HomeMy WebLinkAbout07-12-2007 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
Thursday, July 12, 2007-5:00 p.m.
A meeting of the Operations Committee of the Orange County Sanitation District was held on
July 12, 2007, at 5:00p.m. in the Sanitation District's Administrative Office.
(1) ROLL CALL
A quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Larry Crandall, Chair
Cathy Green, Vice Chair
Don Bankhead
Patsy Marshall
Roy Moore
David Shawver
Constance Underhill
Don Webb
James M. Ferryman, Board Chair
Doug Davert, Board Vice Chair
Operations Directors Absent:
Charles Antos
Harry Sidhu
Steve Anderson
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Nick Arhontes, Dir. of Operations & Maintenance
Jim Herberg, Director of Engineering
Lilia Kovac, Committee Secretary
Tod Haynes, Engineering Manager
Matt Smith, Engineering Manager
John Linder, Engineering Manager
Jim Burror, Engineering Supervisor
Layne Baroldi, Legal & Reg. Affairs Liaison
Norbert Gaia
Others:
Jon Hays, Black & Veatch
(2) APPOINTMENT OF CHAIR PRO TEM
FteED IN THE OFFICE OF TH CLERK OF THE BOARD
ORAN E COUNTY SANITATION DISTRICT
No appointment was necessary.
(3) PUBLIC COMMENTS
There were no public comments.
(4) REPORT OF THE COMMITTEE CHAIR
JUL 18 2007
BY:_-'-f .....,... .. t;; __
Chair Crandall announced the majority work on Job No. 1-10 completed, and Bushard Avenue
was now open to traffic.
Minutes of the Operations Committee
July 12, 2007
Page 2
(5) REPORT OF THE GENERAL MANAGER
General Manager, Jim Ruth, did not give a report.
(6) CONSENT CALENDAR ITEMS
a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the June 6, 2007
Operations Committee meeting.
b. OP07-61
c. OP07-62
d. OP07-63
e. OP07-64
f. OP07-65
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve a 3% contingency ($56,838) for amendment to the
Professional Design Services Agreement with Black and Veatch
Corporation to prepare an Energy Master Plan for the Treatment Plant
Strategic Plan Update, Job No. J-102.
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve a budget increase of $350,000 for a total project
budget of $4,961,000 for the Realignment and Rehabilitation of Big
Canyon Offsite Trunk Sewer, Contract No. 5-62.
MOVED, SECONDED, AND DULY CARRIED: 1) Approve Amendment
No. 1 to the Professional Design Services Agreement with The Austin
Company providing for additional design services for Laboratory
Refurbishment at Plant No. 1, Job No. J-97, for an additional amount of
$32,900, increasing the total amount not to exceed $155,300; and,
2) Approve a 5% contingency for amendments to said agreement
($7,765).
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve Amendment No. 1 to Cooperative Projects Grant
Program Contract No. 0501 with the City of Huntington Beach, providing
for a ten-month time extension with no additional funding.
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1) approve Amendment No. 2 to the Professional Services
Agreement with Dudek & Associates, Inc. providing for construction
support services for Rehabilitation of District Siphons, Contract No. 2-68,
for an additional amount of $310,088, increasing the total contract amount
not to exceed $1,461 ,244; and
2) Approve a 4% contingency for amendments to said agreement
($58,450).
Minutes of the Operations Committee
July 12, 2007
Page 3
g. Item pulled for discussion.
h. Item pulled for discussion.
i. Item pulled for discussion.
j . Item pulled for discussion.
Non-Consent Calendar
k. OP07-66
I. OP07-67
m. OP07-68
Staff provided clarification on the total budget amount increase, consisting
of professional services and construction costs.
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1) approve a budget increase of $800,000 to the budget
for Central Generation Automation, Job No. J-79-1, for a total budget of
$18,755,180; and,
2) Approve the plans and specifications for Central Generation
Automation, Job No. J-79-1, on file at the office of the Clerk of the Board .
