HomeMy WebLinkAbout01-23-2019 Board Meeting Minutes01/23/2019
Orange County Sanitation District
MINUTES
BOARD MEETING
January 23, 2019
Administration Building
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Minutes of Board Meeting Page 1 of 10
ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District was
called to order by Board Chairman David Shawver on January 23, 2019 at 6:03 p.m. in the
Administration Building. Chair Shawver delivered the invocation and led the Pledge of
Allegiance.
Clerk of the Board Kelly Lore provided Late Communication received from the City of
Buena Park and the City of Villa Park regarding recent appointments to the Board of
Directors.
1. RECEIVE AND FILE MINUTE EXCERPTS OF MEMBER AGENCIES RELATING
TO APPOINTMENTS TO THE ORANGE COUNTY SANITATION DISTRICT
BOARD OF DIRECTORS (Clerk of the Board)
AGENCY
City of Brea
City of Irvine
City of Newport Beach
City of Stanton
Costa Mesa Sanitary District
Yorba Linda Water District
City of Buena Park
City of Villa Park
DIRECTOR
Glenn Parker
Donald P. Wagner
Brad Avery
David Shawver
James Ferryman
Phil Hawkins
Fred Smith
Robert Collacott
ALT. DIRECTOR
Steven Vargas
Anthony Kuo
Joy Brenner
Carol Warren
Bob Ooten
Brooke Jones
Sunny Park
NONE
The Clerk of the Board declared a quorum present as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
x David Shawver, Chair Carol Warren
x Brad Avery Joy Brenner
x Allan Bernstein Chuck Puckett
x Robert Collacott NONE
x Ellery Deaton Sandra Massa-Lavitt
x James M. Ferryman Bob Ooten
x Phil Hawkins Brooke Jones
x Steven Jones John O'Neill
x Peter Kim Marshall Goodman
x Lucille Kring Denise Barnes
x Andrew Nguyen Al Krippner
x Richard Murphy Dean Grose
x Steve Nagel Patrick Harper
x Glenn Parker Steven Vargas
x Erik Peterson Mike Posey
x Roman Reyna Cecilia Iglesias
x Tim Shaw Tom Beamish
01/23/2019 Minutes of Board Meeting Page 2 of 10
x Jesus Silva Ahmad Zahra
x Fred Smith Sunny Park
A Michelle Steel Shawn Nelson x Donald Wagner Anthony Kuo
x Chad Wanke Ward Smith
x John Withers Douglas Reinhart x Mariellen Yarc Stacy Berry
VACANT (Orange) x Mark Murphy
STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Rob Thompson,
Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler,
Director of Human Resources; Kelly Lore, Clerk of the Board; Bob Bell; Jennifer Cabral;
Damein Frabizio; Dean Fisher; Alfredo Garcia; Heidi Janz; Mark Kawamoto; Tina Knapp;
Mark Manzo; Laura Maravilla; Kathy Millea; Jeff Mohr; Riaz Moinuddin; Andrew Nau; Wally
Ritchie; and Roya Sohanaki.
OTHERS PRESENT: Brad Hogin (General Counsel); Alternate Directors Bob Ooten
(CMSD) and Patrick Harper (Fountain Valley); and Rich ten Bosch (Black & Veatch).
PUBLIC COMMENTS:
None.
SPECIAL PRESENTATIONS:
A) Chris Palmer Public Affairs Field Coordinator from California Special Districts
Association (CSDA) presented the District Transparency Certificate of Excellence
to OCSD.
B) Assistant General Manager Rob Thompson presented a 25-year Employee Service
award to Bob Bell, Maintenance Supervisor, Division 822.
C) Chair Shawver presented a Certificate of Appreciation to Operations Committee
Chair -Ellery Deaton for her four years of service on the Board of Directors.
