HomeMy WebLinkAbout02-07-2007 Operations Committee MinutesMINUTES OF THE ENGINEERING AND
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, February 7, 2007-5:00 P.M.
A meeting of the Engineering and Operations Committee of the Orange County Sanitation
District was held on February 7, 2007, at 5:00p.m. in the Sanitation District's Administrative
Office.
{1) ROLL CALL
The roll was called and a quorum declared present, as follows:
E & 0 Directors Present: Staff Present:
Larry Crandall, Chair
Cathy Green, Vice Chair
Steve Anderson
Charles Antos
Don Bankhead
Roy Moore
David Shawver
Harry Sidhu
Constance Underhill
Don Webb
Doug Davert, Board Vice Chair
E & 0 Directors Absent:
Patsy Marshall
James M. Ferryman, Board Chair
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Nick Arhontes, Dir. of Operations & Maintenance
Jim Herberg, Director of Engineering
Ed Torres, Director of Technical Services
Lorenzo Tyner, Director of Finance and
Administrative Services
Lilia Kovac, Committee Secretary
Tod Haynes, Engineering Manager
Matt Smith, Engineering Manager
Chuck Windsor, Engineering Manager
John Linder, Engineering Manager
Others:
Norbert Gaia
Jim Clark
Juanita Skillman
Joe Forbath, General Counsel
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
{3) PUBLIC COMMENTS
There were no public comments.
{4) REPORT OF THE COMMITTEE CHAIR
Chair Crandall did not give a report.
THFILED IN THE OFFICE OF
IE CLERK OF THE BOARD
ORANGE COUNTY SANITATION DISTRICT
FEB 28 2007
BY:_-..r __ . r::~· ·---
Minutes of the E & 0 Committee
February 7, 2007
Page 2
(5) REPORT OF THE GENERAL MANAGER
No report was given.
(6) CONSENT CALENDAR ITEMS
a. Approve minutes of the December 6, 2006 Operations, Maintenance and Technical
Services (OMTS) Committee meeting and minutes of the December 7, 2006 Planning,
Design and Construction (PDC) Committee meeting. Directors Underhill and Green
abstained.
b. E&007-01 MOVED, SECONDED, AND DULY CARRIED: Approve Amendment No.
1 to the Professional Services Agreement with KOMEX for Underground
Storage Tank Evaluation and Remediation at Plant No. 1, Job No . P1-98,
for an additional amount of $39,487, increasing the total amount not to
exceed $135,718.
c. E&007-02 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to ratify Change Order No. 31 to Primary Clarifiers Nos . 16-
31 and Related Facilities, Job No. P1-37, with Margate Construction,
authorizing an addition of $16,964, increasing the total contract amount to
$72,897,044.
d. E&007-03 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve Amendment No. 3 to the Professional Services
Agreement with MDS Consulting to provide for additional services for
Surveying Services, Specification No. PSA-2003-176, for an additional
amount of $50,000, increasing the total contract amount not to exceed
$550,000 .
e. E&007-04 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve a budget increase of $440,000 to the budget for
Rehabilitation of Westside Pump Station, Contract No. 3-52, for a total
budget amount of $8,731 ,000.
f. E&007-05 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve Amendment No. 4 to Cooperative Projects
Program Contract No. 0130 with the City of Orange providing for a time
extension with no additional funding.
(7) ACTION ITEMS
a. E&007-06 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to ratify Change Order No. 22 to Bushard Trunk Sewer
Rehabilitation, Job No. 1-2-4, with Steve P. Rados, Inc., authorizing an
addition of $251,350, increasing the total contract amount to $31,116,026 .
Minutes of the E & 0 Committee
February 7, 2007
Page 3
Directors required clarification on legality of traffic impact fees. General
Counsel Brad Hog in will investigate and report back to the committee at
the next committee meeting.
b. E&007-07 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: (1) Approve a Professional Services Agreement with Black
and Veatch for engineering services for Power Monitoring and Control at
Plants No. 1 and No. 2, Job No. J-33-3, for an amount not to exceed
$1,184,736; and,
(2) Approve a 20% contingency ($236,94 7).
Directors requested that a summary of bids with scores received to be
included in future agenda reports.
c. E&007-08 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve Amendment No. 1 to the Professional Services
Agreement with Dudek & Associates, Inc., providing for additional
engineering services for Rehabilitation of District Siphons, Contract
No. 2-68, for an additional amount of $164,000, increasing the total
contract amount not to exceed $1,151,156.
d. E&007-09 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: (1) Approve Amendment No. 3 to the Professional
Services Agreement with Brown and Caldwell to provide construction
support services for Trickling Filters at Plant No. 2, Job No . P2-90, for an
additional amount of $7,480,600, increasing the total contract amount not
to exceed $17,563,820; and,
(2) Approve a 6% contingency ($448,836).
e. E&007-10 MOVED, SECONDED, AND DULY CARRIED : Recommend to the Board
of Directors to approve a budget increase of $2,844,000 to the budget for
Rehabilitation of College Avenue Pump Station, Contract No. 7 -47, for a
total budget amount of $10,820,000.
(8) INFORMATIONAL ITEMS
There were none.
(9) REPORT OF DIRECTOR OF ENGINEERING
No report was given.
Minutes of the E & 0 Committee
February 7, 2007
Page4
(10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE
Nick Arhontes, Director of Operations and Maintenance, reported that compliments had been
given by an out-of-state visitor to the Sanitation District plant for its lack of foul odor; also, a
letter of complaint was received from a Huntington Beach resident citing foul odors.
(11) REPORT OF DIRECTOR OF TECHNICAL SERVICES
No report was given.
(12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
(13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA
FOR ACTION AND STAFF REPORT
(14) CLOSED SESSION
The Committee convened in closed session at 5:40p.m., pursuant to Government Code
Section 54956.9(b) to discuss Agenda Item No. 14(a). Confidential Minutes of the
Closed Session held by the Clerk of the Board have been prepared in accordance with
California Government Code Section 54957.2 and are maintained by the Clerk of the
Board in the Official Book of Confidential Minutes of Board and Committee Meetings.
(15) FUTURE MEETING DATES
The next Engineering and Operations Committee meeting is scheduled for March 7,
2007, at 5:00p.m.
(16) ADJOURNMENT
The Chair declared the meeting adjourned at 6:04 p .m.
Submitted by:
~~ L1h Kovac
Committee Secretary
Engineering and Operations Committee
H:\dept\agenda\Committees\Operations Committee\Operations 2007\0207\020707 E&O Minutes.doc