HomeMy WebLinkAbout09-23-2020 Board Meeting MinutesORANGE COUNTY SANITATION DISTRICT
MINUTES
BOARD OF DIRECTORS
SEPTEMBER 23, 2020
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
BOARD OF DIRECTORS Minutes September 23, 2020
CALL TO ORDER
A regular meeting of the Board of Directors of the Orange County Sanitation District was
called to order by Board Chairman David Shawver on September 23, 2020 at 6:01 p.m. in the
Administration Building. Director Collacott delivered the invocation and led the Pledge of
Allegiance. The meeting was held telephonically and via audio/video teleconferencing in
accordance with the Governor's Executive Order No. N-29-20, due to the Coronavirus
Pandemic (COVID-19).
ROLL CALL AND DECLARATION OF QUORUM
The Clerk of the Board declared a quorum present as follows:
PRESENT:Doug Chaffee, Robert Collacott, James Ferryman, Steve Jones,
Brooke Jones, Peter Kim, Sandra Massa-Lavitt, Nelida Mendoza,
Mark Murphy, Richard Murphy, Steve Nagel, Andrew Nguyen, Glenn
Parker, Erik Peterson, Tim Shaw, David Shawver, Christina Shea,
Jesus Silva, Fred Smith, Chad Wanke, John Withers, Mariellen Yarc
and Joy Brenner (Alternate)
ABSENT:Allan Bernstein and Lucille Kring
STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Kelly Lore, Clerk of the
Board; and Brian Engeln were present in the Board Room. Assistant General Manager
Lorenzo Tyner; Assistant General Manager Rob Thompson; Director of Engineering Kathy
Millea; Director of Environmental Services Lan Wiborg; Director of Human Resources Celia
Chandler; Dean Fisher; Tina Knapp; and Thomas Vu participated telephonically.
OTHERS PRESENT: Brad Hogin (General Counsel) was present in the Board Room.
PUBLIC COMMENTS:
None.
SPECIAL PRESENTATIONS:
Chair Shawver and General Manager Jim Herberg acknowledged the Employee Service
Awards for September:
Shabbir Basrai 25 years
Senior Engineer
Fawn Elizondo 30 years
Program Assistant
REPORTS:
Chair Shawver announced the State of the District event is scheduled for Friday, October 30
from 9 a.m. to 10 a.m. and will be held virtually this year to comply with COVID-19 guidelines.
The event will be open to local, state, and federal dignitaries with a special presentation by
Congressman Lou Correa. The Clerk of the Board will forward additional information tomorrow.
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BOARD OF DIRECTORS Minutes September 23, 2020
Chair Shawver announced that he and the Vice-Chair will celebrate employees who volunteer
time and effort to support OCSD’s educational mission through the Volunteer Incentive
Program at a special virtual event.
Chair Shawver also reminded the Directors that talking points regarding OCSD activities will
be sent by the Clerk tomorrow to assist with reporting to your councils, boards, and
community groups.
Mr. Herberg reported that an additional case of COVID-19 was reported by an employee at
OCSD. This is the first case reported in over 8 weeks and the 10th case at OCSD, with the
first nine cleared and back at work. He stated that his weekly update email will be provided to
the Board tomorrow.
Mr. Herberg briefly reported on OCSD's participation in three separate Wastewater Based
Epidemiology (WBE) efforts with regulators and researchers at the local, state, and national
levels. He stated that to sustain and expand the COVID-19 wastewater surveillance effort,
OCSD has joined the California Association of Sanitation Agencies (CASA) and other
agencies to seek financial support from the Gates and the Rockefeller Foundations.
Mr. Herberg announced recent awards OCSD received including the Water Environment
Federation and National Association of Clean Water Agencies “Utility of the Future Today"
and the NACWA Platinum Peak Performance Award. He also stated that the electronic CIP
Annual Report for fiscal year 2019-2020 was provided in tonight's agenda packet.