REPORTS
Chair Shawver announced his recent Committee Appointments:
• Richard Murphy (Administration Committee Vice-Chair and the SAWPA Joint Policy
Committee Alternate Member)
• Robert Collacott (Operations Committee Vice-Chair)
• Glenn Parker (Steering Committee Member)
• Lucille Kring (LaPA Committee Member & Headquarters Complex Ad Hoc
Committee)
• Erik Peterson (GWRS Steering Committee & Headquarters Complex Ad Hoc
Committee)
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General Manager Jim Herberg provided an update on the process of revising OCSD's
Wastewater Discharge Ordinance No. OCSD-48 to address water cremation waste
(AB 967) and revisions that are administrative and regulatory in nature. He stated that as
part of this process, staff will meet with agency and industry stakeholders; with the
ordinance reading and adoption scheduled for March and April.
General Manager Jim Herberg announced that a Board Member Orientation will take place
on Wednesday, February 20 at 3:00 p.m., and encouraged the new and current Board
Members and Alternates to attend.
CONSENT CALENDAR:
2. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED. AND DULY CARRIED TO: Approve the minutes of the
Regular Meeting of the Board of Directors held on December 19, 2018.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Avery; Bernstein; Collacott; Deaton; Ferryman; Hawkins;
Jones; Kim; Kring; R. Murphy; Nagel; Nguyen; Parker;
Peterson; Reyna; Shaw; Shawver; Silva; F. Smith; Wagner;
Wanke; Withers and Yarc
None
M. Murphy (Alternate)
Steel
3. PLANT NO. 1 RECTANGULAR PRIMARY CLARIFIER OVERHAUL
(Rob Thompson)
MOVED. SECONDED. AND DULY CARRIED TO:
A. Approve a Service Contract to Mehta Mechanical Company Inc., replacing
the December 19, 2018 approval of a Purchase Order, for the mechanical
rehabilitation and overhaul of twenty-four (24) Primary Clarifier Tanks at
Plant No. 1, per Specification No. S-2018-985BD, for a total amount not to
exceed $1,998,000; and
B. Approve a contingency of $199,800 (10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
01/23/2019
Avery; Bernstein; Collacott; Deaton; Ferryman; Hawkins;
Jones; Kim; Kring; M. Murphy (Alternate); R. Murphy; Nagel;
Nguyen; Parker; Peterson; Reyna; Shaw; Shawver; Silva;
F. Smith; Wagner; Wanke; Withers and Yarc
None
None
Steel
Minutes of Board Meeting Page 4 of 10
4. OCEAN OUTFALL SYSTEM REHABILITATION, PROJECT NO. J-117
(Rob Thompson)
MOVED. SECONDED. AND DULY CARRIED TO: Authorize staff to purchase
Course of Construction insurance for an amount not to exceed $510,000.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Avery; Bernstein; Collacott; Deaton; Ferryman; Hawkins;
Jones; Kim; Kring; M. Murphy (Alternate); R. Murphy; Nagel;
Nguyen; Parker; Peterson; Reyna; Shaw; Shawver; Silva;
F. Smith; Wagner; Wanke; Withers and Yarc
None
None
Steel
5. RATIFICATION OF PURCHASES UNDER GRAINGER PURCHASE ORDER
NO. 105577-0B (Rob Thompson)
MOVED, SECONDED. AND DULY CARRIED TO:
Approve an increase of $35,000 to Blanket Purchase Order No. 105577-0B with
W.W. Grainger, Inc. for the ratification of purchases of maintenance tools and
supplies, in accordance with Ordinance No. OCSD-52, Section 2.03(B):
Cooperative Procurement, for the period beginning March 1, 2018 through
February 28, 2019, for a total amount not to exceed $310,000.
AYES: Avery; Bernstein; Collacott; Deaton; Ferryman; Hawkins;
Jones; Kim; Kring; M. Murphy (Alternate); R. Murphy; Nagel;
Nguyen; Parker; Peterson; Reyna; Shaw; Shawver; Silva;
F. Smith; Wagner; Wanke; Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Steel
RECEIVE AND FILE: These items require no action; and without objection, will be so ordered by the
Board Chair.
6. COMMITTEE MINUTES (Clerk of the Board)
Received and filed the approved minutes of the following committees:
A. GWRS Joint Steering Committee Meeting of October 8, 2018
B. Steering Committee Meeting of November 28, 2018
C. Operations Committee Meeting of December 5, 2018
7. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF
DECEMBER 2018 (Lorenzo Tyner)
Received and filed the report of the Investment Transactions for the month of
December 2018.
