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HomeMy WebLinkAbout07-22-2020 Board Meeting MinutesORANGE COUNTY SANITATION DISTRICT MINUTES BOARD OF DIRECTORS JULY 22, 2020 Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 BOARD OF DIRECTORS Minutes July 22, 2020 CALL TO ORDER A regular meeting of the Board of Directors of the Orange County Sanitation District was called to order by Board Chairman David Shawver on July 22, 2020 at 6:05 p.m. in the Administration Building. Director Mendoza delivered the invocation and led the Pledge of Allegiance. Chair Shawver announced that the meeting was being held telephonically and via audio/video teleconferencing in accordance with the Governor's Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19). The Clerk of the Board announced the teleconference meeting guidelines and stated that votes will be taken by roll call. ROLL CALL AND DECLARATION OF QUORUM The Clerk of the Board declared a quorum present as follows: PRESENT: Brad Avery, Allan Bernstein, Doug Chaffee, Robert Collacott, James Ferryman, Steve Jones, Brooke Jones, Peter Kim, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza, Mark Murphy, Richard Murphy, Steve Nagel, Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David Shawver, Christina Shea, Jesus Silva, Fred Smith, Chad Wanke, John Withers and Mariellen Yarc ABSENT: None STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Kelly Lore, Clerk of the Board; Al Garcia; and Tyler Ramirez were present in the Board Room. Assistant General Manager Lorenzo Tyner; Assistant General Manager Rob Thompson; Director of Engineering Kathy Millea; Director of Environmental Services Lan Wiborg; Director of Human Resources Celia Chandler; Janine Aguilar; Stephanie Barron; Jennifer Cabral; Brian Engeln; Tom Grant; Laurie Klinger; Tina Knapp; Laura Maravilla; and Jeff Mohr participated telephonically. OTHERS PRESENT: Brad Hog in (General Counsel) was present in the Board Room. PUBLIC COMMENTS: None. SPECIAL PRESENTATIONS: SERVICE AWARDS PRESENTED IN JULY 2020: Angela Brandt, Accounting Supervisor -20 years Jeff Brown, Senior Engineer -25 years Peter Cheffs, Lead Mechanic -25 years Rob Thompson, Assistant General Manager -25 years Pongsakdi Cady, IT Supervisor -30 years Mr. Herberg presented a 25-year Employee Service Award to Assistant General Manager Rob Thompson. Page 1 of 14 BOARD OF DIRECTORS Minutes July 22, 2020 REPORTS: Chair Shawver stated that employees with 20, 25 and 30 years of service will now be listed on the Board of Directors meeting agenda as a way to acknowledge them for their dedicated service to OCSD. Chair Shawver informed the Board that talking points regarding OCSD activities will be provided after each Board meeting to refer to while reporting to their agencies. Chair Shawver announced that the Administration, Operations and Legislative and Public Affairs Committees will be dark in August. The Steering Committee and Board of Directors meeting will take place at its regular date and time and will be held remotely. General Manager Herberg stated that he will continue to send a weekly COVI D-19 update through this pandemic. He reported that while operations remain stable and steady, unfortunately, a total of eight employees have tested positive. Of the eight, five have returned to work after being cleared by their physician and OCSD. Mr. Herberg stated that safeguarding the health and well-being of the employees continues to be his highest priority. Mr. Herberg provided a report on a recently released Heal the Bay 2019-2020 beach report card where 95 percent of the Orange County beaches received above average grades during dry-season. Mr. Herberg reported on is recent presentation to the Association of California Cities -Orange County's (ACC-OC) Energy, Environment & Water Committee on OCSD's resilience efforts and COVID-19 response plan; and Assistant General Manager Rob