HomeMy WebLinkAbout03-24-2021 Board Meeting MinutesORANGE COUNTY SANITATION DISTRICT
MINUTES
BOARD OF DIRECTORS
MARCH 24, 2021
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
BOARD OF DIRECTORS Minutes March 24, 2021
CALL TO ORDER
A regular meeting of the Board of Directors of the Orange County Sanitation District was
called to order by Board Chairman David Shawver on March 24, 2021 at 6:01 p.m. in the
Administration Building. Chair Shawver announced that the meeting was being held
telephonically and via audio/video teleconferencing in accordance with the Governor's
Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19). Director
Stephen Faessel delivered the invocation and led the Pledge of Allegiance.
ROLL CALL AND DECLARATION OF QUORUM
Roll call was taken and a quorum was declared present, as follows:
PRESENT:Brad Avery, Stacy Berry, Art Brown, Kim Carr, Doug Chaffee, Mark
Chirco, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Marshall
Goodman, Patrick Harper, Johnathan Ryan Hernandez, Brooke
Jones, Steve Jones, Anthony Kuo, Andrew Nguyen, Robert Ooten,
Glenn Parker, David Shawver, Jesus Silva, Chad Wanke, John
Withers, Chad Zimmerman and Schelly Sustarsic (Alternate)
ABSENT:Kim Nichols
STAFF MEMBERS PRESENT: Kelly Lore, Clerk of the Board and Joshua Martinez were
present in the Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant
General Manager; Lorenzo Tyner, Assistant General Manager; Kathy Millea, Director of
Engineering; Lan Wiborg, Director of Environmental Services; Laura Maravilla, HR & Risk
Manager; Jennifer Cabral; Mortimer Caparas; Brian Engeln; Tina Knapp;Thomas Vu and
Ruth Zintzun were in attendance telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel was in attendance telephonically.
PUBLIC COMMENTS:
None.
SPECIAL PRESENTATIONS:
Chair Shawver recognized Jeff Woodward, Operations Supervisor for his 30-years of service
to OC San.
REPORTS:
Chair Shawver announced that as part of OC San’s legislative outreach program, he and the
Vice-Chairman will participate in virtual meetings with the Orange County Congressional
Delegation beginning March 29 - April 7 to discuss current legislation, regulatory affairs,
infrastructure, and funding opportunities.
Chair Shawver thanked the Board for attending the second Strategic Plan workshop and
announced that the third and final workshop is scheduled for April 21 at 2pm. The four topics to
be presented are: Constituents of Emerging Concern, Biosolids Management, Environmental
Water Quality, Stormwater Management and Urban Runoff, and Food Waste Treatment.
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BOARD OF DIRECTORS Minutes March 24, 2021
Chair Shawver also announced that the Board Members would be receiving talking points
tomorrow regarding OC San activities to assist in reporting out to their councils, boards, and
community groups.
General Manager Jim Herberg provided a COVID-19 update. He reported that two employees
tested positive for COVID-19 this week, and that of the 61 employees who have tested
positive since May, all but two have been medically cleared and returned to work.
Mr. Herberg also reported that OC San worked with the County of Orange Health Care
Agency, along with the Water Emergency Response Organization of Orange County
(WEROC), to ensure that Water and Wastewater was considered in the top tier for vaccine
distribution. He stated that on March 12, OC San received notification that the State updated
the eligibility for Tier 1B to include water and wastewater workers. OC San employees were
notified and immediately began receiving vaccinations.
Mr. Herberg provided information and a timeline regarding the upcoming budget update
process for Fiscal Year 2021-22. A series of monthly presentations on various aspects of the
budget are currently underway with Board adoption scheduled for June 2021.
Director Hernandez appeared to have departed the meeting prior to the vote on Item No . 1.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2021-1476
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Special Meetings of the Board of Directors held February 17,
2021 and February 18, 2021; and of the Regular Meeting of the Board of Directors held
February 24, 2021.
AYES:Brad Avery, Stacy Berry, Art Brown, Kim Carr, Doug Chaffee, Mark
Chirco, Stephen Faessel, Ryan Gallagher, Marshall Goodman,
Patrick Harper, Brooke Jones, Steve Jones, Anthony Kuo, Andrew
Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus Silva,
Chad Wanke, John Withers and Chad Zimmerman
NOES:None
ABSENT:Johnathan Ryan Hernandez and Kim Nichols
ABSTENTIONS:Rose Espinoza and Schelly Sustarsic (Alternate)
RECEIVE AND FILE:
2.REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH
OF FEBRUARY 2021
2020-1329
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BOARD OF DIRECTORS Minutes March 24, 2021
Originator: Lorenzo Tyner
WITHOUT OBJECTION ACTION TAKEN TO RECEIVE AND FILE THE FOLLOWING:
Report of the Investment Transactions for the month of February 2021.
