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Home My WebLink About03-07-2007 Operations Committee MinutesCORRECTED MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District Wednesday, March 7, 2007-5:00 P.M. A meeting of the Operations Committee of the Orange County Sanitation District was held on March 7, 2007, at 5:00p.m. in the Sanitation District's Administrative Office. (1) ROLL CALL A quorum declared present, as follows: Operations Directors Present: Larry Crandall, Chair Cathy Green, Vice Chair Don Bankhead Patsy Marshall Roy Moore David Shawver Harry Sidhu Constance Underhill Don Webb James M. Ferryman, Board Chair Operations Directors Absent: Steve Anderson Charles Antos Doug Davert, Board Vice Chair Staff Present: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Dir. of Operations & Maintenance Jim Herberg, Director of Engineering Ed Torres, Director of Technical Services Lorenzo Tyner, Director of Finance and Administrative Services Lilia Kovac, Committee Secretary Jim Burror, Engineering Supervisor Mark Esquer, Engineering Manager Tod Haynes, Engineering Manager Matt Smith, Engineering Manager John Linder, Engineering Manager Others: Olga Cervantes Norbert Gaia Juanita Skillman (2) APPOINTMENT OF CHAIR PROTEM THFIELECD IN THE OFFICE OF LEAK OF THE BOARD ORANGE COUNTY SANITATION DISTRICT No appointment was necessary. MAR 2 8 2007 (3) PUBLIC COMMENTS -~)\. BY: ___ r_ ·----- There were no public comments. (4) REPORT OF THE COMMITTEE CHAIR Chair Crandall noted that the July meeting falls on the 41h of July, It was suggested the meeting be rescheduled to Monday, July gth. Minutes of the Operations Committee March 7, 2007 Page 2 (5) REPORT OF THE GENERAL MANAGER No report was given. (6) CONSENT CALENDAR ITEMS a. Approve minutes of the February 7, 2007 Engineering and Operations Committee meeting. b. OP07-11 c. OP07-12 d. OP07-13 e. OP07-14 f. OP07-15 g. OP07-16 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to ratify Change Order No. 23 to Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, with Steve P. Rados, Inc., authorizing an addition of $48,198, increasing the total contract amount to $31,164,224. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to ratify Change Order No. 4 to Ellis and Bushard Intersection, Contract No. I-2-4A, with Mike Bubalo Construction, Inc., authorizing an addition of $194,229 .34, increasing the total contract amount to $11,123,055.70. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to ratify Change Order No. 8 to Trickling Filter Rehabilitation and New Clarifiers, Job No. P1-76, with J.R. Filanc Construction Company Inc., authorizing an addition of $232,036, increasing the total contract amount to $35,223,546. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to ratify Change Order No. 2 for Activated Sludge Plant Rehabilitation at Plant No. 1, Job No. P1-82, with J.R. Filanc Construction Company Inc., authorizing an addition of $36,543, increasing the total contract amount to $32,378,621. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to Ratify Change Order No. 4 to Headworks Replacements at Plant No.2, Job No. P2-66, with J.F. Shea Construction, Inc., authorizing an addition of $332,489, increasing the total contract amount to $193,474,189. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: ( 1) Approve Amendment No. 5 to the Professional Services Agreement with RBF Consulting, Inc. providing for additional design engineering services for Carbon Canyon Sewer and Pump Station Abandonment, Contract No. 2-24-1, for an additional amount of $40,771, increasing the total amount not to exceed $622,557; (2) Approve a 4% Contingency ($25,000); and, Minutes of the Operations Committee March 7, 2007 Page 3 h. OP07-17 i. OP07-18 j. OP07-19 k. OP07-20 I. OP07-21 m. OP07-22 n. OP07-23 (3) Authorize staff to commence negotiations with RBF Consulting for support services during the construction, commissioning, and close out phase of Contract No. 2-24-1. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: (1) Approve Amendment No. 7 to Professional Services Agreement with Lee & Ro, Inc., providing for additional design engineering services for Replacement of the Bitter Point Pump Station, Contract No. 5-49; Replacement of the Rocky Point Pump Station, Contract No. 5-50; Rehabilitation of the 141h Street Pump Station, Contract No. 5-51; and Rehabilitation of the "A" Street Pump Station, Contract No. 5-52, for an additional amount of $69,000, increasing the total amount not to exceed $4,878,382; and, (2) Approve a 1% contingency ($48, 784 ). MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to a authorize staff to commence negotiations with Earth Tech for support services during the construction, commissioning, and closeout phases of Truck Wash and Dewatering Beds at Plant No. 1, Job No. P1-106. