HomeMy WebLinkAbout05-02-2007 Operations Committee MinutesMINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
Wednesday, May 2, 2007-5:00 P.M .
A meeting of the Operations Committee of the Orange County Sanitation District was held on
May 2, 2007, at 5:00p.m. in the Sanitation District's Administrative Office .
(1) ROLL CALL
A quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Larry Crandall, Chair
Cathy Green, Vice Chair
Charles Antos
Don Bankhead
Patsy Marshall
Roy Moore
David Shawver
Harry Sidhu
Constance Underhill
Doug Davert, Board Vice Chair
Operations Directors Absent:
Steve Anderson
James M. Ferryman, Board Chair
Don Webb
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Nick Arhontes, Dir. of Operations & Maintenance
Jim Herberg, Director of Engineering
Lorenzo Tyner, Director of Finance and
Administrative Services
Penny Kyle, Clerk of the Board
Tod Haynes, Engineering Manager
Matt Smith, Engineering Manager
John Linder, Engineering Manager
Carla Dillon
Gary Prater
Chuck Winsor
Simon Watson
Bob Bell
Juanita Skillman
Norbert Gaia
Others:
Joe Forbath, General Counsel
Alternate Director Bob Ooten
Jag Salgaonkar
Gino Rapagna
(2) APPOINTMENT OF CHAIR PROTEM
FILED IN THE OFFICE OF
THE CLERK OF THE BOARD
ORANGE COUNTY SANITATION OISTAtCT No appointment was necessary.
(3) PUBLIC COMMENTS
MAY 23 2007
BY:_"'-1:--!; __ , ___ _ There were no public comments .
Minutes of the Operations Committee
May 2, 2007
Page 2
(4) REPORT OF THE COMMITTEE CHAIR
Vice Chair Green, who presided over the meeting until Chair Crandall arrived, did not give a
report.
(5) REPORT OF THE GENERAL MANAGER
Lorenzo Tyner, Director of Administrative Services provided an overview and update of the
FY07/08 Budget. He noted that the budget would be presented in June for approval by the
Board of Directors.
(6) CONSENT CALENDAR ITEMS
a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the April 4, 2007
Operations Committee meeting.
b. OP07-37
c. OP07-38
d. OP07-39
e. OP07-40
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve Professional Services Agreements with Bush and
Associates Inc.; Forkert Engineering & Surveying, Inc.; and RBF
Consulting, providing for on call surveying services supporting capital
projects, Specification No. PSA-2007-001, for a three-year period for an
amount not to exceed $800,000 for each agreement ($2,400,000 total).
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve Professional Services Agreements with Geomatrix
Consultants, Inc.; Ninyo & Moore Geotechnical & Environmental Sciences
Consultants; and Smith-Emery Laboratories providing for on-call material
testing services supporting capital improvement projects, Specification
No. PSA-2007 -002, for a three-year period for an amount not to exceed
$800,000 for each agreement ($2,400,000 total).
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve Professional Services Agreements with Electrical
Reliability Services and Hampton-Tedder Technical Services providing for
on call electrical system testing services supporting capital improvement
projects, Specification No. PSA 2007-003,_for a three-year period for an
amount not to exceed $400,000 for each agreement ($800,000 total).
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve Amendment No. 4 to the Professional Services
Agreement with Ninyo & Moore Geotechnical and Environmental Services
Consultants providing for additional services for Materials Testing and
Geotechnical Engineering Services, Specification No. PSA-2003-175, for
an additional amount of $50,000, increasing the total contract amount not
to exceed $590,000.
Minutes of the Operations Committee
May 2, 2007
Page 3
f. OP07-41
g . OP07-42
h. OP07-43
i. OP07-44
j . OP07-45
MOVED, SECONDED, AND DULY CARRIED : Recommend to the Board
of Directors to: 1) Approve Amendment No. 3 to the Professional
Services Agreement with Malcolm Pirnie providing for construction
support services for Primary Treatment Rehabilitation/Refurbishment, Job
No. P2-80, for an additional amount of $2,468,510, increasing the total
amount not to exceed $9,870,653; and,
2) Approve a 2.0% contingency for amendments to said agreement
($197,400).
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1) Approve Amendment No. 1 to the Professional
Services Agreement with the Black & Veatch Corporation to provide
construction support services for Secondary Activated Sludge Facility 2 at
Plant No.1, Job No. P1-102, for an additional amount of $7,418,462,
increasing the total amount not to exceed $25,314,925; and,
2) Approve a 1.07% contingency for amendments to said agreement
($271 ,400).
MOVED, SECONDED, AND DULY CARRIED : Recommend to the Board
of Directors to: 1) Approve Amendment No. 6 to the Professional Services
Agreement with Malcolm Pirnie, Inc. for additional construction support
services for Replacement of Ellis Avenue Pump Station, Job No. 1-10,
providing for an additional amount of $561,630, increasing the total
amount not to exceed $5,559,364; and,
2) Approve a 5% contingency for amendments to said agreement
($278,589).
