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HomeMy WebLinkAbout11-28-2018 Board Meeting Minutes11/28/2018 Orange County Sanitation District MINUTES BOARD MEETING November 28, 2018 Administration Building 10844 Ellis Avenue Fountain Valley, California 92708-7018 Minutes of Board Meeting .. Page 1 of 15 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was called to order by Board Chairman Greg Sebourn on November 28, 2018, at 6:02 p.m., in the Administration Building. Director Bernstein delivered the invocation and led the Pledge of Allegiance. The Clerk of the Board declared a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS x Gregory Sebourn, Chair Jesus Silva x Denise Barnes Lucille Kring x Allan Bernstein Chuck Puckett x Robert Collacott Robbie Pitts x Ellery Deaton Sandra Massa-Lavitt x James M. Ferryman Bob Ooten x Phil Hawkins Brooke Jones x Steven Jones Kris Beard x Peter Kim Marshall Goodman x Charlie Nguyen Al Krippner x Richard Murphy Warren Kusumoto x Steve Nagel Cheryl Brothers x Glenn Parker Cecilia Hupp x Scott Peotter Brad Avery x Erik Peterson Mike Posey A Tim Shaw (excused) Michael Blazey x David Shawver Carol Warren A Fred Smith Virginia Vaughn x Teresa Smith Mark Murphy x Michelle Steel Shawn Nelson A Sal Tinajero David Benavides x Donald Wagner Lynn Schott x Chad Wanke Ward Smith A John Withers Douglas Reinhart x Mariellen Yarc Stacy Berry STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Jim Colston, Director of Environmental Services; Ed Torres, Director of Operations & Maintenance; Kelly Lore, Clerk of the Board; Janine Aguilar; Emilio Ariston; Bob Bell; Jennifer Cabral; Mike Dorman; Alfredo Garcia; Tina Knapp; Rebecca Long, Laura Maravilla; Kathy Millea; Jeff Mohr; Andrew Nau; Adam Nazaroff; Ddaze Phuong; and Tyler Ramirez. 11/28/2018 Minutes of Board Meeting Page 2of15 OTHERS PRESENT: Brad Hagin (General Counsel); Alternate Director Bob Ooten (CMSD); Kevin Alexander, Hazen; and Amy Omae, HOR. PUBLIC COMMENTS: None. SPECIAL PRESENTATIONS: • Employee Service Awards Director of Operations and Maintenance Ed Torres presented a 30-year employee service award to Power Plant Operator II Emilio Ariston. • Board Member Recognition Board Chair Sebourn recognized outgoing Board and Alternate Board Members. He stated that several of the terms overlapped with organizational milestones that included: o Transferring 17 4 miles of local sewer in the City of Tustin to the East Orange County Water District o Completion of GWRS initial expansion o Completion of Full Secondary Treatment o Successfully sponsored legislation to bottle GWRS water for educational purposes and District Act Legislation to amend OCSD's charter enabling legislation to exchange seats to the Yorba Linda Water District o Prudent financial decisions to maintain its AAA bond rating, eliminate OCSD's unfunded actuarial accrued pension liability (UAAL) effectively saving OCSD and its ratepayers millions in future payments, and taking on no new debt while maintaining over $10 billion of regional assets Chair Sebourn first recognized the service of those not in attendance: Alternate Director Shawn Nelson (OC Supervisor) January 2010 -December 2018 Alternate Director David Benavides (City of Santa Ana) January 2007 -December 2018 Alternate Director Kris Beard (City of Garden Grove) February 2012 -December 2018 Chair Sebourn called upon Director Teresa Smith (City of Orange) and presented her a Commendation of Appreciation for her service as a member the Board of Directors and Administration Committee from January 2013 -December 2018. Director Smith stated she was grateful for having been able to serve on this Board and thanked her colleagues and OCSD staff. Chair Sebourn thanked all for their service, leadership, and dedication and wished them the best of luck. 11/28/2018 Minutes of Board Meeting Page 3of15 