HomeMy WebLinkAbout03-04-2019 Headquarters Complex Ad Hoc Committee MinutesMINUTES OF THE
HEADQUARTERS COMPLEX
AD HOC COMMITTEE
Orange County Sanitation District
Wednesday, March 4, 2019 at 1 :00 p.m.
Board Chairman Dave Shawver called to order the Special meeting of the Headquarters
Complex Ad Hoc Committee of the Orange County Sanitation District on March 4, 2019 at
1 :01 p.m. in the Administration Building of the Orange County Sanitation District. The flag
salute was led by Director Massa-Lavitt.
COMMITTEE MEMBERS PRESENT:
David Shawver, Board Chair
Robert Collacott
Lucille Kring
Sandra Massa-Lavitt
Erik Peterson
Fred Smith
John Withers
COMMITTEE MEMBERS ABSENT:
Steve Nagel
STAFF PRESENT:
Jim Herberg, General Manager
Rob Thompson, Assistant General Manager
Lorenzo Tyner, Assistant General Manager
Kathy Millea, Director of Engineering
Kelly Lore, Clerk of the Board
Jennifer Cabral
Tanya Chong
Dean Fisher
Al Garcia
Tom Grant
Jeff Mohr
OTHERS PRESENT:
Valerie Deloach, HOR
Trip Grant, HOR
Ricardo Gallardo, Jacobs
Kristi Appelhans, Jacobs
John O'Connor, Jacobs
Annie Larkin, Jacobs
Board Chair Shawver appointed Director Kring as the Committee's Chair and Director
Peterson as Vice-Chair. Committee Chair Kring presided.
PUBLIC COMMENTS:
None.
NON-CONSENT CALENDAR:
1. HEADQUARTERS COMPLEX AND SITE SECURITY AT PLANT NO. 1,
PROJECT NO. P1-128 (Rob Thompson)
General Manager Herberg provided a brief summary of the previous direction the
committee had given to staff: Constructability review prior to the 90% design level;
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consideration of a third-party construction management firm to oversee the project
and provide the Committee with project organizational chart; and various
Boardroom conceptual design plans.
Assistant General Manager Rob Thompson provided a PowerPoint presentation
and introduced the project team. Mr. Thompson provided a brief history of the
project, the procurement of the design architect HOR, and introduced Trip Grant,
HOR Project Principal who provided a company profile, introduced the HOR team
working on the project, and presented a few of the firm's recently designed
buildings.
Engineering Manager, Dean Fisher continued with the PowerPoint presentation
providing information regarding: OCSD's construction management approach;
providing background with in-house staffing as well as the staff augmentation
contract currently in place for specialty staffing. Mr. Fisher explained the
considerations and two alternatives for construction management: 1) Staff
Augmentation Contract; or 2) Third-Party Construction Manager. He provided an
overview of the staff augmentation contract currently in place with Jacobs and
provided their qualifications and proposed team. Mr. Fisher introduced Ricardo
Gallardo, Jacob's Principal in Charge, who continued with the PowerPoint
presentation and provided additional information on the company's construction
management background and qualifications.
The Committee endorsed staff's recommendation to use the existing staff
augmentation contract with Jacobs Engineering to provide third-party engineering
design support and construction management services for the Headquarters
Complex as needed.
2. UPDATE ON THE HEADQUARTERS COMPLEX PROJECT NO. P1-128
(Rob Thompson)
Director of Engineering Kathy Millea provided additional history of the project
location and elements. She introduced Valerie Deloach, HOR Project Manager
who presented the site plan, proposed materials, schematic design, preliminary
renderings, and provided a virtual walk through of the building, which received
generally positive feedback. Ms. Deloach, Mr. Thompson and Mr. Herberg
responded to concerns and questions from the Committee.
Ms. Deloach presented the Board Room dais options and alternate usage which
the Committee discussed in detail. It was the consensus of the committee to move
forward with the proposed Flexible Dais to allow the best use of the room.
Ms. Millea introduced Public Affairs Supervisor Jennifer Cabral who provided
information regarding the city of Fountain Valley's request to use of the renderings
to promote the Fountain Valley Crossings development. It was the consensus of
the Committee to grant the use.
Ms. Millea provided information on the project budget and the future
recommendation to break the project into three standalone projects: South
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Security of Plant No. 1, Laboratory Refurbishment, and construction of the new
Headquarter Complex. She stated that the budget changes will be presented with
the upcoming budget updates in May; with the building to have an estimated
current construction cost of $64M with an expected total project cost of $168M.
The committee stated appreciation of staff's commitment to cost saving measures.
ADJOURNMENT:
Committee Chair Kring adjourned the meeting at 2:52 p.m.
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