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Home My WebLink About06-06-2007 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District Wednesday, June 6, 2007-5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on June 6, 2007, at 5:00 p.m. in the Sanitation District's Administrative Office. (1) ROLL CALL A quorum was declared present, as follows: Operations Directors Present: Staff Present: Larry Crandall, Chair Cathy Green, Vice Chair Charles Antos Don Bankhead Patsy Marshall Roy Moore David Shawver Steve Anderson Don Webb Constance Underhill Doug Davert, Board Vice Chair Operations Directors Absent: Harry Sidhu James M. Ferryman, Board Chair Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Dir. of Operations & Maintenance Jim Herberg, Director of Engineering Lorenzo Tyner, Director of Finance and Administrative Services Lilia Kovac, Committee Secretary Tod Haynes, Engineering Manager Matt Smith, Engineering Manager John Linder, Engineering Manager Juanita Skillman Norbert Gaia Michael Gold Others: Alternate Director Bob Ooten Jag Salgaonkar (2) APPOINTMENT OF CHAIR PROTEM F~ED IN THE OFFI~t~~D oAWGe<&~ ~~W~oN DISTRICT No appointment was necessary. JUN 27 2007 (3) PUBLIC COMMENTS There were no public comments. (4) REPORT OF THE COMMITTEE CHAIR Chair Crandall reported that the Steering Committee had traveled to Sacramento to meet with various legislators on SB 645 Design Build and SB 55 Florez bill. · Minutes of the Operations Committee June 6, 2007 Page 2 (5) REPORT OF THE GENERAL MANAGER General Manager, Jim Ruth, did not give a report. Michael Gold briefly reported on the status of SB 645, the negative editorial against it, and efforts to clear misinformation about the bill's intent. Director of Finance and Administrative Services, Lorenzo Tyner, briefly provided highlights of the budget update for 2007-08, in anticipation of budget approval at the June Board meeting . (6) CONSENT CALENDAR ITEMS a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the May 2, 2007 Operations Committee meeting. b. OP07-54 c. OP07-55 MOVED, SECONDED, AND DULY CARRIED : Recommend to the Board of Directors to approve 1) Approve the payment of annual National Pollutant Discharge Elimination Permit (NPDES) Fee of $128,500 to the State Water Resources Control Board for the period July 1, 2006 through June 30, 2007; and 2) Approve Resolution No. 07-XX, Establishing Policy for the Payment of Mandatory and Statutory Fees Greater Than the Limits Established in Resolution No. OCSD 07-04 and in Future Updates to the Delegation of Authority . MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a Facilities Use Agreement with the Southern California Coastal Water Research Project to conduct microbiology testing using OCSD microbiology laboratory facilities for a shared benefit to both OCSD and SCCWRP, at no additional cost to OCSD. d . Item pulled for discussion. e. Item pulled for discussion. f. OP07-58 MOVED, SECONDED, AND DULY CARRIED : Recommend to the Board of Directors to approve out-of-country travel for four Orange County Sanitation District employees (Morris Ying, Joe Chester, Jim Harris, and Adam Almasri) to witness factory testing of pumps, variable frequency drives and motors, in connection with Headworks Replacement at Plant No.2, Job No. P2 -66, and all travel, lodging, and per diem costs to be paid by J.F. Shea Construction, Inc. ·Minutes of the Operations Committee June 6, 2007 Page 3 Non-Consent Calendar g. OP07-56 h. OP07-57 Director of Operations and Maintenance, Nick Arhontes, presented a report identifying dangers and risks to the Field Operations personnel while accessing Sanitation District easements for maintenance, and the need for resolution to be adopted. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to adopt Resolution No. XX, Adopting a Policy Regarding Maintenance of Unobstructed Access to District Easements. Director of Engineering, Jim Herberg, briefly reported that this item allows for time extensions with no change in dollar amounts. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: (1) Approve Amendment No. 3 to Cooperative Projects Grant Program Contract No. 0127 with the City of La Habra providing for a time extension and change in scope with no additional funding; and, (2) Approve Amendment No. 1 to Cooperative Projects Program Contract No. 0503 with the City of Placentia providing for a change in scope and reallocation of funds. (7) ACTION ITEMS a. OP07-59 b. OP07-60 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve an exception to Resolution No. OCSD 07-04, Section 5.04, authorizing the following: 1) Approve Professional Design Services Agreements with Carollo Engineers; Dudek; Earth Tech, Inc.; Infrastructure Engineering Corporation; Lee & Ro, Inc.; Metcalf & Eddy/AECOM; Pacific Advanced Civil Engineering, Inc.; Projectline Technical Services, Inc.; RBF Consulting; RMS Engineering & Design, Inc.; Spec Services, Inc.; TMV Systems Engineering; Tran Consulting Engineers; Water 3 Engineering, Inc.; and Willdan and Associates, for services necessary in supporting Facilities Engineering projects, commencing July 1, 2007, in an amount not to exceed $200,000 for each agreement, for a total amount not to exceed $3,000,000; and, 2) Approve three one-year optional renewals. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Approve a budget increase for Rehabilitation of the 14th Street Pump Station, Contract No. 5-51, in the amount of $857,521 for a total project budget of $10,617,357; . Minutes of the Operations Committee June 6, 2007 Page4 2) Approve a budget increase for Rehabilitation of the "A" Street Pump Station, Contract No. 5-52, in the amount of $278,824 for a total project budget of $9,935,824; and, 3) Ratify Change Order No.4 for Rehabilitation of the141h Street Pump Station, Contract No. 5-51, and Rehabilitation of the "A" Street Pump Station, Contract No. 5-52, with Kiewit Pacific Company, authorizing an addition of $550,837 and 50 calendar days, increasing the total contract amount to $12,824,241. (8) INFORMATIONAL ITEMS There were no informational items. (9) REPORT OF DIRECTOR OF ENGINEERING Director of Engineering, Jim Herberg, reported that the Project Management office is gaining recognition for its innovative processes, and several agencies including the Los Angeles Department of Water and Power and San Diego County Water Authority have visited the Sanitation District to observe how we manage our CIP projects. Matt Smith was invited to attend meetings with the New York Water and Wastewater Authority to explain how the Sanitation District manages its projects (10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE Director of Operations and Maintenance, Nick Arhontes, briefly reported on the progress of the North County Yard office space optimization plan; the expected completion of the chemical storage tank relocation project at Seal Beach Pump Station by June 30; and the successful partial shutdown and repair of the ocean outfall on May 18. The Committee will be given a brief presentation in July on the scope and complexity of the repair. Staff is also working on a comprehensive report of the event for their use in future planning and repair efforts on the outfall. (11) REPORT OF DIRECTOR OF TECHNICAL SERVICES Director of Technical Services, Ed Torres, reported full compliance by the Sanitation District for biosolids and ocean monitoring as required by the state. Fact sheets summarizing both programs were provided to the Directors. Mr. Torres also reported advantages to the Sanitation District in recent rulings due to existing federal and state legislation taking precedence over local ordinances re biosolids. Mr. Torres also reported on the recent Orange County Grand Jury Report titled "Orange County's Beaches; An Environmental Scorecard," where the report of water quality is good at Orange County beaches, as demonstrated in the annual reports; however, beach closures are primarily due to sewage spills. Staff will prepare a response to the report and will brief the Directors on the response. · Minutes of the Operations Committee June 6, 2007 Page 5 (12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none . (14) CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a) There was no closed session. (15) FUTURE MEETING DATES The next Operations Committee meeting is scheduled for Thursday, July 12, 2007, at 5:00 p.m. (16) ADJOURNMENT The Chair declared the meeting adjourned at 5:55 p.m. Submitted by: ~~ Lilia Kovac Committee Chair H:\dept\agenda\Committees\Operations Committee\Operations 2007\0607\060607 Operations Minutes.doc