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1) Approve Amendment No. 2 to the Professional Services
Agreement with Earth Tech providing for construction support services for
Truck Wash and Dewatering Beds at Plant No. 1, Job No. P1-1 06, for
$106,496, increasing the total amount not to exceed $359,372; and,
2) Approve a 4% contingency for amendments to said agreement
($14,375).
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1) Approve Change Order No. 1 to Purchase Order No.
102520 08 for the Purchase of Hydrogen Peroxide, Specification No. C-
2006-277, issued to U.S. Peroxide, providing for a unit gallon price
increase from $1.47 per unit gallon to $1.607 per unit gallon, plus tax for
the contract period July 1, 2007 through June 30, 2008; and,
2) Authorize a 1 0% contingency for change orders to said purchase
order.
Minutes of the Operations Committee
May 2, 2007
Page4
k. OP07-46 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to ratify Change Order No. 2 to Purchase Order 102687 -OA
issued to NRG Engine Services, LLC, for Central Generation Engine
Overhaul Project, Specification No. S-2006-308, for additional work,
authorizing an addition of $180,000, increasing the total purchase order
amount to $759,034.
(7) ACTION ITEMS
a. OP07-47
b. OP07-48
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1) Approve a budget amendment for Plant No. 2 Primary
Sludge Feed System, Job No. P2-91, in the amount of $1,852,700, for a
total budget of $24,339,815;
2) Approve Amendment No. 3 to the Professional Services Agreement
with Brown and Caldwell, providing for construction support services for
$577,687, increasing the total contract amount not to exceed $3,596,697;
and,
3) Approve a 1.5% contingency for amendments to said agreement
($54,000).
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to 1) Approve an increase in the Construction Budget for
Plant No. 2 Primary Sludge Feed System, Job No. P2-91, in the amount
of $1 ,314,500, increasing the total Project Budget to $25,654,315;
2) Approve plans and specifications for Plant No. 2 Primary Sludge Feed
System, Job No. P2-91, and Primary Treatment Rehabilitation and
Refurbishment, Job No. P2-80, on file at the office of the Clerk of the
Board;
3) Approve Addendum Nos. 1, 2 and 3 to the plans and specifications;
4) Receive and file bid tabulation and recommendation;
5) Award a construction contract to Shimmick Construction for Plant No. 2
Primary Sludge Feed System, Job No. P2-91 and Primary Treatment
Rehabilitation and Refurbishment, Job No. P2-80, for a total amount not
to exceed $36, 764,000;
6) Approve an 8. 75% contingency for change orders to said construction
contract ($1 ,427,500) for Job No. P2-91; and,
7) Approve an 8. 75% contingency for change orders to said construction
contract ($1 ,789,300) for Job No. P2-80.
Minutes of the Operations Committee
May 2, 2007
Page 5
c. OP07-49
d . OP07-50
e . OP07-51
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1) Approve Amendment No. 1 to the Sole Source
Agreement with Southern California Edison for engineering services,
fees, materials, and labor for 66kV Substation at Plant No. 1, Job No. P1-
97, for an additional amount of $1,150,000, increasing the total contract
amount not to exceed $7,202,000;
2) Approve a decrease to the Southern California Edison Monthly Added
Facilities Charge of $440 for a total monthly amount of $15,292; and,
3) Approve a 5% contingency for amendments to said agreement
($360, 1 00).
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1) Approve Amendment No. 7 to the Professional Services
Agreement with Integrated Program Management (IPMC) Consultants, a
joint venture of Parsons Water and Infrastructure Inc., and CH2MHILL,
Inc., for Program Management Services for the Capital Improvement
Program for an additional five year period through FY2011-12; and,
2) Approve an additional amount of $15,997,936 for FY2007-08,
increasing the total contract amount not to exceed $76,089,975.
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to Authorize sole source procurement required to maintain,
service, or replace existing Original Equipment Manufacturer equipment
in OCSD facilities that cannot be substituted due to functionality and
integration with existing systems, or are available from only one source
for manufacturers.