Mr. Herberg reported on OCSD's annual preparation for the wet weather season (Oct. 15,
2020 - April 15, 2021) including completing pre-defined tasks throughout the treatment plants
and collections systems, reviewing Emergency Response Plan documents, evaluating high
flow strategies, and conducting annual high flow training for operations staff.
Mr. Herberg announced the Headworks Rehabilitation Project at Plant No. 1 for a construction
contract budgeted at $293 million was just advertised to bid. The Headworks Project is the
largest project to date at Plant No. 1 and is scheduled to start in March 2021 and is anticipated
to take six years to complete.
Mr. Herberg indicated that a recent press release regarding the design contract for OCSD ’s
largest Plant No. 2 project with a $300 million budget for the construction of six new
thermophilic digesters and six new Class A batch tanks at Plant No. 2 has led to the possibility
of an interview with VX News who reached out to the Vice-Chair and connected with OCSD
staff. Mr. Herberg stated he will keep the Board informed of any publications.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2020-1231
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
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BOARD OF DIRECTORS Minutes September 23, 2020
Approve Minutes of the Regular Meeting of the Board of Directors held August 26,
2020.
AYES:Doug Chaffee, Robert Collacott, James Ferryman, Steve Jones,
Brooke Jones, Peter Kim, Sandra Massa-Lavitt, Nelida Mendoza,
Mark Murphy, Richard Murphy, Steve Nagel, Andrew Nguyen, Glenn
Parker, Erik Peterson, Tim Shaw, David Shawver, Christina Shea,
Jesus Silva, Fred Smith, Chad Wanke, John Withers and Mariellen
Yarc
NOES:None
ABSENT:Allan Bernstein and Lucille Kring
ABSTENTIONS:Joy Brenner (Alternate)
RECEIVE AND FILE:
2.REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH
OF AUGUST 2020
2020-1099
Originator: Lorenzo Tyner
WITHOUT OBJECTION, ACTION TAKEN TO: Receive and file the following:
Report of the Investment Transactions for the month of August 2020.
3.CAPITAL IMPROVEMENT PROGRAM ANNUAL REPORT 2020-1196
Originator: Kathy Millea
WITHOUT OBJECTION, ACTION TAKEN TO: Receive and file the following:
Receive and File the Capital Improvement Program Annual Report.
4.COMMITTEE MEETING MINUTES 2020-1233
Originator: Kelly Lore
WITHOUT OBJECTION, ACTION TAKEN TO: Receive and file the following:
A.Minutes of the Operations Committee Meeting held July 1, 2020
B.Minutes of the Administration Committee Meeting held July 8, 2020
C.Minutes of the Legislative and Public Affairs Committee Meeting held July 13, 2020
D.Minutes of the Steering Committee Meeting held July 22, 2020
OPERATIONS COMMITTEE:
5.CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE
REPORT
2020-1239
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BOARD OF DIRECTORS Minutes September 23, 2020
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Capital Improvement Program Contract Performance Report for
the period ending June 30, 2020.
AYES:Doug Chaffee, Robert Collacott, James Ferryman, Steve Jones,
Brooke Jones, Peter Kim, Sandra Massa-Lavitt, Nelida Mendoza,
Mark Murphy, Richard Murphy, Steve Nagel, Andrew Nguyen, Glenn
Parker, Erik Peterson, Tim Shaw, David Shawver, Christina Shea,
Jesus Silva, Fred Smith, Chad Wanke, John Withers, Mariellen Yarc
and Joy Brenner (Alternate)
NOES:None
ABSENT:Allan Bernstein and Lucille Kring
ABSTENTIONS:None
6.GISLER-RED HILL INTERCEPTOR REHABILITATION, PROJECT NO.
7-65
2020-1240
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Professional Design Services Agreement with CDM Smith to provide
engineering services for Gisler-Red Hill Interceptor Rehabilitation, Project No.
