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HomeMy WebLinkAbout01-23-2019 Board Meeting Minutes01/23/2019 Orange County Sanitation District MINUTES BOARD MEETING January 23, 2019 Administration Building 10844 Ellis Avenue Fountain Valley, California 92708-7018 Minutes of Board Meeting Page 1 of 10 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was called to order by Board Chairman David Shawver on January 23, 2019 at 6:03 p.m. in the Administration Building. Chair Shawver delivered the invocation and led the Pledge of Allegiance. Clerk of the Board Kelly Lore provided Late Communication received from the City of Buena Park and the City of Villa Park regarding recent appointments to the Board of Directors. 1. RECEIVE AND FILE MINUTE EXCERPTS OF MEMBER AGENCIES RELATING TO APPOINTMENTS TO THE ORANGE COUNTY SANITATION DISTRICT BOARD OF DIRECTORS (Clerk of the Board) AGENCY City of Brea City of Irvine City of Newport Beach City of Stanton Costa Mesa Sanitary District Yorba Linda Water District City of Buena Park City of Villa Park DIRECTOR Glenn Parker Donald P. Wagner Brad Avery David Shawver James Ferryman Phil Hawkins Fred Smith Robert Collacott ALT. DIRECTOR Steven Vargas Anthony Kuo Joy Brenner Carol Warren Bob Ooten Brooke Jones Sunny Park NONE The Clerk of the Board declared a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS x David Shawver, Chair Carol Warren x Brad Avery Joy Brenner x Allan Bernstein Chuck Puckett x Robert Collacott NONE x Ellery Deaton Sandra Massa-Lavitt x James M. Ferryman Bob Ooten x Phil Hawkins Brooke Jones x Steven Jones John O'Neill x Peter Kim Marshall Goodman x Lucille Kring Denise Barnes x Andrew Nguyen Al Krippner x Richard Murphy Dean Grose x Steve Nagel Patrick Harper x Glenn Parker Steven Vargas x Erik Peterson Mike Posey x Roman Reyna Cecilia Iglesias x Tim Shaw Tom Beamish 01/23/2019 Minutes of Board Meeting Page 2 of 10 x Jesus Silva Ahmad Zahra x Fred Smith Sunny Park A Michelle Steel Shawn Nelson x Donald Wagner Anthony Kuo x Chad Wanke Ward Smith x John Withers Douglas Reinhart x Mariellen Yarc Stacy Berry VACANT (Orange) x Mark Murphy STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kelly Lore, Clerk of the Board; Bob Bell; Jennifer Cabral; Damein Frabizio; Dean Fisher; Alfredo Garcia; Heidi Janz; Mark Kawamoto; Tina Knapp; Mark Manzo; Laura Maravilla; Kathy Millea; Jeff Mohr; Riaz Moinuddin; Andrew Nau; Wally Ritchie; and Roya Sohanaki. OTHERS PRESENT: Brad Hogin (General Counsel); Alternate Directors Bob Ooten (CMSD) and Patrick Harper (Fountain Valley); and Rich ten Bosch (Black & Veatch). PUBLIC COMMENTS: None. SPECIAL PRESENTATIONS: A) Chris Palmer Public Affairs Field Coordinator from California Special Districts Association (CSDA) presented the District Transparency Certificate of Excellence to OCSD. B) Assistant General Manager Rob Thompson presented a 25-year Employee Service award to Bob Bell, Maintenance Supervisor, Division 822. C) Chair Shawver presented a Certificate of Appreciation to Operations Committee Chair -Ellery Deaton for her four years of service on the Board of Directors. REPORTS Chair Shawver announced his recent Committee Appointments: • Richard Murphy (Administration Committee Vice-Chair and the SAWPA Joint Policy Committee Alternate Member) • Robert Collacott (Operations Committee Vice-Chair) • Glenn Parker (Steering Committee Member) • Lucille Kring (LaPA Committee Member & Headquarters Complex Ad Hoc Committee) • Erik Peterson (GWRS Steering Committee & Headquarters Complex Ad Hoc