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HomeMy WebLinkAbout01-27-2021 Board Meeting MinutesORANGE COUNTY SANITATION DISTRICT MINUTES BOARD OF DIRECTORS JANUARY 27, 2021 0 ~SAN ORANGE COUNTY SANITATION DISTRICT Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 BOARD OF DIRECTORS Minutes January 27, 2021 CALL TO ORDER A regular meeting of the Board of Directors of the Orange County Sanitation District was called to order by Board Chairman David Shawver on January 27, 2021 at 6:03 p.m. in the Administration Building. Chair Shawver announced that the meeting was being held telephonically and via audio/video teleconferencing in accordance with the Governor's Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19). Director Brooke Jones delivered the invocation and led the Pledge of Allegiance. 1. APPOINTMENTS TO THE ORANGE COUNTY SANITATION DISTRICT 2020-1387 BOARD OF DIRECTORS Originator: Kelly Lore Late Communication was received regarding an appointment from the City of Villa Park after the publication of the agenda. WITHOUT OBJECTION ACTION TAKEN TO: Receive and file minute excerpts of member agencies relating to appointments to the Orange County Sanitation District Board of Directors: Agency City of Brea City of Buena Park City of Fullerton City of La Palma City of Newport Beach City of Placentia City of Seal Beach City of Stanton Irvine Ranch Water District City of Villa Park Director Glenn Parker Art Brown Jesus Silva Marshall Goodman Brad Avery Chad Wanke Sandra Massa-Lavitt David Shawver John Withers Chad Zimmerman ROLL CALL AND DECLARATION OF QUORUM Alternate Dir~ctor Steven Vargas Connor Traut Nick Dunlap Nitesh Patel Joy Brenner Ward Smith Schelly Sustarsic Carol Warren Doug Reinhart Robert Collacott The Clerk of the Board proceeded to roll call and declared a quorum present as follows: PRESENT: Brad Avery, Stacy Berry, Art Brown, Doug Chaffee, Mark Chirco, Stephen Faessel, Ryan Gallagher, Marshall Goodman, Patrick Harper, Johnathan Ryan Hernandez, Brooke Jones, Steve Jones, Anthony Kuo, Sandra Massa-Lavitt, Mark Murphy, Andrew Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus Silva, Chad Wanke, John Withers, Chad Zimmerman and Dan Kalmick (Alternate) ABSENT: Rose Espinoza STAFF MEMBERS PRESENT: Kelly Lore, Clerk of the Board; and Mortimer Caparas were present in the Board Room. General Manager Jim Herberg; Assistant General Manager Page 1 of 6 r BOARD OF DIRECTORS Minutes January 27, 2021 Lorenzo Tyner, Assistant General Manager Rob Thompson, Director of Engineering Kathy Millea, Director of Environmental Services Lan Wiborg, Director of Human Resources Celia Chandler, Jennifer Cabral, Jackie Castro, Brian Engeln, Tina Knapp, Joshua Martinez, Kym Smyth, and Thomas Vu participated telephonically. OTHERS PRESENT: Brad Hogin (General Counsel) was present in the Board Room. PUBLIC COMMENTS: No public comments were provided. The Clerk of the Board stated that Committee Assignment correspondence was received from Chairman Shawver which was provided to the Board members and made available to the public. SPECIAL PRESENTATIONS: Chair Shawver introduced Director of Engineering Kathy Millea who presented Administrative Assistant Kym Smith with her 30 year service award. Chair Shawver also acknowledged employees who could not be in attendance: 20 Years: Arturo Diaz, Principal Environmental Specialist 25 Years: Debbie Marchegiano, Administrative Assistant 2. 3. COMMENDATIONS TO OUTGOING BOARD MEMBERS 2021-1400 Originator: Kelly Lore Chair Shawver presented Commendations to outgoing Board Members. CITY/AGENCY Brea Huntington Beach La Habra DIRECTOR Erik Peterson Tim Shaw UPDATE ON GWRS FINAL EXPANSION PROJECT Originator: Jim Herberg ALTERNATE DIRECTOR Cecilia Hupp 2021-1414 Sandy Scott Roberts, GWRS Program Manager at the Orange County Water District provided an informative PowerPoint presentation regarding the GWRS Final Expansion project. ITEM RECEIVED AS AN: Information Item. Page 2 of 6 BOARD OF DIRECTORS Minutes January 27, 2021 REPORTS: Chair Shawver provided information regarding the new Committee appointments and acknowledged and thanked all who have previously on the various committees and welcomed new Committee members. Chair Shawver provided date and times of the upcoming Special Board meetings including Board of Directors Orientation, Strategic Plan Workshop, and a Virtual Tour. General Manager Jim Herberg presented a COVID-19 update noting that a total of 52 employees have tested positive from May 2020 to date, with all but six recovered and back to work. He announced his weekly COVID-19 update email to the Board of Directors with additional information of OC San's progress as we move through this pandemic