7-65, for an amount not to exceed $1,754,000; and
B. Approve a contingency of $175,400 (10%).
AYES:Doug Chaffee, Robert Collacott, James Ferryman, Steve Jones,
Brooke Jones, Peter Kim, Sandra Massa-Lavitt, Nelida Mendoza,
Mark Murphy, Richard Murphy, Steve Nagel, Andrew Nguyen, Glenn
Parker, Erik Peterson, Tim Shaw, David Shawver, Christina Shea,
Jesus Silva, Fred Smith, Chad Wanke, John Withers, Mariellen Yarc
and Joy Brenner (Alternate)
NOES:None
ABSENT:Allan Bernstein and Lucille Kring
ABSTENTIONS:None
7.PURCHASE SPARE INVENTORY PARTS FOR SCHWING CAKE
PUMPS
2020-1241
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
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BOARD OF DIRECTORS Minutes September 23, 2020
A. Approve a Sole Source Purchase Order to Schwing Bioset for the purchase of
spare inventory parts for the Schwing Cake Pumps for the Truckloading and
Thickening and Dewatering facilities, for a total amount not to exceed $228,193,
plus applicable sales tax and shipping; and
B. Approve a contingency of $11,410 (5%).
AYES:Doug Chaffee, Robert Collacott, James Ferryman, Steve Jones,
Brooke Jones, Peter Kim, Sandra Massa-Lavitt, Nelida Mendoza,
Mark Murphy, Richard Murphy, Steve Nagel, Andrew Nguyen, Glenn
Parker, Erik Peterson, Tim Shaw, David Shawver, Christina Shea,
Jesus Silva, Fred Smith, Chad Wanke, John Withers, Mariellen Yarc
and Joy Brenner (Alternate)
NOES:None
ABSENT:Allan Bernstein and Lucille Kring
ABSTENTIONS:None
8.PLAN2020-00 ON-CALL PLANNING STUDIES 2020-1242
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve annual Professional Services Agreements with AECOM Technical
Services, Inc.; Black & Veatch Corporation; Brown and Caldwell; GHD Inc.; HDR
Engineering, Inc.; Hazen and Sawyer; and Stantec Consulting Services Inc. for
On-Call Planning Studies Master Contract No. PLAN2020-00, for the term
November 1, 2020 through October 31, 2021, with a maximum annual contract
limitation not to exceed $600,000 per Consultant; and
B. Approve two additional one-year optional extensions.
AYES:Doug Chaffee, Robert Collacott, James Ferryman, Steve Jones,
Brooke Jones, Peter Kim, Sandra Massa-Lavitt, Nelida Mendoza,
Mark Murphy, Richard Murphy, Steve Nagel, Andrew Nguyen, Glenn
Parker, Erik Peterson, Tim Shaw, David Shawver, Christina Shea,
Jesus Silva, Fred Smith, Chad Wanke, John Withers, Mariellen Yarc
and Joy Brenner (Alternate)
NOES:None
ABSENT:Allan Bernstein and Lucille Kring
ABSTENTIONS:None
9.DIGESTER CLEANING AND DISPOSAL CONTRACT 2020-1243
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
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BOARD OF DIRECTORS Minutes September 23, 2020