Thompson' presented OCSD's COVID-19 response on a CASA and CWEA webinar. Mr. Herberg reported on the first OCSD virtual tour and announced that OCSD and OCWD will be hosting the first virtual GWRS tour on Friday July 31 and August 19 at 10 a.m. If you need that information, please contact our Clerk of the Board. At the suggestion of Director Wanke, Mr. Herberg stated that OCSD is pursing direct access to purchase energy on the open market through a lottery system which could potentially save several hundred thousand dollars in electricity costs. CONSENT CALENDAR: 1. APPROVAL OF MINUTES 2020-1113 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Board of Directors held June 24, 2020. Page 2of14 BOARD OF DIRECTORS Minutes July 22, 2020 AYES: Brad Avery, Allan Bernstein, Doug Chaffee, Robert Collacott, James Ferryman, Steve Jones, Brooke Jones, Peter Kim, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza, Mark Murphy, Richard Murphy, Steve Nagel, Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David Shawver, Christina Shea, Jesus Silva, Fred Smith, Chad Wanke, John Withers and Mariellen Yarc NOES: None ABSENT: None ABSTENTIONS: None RECEIVE AND FILE: 2. 3. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF JUNE 2020 Originator: Lorenzo Tyner WITHOUT OBJECTION, ACTION TAKEN TO: Report of the Investment Transactions for the month of June 2020. COMMITTEE MEETING MINUTES Originator: Kelly Lore WITHOUT OBJECTION, ACTION TAKEN TO: 2020-909 2020-1129 A. Minutes of the Legislative and Public Affairs Committee held March 9, 2020 B. Minutes of the Steering Committee Meeting held May 27, 2020 C. Minutes of the Operations Committee Meeting held June 3, 2020 D. Minutes of the Administration Committee Meeting held June 10, 2020 OPERATIONS COMMITTEE: 4. NATURAL GAS PIPELINES REPLACEMENT AT PLANT NOS.1 AND 2, PROJECT NO. J-127 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Page 3of14 2020-1150 BOARD OF DIRECTORS Minutes July 22, 2020 A. Receive and file Bid Tabulation and Recommendation for Natural Gas Pipelines Replacement at Plant Nos. 1 and 2, Project No. J-127; B. Reject the bid from apparent low bidder, Well Anchored Inc., as non-responsive; C. Award a Construction Contract to Innovative Construction Solutions for Natural Gas Pipelines Replacement at Plant Nos. 1 and 2, Project No. J-127, for a total amount not to exceed $7 45,500; and D. Approve a contingency of $74,550 (10%) AYES: Brad Avery, Allan Bernstein, Robert Collacott, James Ferryman, Brooke Jones, Peter Kim, Lucille Kring, Sandra Massa-Lavitt, Mark Murphy, Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David Shawver, Jesus Silva, Fred Smith, Chad Wanke and John Withers NOES: None ABSENT: Doug Chaffee, Steve Jones, Nelida Mendoza, Richard Murphy, Steve Nagel, Christina Shea and Mariellen Yarc ABSTENTIONS: None 5. EXTENSION OF COVID-19 DISINFECTING JANITORIAL SERVICES 2020-1151 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Approve a Sole Source Purchase Order Contract Change Order to Contract P .0. 134070-0S with Gamboa Services, Inc. OBA Corporate Image Maintenance, extending the COVID-19 disinfecting janitorial services at Plant No. 1 and Plant No. 2, from August 1, 2020 through January 31, 2021, for a total change order amount not to exceed $140,400, total Purchase Order contract amount not to exceed $236,250. AYES: Brad Avery, Allan Bernstein, Robert Collacott, James Ferryman, Brooke Jones, Peter Kim, Lucille Kring, Sandra Massa-Lavitt, Mark Murphy, Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David Shawver, Jesus Silva, Fred Smith, Chad Wanke and John Withers NOES: None ABSENT: Doug Chaffee, Steve Jones, Nelida Mendoza, Richard Murphy, Steve Nagel, Christina Shea and Mariellen Yarc ABSTENTIONS: None 6. SHALLOW REBAR REPAIR SERVICES 2020-1152 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Page 4 of 14 BOARD OF DIRECTORS Minutes July 22, 2020 A Approve a