REPORTS: Chair Sebourn acknowledged that Director Tim Shaw is attending the Orange County Business Council Red Carpet Award ceremony tonight in hopes that OCSD receives an award for our Interim Food Waste Facility. Chair Sebourn stated that as tonight is his last official meeting as Chairman, if there are Committee appointment requests, please send them directly to Board Vice-Chair Shawver. General Manager Herberg stated that we will continue with additional Board Member commendations next month, including a Special Recognition for our outgoing Board Chairman. Mr. Herberg also reported on the Coastal Area Odor Committee which is a partnership of private and public entities that periodically meets to share information related to odor events along the northern Orange County coastline. He went on to say that OCSD hosted a meeting and tour for the group today. Mr. Herberg stated that Fitch Ratings and Moody's Investor Service reaffirmed OCSD's AAA rating based on its management practices and financial strength; and that on November 17, the Office of Inspector General released a report regarding the EPA's Biosolids Management Rule and identified additional pollutants that may require more stringent regulation. Director of Environmental Services Jim Colston provided a brief update on this matter. General Counsel Brad Hagin briefly summarized the rules of procedure regarding a mid-term vacancy of the Board Chairman, the succession of the Board Vice-Chair, and the nominations and elections of a new Board Vice-Chair at the next Board meeting. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve the minutes of the Regular Meeting of the Board of Directors held on October 24, 2018. AYES: NOES: ABSTENTIONS: ABSENT: 11 /28/2018 Barnes; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; T. Smith; Steel; Wagner; Wanke; and Yarc None None Shaw; F. Smith; Tinajero; and Withers Minutes of Board Meeting Page 4of15 2. PROPOSED BOARD OF DIRECTORS & COMMITTEE MEETING DATES FOR CALENDAR YEAR 2019 (Clerk of the Board) MOVED. SECONDED. AND DULY CARRIED TO: Approve the calendar of meeting dates for the 2019 calendar year for meetings of the Board of Directors and the following Committees: Administration, Legislative and Public Affairs, Operations, and Steering. AYES: Barnes; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; T. Smith; Steel; Wagner; Wanke; and Yarc NOES: None ABSTENTIONS: None ABSENT: Shaw; F. Smith; Tinajero; and Withers RECEIVE AND FILE: These items require no action; and without objection, will be so ordered by the Board Chair. 3. COMMITTEE MINUTES (Clerk of the Board) Received and filed the approved minutes of the following committees: A. Steering Committee Meeting of September 26, 2018 B. Operations Committee Meeting of October 3, 2018 C. Legislative and Public Affairs Meeting of October 8, 2018 D. Audit Ad Hoc Committee Minutes October 10, 2018 E. Administration Committee Meeting of October 10, 2018 F. Headquarters Complex Ad Hoc Committee Meeting of October 17, 2018 G. GWRS Joint Steering Committee Meeting of July 9, 2018 4. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF OCTOBER 2018 (Lorenzo Tyner) Received and filed the report of the Investment Transactions for the month of October 2018. OPERATIONS COMMITTEE: 5. CATERPILLAR, MODEL XQ570 TRAILER MOUNTED MOBILE DIESEL GENERATOR (Ed Torres) MOVED. SECONDED. AND DULY CARRIED TO: A. Approve a Purchase Order contract to Quinn Power Systems for the purchase of a Caterpillar, Model XQ570 Trailer Mounted Mobile Diesel 500 kW Generator, (Tier-4 Final Engine), using the Sourcewell (formerly National Joint Powers Alliance) Cooperative Contract Number #120617-CAT with 11/28/2018 Minutes of Board Meeting Page 5of15 Caterpillar, for an amount not to exceed $299,920, in accordance with Ordinance No. OCSD-52, Section 2.03(B), Cooperative Purchases; and