A. Approve a Service Contract for Digester Cleaning and Disposal with American
Process Group, Inc., per Specification No. S-2020-1165BD, for a total amount
not to exceed $4,636,674 per year, for the period of November 1, 2020 through
October 31, 2025, with four optional one-year renewals; and
B. Approve an annual contingency of $463,667 (10%).
AYES:Doug Chaffee, Robert Collacott, James Ferryman, Steve Jones,
Brooke Jones, Peter Kim, Sandra Massa-Lavitt, Nelida Mendoza,
Mark Murphy, Richard Murphy, Steve Nagel, Andrew Nguyen, Glenn
Parker, Erik Peterson, Tim Shaw, David Shawver, Christina Shea,
Jesus Silva, Fred Smith, Chad Wanke, John Withers, Mariellen Yarc
and Joy Brenner (Alternate)
NOES:None
ABSENT:Allan Bernstein and Lucille Kring
ABSTENTIONS:None
10.BAY BRIDGE PUMP STATION REPLACEMENT, PROJECT NO. 5-67 2020-1244
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO:
Approve a contingency increase of $1,784,250 (25%) to the Professional Design
Services Agreement with Arcadis U.S., Inc. for Bay Bridge Pump Station Replacement,
Project No. 5-67, for a total contingency of $2,497,950 (35%).
AYES:Doug Chaffee, Robert Collacott, James Ferryman, Steve Jones,
Brooke Jones, Peter Kim, Sandra Massa-Lavitt, Nelida Mendoza,
Mark Murphy, Richard Murphy, Steve Nagel, Andrew Nguyen, Glenn
Parker, Erik Peterson, Tim Shaw, David Shawver, Christina Shea,
Jesus Silva, Fred Smith, Chad Wanke, John Withers, Mariellen Yarc
and Joy Brenner (Alternate)
NOES:None
ABSENT:Allan Bernstein and Lucille Kring
ABSTENTIONS:None
ADMINISTRATION COMMITTEE:
11.RECORDS MANAGEMENT PROGRAM UPDATE 2020-1247
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
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BOARD OF DIRECTORS Minutes September 23, 2020
Adopt Resolution No. OCSD 20-10 entitled: “A Resolution of the Board of Directors of
the Orange County Sanitation District Adopting the Records Management Program
Procedures and Records Retention Schedule, Authorizing Destruction of Obsolete
Records, and Repealing Resolution No. OCSD 18-22”.
AYES:Doug Chaffee, Robert Collacott, James Ferryman, Steve Jones,
Brooke Jones, Peter Kim, Sandra Massa-Lavitt, Nelida Mendoza,
Mark Murphy, Richard Murphy, Steve Nagel, Andrew Nguyen, Glenn
Parker, Erik Peterson, Tim Shaw, David Shawver, Christina Shea,
Jesus Silva, Fred Smith, Chad Wanke, John Withers, Mariellen Yarc
and Joy Brenner (Alternate)
NOES:None
ABSENT:Allan Bernstein and Lucille Kring
ABSTENTIONS:None
12.GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS
TO THE PRE-APPROVED OEM SOLE SOURCE LIST
2020-1248
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO:
A. Receive and file Orange County Sanitation District purchases made under the
General Manager’s authority for the period of April 1, 2020 to June 30, 2020;
and
B. Approve the following additions to the pre-approved OEM Sole Source List for
the period of April 1, 2020 to June 30, 2020:
·ALHAMBRA FOUNDRY - Manhole Frames and Covers
·GARDNER DENVER / HOFFMAN - Blower Equipment, Parts and Service
·GEA WESTFALIA - Centrifuge Parts and Service (Replaces OEM Manufacturer
WESTFALIA - Name Change)
·NUTTAL GEAR - Gear Drive Assembly and Related Parts/Equipment
·SCRIPPS INSTITUTION OF OCEANOGRAPHY (SIO) - Ocean Monitoring
Program
·SPX Flow / LIGHTNIN - Gear Box Repair Parts, Equipment and Service
·VAC-CON - Sewer Combo Cleaning Truck Rental
AYES:Doug Chaffee, Robert Collacott, James Ferryman, Steve Jones,
Brooke Jones, Peter Kim, Sandra Massa-Lavitt, Nelida Mendoza,
Mark Murphy, Richard Murphy, Steve Nagel, Andrew Nguyen, Glenn
Parker, Erik Peterson, Tim Shaw, David Shawver, Christina Shea,
Jesus Silva, Fred Smith, Chad Wanke, John Withers, Mariellen Yarc
and Joy Brenner (Alternate)
NOES:None
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BOARD OF DIRECTORS Minutes September 23, 2020
ABSENT:Allan Bernstein and Lucille Kring
ABSTENTIONS:None
13.REIMBURSEMENTS TO BOARD MEMBERS AND STAFF 2020-1249
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file report of reimbursements to Board Members and Staff per
Government Code Section 53065.5 for the period July 1, 2019 through June 30, 2020.