3.COMMITTEE MEETING MINUTES 2021-1491
Originator: Kelly Lore
WITHOUT OBJECTION ACTION TAKEN TO RECEIVE AND FILE THE FOLLOWING:
A.Minutes of the Steering Committee Meeting held January 27, 2021
B.Minutes of the Operations Committee Meeting held February 3, 2021
C.Minutes of the Legislative and Public Affairs Committee Meeting held February 8,
2021
D.Minutes of the Administration Committee Meeting held February 10, 2021
OPERATIONS COMMITTEE:
4.BIOSOLIDS HAULING SERVICE CONTRACT 2021-1523
Originator: Lan Wiborg
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Service Contract to Denali Water Solutions, LLC to collect and haul
Orange County Sanitation District’s biosolids from Reclamation Plant No. 1
and/or Treatment Plant No. 2 to the Inland Empire Regional Composting Facility
and alternative sites if needed for the period beginning May 12, 2021 through
December 21, 2022, for the unit price of $15.45 per ton of biosolids, plus fuel
surcharges, for a total amount not to exceed $600,000 per contract term, with
four (4) one-year renewal options: and
B. Approve a 10% unit price per ton contingency.
AYES:Brad Avery, Stacy Berry, Art Brown, Kim Carr, Doug Chaffee, Mark
Chirco, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Marshall
Goodman, Patrick Harper, Brooke Jones, Steve Jones, Anthony Kuo,
Andrew Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus
Silva, Chad Wanke, John Withers, Chad Zimmerman and Schelly
Sustarsic (Alternate)
NOES:None
ABSENT:Johnathan Ryan Hernandez and Kim Nichols
ABSTENTIONS:None
5.HEADWORKS REHABILITATION AT PLANT NO. 1, PROJECT NO.
P1-105
2021-1524
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BOARD OF DIRECTORS Minutes March 24, 2021
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO:
A. Receive and file Bid Tabulation and Recommendation for Headworks
Rehabilitation at Plant No. 1, Project No. P1-105;
B. Award a Construction Contract to Kiewit Infrastructure West Co. for Headworks
Rehabilitation at Plant No. 1 for a total amount not to exceed $222,330,000; and
C. Approve a contingency of $8,893,200 (4%).
AYES:Brad Avery, Stacy Berry, Art Brown, Kim Carr, Doug Chaffee, Mark
Chirco, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Marshall
Goodman, Patrick Harper, Brooke Jones, Steve Jones, Anthony Kuo,
Andrew Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus
Silva, Chad Wanke, John Withers, Chad Zimmerman and Schelly
Sustarsic (Alternate)
NOES:None
ABSENT:Johnathan Ryan Hernandez and Kim Nichols
ABSTENTIONS:None
6.HEADWORKS REHABILITATION AT PLANT NO. 1, PROJECT NO.
P1-105
2021-1525
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Professional Construction Services Agreement with Carollo
Engineers, Inc. to provide construction support services for Headworks
Rehabilitation at Plant No. 1, Project No. P1-105, for an amount not to exceed
$16,500,000; and
B. Approve a contingency of $1,650,000 (10%).
AYES:Brad Avery, Stacy Berry, Art Brown, Kim Carr, Doug Chaffee, Mark
Chirco, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Marshall
Goodman, Patrick Harper, Brooke Jones, Steve Jones, Anthony Kuo,
Andrew Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus
Silva, Chad Wanke, John Withers, Chad Zimmerman and Schelly
Sustarsic (Alternate)
NOES:None
ABSENT:Johnathan Ryan Hernandez and Kim Nichols
ABSTENTIONS:None
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BOARD OF DIRECTORS Minutes March 24, 2021
ADMINISTRATION COMMITTEE:
7.SETTLEMENT OF CLAIMS, COLLECTION OF DELINQUENT
ACCOUNTS, AND WORKERS’ COMPENSATION ACTIONS
2021-1541
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO:
Adopt Resolution No. OC SAN 21-05 entitled, “A Resolution of the Board of Directors
of Orange County Sanitation District Adopting Procedures for Settlement of Claims
Made Against the Orange County Sanitation District; Settlement of Claims Made By the
Orange County Sanitation District; Collection of Delinquent Accounts Owing to the
Orange County Sanitation District; Settlement of Civil or Administrative Enforcement
Actions; and Settlement of Workers’ Compensation Actions; and repealing Resolution
No. OCSD 11-04”.
