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HomeMy WebLinkAbout10-17-2018 Headquarters Complex Ad Hoc Committee MinutesMINUTES OF THE HEADQUARTERS COMPLEX AD HOC COMMITTEE Orange County Sanitation District Wednesday, October 17, 2018 at 4:00 p.m. Board Chairman Greg Sebourn called to order the first meeting of the Headquarters Complex Ad Hoc Committee of the Orange County Sanitation District on October 17, 2018 at 4:03 p.m. in the Administration Building of the Orange County Sanitation District. COMMITTEE MEMBERS PRESENT: Greg Sebourn, Board Chair Robert Collacott Sandra Massa-Lavitt (Alternate) Steve Nagel Scott Peotter John Withers COMMITTEE MEMBERS ABSENT: David Shawver, Board Vice-Chair PUBLIC COMMENTS: None. NON-CONSENT CALENDAR: STAFF PRESENT: Jim Herberg, General Manager Rob Thompson, Assistant General Manager Lorenzo Tyner, Assistant General Manager Jim Colston, Director of Environmental Services Kelly Lore, Clerk of the Board Jennifer Cabral Al Garcia Mark Manzo Kathy Millea Jeff Mohr Tom Grant OTHERS PRESENT: Sam Hoelscher, Clark Construction Group Trip Grant, HOR Valerie Deloach, HOR 1. UPDATE ON THE HEADQUARTERS COMPLEX PROJECT NO. P1-128 (Rob Thompson) Assistant General Manager Rob Thompson opened the meeting with a brief description of the role of the Committee and proceeded with an informative PowerPoint presentation regarding the history of the project to date, including budget and property acquisition. He provided information regarding the scope of work, proposed programing, and a detailed project description including site layout, parking, public areas, pedestrian bridge, office areas, space standards, and building amenities. 10/17/2018 Headquarters Complex Ad Hoc Committee Page 1 of 2 Mr. Thompson provided an approximate square footage of the public, support, and office spaces; and explained the direct benefits and outcomes of certified LEED projects. Mr. Thompson responded to questions regarding the LEED certification and the consensus of the committee was that the design of the building should not be dictated by the ability to become LEED certified, but rather the certification should be determined by the result of the design. Mr. Thompson proceeded to describe the design objectives including code compliance, efficiency, cost, additional meeting spaces, light and circulation. The site layout including visitor circulation, employee circulation, and board member circulation were described and depicted in diagram. Finally, Mr. Thompson provided information regarding the program budget and schedule. The Committee requested a tour of the existing facilities and recommended that a contractor/manager be hired for constructability, schematic design review, and construction. The committee further requested design and cost comparisons of similar LEED constructed projects be provided in the future. The Committee raised concerns regarding geotechnical studies, to which staff responded that early demolition will allow preliminary soil studies and remedies well before construction. Concerns were also raised regarding the proposed 300 parking spaces based on square footage and space studies; and a more careful look at the parking was suggested. Future meeting dates at key milestones in the design development were suggested. To allow staff time to prepare, the next meeting date will be called at a later time. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY: None. ADJOURNMENT: Chair Sebourn adjourned the meeting at 5:54 p.m. 10/17/2018 Headquarters Complex Ad Hoc Committee Page 2 of 2