so that the agreement is in place prior to encountering any contaminated soils. Mr. Herberg also reported that the retention percentage for the Trickling Filter project, Job No. P1-76 was reduced to 2% in a change order that was approved by the Board in March 2007. The District generally reduces retention to 5%, however, this project has been in operation for more than a year and the remaining work is mostly documentation. Minutes of the Operations Committee July 12, 2007 Page 5 (10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE Director of Operations and Maintenance, Nick Arhontes, introduced Simon Watson, Maintenance Manager, who presented a report on the corroded outfall line repair that was successfully completed on May 181h. (11) REPORT OF DIRECTOR OF TECHNICAL SERVICES Director of Technical Services, Ed Torres, reported that the National Water Research Institute members are scheduled to meet on August 6 to review the District's secondary treatment compliance, as well as to tour the facility. Mr. Torres also reported the successful audit that certifies the Sanitation District in the National Biosolids Partnership Environmental Management Systems (EMS) process; and the District submitted the first report as required by the governor's bill issued to control greenhouse gas emissions. (12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. (14) CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9{a) There was no closed session. (15) FUTURE MEETING DATES The next Operations Committee meeting is scheduled for Wednesday, August 29, 2007, at 5:00p.m. (16) ADJOURNMENT The Chair declared the meeting adjourned at 6:10p .m. Submitted by: ~L~ UiiaKovac Committee Secretary H :\dept\agenda\Operations Committee\Operations 2007\0707\071207 Operations Minutes.doc