HomeMy WebLinkAbout01-27-2021 Board Meeting MinutesORANGE COUNTY SANITATION DISTRICT
MINUTES
BOARD OF DIRECTORS
JANUARY 27, 2021
0 ~SAN
ORANGE COUNTY SANITATION DISTRICT
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
BOARD OF DIRECTORS Minutes January 27, 2021
CALL TO ORDER
A regular meeting of the Board of Directors of the Orange County Sanitation District was
called to order by Board Chairman David Shawver on January 27, 2021 at 6:03 p.m. in the
Administration Building. Chair Shawver announced that the meeting was being held
telephonically and via audio/video teleconferencing in accordance with the Governor's
Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19). Director
Brooke Jones delivered the invocation and led the Pledge of Allegiance.
1. APPOINTMENTS TO THE ORANGE COUNTY SANITATION DISTRICT 2020-1387
BOARD OF DIRECTORS
Originator: Kelly Lore
Late Communication was received regarding an appointment from the City of Villa Park
after the publication of the agenda.
WITHOUT OBJECTION ACTION TAKEN TO:
Receive and file minute excerpts of member agencies relating to appointments to the
Orange County Sanitation District Board of Directors:
Agency
City of Brea
City of Buena Park
City of Fullerton
City of La Palma
City of Newport Beach
City of Placentia
City of Seal Beach
City of Stanton
Irvine Ranch Water District
City of Villa Park
Director
Glenn Parker
Art Brown
Jesus Silva
Marshall Goodman
Brad Avery
Chad Wanke
Sandra Massa-Lavitt
David Shawver
John Withers
Chad Zimmerman
ROLL CALL AND DECLARATION OF QUORUM
Alternate Dir~ctor
Steven Vargas
Connor Traut
Nick Dunlap
Nitesh Patel
Joy Brenner
Ward Smith
Schelly Sustarsic
Carol Warren
Doug Reinhart
Robert Collacott
The Clerk of the Board proceeded to roll call and declared a quorum present as follows:
PRESENT: Brad Avery, Stacy Berry, Art Brown, Doug Chaffee, Mark Chirco,
Stephen Faessel, Ryan Gallagher, Marshall Goodman, Patrick
Harper, Johnathan Ryan Hernandez, Brooke Jones, Steve Jones,
Anthony Kuo, Sandra Massa-Lavitt, Mark Murphy, Andrew Nguyen,
Robert Ooten, Glenn Parker, David Shawver, Jesus Silva, Chad
Wanke, John Withers, Chad Zimmerman and Dan Kalmick
(Alternate)
ABSENT: Rose Espinoza
STAFF MEMBERS PRESENT: Kelly Lore, Clerk of the Board; and Mortimer Caparas were
present in the Board Room. General Manager Jim Herberg; Assistant General Manager
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BOARD OF DIRECTORS Minutes January 27, 2021
Lorenzo Tyner, Assistant General Manager Rob Thompson, Director of Engineering Kathy
Millea, Director of Environmental Services Lan Wiborg, Director of Human Resources Celia
Chandler, Jennifer Cabral, Jackie Castro, Brian Engeln, Tina Knapp, Joshua Martinez, Kym
Smyth, and Thomas Vu participated telephonically.
OTHERS PRESENT: Brad Hogin (General Counsel) was present in the Board Room.
PUBLIC COMMENTS:
No public comments were provided.
The Clerk of the Board stated that Committee Assignment correspondence was received from
Chairman Shawver which was provided to the Board members and made available to the
public.
SPECIAL PRESENTATIONS:
Chair Shawver introduced Director of Engineering Kathy Millea who presented Administrative
Assistant Kym Smith with her 30 year service award.
Chair Shawver also acknowledged employees who could not be in attendance:
20 Years: Arturo Diaz, Principal Environmental Specialist
25 Years: Debbie Marchegiano, Administrative Assistant
2.
3.
COMMENDATIONS TO OUTGOING BOARD MEMBERS 2021-1400
Originator: Kelly Lore
Chair Shawver presented Commendations to outgoing Board Members.
CITY/AGENCY
Brea
Huntington Beach
La Habra
DIRECTOR
Erik Peterson
Tim Shaw
UPDATE ON GWRS FINAL EXPANSION PROJECT
Originator: Jim Herberg
ALTERNATE DIRECTOR
Cecilia Hupp
2021-1414
Sandy Scott Roberts, GWRS Program Manager at the Orange County Water District
provided an informative PowerPoint presentation regarding the GWRS Final Expansion
project.
ITEM RECEIVED AS AN:
Information Item.
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BOARD OF DIRECTORS Minutes January 27, 2021
REPORTS:
Chair Shawver provided information regarding the new Committee appointments and
acknowledged and thanked all who have previously on the various committees and welcomed
new Committee members.
Chair Shawver provided date and times of the upcoming Special Board meetings including
Board of Directors Orientation, Strategic Plan Workshop, and a Virtual Tour.
General Manager Jim Herberg presented a COVID-19 update noting that a total of 52
employees have tested positive from May 2020 to date, with all but six recovered and back to
work. He announced his weekly COVID-19 update email to the Board of Directors with
additional information of OC San's progress as we move through this pandemic will be sent
tomorrow.
Mr. Herberg stated that OC San receives the majority of its income through apportionments
from the County of Orange. Through December 2020, OC San had received 2.5 percent more
revenue than through December 2019. He also reported there is no immediate revenue
impact as a result of the pandemic.