Purchase Order service contract to Tharsos Inc. to provide Shallow Rebar Repair Services, per Specification No. S-2020-1161 BO, for a total amount not to exceed $272, 797 for the period beginning August 1, 2020 through July 31, 2021, with four, one-year renewal options; and B. Approve an annual contingency of $13,640 (5%). AYES: Brad Avery, Allan Bernstein, Robert Collacott, James Ferryman, Brooke Jones, Peter Kim, Lucille Kring, Sandra Massa-Lavitt, Mark Murphy, Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David Shawver, Jesus Silva, Fred Smith, Chad Wanke and John Withers NOES: None ABSENT: Doug Chaffee, Steve Jones, Nelida Mendoza, Richard Murphy, Steve Nagel, Christina Shea and Mariellen Yarc ABSTENTIONS: None 7. PLANT N0.1 SUNFLOWER PUMP NO. 2 GEAR DRIVE 2020-1153 REPLACEMENT Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: A Award a Sole Source Purchase Order Contract to Nuttall Gear for the purchase of a Nuttall Gear Drive T/25 unit for Plant No. 1 Sunflower Pump Station, for a total amount not to exceed $198,610, plus applicable tax and freight, and B. Approve a contingency of $9,931 (5%). AYES: Brad Avery, Allan Bernstein, Robert Collacott, James Ferryman, Brooke Jones, Peter Kim, Lucille Kring, Sandra Massa-Lavitt, Mark Murphy, Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David Shawver, Jesus Silva, Fred Smith, Chad Wanke and John Withers NOES: None ABSENT: Doug Chaffee, Steve Jones, Nelida Mendoza, Richard Murphy, Steve Nagel, Christina Shea and Mariellen Yarc ABSTENTIONS: None 8. REHABILITATION OF SIXTEEN RECTANGULAR CLARIFIERS AT 2020-1154 PLANT N0.1 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Page 5of14 BOARD OF DIRECTORS Minutes July 22, 2020 A. Award a service contract to J.R. Filanc Construction Company, Inc. for the mechanical rehabilitation and overhaul of sixteen rectangular primary clarifier tanks at Plant No. 1, Specification No. S-2020-1148BD, for a total amount not to exceed $1,319,313; and B. Approve a contingency of $131,932 (10%). AYES: Brad Avery, Allan Bernstein, Robert Collacott, James Ferryman, Brooke Jones, Peter Kim, Lucille Kring, Sandra Massa-Lavitt, Mark Murphy, Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David Shawver, Jesus Silva, Fred Smith, Chad Wanke and John Withers NOES: None ABSENT: Doug Chaffee, Steve Jones, Nelida Mendoza, Richard Murphy, Steve Nagel, Christina Shea and Mariellen Yarc ABSTENTIONS: None 9. HEADWORKS REHABILITATION AT PLANT N0.1, PROJECT NO. 2020-1155 P1-105 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OCSD 20-05 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District, making findings pursuant to Public Contract Code Section 3400 in support of the sole source specification of SUEZ Water Technologies & Solutions for refurbishing four existing bar screens and for furnishing two new bar screens for Headworks Rehabilitation at Plant No. 1, Project No. P1-105". AYES: Brad Avery, Allan Bernstein, Robert Collacott, James Ferryman, Brooke Jones, Peter Kim, Lucille Kring, Sandra Massa-Lavitt, Mark Murphy, Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David Shawver, Jesus Silva, Fred Smith, Chad Wanke and John Withers NOES: None ABSENT: Doug Chaffee, Steve Jones, Nelida Mendoza, Richard Murphy, Steve Nagel, Christina Shea and Mariellen Yarc ABSTENTIONS: None 10. HEADWORKS REHABILITATION AT PLANT N0.1, PROJECT NO. 2020-1158 P1-105 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Page 6of14 BOARD OF DIRECTORS Minutes July 22, 2020 Adopt Resolution No. OCSD 20-06 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District, making findings pursuant to Public Contract Code Section 3400 in support of the sole source specification of Huber Technology for grit washing and dewatering systems for Headworks Rehabilitation at Plant No. 1, Project No. P1-105". AYES: Brad Avery, Allan Bernstein, Robert Collacott, James Ferryman, Brooke Jones, Peter