B. Approve a contingency of $14,996 (5%). AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; T. Smith; Steel; Wagner; Wanke; and Yarc None None Shaw; F. Smith; Tinajero; and Withers 6. CITY OF SEAL BEACH ADOLFO LOPEZ PUMP STATION ODOR CONTROL FACILITY (Ed Torres) MOVED. SECONDED. AND DULY CARRIED TO: Approve a Site Access and License Agreement with the City of Seal Beach to construct an odor control chemical dosing station for the injection of chemicals into the Knott Interceptor at 1776 Adolfo Lopez Drive, in a form approved by General Counsel. AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; T. Smith; Steel; Wagner; Wanke; and Yarc None None Shaw; F. Smith; Tinajero; and Withers 7. SOUTHERN CALIFORNIA EDISON -AMENDMENT NO. 3 TO THE AS-AVAILABLE CAPACITY AND ENERGY POWER PURCHASE AGREEMENT (Ed Torres) MOVED. SECONDED. AND DULY CARRIED TO: Approve Amendment No. 3 to the As-Available Capacity and Energy Power Purchase Agreement with Southern California Edison Company, to allow the Orange County Sanitation District to receive monthly sale statements from Southern California Edison Company through the electronic mail system. AYES: NOES: ABSTENTIONS: ABSENT: 11/28/2018 Barnes; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; T. Smith; Wagner; Wanke; and Yarc None Kim (Financial conflict) Shaw; F. Smith; Steel (Non-participant -Levine Act Disclosure); Tinajero; and Withers Minutes of Board Meeting Page 6of15 8. CLIMATE RESILIENCY STUDY -PROJECT NO. SP-152 (Rob Thompson) MOVED. SECONDED. AND DULY CARRIED TO: A. Approve a budget increase of $288,000 for the Climate Resiliency Study, Project No. SP-152, for a total budget of $878,000; B. Approve a Professional Services Agreement with Hazen and Sawyer to provide engineering services for the Climate Resiliency Study, Project No. SP-152, for an amount not to exceed $697,952; and C. Approve a contingency of $69,795 (10%). AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; T. Smith; Steel; Wagner; Wanke; and Yarc None None Shaw; F. Smith; Tinajero; and Withers 9. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE REPORT (Rob Thompson) MOVED. SECONDED. AND DULY CARRIED TO: Receive and file the Capital Improvement Program Contract Performance Report for the period ending September 30, 2018. AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; T. Smith; Steel; Wagner; Wanke; and Yarc None None Shaw; F. Smith; Tinajero; and Withers 10. SAFETY IMPROVEMENTS PROGRAM, PROJECT NO. J-126 (Rob Thompson) MOVED, SECONDED. AND DULY CARRIED TO: A. Receive and file Bid Tabulation and Recommendation for Tharsos, Inc. for Safety Improvements Program: Roof Fall Protection and Walkway Hazards at Plant Nos. 1 and 2, and Safety Improvements at SARI Metering Station, College Avenue, Lido, Main Street, 'A' Street, 15th Street, Rocky Point and Crystal Cove Pump Stations, Contract No. J-126PQ; B. Award a Construction Contract to Tharsos, Inc. for the Safety Improvements Program: Roof Fall Protection and Walkway Hazards at Plant Nos. 1 and 2, and Safety Improvements at SARI Metering Station, College Avenue, Lido, Main Street, 'A' Street, 15th Street, Rocky Point and Crystal Cove Pump 11/28/2018 Minutes of Board Meeting Page 7 of 15 Stations, Contract No. J-126PQ, for a total amount not to exceed $786,000; and C. Approve a contingency of $78,600 (10%). AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; T. Smith; Steel; Wagner; Wanke; and Yarc None None Shaw; F. Smith; Tinajero; and Withers 11. CONSOLIDATED DEMOLITION AND UTILITY IMPROVEMENTS AT PLANT NO. 2, PROJECT NO. P2-110 (Rob Thompson) MOVED, SECONDED. AND DULY CARRIED TO: Approve a contingency increase of $836,500 (5%) to the construction contract with Flatiron West, Inc. for Consolidated Demolition and Utility Improvements at Plant No. 2, Project No. P2- 110, for a total contingency of $2, 174,900 (13%). AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; T. Smith; Steel; Wagner; Wanke; and Yarc None None Shaw; F. Smith; Tinajero; and Withers 12. TRUCK LOADING BAY ODOR CONTROL AT PLANT NO. 2, CONTRACT NO. P2-92A (Rob Thompson) MOVED. SECONDED. AND DULY CARRIED TO: Approve a contingency increase of $132, 160 (4%) to the construction contract with Kiewit Infrastructure West Co. for Truck Loading Bay Odor Control at Plant No. 2, Contract No. P2-92A, for a total construction contingency of $462,560 (14%). AYES: NOES: ABSTENTIONS: ABSENT: 11/28/2018 Barnes; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; T. Smith; Steel; Wagner; Wanke; and Yarc None None Shaw; F. Smith; Tinajero; and Withers Minutes of Board Meeting Page 8of15 13. AGREEMENT FOR THE PURCHASE OF LIQUID CATIONIC POLYMER CHEMICAL (Ed Torres) MOVED, SECONDED. AND DULY CARRIED TO: A Approve a Sole Source Chemical Supplier Agreement to SNF Polydyne, Inc., for the purchase of Liquid Cationic Polymer, for the period beginning February 1, 2019 through January 31, 2020 for a unit price of $2.782 per active pound delivered for Solution Polymer (WE-192) including freight plus applicable sales tax, and $2.552 per active pound delivered for Mannich Polymer (C-331) including freight plus applicable sales tax, and $2.947 per active pound delivered for Emulsion Polymer (WE-1328) including freight plus applicable sales tax, and $2.947 per active pound delivered for Emulsion Polymer (WE-1233; full liquid) including freight plus applicable sales tax, and $3.265 per active pound delivered for Emulsion Polymer (WE- 1233; <40k lb.) including freight plus applicable sales tax, for total estimated annual amount of $608,000; B. Authorize General Manager to negotiate and subsequently approve new unit prices with an estimated additional amount of $2,302,000 with SNF Polydyne, Inc. for new cationic polymers that will be developed based on cationic polymer specifications for the new centrifuges for the period February 1, 2019 through January 31, 2020, not to exceed amount estimated $2,910,000; and C. Approve an annual unit price contingency of 10% for item B. AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; T. Smith; Steel; Wagner; Wanke; and Yarc None None Shaw; F. Smith; Tinajero; and Withers ADMINISTRATION COMMITTEE: 14. MICROSOFT ENTERPRISE LICENSE AGREEMENT (ELA) FOR MICROSOFT ENTERPRISE SOFTWARE LICENSES (Lorenzo Tyner) MOVED. SECONDED. AND DULY CARRIED TO: A Authorize a Purchase Order for a three-year contract to purchase Microsoft Enterprise licenses under the Microsoft ELA in accordance with Microsoft Volume Enterprise Enrollment -for State and Local government, Riverside County Master Licensing Agreement 01 E73970, payable annually and with a contract expiration date of December 31, 2021, for a total amount not to exceed $1,335,952; and B. Approve a contingency of $200,393 (15%). 11/28/2018 Minutes of Board Meeting Page 9of15 AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; T. Smith; Steel; Wagner; Wanke; and Yarc None None Shaw; F. Smith; Tinajero; and Withers 15. GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED OEM SOLE SOURCE LIST (Lorenzo Tyner) MOVED. SECONDED. AND DULY CARRIED TO: A. Receive and file Orange County Sanitation District purchases made under the General Manager's authority for the period of July 1, 2018 to September 30,2018;and B. Approve the following additions to the pre-approved OEM Sole Source List for the period of July 1, 2018 to September 30, 2018: • EVOQUA WATER TECHNOLOGIES -Evoqua DI Water System Service • INTERNATIONAL SOCIETY OF AUTOMATION (ISA)-On-site Instrumentation Technician Training • POL YCHEM SYSTEMS -Gearboxes AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; T. Smith; Steel; Wagner; Wanke; and Yarc None None Shaw; F. Smith; Tinajero; and Withers 16. CONTRACTED INTERNAL AUDITS