Mr. Herberg reported that vaccination request letters were sent by the California Association
of Sanitation Agencies (CASA) to the California Vaccination Task Force on behalf of its
member agencies asking for vaccinations for the essential employees in the wastewater
industry. OC San also sent a joint letter with Orange County Water District to Dr. Chau from
the Orange County Health Care Agency, requesting vaccinations for our essential employees.
Mr. Herberg stated that we will continue to work with the Water Emergency Response
Organization of Orange County (WEROC) who has taken the lead for water and wastewater
agencies in Orange County in the vaccination process. Water and wastewater employees are
·currently slated in the 1 C vaccination phase.
CONSENT CALENDAR:
4. APPROVAL OF MINUTES 2020-1385
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Board of Directors held December 16,
2020.
AYES:
NOES:
Brad Avery, Stacy Berry, Doug Chaffee, Mark Chirco, Stephen
Faessel, Ryan Gallagher, Marshall Goodman, Patrick Harper,
Johnathan Ryan Hernandez, Brooke Jones, Steve Jones, Anthony
Kuo, Sandra Massa-Lavitt, Mark Murphy, Andrew Nguyen, Robert
Ooten, Glenn Parker, David Shawver, Jesus Silva, Chad Wanke,
John Withers, Chad Zimmerman and Dan Kalmick (Alternate)
None
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BOARD OF DIRECTORS Minutes January 27, 2021
ABSENT: Rose Espinoza
ABSTENTIONS: Art Brown
RECEIVE AND FILE:
5. COMMITTEE MEETING MINUTES 2020-1386
Originator: Kelly Lore
WITHOUT OBJECTION ACTION TAKEN TO RECEIVE AND FILE THE FOLLOWING:
A. Minutes of the Steering Committee Meeting held October 28, 2020
B. Minutes of the GWRS Steering Committee Meeting held on October 12, 2020
6. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH 2020-1279
OF DECEMBER 2020
Originator: Lorenzo Tyner
WITHOUT OBJECTION ACTION TAKEN TO RECEIVE AND FILE THE FOLLOWING:
Report of the Investment Transactions for the month of December 2020.
OPERATIONS COMMITTEE:
None.
ADMINISTRATION COMMITTEE:
None.
LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE:
None.
STEERING COMMITTEE:
7. GENERAL MANAGER'S FISCAL YEAR 2020-2021 WORK PLAN
MID-YEAR UPDATE
Originator: Jim Herberg
MOVED, SECONDED, AND DULY CARRIED TO:
2021-1452
Receive and file the General Manager's Fiscal Year 2020-2021 Work Plan Mid-Year
Update.
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BOARD OF DIRECTORS Minutes January 27, 2021
8.
AYES:
NOES:
Brad Avery, Stacy Berry, Doug Chaffee, Mark Chirco, Stephen
Faessel, Ryan Gallagher, Marshall Goodman, Patrick Harper,
Johnathan Ryan Hernandez, Brooke Jones, Steve Jones, Anthony
Kuo, Sandra Massa-Lavitt, Mark Murphy, Andrew Nguyen, Robert
Ooten, Glenn Parker, David Shawver, Jesus Silva, Chad Wanke,
John Withers, Chad Zimmerman and Dan Kalmick (Alternate)
None
ABSENT: Rose Espinoza
ABSTENTIONS: Art Brown
UPDATE TO THE ESTABLISHED RULES OF PROCEDURE FOR THE
CONDUCT OF BUSINESS OF THE ORANGE COUNTY SANITATION
DISTRICT
Originator: Jim Herberg
2021-1453
Late communication was received regarding Item No. 8B which was pulled from
consideration. Staff also stated that at the recommendation of the Steering
Committee, the Resolution in Item No. 8A was revised.
MOVED, SECONDED, AND DULY CARRIED TO:
A. Adopt Resolution No. OC SAN 21-01 entitled, "A Resolution of the Board of
Directors of the Orange County Sanitation District establishing Rules of
Procedure for the Conduct of Business of the Orange County Sanitation District;
and repealing Resolution No. OCSD 19-19"~
B. Adopt Resolution No. QC SAN 21 02 entitled, "A Resolution of the Board of
Directors of the Orange County Sanitation District establishing Board of
Directors Protocols".
AYES:
NOES:
Brad Avery, Stacy Berry, Doug Chaffee, Mark Chirco, Stephen
Faessel, Ryan Gallagher, Marshall Goodman, Patrick Harper,
Johnathan Ryan Hernandez, Brooke Jones, Steve Jones, Anthony
Kuo, Sandra Massa-Lavitt, Mark Murphy, Andrew Nguyen, Robert
Ooten, Glenn Parker, David Shawver, Jesus Silva, Chad Wanke,
John Withers, Chad Zimmerman and Dan Kalmick (Alternate)
None
ABSENT: Rose Espinoza
ABSTENTIONS: Art Brown
NON-CONSENT:
None.
INFORMATION ITEMS:
None.
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BOARD OF DIRECTORS Minutes January 27, 2021
AB 1234 DISCLOSURE REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
At 7:01 p.m., Chair Shawver adjourned the meeting until the Special Meeting of the Board of
Directors (Board Member Orientation) on February 4, 2021 at 2:00 p.m. in memory of OC San
employees Dan Chemotti and Linda Losurdo.
~_._~~-M~M-~
' Board
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