Kim, Lucille Kring, Sandra Massa-Lavitt, Mark Murphy, Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David Shawver, Jesus Silva, Fred Smith, Chad Wanke and John Withers NOES: None ABSENT: Doug Chaffee, Steve Jones, Nelida Mendoza, Richard Murphy, Steve Nagel, Christina Shea and Mariellen Yarc ABSTENTIONS: None 11. A-SIDE PRIMARY TREATMENT CLARIFIERS REPLACEMENT AT 2020-1156 PLANT NO. 2, PROJECT NO. P2-98A Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OCSD 20-07 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District, making findings pursuant to Public Contract Code Section 3400 in support of the Sole Source Specification of Hallsten Corporation, manufacturer of Truss Supported Flat Aluminum Covers for A-Side Primary Clarifiers Replacement at Plant No. 2, Project No. P2-98A, as part of Primary Treatment Rehabilitation at Plant No. 2, Project No. P2-98". AYES: Brad Avery, Allan Bernstein, Robert Collacott, James Ferryman, Brooke Jones, Peter Kim, Lucille Kring, Sandra Massa-Lavitt, Mark Murphy, Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David Shawver, Jesus Silva, Fred Smith, Chad Wanke and John Withers NOES: None ABSENT: Doug Chaffee, Steve Jones, Nelida Mendoza, Richard Murphy, Steve Nagel, Christina Shea and Mariellen Yarc ABSTENTIONS: None 12. TPAD DIGESTER FACILITY AT PLANT NO. 2, PROJECT NO. P2-128 2020-1159 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Page 7of14 BOARD OF DIRECTORS Minutes July 22, 2020 A. Approve a Professional Design Services Agreement with Brown and Caldwell to provide engineering services for Temperature Phased Anaerobic Digestion (TPAD) Digester Facility at Plant No. 2, Project No. P2-128, for an amount not to exceed $39,300,000; and B. Approve a contingency of $3,930,000 (10%). AYES: Brad Avery, Allan Bernstein, Robert Collacott, James Ferryman, Brooke Jones, Peter Kim, Lucille Kring, Sandra Massa-Lavitt, Mark Murphy, Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David Shawver, Jesus Silva, Fred Smith, Chad Wanke and John Withers NOES: None ABSENT: Doug Chaffee, Steve Jones, Nelida Mendoza, Richard Murphy, Steve Nagel, Christina Shea and Mariellen Yarc ABSTENTIONS: None ADMINISTRATION COMMITTEE: 13. PROPERTY MANAGEMENT SERVICES FOR 18350 MT. LANGLEY STREET AND 18368-18375-18381-18384 BANDILIER CIRCLE, FOUNTAIN VALLEY Originator: Lorenzo Tyner MOVED, SECONDED, AND DULY CARRIED TO: 2020-1161 Approve Amendment No. 4 of the sole source agreement with The Muller Company for Property Management Services for 18350 Mt. Langley Street and 18368-18375- 18381-18384 Bandilier Circle in Fountain Valley for the period of September 1, 2020 through June 30, 2021 for a management fee of $3,200 per month plus other incurred expenses, including an additional renewal period of six months. AYES: Brad Avery, Allan Bernstein, Robert Collacott, Brooke Jones, Peter Kim, Sandra Massa-Lavitt, Nelida Mendoza, Mark Murphy, Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David Shawver, Jesus Silva, Fred Smith, Chad Wanke, John Withers and Mariellen Yarc NOES: None ABSENT: Doug Chaffee, James Ferryman, Steve Jones, Lucille Kring, Richard Murphy, Steve Nagel and Christina Shea ABSTENTIONS: None 14. GENERAL MANAGER AUTHORITY TO TERMINATE LEASE 2020-1162 AGREEMENTS AT 18350 MT. LANGLEY STREET AND 18368 BANDILIER CIRCLE, FOUNTAIN VALLEY Originator: Lorenzo Tyner Page 8of14 BOARD OF DIRECTORS Minutes July 22, 2020 MOVED, SECONDED, AND DULY CARRIED TO: Authorize the General Manager to terminate lease agreements at his discretion for the following tenants at 18350 Mt. Langley Street and 18368 Bandilier Circle in Fountain Valley, for the period of July 1, 2020 through June 30, 2021: Lessee Kroll/On Track Western Youth Services Atlantic-Pacific Processing United Family De La Rosa Maintenance Contractors Property 18350 Mt. Langley Street 18350 Mt. Langley Street 18350 Mt. Langley Street 18350 Mt. Langley Street 18368 Bandilier Circle Suites 110 200,206, 215,220 205,210 209 Expiration 06/30/2021 05/30/2021 11/30/2021 03/04/2021 01/31/2023 AYES: Brad Avery, Allan Bernstein, Robert Collacott, Brooke Jones, Peter Kim, Sandra Massa-Lavitt, Nelida Mendoza, Mark Murphy, Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David Shawver, Jesus Silva, Fred Smith, Chad Wanke, John Withers and Mariellen Yarc NOES: None ABSENT: Doug Chaffee, James Ferryman, Steve Jones, Lucille Kring, Richard Murphy, Steve Nagel and Christina Shea ABSTENTIONS: None 15. 