AYES:Doug Chaffee, Robert Collacott, James Ferryman, Steve Jones,
Brooke Jones, Peter Kim, Sandra Massa-Lavitt, Nelida Mendoza,
Mark Murphy, Richard Murphy, Steve Nagel, Andrew Nguyen, Glenn
Parker, Erik Peterson, Tim Shaw, David Shawver, Christina Shea,
Jesus Silva, Fred Smith, Chad Wanke, John Withers, Mariellen Yarc
and Joy Brenner (Alternate)
NOES:None
ABSENT:Allan Bernstein and Lucille Kring
ABSTENTIONS:None
14.TREASURER’S REPORT FOR THE FOURTH QUARTER ENDED
JUNE 30, 2020
2020-1250
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Orange County Sanitation District Fourth Quarter Treasurer’s
Report for the period ended June 30, 2020.
AYES:Doug Chaffee, Robert Collacott, James Ferryman, Steve Jones,
Brooke Jones, Peter Kim, Sandra Massa-Lavitt, Nelida Mendoza,
Mark Murphy, Richard Murphy, Steve Nagel, Andrew Nguyen, Glenn
Parker, Erik Peterson, Tim Shaw, David Shawver, Christina Shea,
Jesus Silva, Fred Smith, Chad Wanke, John Withers, Mariellen Yarc
and Joy Brenner (Alternate)
NOES:None
ABSENT:Allan Bernstein and Lucille Kring
ABSTENTIONS:None
15.PENSION COST STRATEGIES 2020-1251
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO:
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BOARD OF DIRECTORS Minutes September 23, 2020
Direct staff to advertise a Request for Proposals (RFP) to select a multiple-employer
Internal Revenue Service Code Section 115 Trust Pension Account.
AYES:Doug Chaffee, Robert Collacott, James Ferryman, Steve Jones,
Brooke Jones, Peter Kim, Sandra Massa-Lavitt, Nelida Mendoza,
Mark Murphy, Richard Murphy, Steve Nagel, Andrew Nguyen, Glenn
Parker, Erik Peterson, Tim Shaw, David Shawver, Christina Shea,
Jesus Silva, Fred Smith, Chad Wanke, John Withers, Mariellen Yarc
and Joy Brenner (Alternate)
NOES:None
ABSENT:Allan Bernstein and Lucille Kring
ABSTENTIONS:None
LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE:
16.PUBLIC AFFAIRS UPDATE FOR THE MONTHS OF JULY THROUGH
AUGUST 2020
2020-1254
Originator: Jim Herberg
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Public Affairs Update for the months of July through August 2020.
AYES:Doug Chaffee, Robert Collacott, James Ferryman, Steve Jones,
Brooke Jones, Peter Kim, Sandra Massa-Lavitt, Nelida Mendoza,
Mark Murphy, Richard Murphy, Steve Nagel, Andrew Nguyen, Glenn
Parker, Erik Peterson, Tim Shaw, David Shawver, Christina Shea,
Jesus Silva, Fred Smith, Chad Wanke, John Withers, Mariellen Yarc
and Joy Brenner (Alternate)
NOES:None
ABSENT:Allan Bernstein and Lucille Kring
ABSTENTIONS:None
17.ORANGE COUNTY SANITATION DISTRICT BRANDING 2020-1255
Originator: Jim Herberg
MOVED, SECONDED, AND DULY CARRIED TO:
Approve the new Orange County Sanitation District Logo.