Committee) 01/23/2019 Minutes of Board Meeting Page 3of10 General Manager Jim Herberg provided an update on the process of revising OCSD's Wastewater Discharge Ordinance No. OCSD-48 to address water cremation waste (AB 967) and revisions that are administrative and regulatory in nature. He stated that as part of this process, staff will meet with agency and industry stakeholders; with the ordinance reading and adoption scheduled for March and April. General Manager Jim Herberg announced that a Board Member Orientation will take place on Wednesday, February 20 at 3:00 p.m., and encouraged the new and current Board Members and Alternates to attend. CONSENT CALENDAR: 2. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. AND DULY CARRIED TO: Approve the minutes of the Regular Meeting of the Board of Directors held on December 19, 2018. AYES: NOES: ABSTENTIONS: ABSENT: Avery; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; Kring; R. Murphy; Nagel; Nguyen; Parker; Peterson; Reyna; Shaw; Shawver; Silva; F. Smith; Wagner; Wanke; Withers and Yarc None M. Murphy (Alternate) Steel 3. PLANT NO. 1 RECTANGULAR PRIMARY CLARIFIER OVERHAUL (Rob Thompson) MOVED. SECONDED. AND DULY CARRIED TO: A. Approve a Service Contract to Mehta Mechanical Company Inc., replacing the December 19, 2018 approval of a Purchase Order, for the mechanical rehabilitation and overhaul of twenty-four (24) Primary Clarifier Tanks at Plant No. 1, per Specification No. S-2018-985BD, for a total amount not to exceed $1,998,000; and B. Approve a contingency of $199,800 (10%). AYES: NOES: ABSTENTIONS: ABSENT: 01/23/2019 Avery; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; Kring; M. Murphy (Alternate); R. Murphy; Nagel; Nguyen; Parker; Peterson; Reyna; Shaw; Shawver; Silva; F. Smith; Wagner; Wanke; Withers and Yarc None None Steel Minutes of Board Meeting Page 4 of 10 4. OCEAN OUTFALL SYSTEM REHABILITATION, PROJECT NO. J-117 (Rob Thompson) MOVED. SECONDED. AND DULY CARRIED TO: Authorize staff to purchase Course of Construction insurance for an amount not to exceed $510,000. AYES: NOES: ABSTENTIONS: ABSENT: Avery; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; Kring; M. Murphy (Alternate); R. Murphy; Nagel; Nguyen; Parker; Peterson; Reyna; Shaw; Shawver; Silva; F. Smith; Wagner; Wanke; Withers and Yarc None None Steel 5. RATIFICATION OF PURCHASES UNDER GRAINGER PURCHASE ORDER NO. 105577-0B (Rob Thompson) MOVED, SECONDED. AND DULY CARRIED TO: Approve an increase of $35,000 to Blanket Purchase Order No. 105577-0B with W.W. Grainger, Inc. for the ratification of purchases of maintenance tools and supplies, in accordance with Ordinance No. OCSD-52, Section 2.03(B): Cooperative Procurement, for the period beginning March 1, 2018 through February 28, 2019, for a total amount not to exceed $310,000. AYES: Avery; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; Kring; M. Murphy (Alternate); R. Murphy; Nagel; Nguyen; Parker; Peterson; Reyna; Shaw; Shawver; Silva; F. Smith; Wagner; Wanke; Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Steel RECEIVE AND FILE: These items require no action; and without objection, will be so ordered by the Board Chair. 6. COMMITTEE MINUTES (Clerk of the Board) Received and filed the approved minutes of the following committees: A. GWRS Joint Steering Committee Meeting of October 8, 2018 B. Steering Committee Meeting of November 28, 2018 C. Operations Committee Meeting of December 5, 2018 7. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF DECEMBER 2018 (Lorenzo Tyner) Received and filed the report of the Investment Transactions for the month of December 2018. 01/23/2019 Minutes of Board Meeting Page 5of10 OPERATIONS COMMITTEE: Operations Committee Chair Deaton announced that late communication had been provided to the Board regarding a correction to Item No. 8; adding the "R" after the project number, denoting this was a rebid. 8. PLANT NO. 1 FLEET SERVICES UST LEAK REMEDIATION, PROJECT NO. FE14-05R (Rob Thompson) MOVED. SECONDED. AND DULY CARRIED TO: A Receive and file Bid Tabulation and Recommendation for Engineering/Remediation Resources Group, Inc. for the Fleet Services UST Leak Remediation, Project No. FE-14-05R; 8. Award a Construction Contract to Engineering/Remediation Resources Group, Inc. forthe Fleet Services UST Leak Remediation, Project No. FE14- 05R, for a total amount not to exceed $648,675; and C. Approve a contingency of $129,735 (20%). AYES: NOES: ABSTENTIONS: ABSENT: Avery; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; Kring; M. Murphy (Alternate); R. Murphy; Nagel; Nguyen; Parker; Peterson; Reyna; Shaw; Shawver; Silva; F. Smith; Wagner; Wanke; Withers and Yarc None None Steel 9. SEWER RELOCATION AGREEMENT WITH SANTA ANA DEVELOPMENT PARTNERS, LP (Rob Thompson) MOVED. SECONDED. AND DULY CARRIED TO: A Approve a Sewer Relocation Agreement with Santa Ana Development Partners, LP for the segment relocation of the Orange County Sanitation District West Trunk Bypass Sewer within the property located at 2114 East First Street, Santa Ana; and 8. Authorize the General Manager to execute easement documents per the Sewer Relocation Agreement in a form approved by General Counsel. AYES: NOES: ABSTENTIONS: ABSENT: 01/23/2019 Avery; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; Kring; M. Murphy (Alternate); R. Murphy; Nagel; Nguyen; Parker; Peterson; Reyna; Shaw; Shawver; Silva; F. Smith; Wagner; Wanke; Withers and Yarc None None Steel Minutes of Board Meeting Page 6 of 10 10. 835 S. BREA DOSING STATION-SITE ACCESS AND LICENSE AGREEMENT, SEWER LICENSE AND MAINTENANCE AGREEMENT, AND ADDENDUM NO. 5 TO FINAL SUPPLEMENTAL ENVIRONMENTAL IMPACT REPORT (SEIR) FOR THE FINAL EFFLUENT PUMP STATION ANNEX AND COLLECTION SYSTEM ODOR & CORROSION CONTROL PROGRAM (Rob Thompson) MOVED. SECONDED. AND DULY CARRIED TO: A. Consider, receive, and file the Orange County Sanitation District's Addendum No. 5 to the Supplemental Environmental Impact Report for the Final Effluent Pump Station Annex and Collection System Odor & Corrosion Control Program, dated December 5, 2018, to add odor and corrosion control chemical facilities in the City of Brea; B. Approve a new Site Access and License agreement with Polfit Wellness, Inc. to lease property for the purpose of installing, maintaining, and operating a chemical dosing station at 835 South Brea Boulevard, in the City of Brea, for a term of 36-months, at the following lease terms, in a form approved by General Counsel: • February 1, 2019 through January 31, 2020, $2,600 per month • February 1, 2020 through January 31, 2021, $2,652 per month • February 1, 2021 through January 31, 2022, $2,705 per month; C. Approve a new Sewer License and Maintenance Agreement with the City of Brea to allow the Orange County Sanitation District to access, install, and operate the Slip Line within the City Sewer; and D. Authorize the General Manager or designee to negotiate beginning June 1, 2021 and subsequently award an option for an additional 36-month lease renewal period. AYES: NOES: ABSTENTIONS: ABSENT: