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HomeMy WebLinkAbout05-02-2007 Operations Committee MinutesMINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District Wednesday, May 2, 2007-5:00 P.M . A meeting of the Operations Committee of the Orange County Sanitation District was held on May 2, 2007, at 5:00p.m. in the Sanitation District's Administrative Office . (1) ROLL CALL A quorum was declared present, as follows: Operations Directors Present: Staff Present: Larry Crandall, Chair Cathy Green, Vice Chair Charles Antos Don Bankhead Patsy Marshall Roy Moore David Shawver Harry Sidhu Constance Underhill Doug Davert, Board Vice Chair Operations Directors Absent: Steve Anderson James M. Ferryman, Board Chair Don Webb Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Dir. of Operations & Maintenance Jim Herberg, Director of Engineering Lorenzo Tyner, Director of Finance and Administrative Services Penny Kyle, Clerk of the Board Tod Haynes, Engineering Manager Matt Smith, Engineering Manager John Linder, Engineering Manager Carla Dillon Gary Prater Chuck Winsor Simon Watson Bob Bell Juanita Skillman Norbert Gaia Others: Joe Forbath, General Counsel Alternate Director Bob Ooten Jag Salgaonkar Gino Rapagna (2) APPOINTMENT OF CHAIR PROTEM FILED IN THE OFFICE OF THE CLERK OF THE BOARD ORANGE COUNTY SANITATION OISTAtCT No appointment was necessary. (3) PUBLIC COMMENTS MAY 23 2007 BY:_"'-1:--!; __ , ___ _ There were no public comments . Minutes of the Operations Committee May 2, 2007 Page 2 (4) REPORT OF THE COMMITTEE CHAIR Vice Chair Green, who presided over the meeting until Chair Crandall arrived, did not give a report. (5) REPORT OF THE GENERAL MANAGER Lorenzo Tyner, Director of Administrative Services provided an overview and update of the FY07/08 Budget. He noted that the budget would be presented in June for approval by the Board of Directors. (6) CONSENT CALENDAR ITEMS a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the April 4, 2007 Operations Committee meeting. b. OP07-37 c. OP07-38 d. OP07-39 e. OP07-40 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Professional Services Agreements with Bush and Associates Inc.; Forkert Engineering & Surveying, Inc.; and RBF Consulting, providing for on call surveying services supporting capital projects, Specification No. PSA-2007-001, for a three-year period for an amount not to exceed $800,000 for each agreement ($2,400,000 total). MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Professional Services Agreements with Geomatrix Consultants, Inc.; Ninyo & Moore Geotechnical & Environmental Sciences Consultants; and Smith-Emery Laboratories providing for on-call material testing services supporting capital improvement projects, Specification No. PSA-2007 -002, for a three-year period for an amount not to exceed $800,000 for each agreement ($2,400,000 total). MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Professional Services Agreements with Electrical Reliability Services and Hampton-Tedder Technical Services providing for on call electrical system testing services supporting capital improvement projects, Specification No. PSA 2007-003,_for a three-year period for an amount not to exceed $400,000 for each agreement ($800,000 total). MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 4 to the Professional Services Agreement with Ninyo & Moore Geotechnical and Environmental Services Consultants providing for additional services for Materials Testing and Geotechnical Engineering Services, Specification No. PSA-2003-175, for an additional amount of $50,000, increasing the total contract amount not to exceed $590,000. Minutes of the Operations Committee May 2, 2007 Page 3 f. OP07-41 g . OP07-42 h. OP07-43 i. OP07-44 j . OP07-45 MOVED, SECONDED, AND DULY CARRIED : Recommend to the Board of Directors to: 1) Approve Amendment No. 3 to the Professional Services Agreement with Malcolm Pirnie providing for construction support services for Primary Treatment Rehabilitation/Refurbishment, Job No. P2-80, for an additional amount of $2,468,510, increasing the total amount not to exceed $9,870,653; and, 2) Approve a 2.0% contingency for amendments to said agreement ($197,400). MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Approve Amendment No. 1 to the Professional Services Agreement with the Black & Veatch Corporation to provide construction support services for Secondary Activated Sludge Facility 2 at Plant No.1, Job No. P1-102, for an additional amount of $7,418,462, increasing the total amount not to exceed $25,314,925; and, 2) Approve a 1.07% contingency for amendments to said agreement ($271 ,400). MOVED, SECONDED, AND DULY CARRIED : Recommend to the Board of Directors to: 1) Approve Amendment No. 6 to the Professional Services Agreement with Malcolm Pirnie, Inc. for additional construction support services for Replacement of Ellis Avenue Pump Station, Job No. 1-10, providing for an additional amount of $561,630, increasing