AYES:Brad Avery, Stacy Berry, Art Brown, Kim Carr, Doug Chaffee, Mark
Chirco, Stephen Faessel, Ryan Gallagher, Marshall Goodman,
Patrick Harper, Brooke Jones, Steve Jones, Anthony Kuo, Andrew
Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus Silva,
Chad Wanke, John Withers, Chad Zimmerman and Schelly Sustarsic
(Alternate)
NOES:None
ABSENT:Johnathan Ryan Hernandez and Kim Nichols
ABSTENTIONS:Rose Espinoza
8.WASTEWATER REFUNDING REVENUE OBLIGATIONS, SERIES
2021A
2021-1542
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO:
Authorize the General Manager to issue new fixed rate Certificates of Participation, to
be referred to as Wastewater Refunding Revenue Obligations, in (1) an amount
sufficient to refund $102,200,000 of Revenue Refunding Certificate Anticipation Notes,
Series 2018A maturing on August 15, 2021 and (2) an additional amount sufficient to
refund, subject to market conditions, up to $61,575,000 of Wastewater Refunding
Revenue Obligations, Series 2011A.
AYES:Brad Avery, Stacy Berry, Art Brown, Kim Carr, Doug Chaffee, Mark
Chirco, Stephen Faessel, Ryan Gallagher, Marshall Goodman,
Patrick Harper, Brooke Jones, Steve Jones, Anthony Kuo, Andrew
Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus Silva,
Chad Wanke, John Withers, Chad Zimmerman and Schelly Sustarsic
(Alternate)
NOES:None
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BOARD OF DIRECTORS Minutes March 24, 2021
ABSENT:Johnathan Ryan Hernandez and Kim Nichols
ABSTENTIONS:Rose Espinoza
LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE:
9.LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF FEBRUARY
2021
2021-1539
Originator: Jim Herberg
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Legislative Affairs Update for the month of February 2021.
AYES:Brad Avery, Stacy Berry, Art Brown, Kim Carr, Doug Chaffee, Mark
Chirco, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Marshall
Goodman, Patrick Harper, Brooke Jones, Steve Jones, Anthony Kuo,
Andrew Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus
Silva, Chad Wanke, John Withers, Chad Zimmerman and Schelly
Sustarsic (Alternate)
NOES:None
ABSENT:Johnathan Ryan Hernandez and Kim Nichols
ABSTENTIONS:None
10.PUBLIC AFFAIRS UPDATE FOR THE MONTH OF FEBRUARY 2021 2021-1540
Originator: Jim Herberg
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Public Affairs Update for the month of February 2021.
AYES:Brad Avery, Stacy Berry, Art Brown, Kim Carr, Doug Chaffee, Mark
Chirco, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Marshall
Goodman, Patrick Harper, Brooke Jones, Steve Jones, Anthony Kuo,
Andrew Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus
Silva, Chad Wanke, John Withers, Chad Zimmerman and Schelly
Sustarsic (Alternate)
NOES:None
ABSENT:Johnathan Ryan Hernandez and Kim Nichols
ABSTENTIONS:None
STEERING COMMITTEE:
11.AUTHORIZATION OF CONTRIBUTION TO CASA EDUCATION
FOUNDATION SCHOLARSHIP FUND
2021-1559
Originator: Jim Herberg
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BOARD OF DIRECTORS Minutes March 24, 2021
MOVED, SECONDED, AND DULY CARRIED TO:
Adopt Resolution No. OC SAN 21-06, entitled “A Resolution of the Board of Directors
of the Orange County Sanitation District approving a not to exceed Annual contribution
amount of $2,500 to the California Association of Sanitation Agencies (CASA)
Education Foundation Scholarship Fund beginning FY 2020-2021; and Repealing
Resolution No. OCSD 15-22”.
AYES:Brad Avery, Stacy Berry, Art Brown, Kim Carr, Doug Chaffee, Mark
Chirco, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Marshall
Goodman, Patrick Harper, Brooke Jones, Steve Jones, Anthony Kuo,
Andrew Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus
Silva, Chad Wanke, John Withers, Chad Zimmerman and Schelly
Sustarsic (Alternate)
NOES:None
ABSENT:Johnathan Ryan Hernandez and Kim Nichols
ABSTENTIONS:None
12.CENTRAL GENERATION ENGINE OVERHAUL AT PLANT NO. 1 2021-1562
Originator: Rob Thompson
In response to a request from Director Avery, Assistant General Manager Rob
Thompson provided information regarding the item's urgency and showed a brief video
clip depicting the rebuilt engine's failure.
MOVED, SECONDED, AND DULY CARRIED TO:
A. Award a Sole Source Service Contract to Cooper Machinery Services to provide
a Central Generation Engine No. 1 Overhaul at Plant No. 1, per Proposal
210204-839, for a total amount not to exceed $3,705,932; and
B. Approve a contingency of $741,186 (20%).
AYES:Brad Avery, Stacy Berry, Art Brown, Kim Carr, Doug Chaffee, Mark
Chirco, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Marshall
Goodman, Patrick Harper, Brooke Jones, Steve Jones, Anthony Kuo,
Andrew Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus
Silva, Chad Wanke, John Withers, Chad Zimmerman and Schelly
Sustarsic (Alternate)
NOES:None
ABSENT:Johnathan Ryan Hernandez and Kim Nichols
ABSTENTIONS:None
NON-CONSENT:
None.
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