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OPERATIONS COMMITTEE:
Operations Committee Chair Deaton announced that late communication had been
provided to the Board regarding a correction to Item No. 8; adding the "R" after the project
number, denoting this was a rebid.
8. PLANT NO. 1 FLEET SERVICES UST LEAK REMEDIATION, PROJECT NO.
FE14-05R (Rob Thompson)
MOVED. SECONDED. AND DULY CARRIED TO:
A Receive and file Bid Tabulation and Recommendation for
Engineering/Remediation Resources Group, Inc. for the Fleet Services UST
Leak Remediation, Project No. FE-14-05R;
8. Award a Construction Contract to Engineering/Remediation Resources
Group, Inc. forthe Fleet Services UST Leak Remediation, Project No. FE14-
05R, for a total amount not to exceed $648,675; and
C. Approve a contingency of $129,735 (20%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Avery; Bernstein; Collacott; Deaton; Ferryman; Hawkins;
Jones; Kim; Kring; M. Murphy (Alternate); R. Murphy; Nagel;
Nguyen; Parker; Peterson; Reyna; Shaw; Shawver; Silva;
F. Smith; Wagner; Wanke; Withers and Yarc
None
None
Steel
9. SEWER RELOCATION AGREEMENT WITH SANTA ANA DEVELOPMENT
PARTNERS, LP (Rob Thompson)
MOVED. SECONDED. AND DULY CARRIED TO:
A Approve a Sewer Relocation Agreement with Santa Ana Development
Partners, LP for the segment relocation of the Orange County Sanitation
District West Trunk Bypass Sewer within the property located at 2114 East
First Street, Santa Ana; and
8. Authorize the General Manager to execute easement documents per the
Sewer Relocation Agreement in a form approved by General Counsel.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
01/23/2019
Avery; Bernstein; Collacott; Deaton; Ferryman; Hawkins;
Jones; Kim; Kring; M. Murphy (Alternate); R. Murphy; Nagel;
Nguyen; Parker; Peterson; Reyna; Shaw; Shawver; Silva;
F. Smith; Wagner; Wanke; Withers and Yarc
None
None
Steel
Minutes of Board Meeting Page 6 of 10
10. 835 S. BREA DOSING STATION-SITE ACCESS AND LICENSE AGREEMENT,
SEWER LICENSE AND MAINTENANCE AGREEMENT, AND ADDENDUM NO.
5 TO FINAL SUPPLEMENTAL ENVIRONMENTAL IMPACT REPORT (SEIR)
FOR THE FINAL EFFLUENT PUMP STATION ANNEX AND COLLECTION
SYSTEM ODOR & CORROSION CONTROL PROGRAM (Rob Thompson)
MOVED. SECONDED. AND DULY CARRIED TO:
A. Consider, receive, and file the Orange County Sanitation District's
Addendum No. 5 to the Supplemental Environmental Impact Report for the
Final Effluent Pump Station Annex and Collection System Odor & Corrosion
Control Program, dated December 5, 2018, to add odor and corrosion control
chemical facilities in the City of Brea;
B. Approve a new Site Access and License agreement with Polfit Wellness, Inc.
to lease property for the purpose of installing, maintaining, and operating a
chemical dosing station at 835 South Brea Boulevard, in the City of Brea, for
a term of 36-months, at the following lease terms, in a form approved by
General Counsel:
• February 1, 2019 through January 31, 2020, $2,600 per month
• February 1, 2020 through January 31, 2021, $2,652 per month
• February 1, 2021 through January 31, 2022, $2,705 per month;
C. Approve a new Sewer License and Maintenance Agreement with the City of
Brea to allow the Orange County Sanitation District to access, install, and
operate the Slip Line within the City Sewer; and
D. Authorize the General Manager or designee to negotiate beginning June 1,
2021 and subsequently award an option for an additional 36-month lease
renewal period.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Avery; Bernstein; Collacott; Deaton; Ferryman; Hawkins;
Jones; Kim; Kring; M. Murphy (Alternate); R. Murphy; Nagel;
Nguyen; Parker; Peterson; Reyna; Shaw; Shawver; Silva;
F. Smith; Wagner; Wanke; Withers and Yarc
None
None
Steel
11 . PRIMARY TREATMENT REHABILITATION AT PLANT NO. 2, PROJECT
NO. P2-98 (Rob Thompson)
MOVED. SECONDED. AND DULY CARRIED TO:
