HomeMy WebLinkAbout10-23-2019 Board Meeting MinutesORANGE COUNTY SANITATION DISTRICT
MINUTES
BOARD OF DIRECTORS
OCTOBER 23, 2019
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
BOARD OF DIRECTORS Minutes October 23, 2019
CALL TO ORDER
A regular meeting of the Board of Directors of the Orange County Sanitation District was
called to order by Board Chairman David Shawver on October 23, 2019 at 6:01 p.m. in the
Administration Building. Director Steve Jones delivered the invocation and led the Pledge of
Allegiance.
ROLL CALL AND DECLARATION OF QUORUM
The Clerk of the Board declared a quorum present as follows:
Present:
Absent:
Brad Avery, Allan Bernstein, Doug Chaffee, Robert Collacott, James
Ferryman, Phil Hawkins, Cecilia Iglesias, Steve Jones, Peter Kim,
Lucille Kring, Sandra Massa-Lavitt, Richard Murphy, Steve Nagel,
Andrew Nguyen, Glenn Parker, Erik Peterson, David Shawver,
Christina Shea, Jesus Silva, Fred Smith, Chad Wanke, John Withers,
Mariellen Yarc and Kim Nichols (Alternate)
Tim Shaw
STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Rob Thompson, Assistant
General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of
Human Resources; Kathy Millea, Director of Engineering; Lan Wiborg, Director of
Environmental Services; Kelly Lore, Clerk of the Board; Jennifer Cabral; Jackie Castro; Rod
Collins; Mike Dorman; Al Garcia; Jed Gonzalez; Derek Harp; Tina Knapp; Courtney Light;
Rebecca Long; Laura Maravilla; Joshua Martinez; Jeff Mohr; Kelly Newell; Wally Ritchie; and
Jim Spears.
OTHERS PRESENT: Brad Hagin (General Counsel).
PUBLIC COMMENTS:
None.
SPECIAL PRESENTATIONS:
Safety and Health Supervisor Rod Collins awarded Certificates and $100 gift cards to the
following Safety Poster Contest Grand Prize Winners:
Category K -2nd grade
Category 3rd -5th grade
Category 6th -8th grade
Category 9th -12th grade
REPORTS:
Vito Diossi
Eshan Jagdish
Aariya Kawatkar
Avi Jagdish (not in attendance)
Chair Shawver announced that the following items were provided to the Directors tonight:
OCSD ID badges for each Board and Alternate Board member, a Board member contact list,
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BOARD OF DIRECTORS Minutes October 23, 2019
OCSD lapel pin to celebrate Water Professionals Week, and emergency procedures and
evacuation routes. He further stated that OCSD participated in the Great Shake Out last
Thursday and that if there was an incident during a Board meeting that the Board 's evacuation
gathering area is in the front parking lot.
Chair Shawver reminded everyone of the upcoming State of the District Breakfast on Friday,
October 25 from 8 a.m. to 10 a.m. at the Mile Square Golf Course and the GWRS Final
Expansion Groundbreaking Event on November 8 from noon to 1 :30 p.m. at the Orange
County Water District and asked that the Directors RSVP to the Clerk of the Board.
Chair Shawver stated that he attended the recent Costa Mesa Sanitary District 75th
Anniversary Open House , where Jim Ferryman was recognized for his 30 years of service.
General Manager Jim Herberg reported that at the last Headquarters Ad Hoc Committee
meeting the City of Fountain Valley provided a presentation regarding impacts to city services
and fees required for development of OCSD 's new Headquarters Building . As directed by the
Committee, he stated that he has met with the City Manager and will continue efforts toward a
workable solution.
Mr. Herberg provided information regarding two GWRS related projects that have hit
milestones this month: equalization tanks and pump station and OCSD's headworks
modification project at Plant No. 2. He stated that the GWRS Final Expansion is on schedule
for final completion in 2023.
Mr. Herberg reported that, based on direction received from the Board, the final Strategic Plan
will be presented to the Board at the November meeting.
Mr. Herberg also reported on his recent attendance at SCCWRP's 50th Anniversary event and
the Clark Prize Award Ceremony.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES 2019-588
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO :
Approve Minutes of the Special Meeting (Strategic Planning) of the Board of Directors
held September 18, 2019 and the minutes of the Regular Meeting of the Board of
Directors held September 25, 2019.
Ayes: Brad Avery, Doug Chaffee , Robert Collacott, James Ferryman, Phil
Hawkins, Cecilia Iglesias, Steve Jones, Peter Kim , Lucille Kring ,
Sandra Massa-Lavitt, Richard Murphy, Steve Nagel, Andrew Nguyen,
Glenn Parker, Erik Peterson, David Shawver, Christina Shea , Jesus
Silva, Fred Smith, Chad Wanke, John Withers, Mariellen Yarc and
Kim Nichols (Alternate)
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BOARD OF DIRECTORS Minutes October 23, 2019
2.
