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HomeMy WebLinkAbout11-14-2018 Headquarters Complex Ad Hoc Committee MinutesMINUTES OF THE HEADQUARTERS COMPLEX AD HOC COMMITTEE Orange County Sanitation District Wednesday, November 14, 2018 at 2:30 p.m. Board Vice-Chairman Dave Shawver called to order the meeting of the Headquarters Complex Ad Hoc Committee of the Orange County Sanitation District on November 14, 2018 at 2:33 p.m. in the Administration Building of the Orange County Sanitation District. COMMITTEE MEMBERS PRESENT: Greg Sebourn, Board Chair David Shawver, Board Vice-Chair Robert Collacott Steve Nagel Scott Peotter John Withers COMMITTEE MEMBERS ABSENT: Ellery Deaton PUBLIC COMMENTS: None. NON-CONSENT CALENDAR: STAFF PRESENT: Jim Herberg, General Manager Rob Thompson, Assistant General Manager Lorenzo Tyner, Assistant General Manager Kelly Lore, Clerk of the Board Jennifer Cabral Al Garcia Kathy Millea Jeff Mohr Tom Grant OTHERS PRESENT: Valerie Deloach, HOR Trip Grant, HOR , Jack Gundarlahalli, AECOM Sam Hoelscher, Clark Construction Group Ricardo Zendejas, Clark Construction Group 1. TOUR OF EXISTING ADMINISTRATIVE FACILITIES AND NEW PROPERTY (Rob Thompson) Assistant General Manager Rob Thompson provided a walking tour of the existing Administration Building including employee and storage areas in Engineering and IT; and a driving tour of the existing Trailers, as well as the newly acquired property across Ellis Avenue. Board Chairman Sebourn and Director Nagel arrived after the tour had begun. The Board Chair presided beginning at Item No. 2. 11/14/2018 Headquarters Complex Ad Hoc Committee Minutes Page 1 of 2 2. UPDATE ON THE HEADQUARTERS COMPLEX PROJECT NO. P1-128 (Rob Thompson) Mr. Thompson introduced Engineering Manager Jeff Mohr who provided a PowerPoint Presentation regarding construction cost comparisons, where OCSD's proposed design falls about average at $550 per square foot, with the top being $655 and the low being $412. Mr. Thompson provided a PowerPoint on Concept Design Development including various schemes and site plans. Mr. Thompson explained the discussion and considerations leading up to the layouts provided. The Committee provided the following direction to staff: 1. Include a constructability review earlier than at the currently determined 90% design phase. 2. Consider hiring a third-party Construction Management firm to oversee the project; provide a project organization chart with those on the team. 3. Bring back for review new Boardroom concepts including a permanent or semi-permanent dais; concepts should focus on security as well as the technology needs of meeting management. A meeting date in December was suggested but will be called at a date to be determined. ADJOURNMENT: Chair Sebourn adjourned the meeting at 4:28 p.m. 11/14/2018 Headquarters Complex Ad Hoc Committee Minutes Page 1of2