the total amount not to exceed $5,559,364; and, 2) Approve a 5% contingency for amendments to said agreement ($278,589). MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Approve Amendment No. 2 to the Professional Services Agreement with Earth Tech providing for construction support services for Truck Wash and Dewatering Beds at Plant No. 1, Job No. P1-1 06, for $106,496, increasing the total amount not to exceed $359,372; and, 2) Approve a 4% contingency for amendments to said agreement ($14,375). MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Approve Change Order No. 1 to Purchase Order No. 102520 08 for the Purchase of Hydrogen Peroxide, Specification No. C- 2006-277, issued to U.S. Peroxide, providing for a unit gallon price increase from $1.47 per unit gallon to $1.607 per unit gallon, plus tax for the contract period July 1, 2007 through June 30, 2008; and, 2) Authorize a 1 0% contingency for change orders to said purchase order. Minutes of the Operations Committee May 2, 2007 Page4 k. OP07-46 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to ratify Change Order No. 2 to Purchase Order 102687 -OA issued to NRG Engine Services, LLC, for Central Generation Engine Overhaul Project, Specification No. S-2006-308, for additional work, authorizing an addition of $180,000, increasing the total purchase order amount to $759,034. (7) ACTION ITEMS a. OP07-47 b. OP07-48 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Approve a budget amendment for Plant No. 2 Primary Sludge Feed System, Job No. P2-91, in the amount of $1,852,700, for a total budget of $24,339,815; 2) Approve Amendment No. 3 to the Professional Services Agreement with Brown and Caldwell, providing for construction support services for $577,687, increasing the total contract amount not to exceed $3,596,697; and, 3) Approve a 1.5% contingency for amendments to said agreement ($54,000). MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to 1) Approve an increase in the Construction Budget for Plant No. 2 Primary Sludge Feed System, Job No. P2-91, in the amount of $1 ,314,500, increasing the total Project Budget to $25,654,315; 2) Approve plans and specifications for Plant No. 2 Primary Sludge Feed System, Job No. P2-91, and Primary Treatment Rehabilitation and Refurbishment, Job No. P2-80, on file at the office of the Clerk of the Board; 3) Approve Addendum Nos. 1, 2 and 3 to the plans and specifications; 4) Receive and file bid tabulation and recommendation; 5) Award a construction contract to Shimmick Construction for Plant No. 2 Primary Sludge Feed System, Job No. P2-91 and Primary Treatment Rehabilitation and Refurbishment, Job No. P2-80, for a total amount not to exceed $36, 764,000; 6) Approve an 8. 75% contingency for change orders to said construction contract ($1 ,427,500) for Job No. P2-91; and, 7) Approve an 8. 75% contingency for change orders to said construction contract ($1 ,789,300) for Job No. P2-80. Minutes of the Operations Committee May 2, 2007 Page 5 c. OP07-49 d . OP07-50 e . OP07-51 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Approve Amendment No. 1 to the Sole Source Agreement with Southern California Edison for engineering services, fees, materials, and labor for 66kV Substation at Plant No. 1, Job No. P1- 97, for an additional amount of $1,150,000, increasing the total contract amount not to exceed $7,202,000; 2) Approve a decrease to the Southern California Edison Monthly Added Facilities Charge of $440 for a total monthly amount of $15,292; and, 3) Approve a 5% contingency for amendments to said agreement ($360, 1 00). MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Approve Amendment No. 7 to the Professional Services Agreement with Integrated Program Management (IPMC) Consultants, a joint venture of Parsons Water and Infrastructure Inc., and CH2MHILL, Inc., for Program Management Services for the Capital Improvement Program for an additional five year period through FY2011-12; and, 2) Approve an additional amount of $15,997,936 for FY2007-08, increasing the total contract amount not to exceed $76,089,975. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to Authorize sole source procurement required to maintain, service, or replace existing Original Equipment Manufacturer equipment in OCSD facilities that cannot be substituted due to functionality and integration with existing systems, or are available from only one source for manufacturers. The following equipment, parts and services from the listed Original Equipment Manufacturers (OEM) are pre-approved as sole source items: • AANDERA DATA INSTRUMENTS-Current meter • ALFA-LAVAL-Heat exchangers for digesters • AMERICAN SIGMA-Liquid samplers • AM-LINER® PVC-Sewer lining • ASHBROOK (BELLMER I WINKLER) -Sludge belt filter presses • BASLER-Electrical protective relays and regulators • BIO-MERIEUX-Bacterial identification system • CALIFORNIA RECREATION COMPANY-Vessel Nerissa slip fees • CHESTERTON -Mechanical seals for