Noes: None
Absent: Allan Bernstein and Tim Shaw
Abstentions: None
PROPOSED BOARD OF DIRECTORS & COMMITTEE MEETING
DATES FOR CALENDAR YEAR 2020
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO :
2019-695
Approve the calendar of meeting dates for the 2020 calendar year for the Board of
Directors and the following Committees: Administration , Legislative and Public Affairs ,
Operations, and Steering.
Ayes: Brad Avery, Doug Chaffee, Robert Collacott, James Ferryman, Phil
Hawkins , Cecilia Iglesias , Steve Jones, Peter Kim , Lucille Kring ,
Sandra Massa-Lavitt, Richard Murphy, Steve Nagel, Andrew Nguyen,
Glenn Parker, Erik Peterson , David Shawver, Christina Shea, Jesus
Silva, Fred Smith, Chad Wanke, John Withers, Mariellen Yarc and
Kim Nichols (Alternate)
Noes: None
Absent: Allan Bernstein and Tim Shaw
Abstentions: None
RECEIVE AND FILE:
3.
4.
REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH
OF SEPTEMBER 2019
Originator: Lorenzo Tyner
RECEIVED AND FILED :
Report of the Investment Transactions for the month of September 2019.
COMMITTEE MEETING MINUTES
Originator: Kelly Lore
RECEIVED AND FILED :
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2019-578
2019-589
BOARD OF DIRECTORS Minutes October 23, 2019
A. Minutes of the GWRS Steering Committee Meeting held July 8, 2019
B. Minutes of the Steering Committee Meeting held August 28 , 2019
C. Minutes of the Operations Committee Meeting held September 4, 2019
D. Minutes of the Legislative and Public Affairs Committee held September 9, 2019
E. Minutes of the Headquarters Complex Ad Hoc Committee Meeting held
September 18, 2019
OPERATIONS COMMITTEE:
5.
6.
TUSTIN AVENUE MANHOLE AND PIPE REPAIR, PROJECT NO.
FE17-06
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO :
2019-669
A. Receive and file Bid Tabulation and Recommendation for Tustin Avenue
Manhole and Pipe Repair, Project No . FE17-06;
B. Award a Construction Contract to Nuline Technologies, LLC for Tustin Avenue
Manhole and Pipe Repair, Project No . FE17-06, for a total amount not to exceed
$350,000; and
C. Approve a contingency of $35 ,000 (10%).
Ayes: Brad Avery, Doug Chaffee, Robert Collacott, James Ferryman, Phil
Hawkins, Cecilia Iglesias , Steve Jones, Peter Kim , Lucille Kring ,
Sandra Massa-Lavitt, Richard Murphy, Steve Nagel, Andrew Nguyen,
Glenn Parker, Erik Peterson , David Shawver, Christina Shea , Jesus
Silva , Fred Smith, Chad Wanke, John Withers, Mariellen Yarc and
Kim Nichols (Alternate)
Noes: None
Absent: Allan Bernstein and Tim Shaw
Abstentions: None
MP-275/MP-276 CENTRAL GENERATION ENGINE OVERHAULS AT
PLANT NOS. 1 AND 2
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
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2019-670
BOARD OF DIRECTORS Minutes October 23, 2019
A. Award a service contract to UPS Midstream Services, Inc . to provide Central
Generation Engine Overhauls at Plant Nos. 1 and 2 (for a total of two engines),
Specification No. S-2019-1074BD, for a total amount not to exceed $5,636,335;
and
B. Approve a contingency of $1 , 127,268 (20 %).
Ayes: Brad Avery, Doug Chaffee, Robert Collacott, James Ferryman , Phil
Hawkins, Cecilia Iglesias, Steve Jones, Peter Kim, Lucille Kring ,
Sandra Massa-Lavitt, Richard Murphy, Steve Nagel, Andrew Nguyen ,
Glenn Parker, Erik Peterson, David Shawver, Christina Shea, Jesus
Silva, Fred Smith , Chad Wanke, John Withers, Mariellen Yarc and
Kim Nichols (Alternate)
Noes: None
Absent: Allan Bernstein and Tim Shaw
Abstentions: None
ADMINISTRATION COMMITTEE:
None.
LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE:
7. LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF SEPTEMBER
2019
Originator: Jim Herberg
WITHOUT OBJECTION THE BOARD DIRECTED TO:
2019-687
Receive and file the Legislative Affairs Update for the month of September 2019.
8. PUBLIC AFFAIRS UPDATE FOR THE MONTH OF SEPTEMBER 2019 2019-688
Originator: Jim Herberg
WITHOUT OBJECTION THE BOARD DIRECTED TO :
Receive and file the Public Affairs Update for the month of September 2019.