A. Approve a Professional Construction Services Agreement with Black &
Veatch Corporation to provide construction support services for B/C-Side
Primary Clarifiers Interim Repair at Plant No. 2, Contract No. P2-98B, for a
total amount not to exceed $549,534; and
B. Approve a contingency of $54,953 (10%).
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AYES:
NOES:
ABSTENTIONS:
ABSENT:
Avery; Bernstein; Collacott; Deaton; Ferryman; Hawkins;
Jones; Kim; Kring; M. Murphy (Alternate); R. Murphy; Nagel;
Nguyen; Parker; Peterson; Reyna; Shaw; Shawver; Silva;
F. Smith; Wagner; Wanke; Withers and Yarc
None
None
Steel
12. PRIMARY TREATMENT REHABILITATION AT PLANT NO. 2, PROJECT
NO. P2-98 (Rob Thompson)
MOVED. SECONDED. AND DULY CARRIED TO:
A Receive and file Bid Tabulation and Recommendation for B/C-Side Primary
Clarifiers Interim Repair at Plant No. 2, Contract No. P2-98B;
B. Award a Construction Contract to Myers & Sons Construction, LLC for
B/C-Side Primary Clarifiers Interim Repair at Plant No. 2, Contract No. P2-
98B, for a total amount not to exceed $8,665,000; and
C. Approve a contingency of $866,500 (10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Avery; Bernstein; Collacott; Deaton; Ferryman; Hawkins;
Jones; Kim; Kring; M. Murphy (Alternate); R. Murphy; Nagel;
Nguyen; Parker; Peterson; Reyna; Shaw; Shawver; Silva;
F. Smith; Wagner; Wanke; Withers and Yarc
None
None
Steel
ADMINISTRATION COMMITTEE:
None.
LEGISLATIVE & PUBLIC AFFAIRS COMMITTEE:
None.
STEERING COMMITTEE:
13. GENERAL MANAGER'S FY 2018-2019 WORK PLAN MID-YEAR UPDATE
(Jim Herberg)
MOVED. SECONDED. AND DULY CARRIED TO: Receive and file the General
Manager's FY 2018-2019 Work Plan Mid-Year Update and Memorandum.
AYES:
NOES:
01/23/2019
Avery; Bernstein; Collacott; Deaton; Ferryman; Hawkins;
Jones; Kim; Kring; M. Murphy (Alternate); R. Murphy; Nagel;
Nguyen; Parker; Peterson; Reyna; Shaw; Shawver; Silva;
F. Smith; Wagner; Wanke; Withers and Yarc
None
Minutes of Board Meeting Page 8of10
ABSTENTIONS: None
ABSENT: Steel
NON-CONSENT:
None.
AB 1234 DISCLOSURE REPORTS:
Director Ferryman reported on his recent attendance at the GWRS Steering Committee
meeting and announced upcoming meeting dates for OCCOG, SARWPA, and the Borders
Committee.
Chair Shawver reported on his recent attendance at the GWRS Steering Committee
meeting and announced that he is the newly appointed Chairman of that committee.
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS
54956.8 & 54956.9(d)(1):
The Board convened in closed session at 6:24 p.m. to discuss three items. General
Counsel Brad Hog in recused himself from Item CS-1 due to a conflict. Item CS-2 was not
heard. Confidential minutes of the Closed Sessions have been prepared in accordance
with the above Government Code Sections and are maintained by the Clerk of the Board
in the Official Book of Confidential Minutes of Board and Committee Closed Session
Meetings.
RECONVENED IN REGULAR SESSION:
The Board reconvened in regular session at 6:44 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
General Counsel Brad Hogin did not provide a report.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IF ANY:
None.
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ADJOURNMENT:
At 6:46 p.m., Chair Shawver adjourned the meeting until the Special Meeting of the Board
of Directors on February 20, 2019 at 3:00 p.m.
Submitted by:
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