TO REVIEW ORANGE COUNTY SANITATION DISTRICT'S PROCUREMENT CARD PROGRAM (Lorenzo Tyner) MOVED. SECONDED. AND DULY CARRIED TO: Receive and file the October 1, 2018 agreed-upon procedures review of the Orange County Sanitation District's Procard program for fiscal years 2015-2016 and 2016-2017 performed by the White Nelson Diehl Evans, Certified Public Accountants. AYES: NOES: ABSTENTIONS: ABSENT: 11/28/2018 Barnes; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; T. Smith; Steel; Wagner; Wanke; and Yarc None None Shaw; F. Smith; Tinajero; and Withers Minutes of Board Meeting Page 10of15 17. ORANGE COUNTY SANITATION DISTRICT COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR THE YEAR END JUNE 30, 2018. (Lorenzo Tyner) MOVED. SECONDED. AND DULY CARRIED TO: Receive and file the Orange County Sanitation District's Comprehensive Annual Financial Report for the year ended June 30, 2018, prepared by staff and audited by Macias Gini & O'Connell LLP (MGO), Certified Public Accountants, along with the following reports prepared by MGO: A. Report to the Board of Directors; and B. Independent Accountants' Report on Agreed-Upon Procedures Applied to Appropriations Limit Worksheets. AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; T. Smith; Steel; Wagner; Wanke; and Yarc None None Shaw; F. Smith; Tinajero; and Withers 18. CONSOLIDATED FINANCIAL REPORT FOR FIRST QUARTER ENDED SEPTEMBER 30, 2018 (Lorenzo Tyner) MOVED. SECONDED. AND DULY CARRIED TO: Receive and file the Orange County Sanitation District First Quarter Financial Report for the period ended September 30, 2018. AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; T. Smith; Steel; Wagner; Wanke; and Yarc None None Shaw; F. Smith; Tinajero; and Withers LEGISLATIVE & PUBLIC AFFAIRS COMMITTEE: 19. LEGISLATIVE CONSULTANTS (Jim Herberg) MOVED. SECONDED. AND DULY CARRIED TO: A. Approve a Professional Services Agreement with Townsend Public Affairs, Inc. for State Legislative Services, Specification No. CS-2018-970BD, for the period of January 1, 2019 through December 31, 2021 at a monthly rate of $6,000 per month and not to exceed $72,000 per year, with (2) one-year renewal options. 11/28/2018 Minutes of Board Meeting Page 11 of 15 B. Approve a Professional Services Agreement with ENS Resources for Federal Legislative Services, Specification No. CS-2018-971 BO, for the period of January 1, 2019 through December 31, 2021 at a monthly rate of $7,700 per month and not to exceed $92,400 per year, with (2) one-year renewal options. AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; T. Smith; Steel; Wagner; Wanke; and Yarc None None Shaw; F. Smith; Tinajero; and Withers STEERING COMMITTEE: 20. NEW POLICY REGARDING THE DISPOSITION OF EXTERNAL SIGNAGE ON ORANGE COUNTY SANITATION DISTRICT PROPERTY (Lorenzo Tyner) MOVED. SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OCSD 18-19 entitled: "A Resolution of The Board of Directors of Orange County Sanitation District Adopting The "Sign Removal Policy". AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; T. Smith; Steel; Wagner; Wanke; and Yarc None None Shaw; F. Smith; Tinajero; and Withers 21. REVISED POLICY REGARDING BOARD OF DIRECTORS' EXPENSE REIMBURSEMENT, MEETING ATTENDANCE AND COMPENSATION (Lorenzo Tyner) MOVED. SECONDED. AND DULY CARRIED TO: Adopt Resolution No. OCSD 18-20 entitled: "A Resolution of the Board of Directors of the Orange County Sanitation District Adopting a Revised Policy Regarding Board of Directors' Expense Reimbursement, Meeting Attendance and Compensation; and Repealing Resolution No. OCSD 15-06." AYES: NOES: 11/28/2018 Barnes; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; T. Smith; Steel; Wagner; Wanke; and Yarc None Minutes of Board Meeting Page 12of15 ABSTENTIONS: None ABSENT: Shaw; F. Smith; Tinajero; and Withers 22. LABOR RELATIONS-CONTRACT NEGOTIATIONS (Celia Chandler) MOVED. SECONDED. AND DULY CARRIED TO: Authorize/Direct the Steering Committee to form an Ad Hoc Committee for the purpose of interviewing and selecting an external Chief Negotiator for the upcoming contract negotiations with all six (6) bargaining units at the Orange County Sanitation District. AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; T. Smith; Steel; Wagner; Wanke; and Yarc None None Shaw; F. Smith; Tinajero; and Withers A committee of Director Kim, Director Wagner, and Vice-Chairman Shawver were approved by the Steering Committee. 