AYES:Doug Chaffee, Robert Collacott, James Ferryman, Steve Jones,
Brooke Jones, Peter Kim, Sandra Massa-Lavitt, Nelida Mendoza,
Mark Murphy, Richard Murphy, Steve Nagel, Andrew Nguyen, Glenn
Parker, Erik Peterson, Tim Shaw, David Shawver, Christina Shea,
Jesus Silva, Fred Smith, Chad Wanke, John Withers, Mariellen Yarc
and Joy Brenner (Alternate)
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BOARD OF DIRECTORS Minutes September 23, 2020
NOES:None
ABSENT:Allan Bernstein and Lucille Kring
ABSTENTIONS:None
18.LEGISLATIVE AFFAIRS UPDATE FOR THE MONTHS OF JULY
THROUGH AUGUST 2020
2020-1256
Originator: Jim Herberg
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Legislative Affairs Update for the months of July through August
2020.
AYES:Doug Chaffee, Robert Collacott, James Ferryman, Steve Jones,
Brooke Jones, Peter Kim, Sandra Massa-Lavitt, Nelida Mendoza,
Mark Murphy, Richard Murphy, Steve Nagel, Andrew Nguyen, Glenn
Parker, Erik Peterson, Tim Shaw, David Shawver, Christina Shea,
Jesus Silva, Fred Smith, Chad Wanke, John Withers, Mariellen Yarc
and Joy Brenner (Alternate)
NOES:None
ABSENT:Allan Bernstein and Lucille Kring
ABSTENTIONS:None
STEERING COMMITTEE:
19.TUSTIN AVENUE MANHOLE AND PIPE REPAIR, PROJECT NO.
FE17-06
2020-1257
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO:
Approve a contingency increase of $70,000 to the construction contract with Nuline
Technologies, LLC for Tustin Avenue Manhole and Pipe Repair, Project No. FE17-06,
for a total contingency of $105,000 (30%).
AYES:Doug Chaffee, Robert Collacott, James Ferryman, Steve Jones,
Brooke Jones, Peter Kim, Sandra Massa-Lavitt, Nelida Mendoza,
Mark Murphy, Richard Murphy, Steve Nagel, Andrew Nguyen, Glenn
Parker, Erik Peterson, Tim Shaw, David Shawver, Christina Shea,
Jesus Silva, Fred Smith, Chad Wanke, John Withers, Mariellen Yarc
and Joy Brenner (Alternate)
NOES:None
ABSENT:Allan Bernstein and Lucille Kring
ABSTENTIONS:None
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BOARD OF DIRECTORS Minutes September 23, 2020
20. HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO.
P1-128A
2020-1258
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO:
Authorize payment to the City of Fountain Valley for Building Department and Public
Works Department standard fees related to the Headquarters Complex at Plant No. 1,
Project No. P1-128A, for an amount not to exceed $900,000.
AYES:Doug Chaffee, Robert Collacott, James Ferryman, Steve Jones,
Brooke Jones, Peter Kim, Sandra Massa-Lavitt, Nelida Mendoza,
Mark Murphy, Richard Murphy, Steve Nagel, Andrew Nguyen, Glenn
Parker, Erik Peterson, Tim Shaw, David Shawver, Christina Shea,
Jesus Silva, Fred Smith, Chad Wanke, John Withers, Mariellen Yarc
and Joy Brenner (Alternate)
NOES:None
ABSENT:Allan Bernstein and Lucille Kring
ABSTENTIONS:None
NON-CONSENT:
None.
INFORMATION ITEMS:
None.
AB 1234 DISCLOSURE REPORTS:
Director Ferryman announced his upcoming meetings for the month.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
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BOARD OF DIRECTORS Minutes September 23, 2020
ADJOURNMENT:
At 6:24 p.m., Chair Shawver adjourned the meeting until the Regular Meeting of the Board of
Directors to be held on October 28, 2020 at 6:00 p.m.
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