2021 BENEFITS INSURANCE RENEWAL 2020-1163 Originator: Celia Chandler MOVED, SECONDED, AND DULY CARRIED TO: Approve the Orange County Sanitation District 2021 Benefits Insurance Renewal for the amount of $12,953,965 for active employees and $958,858 for retiree-paid health premiums, for an overall not-to-exceed amount of $13,912,823, as specified below: A. WORKTERRA (medical, dental, and vision plans; and Employee Assistance Program [EAP])-Not to Exceed $12,184,838; B. Prudential (basic life, short-and long-term disability) -Not to Exceed $718,480; C. The Standard (EMT & Manager disability) -Not to Exceed $30,000; D. BenefitWallet (Health Savings Accounts [HSA]) -Not to Exceed $20,647; E. WORKTERRA (additional retiree costs, recouped from retirees through premium payments) -Not to Exceed $958,858; and F. Approve a contingency of $695,641 (5%). Page 9of14 BOARD OF DIRECTORS Minutes July 22, 2020 AYES: Brad Avery, Allan Bernstein, Robert Collacott, Brooke Jones, Peter Kim, Sandra Massa-Lavitt, Nelida Mendoza, Mark Murphy, Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David Shawver, Jesus Silva, Fred Smith, Chad Wanke, John Withers and Mariellen Yarc NOES: None ABSENT: Doug Chaffee, James Ferryman, Steve Jones, Lucille Kring, Richard Murphy, Steve Nagel and Christina Shea ABSTENTIONS: None LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE: 16. PUBLIC AFFAIRS UPDATE FOR THE MONTHS OF MARCH THROUGH JUNE 2020 Originator: Jim Herberg MOVED, SECONDED, AND DULY CARRIED TO: 2020-1173 Receive and file the Public Affairs Update for the months of March through June 2020. AYES: Brad Avery, Allan Bernstein, Robert Collacott, Brooke Jones, Peter Kim, Sandra Massa-Lavitt, Nelida Mendoza, Mark Murphy, Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David Shawver, Jesus Silva, Fred Smith and Chad Wanke NOES: None ABSENT: Doug Chaffee, James Ferryman, Steve Jones, Lucille Kring, Richard Murphy, Steve Nagel, Christina Shea, John Withers and Mariellen Yarc ABSTENTIONS: None 17. PUBLIC AFFAIRS STRATEGIC PLAN FOR FISCAL YEARS 2020-2022 2020-1174 Originator: Jim Herberg MOVED, SECONDED, AND DULY CARRIED TO: Approve the Public Affairs Strategic Plan for Fiscal Years 2020 -2022. AYES: NOES: Brad Avery, Allan Bernstein, Robert Collacott, Brooke Jones, Peter Kim, Sandra Massa-Lavitt, Nelida Mendoza, Mark Murphy, Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David Shawver, Jesus Silva, Fred Smith and Chad Wanke None ABSENT: Doug Chaffee, James Ferryman, Steve Jones, Lucille Kring, Richard Murphy, Steve Nagel, Christina Shea, John Withers and Mariellen Yarc ABSTENTIONS: None Page 10 of 14 BOARD OF DIRECTORS Minutes 18. LEGISLATIVE AFFAIRS UPDATE FOR THE MONTHS OF MARCH THROUGH JUNE 2020 Originator: Jim Herberg MOVED, SECONDED AND DULY CARRIED TO: July 22, 2020 2020-1175 Receive and file the Legislative Affairs Update for the months of March through June 2020. AYES: Brad Avery, Allan Bernstein, Robert Collacott, Brooke Jones, Peter Kim, Sandra Massa-Lavitt, Nelida Mendoza, Mark Murphy, Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David Shawver, Jesus Silva, Fred Smith and Chad Wanke NOES: None ABSENT: Doug Chaffee, James Ferryman, Steve Jones, Lucille Kring, Richard Murphy, Steve Nagel, Christina Shea, John Withers and Mariellen Yarc ABSTENTIONS: None STEERING COMMITTEE: 19. JOINT POWERS AGREEMENT, SOUTHERN CALIFORNIA COASTAL WATER