23. POSITION CHANGE FOR FY 2018-19 AND 2019-20 (Celia Chandler) MOVED. SECONDED. AND DULY CARRIED TO: Approve a position change, from Director of Finance & Administrative Services (EM25) to Director of Engineering (EM27), to streamline the management structure, while maintaining the Board-approved 636 FTE positions for FY 2018-19 and 2019-20. AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; T. Smith; Steel; Wagner; Wanke; and Yarc None None Shaw; F. Smith; Tinajero; and Withers 24. STRATEGIC PLAN UPDATE (Rob Thompson) MOVED. SECONDED. AND DULY CARRIED TO: A. Approve the Strategic Plan 2018-2019 Update; and B. Direct staff to implement the goals and levels of service contained in the Plan. AYES: 11/28/2018 Barnes; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; T. Smith; Steel; Wagner; Wanke; and Yarc Minutes of Board Meeting Page 13of15 NOES: ABSTENTIONS: ABSENT: NON-CONSENT: None. None None Shaw; F. Smith; Tinajero; and Withers AB 1234 DISCLOSURE REPORTS: Director Ferryman reported on his recent attendance at the Santa Ana River Flood Control Protection committee meeting and a recent meeting with Kevin Hardy (NWRI) & General Manager Herberg. CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(2): The Board convened in closed session at 6:27 p.m. to discuss one item. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Section and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings. RECONVENED IN REGULAR SESSION: The Board reconvened in regular session at 6:35 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel Brad Hogin reported that the Board of Directors unanimously voted to deny the claim of Richard Spencer by the following vote: AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Bernstein; Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; T. Smith; Steel; Wagner; Wanke; and Yarc None None Shaw; F. Smith; Tinajero; and Withers OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: Director Peterson thanked Public Affairs Supervisor Jennifer Cabral and her staff for monthly outreach efforts at the Southeast Meetings in the City of Huntington Beach. 11/28/2018 Minutes of Board Meeting Page 14of15 Director Wagner also thanked Jennifer Cabral for attending the reception for outgoing Council Members at the City of Irvine. The Board Chairman thanked her as well for filling in for him at the last minute. Board Vice-Chair Shawver announced that due to the changes in Board makeup, if any members have committee or leadership interests to let him know. He thanked Chair Sebourn stating it has been a pleasure to serve with him; that in his opinion, he is one of the best to have as Chairman served in the 18 years he has been on the Board; and that he will have a tough time replacing him. Chair Sebourn stated that he will have a more formal statement next month, but said that he never envisioned becoming an elected official and Mayor of his city; or being a member of this Board, let alone the Chairman; and that he is humbled and grateful for being able to work with this Board and staff for the last six years. ADJOURNMENT: At 6:39 p.m., Chair Sebourn adjourned the meeting until the Regular Meeting of the Board of Directors to be held on December 19, 2018 at 6:00 p.m. 11/28/2018 Minutes of Board Meeting Page 15of15