The following equipment, parts and services from the listed Original
Equipment Manufacturers (OEM) are pre-approved as sole source items:
• AANDERA DATA INSTRUMENTS-Current meter
• ALFA-LAVAL-Heat exchangers for digesters
• AMERICAN SIGMA-Liquid samplers
• AM-LINER® PVC-Sewer lining
• ASHBROOK (BELLMER I WINKLER) -Sludge belt filter presses
• BASLER-Electrical protective relays and regulators
• BIO-MERIEUX-Bacterial identification system
• CALIFORNIA RECREATION COMPANY-Vessel Nerissa slip fees
• CHESTERTON -Mechanical seals for process equipment
• DEZURIK WATER CONTROLS-Process valves
• EATON -Variable frequency drives for process pumps
• ENTRONICS (ROLLS ROYCE)-Central Generation engine controls
• GOULD/ITT/YEOMANS-Process pumps
• LECO-GC Time of Flight mass spectrometer
• LIMITORQUE-Process valves
• MARLOW -Process pumps
Minutes of the Operations Committee
May 2, 2007
Page 6
• MOYNO -Process pumps
• MUFFIN MONSTER-Sludge grinders
• NATIONAL FILTER MEDIA/FILTER BELTS-Sludge belt filter press
belts
• PERKIN ELMER -ICP Mass Spectrometer
• PUTZMEISTER-Sludge transfer pumps (truck loading plant 2)
• ROBICON -Variable frequency drives for pumps
• ROTORQUE -Valve actuators
• SAN CON 100 Epoxy I Urethane -Coating system
• SCHWING-Sludge transfer pumps (truck loading plant 1)
• SEABIRD-Ocean Monitoring instrumentation
• SKALAR-BOD robotics
• SPARLING INSTRUMENTS-Process flow meters
• TELEDYNE -RD instrumentation
• THERMO ELECTRON -ICP Atomic Emission Spectrometer and GC
Mass Spectrometer
• TURBLEX-Aeration blowers
• VAUGHN -Process pumps
• WATERS CORPORATION-Liquid chromatograph mass
spectrometer
The following additional proprietary providers are pre-approved:
• Arc Wireless -Paging services
• BEC -Building Electronics Control System
• Bentley -Microstation CAD drawing program
• Business Objects -Business Objects Software
• ESRI-GIS Software
• FileNet Corp. -Electronic Document Management System
• First American Real Estate -Online Geographic-Realquest Report
• IBM -Hardware Maintenance AS400
• IPI Gram Tech-Informatica Software
• Labware -Laboratory Information Management System
• Oracle I JD Edwards-Enterprise One Materials, Equipment and
Services
• Oracle -Oracle Database
• Rand McNally -Thomas Brothers Maps
• RBMWARE-Software and 2310 vibration analyzers
• TMV Systems -SCADA Historian
• Workforce -Time Entry
Director Bankhead abstained.
Minutes of the Operations Committee
May 2, 2007
Page 7
(8) INFORMATIONAL ITEMS
a . OP07-52
b. OP07-53
Capital Improvement Program Overview
Jim Herberg, Director of Engineering, provided an overview of the Capital
Improvement Program.
Grit & Screenings Removal, Specification No. S-2006-308
Nick Arhontes, Director of Operations and Maintenance, advised that the
current vendor does not want to continue with their current agreement at
the current p r ices. As such, a new contract must be in place by June 12,
2007. A public bid process is underway and due to the timing, he
requested that the awarding of the new contract be moved to the board
for consideration of approval in May.
(9) REPORT OF DIRECTOR OF ENGINEERING
Director of Engineering, Jim Herberg, did not give a report.
(10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE
Director of Operations and Maintenance, Nick Arhontes, noted that the City of Fullerton received
the Medium Sized Collection System of the Year Award from the California Water Environment
Association that was announced at the CWEA Annual Conference held in Ontario recently.
He also advised that the ocean outfall would be shut down on May 181h for repairs due to
corrosion in one location. Directors requested he come back with a presentation on the
planning and preparation for the event, findings, and actions taken during the shut down.
He also advised that the architectural firm had begun work on the North County Yard office
space plan and he was expecting four conceptual layouts for staff review and comment by the
end of May. This is an important first step in determining how many other OCSD staff could
possibly be relocated to the Garden Grove location, beyond the initial needs of the Collection
Facilities O&M staff currently in Huntington Beach.
(11) REPORT OF DIRECTOR OF TECHNICAL SERVICES
Director of Operations, Ed Torres, was not present.
Minutes of the Operations Committee
May 2, 2007
Page 8
(12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
The following supplemental agenda item was considered in closed session:
Confer with Legal Counsel re existing litigation
(Government Code Section 54956.9(a))
Case: Travelers Casualty and Surety Company, et al. v. OCSD, San Diego
Superior Court, Case No. GIC873347, rePlant 2 Solids & Storage Truck Loading
Facility, Job No. P2-60
(13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA
FOR ACTION AND STAFF REPORT
There were none.
(14) CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54956.9(a)
The Committee convened in Closed Session at 5:52p.m. pursuant to Government Code
Section 54956.9(a). Confidential Minutes of the Closed Session held by the Operations
Committee have been prepared in accordance with California Government Code Section
54957.2, and are maintained by the Clerk of the Board in the Official Book of Confidential
Minutes of Board and Committee Closed Meetings.
RECONVENE IN REGULAR SESSION: The Committee reconvened in regular session at
6:04p.m.
(15) FUTURE MEETING DATES
The next Operations Committee meeting is scheduled for June 6, 2007, at 5:00 p.m .
(16) ADJOURNMENT
The Chair declared the meeting adjourned at 6:04 p.m.
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