RESEARCH PROJECT AUTHORITY (SCCWRP) 2020-1176 Originator: Jim Herberg MOVED, SECONDED, AND DULY CARRIED TO: A Adopt Resolution No. OCSD 20-04 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District approving the Tenth Amended Joint Powers Agreement confirming the creation of the agency known as Southern California Coastal Water Research Project Authority (SCCWRP), providing for continuation of SCCWRP for five years from July 1, 2021 through June 30, 2026"; and B. Approve annual funding in the amount of $515,000 for FY 2021/22; $530,450 for FY 2022/23; $546,363 for FY 2023/24; $562,754 for FY 2024/25; and $579,637 for FY 2025/26. AYES: NOES: ABSENT: Brad Avery, Allan Bernstein, Robert Collacott, Brooke Jones, Peter Kim, Sandra Massa-Lavitt, Nelida Mendoza, Mark Murphy, Andrew Nguyen, Glenn Parker, Erik Peterson, Tim Shaw, David Shawver, Christina Shea, Jesus Silva, Fred Smith, Chad Wanke and Mariellen Yarc None Doug Chaffee, James Ferryman, Steve Jones, Lucille Kring, Richard Murphy, Steve Nagel and John Withers Page 11 of 14 BOARD OF DIRECTORS ABSTENTIONS: None NON-CONSENT: None. INFORMATION ITEMS: None. AB 1234 DISCLOSURE REPORTS: None. CLOSED SESSION: Minutes July 22, 2020 CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS 54956.9(d)(1 ), 54956.9(d)(4) & 54957(b)(1 ): The Board convened in closed session at 6:33 p.m. to discuss two items. Item CS-1 was not heard. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings. CS-1 CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION - GOVERNMENT CODE SECTION 54956.9(D)(1) ITEM NOT HEARD Number of Cases: 1 Victor Garcia vs. OCSD, Workers Compensation Appeals Board Case No. WC648C32852 CS-2 CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED LITIGATION -GOVERNMENT CODE SECTION 54956.9(d)(4) CONVENED IN CLOSED SESSION: Number of Potential Cases: 1 2020-1170 2020-1171 Initiation of litigation regarding development fees and conditions at Project OCSD Headquarters Building: City of Fountain Valley CS-3 PUBLIC EMPLOYEE PERFORMANCE EVALUATION 54957(b)(1) 2020-1172 CONVENED IN CLOSED SESSION: Page 12 of 14 BOARD OF DIRECTORS Minutes Public Employee Performance Evaluation Number of Employees: 1 • General Manager RECONVENED IN REGULAR SESSION. The Board reconvened in regular session at 6:46 p.m. July 22, 2020 CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel Brad Hogin did not provide a report. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Clerk's Note: Due to an unknown technical difficulty during the meeting, Board members who were visibly in attendance were unable to be heard during the vote on several items. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Shawver acknowledged the passing of longtime board member and former Board Chairman John Collins who recently passed away. He stated that John was first appointed to the County Sanitation Districts of Orange County (CSDOC) Board in 1991 as a Director for Districts 1 and 2. In 1996 he was elected Joint Board Chairman where he served for 2 years. John assisted with the transition to OCSD in 1998. Continuing to 2006 John served as Director and Alternate Director and was appointed to: the Planning Design Committee; the GWRS Committee where he served as Vice-Chair; the Ad Hoc Committee re: Strategic Plan; and the Steering Committee. Chair Shawver stated that John was a valued member of our Board for many years and a valued member of the Fountain Valley community. He was a dedicated and committed public servant who served the City of Fountain Valley as Mayor for a record setting seven times; and was on the City Council for 28 years. John will be deeply missed. At 6:49 p.m., Chair Shawver adjourned the meeting until the Regular Meeting of the Board of Directors to be held on August 26, 2020 at 6:00 p.m. in memory of former Board Chairman John Collins. Page 13 of 14 BOARD OF DIRECTORS Minutes July 22, 2020 Submitted by: Page 14 of 14