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HomeMy WebLinkAbout03-04-2019 Headquarters Complex Ad Hoc Committee MinutesMINUTES OF THE HEADQUARTERS COMPLEX AD HOC COMMITTEE Orange County Sanitation District Wednesday, March 4, 2019 at 1 :00 p.m. Board Chairman Dave Shawver called to order the Special meeting of the Headquarters Complex Ad Hoc Committee of the Orange County Sanitation District on March 4, 2019 at 1 :01 p.m. in the Administration Building of the Orange County Sanitation District. The flag salute was led by Director Massa-Lavitt. COMMITTEE MEMBERS PRESENT: David Shawver, Board Chair Robert Collacott Lucille Kring Sandra Massa-Lavitt Erik Peterson Fred Smith John Withers COMMITTEE MEMBERS ABSENT: Steve Nagel STAFF PRESENT: Jim Herberg, General Manager Rob Thompson, Assistant General Manager Lorenzo Tyner, Assistant General Manager Kathy Millea, Director of Engineering Kelly Lore, Clerk of the Board Jennifer Cabral Tanya Chong Dean Fisher Al Garcia Tom Grant Jeff Mohr OTHERS PRESENT: Valerie Deloach, HOR Trip Grant, HOR Ricardo Gallardo, Jacobs Kristi Appelhans, Jacobs John O'Connor, Jacobs Annie Larkin, Jacobs Board Chair Shawver appointed Director Kring as the Committee's Chair and Director Peterson as Vice-Chair. Committee Chair Kring presided. PUBLIC COMMENTS: None. NON-CONSENT CALENDAR: 1. HEADQUARTERS COMPLEX AND SITE SECURITY AT PLANT NO. 1, PROJECT NO. P1-128 (Rob Thompson) General Manager Herberg provided a brief summary of the previous direction the committee had given to staff: Constructability review prior to the 90% design level; 03/04/2019 Headquarters Complex Ad Hoc Committee Minutes Page 1 of 2 consideration of a third-party construction management firm to oversee the project and provide the Committee with project organizational chart; and various Boardroom conceptual design plans. Assistant General Manager Rob Thompson provided a PowerPoint presentation and introduced the project team. Mr. Thompson provided a brief history of the project, the procurement of the design architect HOR, and introduced Trip Grant, HOR Project Principal who provided a company profile, introduced the HOR team working on the project, and presented a few of the firm's recently designed buildings. Engineering Manager, Dean Fisher continued with the PowerPoint presentation providing information regarding: OCSD's construction management approach; providing background with in-house staffing as well as the staff augmentation contract currently in place for specialty staffing. Mr. Fisher explained the considerations and two alternatives for construction management: 1) Staff Augmentation Contract; or 2) Third-Party Construction Manager. He provided an overview of the staff augmentation contract currently in place with Jacobs and provided their qualifications and proposed team. Mr. Fisher introduced Ricardo Gallardo, Jacob's Principal in Charge, who continued with the PowerPoint presentation and provided additional information on the company's construction management background and qualifications. The Committee endorsed staff's recommendation to use the existing staff augmentation contract with Jacobs Engineering to provide third-party engineering design support and construction management services for the Headquarters Complex as needed. 2. UPDATE ON THE HEADQUARTERS COMPLEX PROJECT NO. P1-128 (Rob Thompson) Director of Engineering Kathy Millea provided additional history of the project location and elements. She introduced Valerie Deloach, HOR Project Manager who presented the site plan, proposed materials, schematic design, preliminary renderings, and provided a virtual walk through of the building, which received generally positive feedback. Ms. Deloach, Mr. Thompson and Mr. Herberg responded to concerns and questions from the Committee. Ms. Deloach presented the Board Room dais options and alternate usage which the Committee discussed in detail. It was the consensus of the committee to move forward with the proposed Flexible Dais to allow the best use of the room. Ms. Millea introduced Public Affairs Supervisor Jennifer Cabral who provided information regarding the city of Fountain Valley's request to use of the renderings to promote the Fountain Valley Crossings development. It was the consensus of the Committee to grant the use. Ms. Millea provided information on the project budget and the future recommendation to break the project into three standalone projects: South 03/04/2019 Headquarters Complex Ad Hoc Committee Minutes Page 1 of 2 Security of Plant No. 1, Laboratory Refurbishment, and construction of the new Headquarter Complex. She stated that the budget changes will be presented with the upcoming budget updates in May; with the building to have an estimated current construction cost of $64M with an expected total project cost of $168M. The committee stated appreciation of staff's commitment to cost saving measures. ADJOURNMENT: Committee Chair Kring adjourned the meeting at 2:52 p.m. 03/04/2019 Headquarters Complex Ad Hoc Committee Minutes Page 1 of 2