Avery; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; Kring; M. Murphy (Alternate); R. Murphy; Nagel; Nguyen; Parker; Peterson; Reyna; Shaw; Shawver; Silva; F. Smith; Wagner; Wanke; Withers and Yarc None None Steel 11 . PRIMARY TREATMENT REHABILITATION AT PLANT NO. 2, PROJECT NO. P2-98 (Rob Thompson) MOVED. SECONDED. AND DULY CARRIED TO: A. Approve a Professional Construction Services Agreement with Black & Veatch Corporation to provide construction support services for B/C-Side Primary Clarifiers Interim Repair at Plant No. 2, Contract No. P2-98B, for a total amount not to exceed $549,534; and B. Approve a contingency of $54,953 (10%). 01/23/2019 Minutes of Board Meeting Page 7of10 AYES: NOES: ABSTENTIONS: ABSENT: Avery; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; Kring; M. Murphy (Alternate); R. Murphy; Nagel; Nguyen; Parker; Peterson; Reyna; Shaw; Shawver; Silva; F. Smith; Wagner; Wanke; Withers and Yarc None None Steel 12. PRIMARY TREATMENT REHABILITATION AT PLANT NO. 2, PROJECT NO. P2-98 (Rob Thompson) MOVED. SECONDED. AND DULY CARRIED TO: A Receive and file Bid Tabulation and Recommendation for B/C-Side Primary Clarifiers Interim Repair at Plant No. 2, Contract No. P2-98B; B. Award a Construction Contract to Myers & Sons Construction, LLC for B/C-Side Primary Clarifiers Interim Repair at Plant No. 2, Contract No. P2- 98B, for a total amount not to exceed $8,665,000; and C. Approve a contingency of $866,500 (10%). AYES: NOES: ABSTENTIONS: ABSENT: Avery; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; Kring; M. Murphy (Alternate); R. Murphy; Nagel; Nguyen; Parker; Peterson; Reyna; Shaw; Shawver; Silva; F. Smith; Wagner; Wanke; Withers and Yarc None None Steel ADMINISTRATION COMMITTEE: None. LEGISLATIVE & PUBLIC AFFAIRS COMMITTEE: None. STEERING COMMITTEE: 13. GENERAL MANAGER'S FY 2018-2019 WORK PLAN MID-YEAR UPDATE (Jim Herberg) MOVED. SECONDED. AND DULY CARRIED TO: Receive and file the General Manager's FY 2018-2019 Work Plan Mid-Year Update and Memorandum. AYES: NOES: 01/23/2019 Avery; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; Kring; M. Murphy (Alternate); R. Murphy; Nagel; Nguyen; Parker; Peterson; Reyna; Shaw; Shawver; Silva; F. Smith; Wagner; Wanke; Withers and Yarc None Minutes of Board Meeting Page 8of10 ABSTENTIONS: None ABSENT: Steel NON-CONSENT: None. AB 1234 DISCLOSURE REPORTS: Director Ferryman reported on his recent attendance at the GWRS Steering Committee meeting and announced upcoming meeting dates for OCCOG, SARWPA, and the Borders Committee. Chair Shawver reported on his recent attendance at the GWRS Steering Committee meeting and announced that he is the newly appointed Chairman of that committee. CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS 54956.8 & 54956.9(d)(1): The Board convened in closed session at 6:24 p.m. to discuss three items. General Counsel Brad Hog in recused himself from Item CS-1 due to a conflict. Item CS-2 was not heard. Confidential minutes of the Closed Sessions have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings. RECONVENED IN REGULAR SESSION: The Board reconvened in regular session at 6:44 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel Brad Hogin did not provide a report. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. 01/23/2019 Minutes of Board Meeting Page 9 of 10 ADJOURNMENT: At 6:46 p.m., Chair Shawver adjourned the meeting until the Special Meeting of the Board of Directors on February 20, 2019 at 3:00 p.m. Submitted by: 01/23/2019 Minutes of Board Meeting Page 10of10