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to commence negotiations with Malcolm Pirnie for support services during the construction, commissioning, and closeout phases of Primary Treatment Rehabilitation Refurbishment, Job No. P2-80. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to commence negotiations with Brown and Caldwell for support services during the construction, commissioning, and closeout phases of Plant No. 2 Primary Sludge Feed System, Job No. P2- 91. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to commence negotiations with Dudek and Associates, Inc. for support services during the construction, commissioning, and closeout phases of Rehabilitation of District Siphons, Contract No. 2-68. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to commence negotiations with PBS&J Inc. for support services during the construction, commissioning, and closeout phases of Rehabilitation of Westside Pump Station, Contract No. 3-52. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to commence negotiations with Spec Services, Inc. for support services during the construction, commissioning, and closeout phases of Gisler-Redhill Trunk Sewer Relocation, Phase 1 Construction, Contract No. 7-32-1. Minutes of the Operations Committee March 7, 2007 Page4 0. OP07-24 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to commence negotiations with RBF Consulting for support services during the construction, commissioning, and closeout phases of Rehabilitation of College Avenue Pump Station, Contract No. 7-47. (7) ACTION ITEMS a. OP07-25 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: (1) Approve a budget increase for Rehabilitation of the 141h Street Pump Station, Contract No. 5-51, in the amount of $86,836 for a total project budget of $9,759,836; and, (2) Ratify Change Order No. 3 to Rehabilitation of the141h Street Pump Station, Contract No. 5-51, and Rehabilitation of the "A" Street Pump Station, Contract No. 5-52, with Kiewit Pacific Company authorizing an addition of $178,181 and 0 calendar days, increasing the total contract amount to $12,273,404. (8) INFORMATIONAL ITEMS There were none. (9) REPORT OF DIRECTOR OF ENGINEERING (Jim Herberg) Mr. Jim Herberg reported that the District is the recipient of a prestigious award from the Construction Management Association of America (CMAA) with a Project Achievement Award for the Trickling Filter Facility. Mr. Herberg also reviewed the CIP budget, consent decree requirements timeline, and implications of budget increases. (10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE (Nick Arhontes) Mr. Nick Arhontes briefly reported that an investigation of odor control techniques at the Ascon landfill in Huntington Beach was done by staff. A sprayed on foam material was used as a surface barrier to minimize odors. This method would not be of use in OCSD's process. He also reported attending a SCAP Wastewater Issues Conference and its various papers offered for review, which offer perspectives on processes that should or should not be used by the District. O&M staff had also met with Technical Services staff regarding our current disinfection strategies for ocean discharge. Staff will continue to work on optimization and may perform added testing as well as utilize a panel of independent experts to assist in evaluating strategies prior to recommending any major changes. The budget for disinfection chemicals is over $9 MM per year. Minutes of the Operations Committee March 7, 2007 Page 5 (11) REPORT OF DIRECTOR OF TECHNICAL SERVICES (Ed Torres) Mr. Ed Torres briefly reported on quarterly testing for toxicity; a consortium with U.C. Irvine Technology demo project for hydrogen gas; he also informed the committee members of the South Kern County Biosolids Composting facility grand opening ceremony scheduled for May 8, 2007. Directors interested in attending the event may advise Penny Kyle, Clerk of the Board at (714) 593-7130, in order to coordinate a vanpool for everyone attending. (12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. (14) CLOSED SESSION There was no closed session. (15) FUTURE MEETING DATES The next Operations Committee meeting is scheduled for April 4, 2007, at 5:00 p.m . (16) ADJOURNMENT The Chair declared the meeting adjourned at 5:55p .m. Submitted by: L1ha ovac Committee Secretary H :\dept\gmo\ 150\151 \BS\Minutes\030707 Draft Operations Minutes .doc