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HomeMy WebLinkAbout06-20-2019 Headquarters Complex Ad Hoc Committee MinutesMINUTES OF THE HEADQUARTERS AD HOC COMMITTEE MEETING Orange County Sanitation District Wednesday, June 20, 2019, 12:00 p.m. A meeting of the Headquarters Complex Ad Hoc Committee was called to order by Committee Chair Lucille Kring on Thursday, June 20, 2019 at 12:01 p.m. in the Board Room located at 10844 Ellis Ave. Fountain Valley, CA 02708. PLEDGE OF ALLEGIANCE: Director Kring led the pledge. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Lucille Kring, Chair Erik Peterson, Vice-Chair Robert Collacott Sandra Mass-Lavitt Steve Nagel Fred Smith John Withers, Board Vice-Chair Dave Shawver, Board Chair COMMITTEE MEMBERS ABSENT: None. PUBLIC COMMENTS: None. STAFF PRESENT: Jim Herberg, General Manager Rob Thompson, Assistant General Manager Lorenzo Tyner, Assistant General Manager Celia Chandler, Director of Human Resources Kathy Millea, Director of Engineering Lan Wiborg, Director of Environmental Services Kelly Lore, Clerk of the Board Jennifer Cabral Alfredo Garcia Jeff Mohr Tyler Ramirez Wally Ritchie Eros Yong OTHERS PRESENT: Valerie Deloach, HDR Trip Grant, HDR Fabiola Suarez, Clark Construction Lisa Oakes, Snyder Langston Ricardo Gallardo, Jacobs PUBLIC COMMENTS: If you wish to address the Committee on any item, please complete a Speaker's Form (located at the table outside of the Board Room) and submit it to the Clerk of the Board or notify the Clerk of the Board the item number on which you want to speak. Speakers will be recognized by the Chairman and are requested to limit comments to three minutes. 06/20/2019 Headquarters Ad Hoc Committee Meeting Minutes Page 1 of 2 NON-CONSENT CALENDAR: 1. UPDATE ON THE HEADQUARTERS COMPLEX AND SITE SECURITY AT PLANT NO. 1, PROJECT NO. P1-128 (Kathy Millea) Staff presented to the Headquarters Complex Ad Hoc Committee updates on the recently submitted design package, the project budget, and the project schedule. Director of Engineering Kathy Millea thanked the HDR staff for providing the Virtual tour of the proposed building prior to the meeting. She then presented a PowerPoint presentation which provided a brief history of the meetings to date and a project background including the project site and site plan. Board Vice Chair Withers clarified that the intent of the meeting was to review the conceptual plan and verify that the items of direction provided to staff by the committee have been incorporated into the design plan. He stated that staff will then proceed with the final design process. Mr. Herberg concurred and stated that he will continue to provide updates to the Board. Ms. Millea introduced Valerie Deloach, HDR, who stated that the firm has delivered the 35% design package to OCSD, had a preliminary meeting with the City of Fountain Valley for the planning review submittal, and will submit plans to the City next week. Ms. Deloach provided information on the project elements including landscape design; parking ratio to square feet; site plan renderings; floor plans; mass timber; CaiGovOps grant; and lobby and board room details. Materials and renderings were made available to the Committee for their preview. Ms. Millea continued to update the committee on the schedule, budget to date, and changes to date. At the request of the committee, Ms. Millea stated that staff will review the possibility of escalation of the project schedule. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Board Chair Shawver noted that as the design is 35% complete, this would be the last Ad Hoc Committee meeting for a while. ADJOURNMENT Chair Kring declared the meeting adjourned at 12:50 p.m. 06/20/2019 Headquarters Ad Hoc Committee Meeting Minutes Page 2 of 2