process equipment • DEZURIK WATER CONTROLS-Process valves • EATON -Variable frequency drives for process pumps • ENTRONICS (ROLLS ROYCE)-Central Generation engine controls • GOULD/ITT/YEOMANS-Process pumps • LECO-GC Time of Flight mass spectrometer • LIMITORQUE-Process valves • MARLOW -Process pumps Minutes of the Operations Committee May 2, 2007 Page 6 • MOYNO -Process pumps • MUFFIN MONSTER-Sludge grinders • NATIONAL FILTER MEDIA/FILTER BELTS-Sludge belt filter press belts • PERKIN ELMER -ICP Mass Spectrometer • PUTZMEISTER-Sludge transfer pumps (truck loading plant 2) • ROBICON -Variable frequency drives for pumps • ROTORQUE -Valve actuators • SAN CON 100 Epoxy I Urethane -Coating system • SCHWING-Sludge transfer pumps (truck loading plant 1) • SEABIRD-Ocean Monitoring instrumentation • SKALAR-BOD robotics • SPARLING INSTRUMENTS-Process flow meters • TELEDYNE -RD instrumentation • THERMO ELECTRON -ICP Atomic Emission Spectrometer and GC Mass Spectrometer • TURBLEX-Aeration blowers • VAUGHN -Process pumps • WATERS CORPORATION-Liquid chromatograph mass spectrometer The following additional proprietary providers are pre-approved: • Arc Wireless -Paging services • BEC -Building Electronics Control System • Bentley -Microstation CAD drawing program • Business Objects -Business Objects Software • ESRI-GIS Software • FileNet Corp. -Electronic Document Management System • First American Real Estate -Online Geographic-Realquest Report • IBM -Hardware Maintenance AS400 • IPI Gram Tech-Informatica Software • Labware -Laboratory Information Management System • Oracle I JD Edwards-Enterprise One Materials, Equipment and Services • Oracle -Oracle Database • Rand McNally -Thomas Brothers Maps • RBMWARE-Software and 2310 vibration analyzers • TMV Systems -SCADA Historian • Workforce -Time Entry Director Bankhead abstained. Minutes of the Operations Committee May 2, 2007 Page 7 (8) INFORMATIONAL ITEMS a . OP07-52 b. OP07-53 Capital Improvement Program Overview Jim Herberg, Director of Engineering, provided an overview of the Capital Improvement Program. Grit & Screenings Removal, Specification No. S-2006-308 Nick Arhontes, Director of Operations and Maintenance, advised that the current vendor does not want to continue with their current agreement at the current p r ices. As such, a new contract must be in place by June 12, 2007. A public bid process is underway and due to the timing, he requested that the awarding of the new contract be moved to the board for consideration of approval in May. (9) REPORT OF DIRECTOR OF ENGINEERING Director of Engineering, Jim Herberg, did not give a report. (10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE Director of Operations and Maintenance, Nick Arhontes, noted that the City of Fullerton received the Medium Sized Collection System of the Year Award from the California Water Environment Association that was announced at the CWEA Annual Conference held in Ontario recently. He also advised that the ocean outfall would be shut down on May 181h for repairs due to corrosion in one location. Directors requested he come back with a presentation on the planning and preparation for the event, findings, and actions taken during the shut down. He also advised that the architectural firm had begun work on the North County Yard office space plan and he was expecting four conceptual layouts for staff review and comment by the end of May. This is an important first step in determining how many other OCSD staff could possibly be relocated to the Garden Grove location, beyond the initial needs of the Collection Facilities O&M staff currently in Huntington Beach. (11) REPORT OF DIRECTOR OF TECHNICAL SERVICES Director of Operations, Ed Torres, was not present. Minutes of the Operations Committee May 2, 2007 Page 8 (12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY The following supplemental agenda item was considered in closed session: Confer with Legal Counsel re existing litigation (Government Code Section 54956.9(a)) Case: Travelers Casualty and Surety Company, et al. v. OCSD, San Diego Superior Court, Case No. GIC873347, rePlant 2 Solids & Storage Truck Loading Facility, Job No. P2-60 (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. (14) CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a) The Committee convened in Closed Session at 5:52p.m. pursuant to Government Code Section 54956.9(a). Confidential Minutes of the Closed Session held by the Operations Committee have been prepared in accordance with California Government Code Section 54957.2, and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENE IN REGULAR SESSION: The Committee reconvened in regular session at 6:04p.m. (15) FUTURE MEETING DATES The next Operations Committee meeting is scheduled for June 6, 2007, at 5:00 p.m . (16) ADJOURNMENT The Chair declared the meeting adjourned at 6:04 p.m. Submitted by: H :\dept\agenda\Committees\Operations Committee\Operations 2007\0507\05040407 Operations Minutes .doc