will be sent tomorrow. Mr. Herberg stated that OC San receives the majority of its income through apportionments from the County of Orange. Through December 2020, OC San had received 2.5 percent more revenue than through December 2019. He also reported there is no immediate revenue impact as a result of the pandemic. Mr. Herberg reported that vaccination request letters were sent by the California Association of Sanitation Agencies (CASA) to the California Vaccination Task Force on behalf of its member agencies asking for vaccinations for the essential employees in the wastewater industry. OC San also sent a joint letter with Orange County Water District to Dr. Chau from the Orange County Health Care Agency, requesting vaccinations for our essential employees. Mr. Herberg stated that we will continue to work with the Water Emergency Response Organization of Orange County (WEROC) who has taken the lead for water and wastewater agencies in Orange County in the vaccination process. Water and wastewater employees are ·currently slated in the 1 C vaccination phase. CONSENT CALENDAR: 4. APPROVAL OF MINUTES 2020-1385 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Board of Directors held December 16, 2020. AYES: NOES: Brad Avery, Stacy Berry, Doug Chaffee, Mark Chirco, Stephen Faessel, Ryan Gallagher, Marshall Goodman, Patrick Harper, Johnathan Ryan Hernandez, Brooke Jones, Steve Jones, Anthony Kuo, Sandra Massa-Lavitt, Mark Murphy, Andrew Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus Silva, Chad Wanke, John Withers, Chad Zimmerman and Dan Kalmick (Alternate) None Page 3 of 6 r BOARD OF DIRECTORS Minutes January 27, 2021 ABSENT: Rose Espinoza ABSTENTIONS: Art Brown RECEIVE AND FILE: 5. COMMITTEE MEETING MINUTES 2020-1386 Originator: Kelly Lore WITHOUT OBJECTION ACTION TAKEN TO RECEIVE AND FILE THE FOLLOWING: A. Minutes of the Steering Committee Meeting held October 28, 2020 B. Minutes of the GWRS Steering Committee Meeting held on October 12, 2020 6. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH 2020-1279 OF DECEMBER 2020 Originator: Lorenzo Tyner WITHOUT OBJECTION ACTION TAKEN TO RECEIVE AND FILE THE FOLLOWING: Report of the Investment Transactions for the month of December 2020. OPERATIONS COMMITTEE: None. ADMINISTRATION COMMITTEE: None. LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE: None. STEERING COMMITTEE: 7. GENERAL MANAGER'S FISCAL YEAR 2020-2021 WORK PLAN MID-YEAR UPDATE Originator: Jim Herberg MOVED, SECONDED, AND DULY CARRIED TO: 2021-1452 Receive and file the General Manager's Fiscal Year 2020-2021 Work Plan Mid-Year Update. Page 4 of 6 BOARD OF DIRECTORS Minutes January 27, 2021 8. AYES: NOES: Brad Avery, Stacy Berry, Doug Chaffee, Mark Chirco, Stephen Faessel, Ryan Gallagher, Marshall Goodman, Patrick Harper, Johnathan Ryan Hernandez, Brooke Jones, Steve Jones, Anthony Kuo, Sandra Massa-Lavitt, Mark Murphy, Andrew Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus Silva, Chad Wanke, John Withers, Chad Zimmerman and Dan Kalmick (Alternate) None ABSENT: Rose Espinoza ABSTENTIONS: Art Brown UPDATE TO THE ESTABLISHED RULES OF PROCEDURE FOR THE CONDUCT OF BUSINESS OF THE ORANGE COUNTY SANITATION DISTRICT Originator: Jim Herberg 2021-1453 Late communication was received regarding Item No. 8B which was pulled from consideration. Staff also stated that at the recommendation of the Steering Committee, the Resolution in Item No. 8A was revised. MOVED, SECONDED, AND DULY CARRIED TO: A. Adopt Resolution No. OC SAN 21-01 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District establishing Rules of Procedure for the Conduct of Business of the Orange County Sanitation District; and repealing Resolution No. OCSD 19-19"~ B. Adopt Resolution No. QC SAN 21 02 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District establishing Board of Directors Protocols". AYES: NOES: Brad Avery, Stacy Berry, Doug Chaffee, Mark Chirco, Stephen Faessel, Ryan Gallagher, Marshall Goodman, Patrick Harper, Johnathan Ryan Hernandez, Brooke Jones, Steve Jones, Anthony Kuo, Sandra Massa-Lavitt, Mark Murphy, Andrew Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus Silva, Chad Wanke, John Withers, Chad Zimmerman and Dan Kalmick (Alternate) None ABSENT: Rose Espinoza ABSTENTIONS: Art Brown NON-CONSENT: None. INFORMATION ITEMS: None. Page 5 of 6 BOARD OF DIRECTORS Minutes January 27, 2021 AB 1234 DISCLOSURE REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: At 7:01 p.m., Chair Shawver adjourned the meeting until the Special Meeting of the Board of Directors (Board Member Orientation) on February 4, 2021 at 2:00 p.m. in memory of OC San employees Dan Chemotti and Linda Losurdo. ~_._~~-M~M-~ ' Board Page 6 of 6