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HomeMy WebLinkAbout02-07-2007 Operations Committee MinutesMINUTES OF THE ENGINEERING AND OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, February 7, 2007-5:00 P.M. A meeting of the Engineering and Operations Committee of the Orange County Sanitation District was held on February 7, 2007, at 5:00p.m. in the Sanitation District's Administrative Office. {1) ROLL CALL The roll was called and a quorum declared present, as follows: E & 0 Directors Present: Staff Present: Larry Crandall, Chair Cathy Green, Vice Chair Steve Anderson Charles Antos Don Bankhead Roy Moore David Shawver Harry Sidhu Constance Underhill Don Webb Doug Davert, Board Vice Chair E & 0 Directors Absent: Patsy Marshall James M. Ferryman, Board Chair Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Dir. of Operations & Maintenance Jim Herberg, Director of Engineering Ed Torres, Director of Technical Services Lorenzo Tyner, Director of Finance and Administrative Services Lilia Kovac, Committee Secretary Tod Haynes, Engineering Manager Matt Smith, Engineering Manager Chuck Windsor, Engineering Manager John Linder, Engineering Manager Others: Norbert Gaia Jim Clark Juanita Skillman Joe Forbath, General Counsel (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. {3) PUBLIC COMMENTS There were no public comments. {4) REPORT OF THE COMMITTEE CHAIR Chair Crandall did not give a report. THFILED IN THE OFFICE OF IE CLERK OF THE BOARD ORANGE COUNTY SANITATION DISTRICT FEB 28 2007 BY:_-..r __ . r::~· ·--- Minutes of the E & 0 Committee February 7, 2007 Page 2 (5) REPORT OF THE GENERAL MANAGER No report was given. (6) CONSENT CALENDAR ITEMS a. Approve minutes of the December 6, 2006 Operations, Maintenance and Technical Services (OMTS) Committee meeting and minutes of the December 7, 2006 Planning, Design and Construction (PDC) Committee meeting. Directors Underhill and Green abstained. b. E&007-01 MOVED, SECONDED, AND DULY CARRIED: Approve Amendment No. 1 to the Professional Services Agreement with KOMEX for Underground Storage Tank Evaluation and Remediation at Plant No. 1, Job No . P1-98, for an additional amount of $39,487, increasing the total amount not to exceed $135,718. c. E&007-02 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to ratify Change Order No. 31 to Primary Clarifiers Nos . 16- 31 and Related Facilities, Job No. P1-37, with Margate Construction, authorizing an addition of $16,964, increasing the total contract amount to $72,897,044. d. E&007-03 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 3 to the Professional Services Agreement with MDS Consulting to provide for additional services for Surveying Services, Specification No. PSA-2003-176, for an additional amount of $50,000, increasing the total contract amount not to exceed $550,000 . e. E&007-04 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a budget increase of $440,000 to the budget for Rehabilitation of Westside Pump Station, Contract No. 3-52, for a total budget amount of $8,731 ,000. f. E&007-05 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 4 to Cooperative Projects Program Contract No. 0130 with the City of Orange providing for a time extension with no additional funding. (7) ACTION ITEMS a. E&007-06 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to ratify Change Order No. 22 to Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, with Steve P. Rados, Inc., authorizing an addition of $251,350, increasing the total contract amount to $31,116,026 . Minutes of the E & 0 Committee February 7, 2007 Page 3 Directors required clarification on legality of traffic impact fees. General Counsel Brad Hog in will investigate and report back to the committee at the next committee meeting. b. E&007-07 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: (1) Approve a Professional Services Agreement with Black and Veatch for engineering services for Power Monitoring and Control at Plants No. 1 and No. 2, Job No. J-33-3, for an amount not to exceed $1,184,736; and, (2) Approve a 20% contingency ($236,94 7). Directors requested that a summary of bids with scores received to be included in future agenda reports. c. E&007-08 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 1 to the Professional Services Agreement with Dudek & Associates, Inc., providing for additional engineering services for Rehabilitation of District Siphons, Contract No. 2-68, for an additional amount of $164,000, increasing the total contract amount not to exceed $1,151,156. d. E&007-09 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: (1) Approve Amendment No. 3 to the Professional Services Agreement with Brown and Caldwell to provide construction support services for Trickling Filters at Plant No. 2, Job No . P2-90, for an additional amount of $7,480,600, increasing the total contract amount not to exceed $17,563,820; and, (2) Approve a 6% contingency ($448,836). e. E&007-10 MOVED, SECONDED, AND DULY CARRIED : Recommend to the Board of Directors to approve a budget increase of $2,844,000 to the budget for Rehabilitation of College Avenue Pump Station, Contract No. 7 -47, for a total budget amount of $10,820,000. (8) INFORMATIONAL ITEMS There were none. (9) REPORT OF DIRECTOR OF ENGINEERING No report was given. Minutes of the E & 0 Committee February 7, 2007 Page4 (10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE Nick Arhontes, Director of Operations and Maintenance, reported that compliments had been given by an out-of-state visitor to the Sanitation District plant for its lack of foul odor; also, a letter of complaint was received from a Huntington Beach resident citing foul odors. (11) REPORT OF DIRECTOR OF TECHNICAL SERVICES No report was given. (12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (14) CLOSED SESSION The Committee convened in closed session at 5:40p.m., pursuant to Government Code Section 54956.9(b) to discuss Agenda Item No. 14(a). Confidential Minutes of the Closed Session held by the Clerk of the Board have been prepared in accordance with California Government Code Section 54957.2 and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Meetings. (15) FUTURE MEETING DATES The next Engineering and Operations Committee meeting is scheduled for March 7, 2007, at 5:00p.m. (16) ADJOURNMENT The Chair declared the meeting adjourned at 6:04 p .m. Submitted by: ~~ L1h Kovac Committee Secretary Engineering and Operations Committee H:\dept\agenda\Committees\Operations Committee\Operations 2007\0207\020707 E&O Minutes.doc