9. PUBLIC AFFAIRS YEAR-END REPORT 2019-689
Originator: Jim Herberg
WITHOUT OBJECTION THE BOARD DIRECTED TO:
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BOARD OF DIRECTORS Minutes October 23, 2019
Receive and file the Public Affairs Year-End Report for Fiscal Year 2018/19.
STEERING COMMITTEE:
10. COOPERATIVE PROCUREMENT AGREEMENTS 2019-692
Originator: Lorenzo Tyner
MOVED, SECONDED , AND DULY CARRIED TO:
Authorize the purchasing of information technology products, services, and solutions
utilizing Cooperative Procurement Agreements (CPA) from U.S. General Services
Administration (GSA) IT Schedule 70, National Association of State Procurement
Officials ValuePoint Cooperative Purchasing Organization, and OMNIA Partners, Public
Sector (formerly U.S. Communities) for the period January 1, 2020 through December
31 , 2020 for a total amount not to exceed $2,000,000 , in accordance with Ordinance
No. OCSD-52 , Section 2.03(B) Cooperative Purchases, with two (2) one-year renewal
options.
Ayes:
Noes:
Absent:
Abstentions:
Brad Avery, Doug Chaffee, Robert Collacott, James Ferryman, Phil
Hawkins, Cecilia Iglesias, Steve Jones, Peter Kim , Lucille Kring,
Sandra Massa-Lavitt, Richard Murphy, Steve Nagel, Andrew Nguyen,
Glenn Parker, Erik Peterson, David Shawver, Christina Shea , Jesus
Silva , Fred Smith , Chad Wanke, John Withers, Mariellen Yarc and
Kim Nichols (Alternate)
None
Allan Bernstein and Tim Shaw
None
Director Bernstein arrived at the meeting at 6:30 p.m.
11. CONTRACT SECURITY SERVICES 2019-693
Originator: Celia Chandler
Safety and Health Supervisor Rod Collins, provided a PowerPoint Presentation
detailing the services required and the process of the procurement .
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Service Contract for Allied Universal to provide secu rity services ,
Specification No . S-2019-1079BD , for a total annual amount not to exceed
$1 ,588 , 195 for a one-year period beginning December 1, 2019 through
November 30 , 2020, with up to four (4) one-year renewal options; and
B. Approve an annual contingency of $158,819 (10%).
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BOARD OF DIRECTORS Minutes October 23, 2019
Ayes: Brad Avery, Allan Bernstein, Doug Chaffee , Robert Collacott, James
Ferryman, Phil Hawkins, Cecilia Iglesias, Steve Jones, Peter Kim,
Lucille Kring , Sandra Massa-Lavitt, Richard Murphy, Steve Nagel,
Andrew Nguyen, Glenn Parker, Erik Peterson, David Shawver,
Christina Shea , Jesus Silva, Fred Smith, Chad Wanke , John Withers,
Mariellen Yarc and Kim Nichols (Alternate)
Noes: None
Absent: Tim Shaw
Abstentions: None
NON-CONSENT:
None.
INFORMATION ITEMS:
None.
AB 1234 DISCLOSURE REPORTS:
Director Ferryman provided information of his upcoming OCCOG and Borders Committee
meetings.
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS
54956.9(d)(1) & 54956.9(d)(2):
The Board convened in closed session at 6:37 p.m . to discuss two items. Item No . CS-3 was
not heard. Confidential minutes of the Closed Sessions have been prepared in accordance
with the above Government Code Sections and are maintained by the Clerk of the Board in
the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings .
CS-1 CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED
LITIGATION -GOVERNMENT CODE SECTION 54956.9(d)(2)
CONVENED IN CLOSED SESSION:
Number of Potential Cases: 1
Significant exposure to litigation : Claim of James Chavez
CS-2 CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION -
GOVERNMENT CODE SECTION 54956.9(d)(1)
CONVENED IN CLOSED SESSION :
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2019-694
2019-685
BOARD OF DIRECTORS Minutes October 23, 2019
Number of Cases: 1
Jose 0 . Cruz v. Orange County Sanitation District Financing Corporation , a California
corporation ; and Does 1-50, inclusive, Superior Court of California, County of Orange,
Case No. 30-2019-01100180-CU-WT-CJC .
CS-3 CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION -2019-690
GOVERNMENT CODE SECTION 54956.9(d)(1)
ITEM NOT HEARD.
Number of Cases: 1
Klean Waters, Inc. v. Orange County Sanitation District, United States District Court,
Central District of California, Southern Division, Case No. 8:15-cv-00627.
The Board reconvened in regular session at 6:44 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
General Counsel Brad Hogin did not provide a report.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
At 6:46 p.m ., Chair Shawver adjourned the meeting until the Special Meeting of the Board of
Directors (State of the District) at Mile Square Golf Course, 10401 Warner Avenue, Fountain
Valley, CA 92708 on Friday, October 25, 2019 at 8:00 a.m. The meeting was adjourned in
memory of former City of Stanton City Councilman Ed Royce Sr.
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