Staff briefly presented the agreement points on this agreement, and the
membership of the team that will be working on this strategic plan.
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1) approve a Professional Services Consultant Agreement
with Carollo Engineers for the development of a Five-Year Research
Strategic Plan, Specification No. CS-2006-315, for an amount not to
exceed $257,826; and,
2) approve a 15% contingency ($38,67 4 ).
Staff requested a correction to the General Manager's recommendation to
be consistent with the delegation of authority, approving the Professional
Service Consultant Agreement at the committee level.
MOVED, SECONDED, AND DULY CARRIED: 1) Approve a Professional
Services Consultant agreement with Dudek & Associates, Inc. for
Standard Operating Procedures (SOP) Development, Specification No.
CS-2007-322 for an amount not to exceed $105,000; and,
2) Approve a 10% contingency of $10,500 for amendments to said
agreement for a total amount not to exceed $115,500.
Minutes of the Operations Committee
July 12, 2007
Page 4
n. OP07-69 Staff presented a brief overview of the staff-driven Sewer System
Management Plan, and the milestone chart required to comply with state
requirements. Staff was directed to research if the County is in
compliance with the State requirements.
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve the Sewer System Management Plan (SSMP)
Development Plan and Schedule document as required by the State
Water Resources Control Board Waste Discharge Requirements Order
No. 2006-0003-DWQ, issued on May 2, 2006.
(7) ACTION ITEMS
There were no action items.
(8) INFORMATIONAL ITEMS
a . OP07-70
b. OP07-71
Program Environmental Impact Report for the Collection System
Improvement Plan
Jim Herberg, Director of Engineering, presented an overview of the Collection
System Improvement Plan Program Environmental Impact Report, which is
scheduled to be submitted to the Board for final approval in August.
Implementation of the Long-Range Biosolids Management Plan Update
Layne Baroldi, Legal & Regulatory Affairs Liaison presented an overview of
previous research done on incineration of biosolids. The Directors will be
receiving additional information at the Board of Directors' Workshop.
(9) REPORT OF DIRECTOR OF ENGINEERING
Director of Engineering, Jim Herberg, reported that due to the potential for encountering
petroleum-contaminated soils while tunneling for Contract No . 1-1 OA, staff will request approval
directly from the Board of Directors for a cooperative agreement with Atlantic Richfield Company
to manage soil contamination. The item will be taken directly to the Board so that the
agreement is in place prior to encountering any contaminated soils.
Mr. Herberg also reported that the retention percentage for the Trickling Filter project, Job No.
P1-76 was reduced to 2% in a change order that was approved by the Board in March 2007.
The District generally reduces retention to 5%, however, this project has been in operation for
more than a year and the remaining work is mostly documentation.
Minutes of the Operations Committee
July 12, 2007
Page 5
(10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE
Director of Operations and Maintenance, Nick Arhontes, introduced Simon Watson,
Maintenance Manager, who presented a report on the corroded outfall line repair that was
successfully completed on May 181h.
(11) REPORT OF DIRECTOR OF TECHNICAL SERVICES
Director of Technical Services, Ed Torres, reported that the National Water Research Institute
members are scheduled to meet on August 6 to review the District's secondary treatment
compliance, as well as to tour the facility. Mr. Torres also reported the successful audit that
certifies the Sanitation District in the National Biosolids Partnership Environmental Management
Systems (EMS) process; and the District submitted the first report as required by the governor's
bill issued to control greenhouse gas emissions.
(12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There were none.
(13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA
FOR ACTION AND STAFF REPORT
There were none.
(14) CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54956.9{a)
There was no closed session.
(15) FUTURE MEETING DATES
The next Operations Committee meeting is scheduled for Wednesday, August 29, 2007, at
5:00p.m.
(16) ADJOURNMENT
The Chair declared the meeting adjourned at 6:10p .m.
Submitted by:
~L~ UiiaKovac
Committee Secretary
H :\dept\agenda\Operations Committee\Operations 2007\0707\071207 Operations Minutes.doc