HomeMy WebLinkAbout10-24-2018 Board Meeting Minutes10/24/2018
Orange County Sanitation District
MINUTES
BOARD MEETING
October 24, 2018
Administration Building
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Minutes of Board Meeting Page 1 of 10
ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District was
called to order by Board Chairman Greg Sebourn on October 24, 2018, at 6:01 p.m., in
the Administration Building. Director Collacott delivered the invocation and led the Pledge
of Allegiance.
The Clerk of the Board declared a quorum present as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
x Gregory Sebourn, Chair Jesus Silva
x Denise Barnes Lucille Kring
x Allan Bernstein Chuck Puckett
x Robert Collacott Robbie Pitts
x Ellery Deaton Sandra Massa-Lavitt
x James M. Ferryman Bob Ooten
A Phil Hawkins Brooke Jones
Steven Jones x Kris Beard
x Peter Kim Marshall Goodman
Charlie Nguyen x Al Krippner
x Richard Murphy Warren Kusumoto
x Steve Nagel Cheryl Brothers
x Glenn Parker Cecilia Hupp
x Scott Peotter Brad Avery
x Erik Peterson Mike Posey
Tim Shaw x Micflael Blazey --
x David Shawver Carol Warren
x Fred Smith Virginia Vaughn
x Teresa Smith Mark Murphy
A Michelle Steel Shawn Nelson
A Sal Tinajero David Benavides
A Donald Wagner Lynn Schott
x Chad Wanke Ward Smith
x John Withers Douglas Reinhart
A Mariellen Yarc Stacy Berry
STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Rob Thompson,
Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler,
Director of Human Resources; Jim Colston, Director of Environmental Services; Ed Torres,
Director of Operations & Maintenance; Kelly Lore, Clerk of the Board; Emilio Ariston;
Jennifer Cabral; Megan Carlson; Ron Coss; Mike Dorman; Dean Fisher; Alfredo Garcia;
Jed Gonzales; Eric Hsieh; Mark Manzo; Laura Maravilla; Gerry Matthews; Kathy Millea;
Jeff Mohr; Adam Nazaroff; Kelly Newell; and Ddaze Phuong.
10/24/2018 Minutes of Board Meeting Page 2of10
OTHERS PRESENT: Brad Hagin (General Counsel); Alternate Director Bob Ooten
(CMSD); and Paul Houghten, AW Chesterton.
PUBLIC COMMENTS:
None.
SPECIAL PRESENTATIONS:
Safety and Health Supervisor Rod Collins introduced the winners of the Safety Poster
Contest: Aipan Tai (sponsored by Jed Gonzales, Plant No. 1 Maintenance); Eshan
Jagdish (sponsored by Jed Gonzales, Plant No. 1 Maintenance); Shannon Shay (daughter
of Eric Hsieh, Information Technology); and Leslie Renteria Gonzalez (niece of Emilio
Ariston, Plant No. 1 Operations) who each received a gift card.
The illustrations of the winners and entrants were published in the "What Safety Means to
Me" 2019 Calendar, which was distributed to the Board Members.
REPORTS:
Chair Sebourn reported on the recent 5th Annual State of the District noting that
approximately 120 guests attended the successful event. A copy of the District's Annual
Report was distributed at the event, was made available to the Board Members who were
unable to attend, and was also made available to the public.
Chair Sebourn stated that the Audit Ad Hoc Committee and the Headquarters Complex
Ad Hoc Committee had both met this past month. He reported that each committee will
be bringing an update to their committee of jurisdiction which will be reported out at the
next Board Meeting.
General Manager Jim Herberg stated that the Clerk of the Board had provided late
communication in the form of an anonymous letter that was addressed to the Board of
Directors regarding OCSD's rebate program. Mr. Herberg provided a memorandum in
response to the letter with additional information and background. He stated that, in short,
OCSD's sewer user fee for commercial properties is based on several components, one
being the average flow based on that type of business. Mr. Herberg provided information,
both in reference to the previous and new ordinance, and briefly explained the inclusion of
a lock in rate for three years, which took effect in July of this year. Mr. Herberg stated that
customers can, and often do, apply for these rebates on their own and that third-party
companies also offer to submit rebate claims on behalf of the property owners. He stated
that OCSD is not affiliated in any way with these third-party companies.
Mr. Herberg mentioned that OCSD and OCWD had recently received two awards: 1) The
2018 Award of Excellence from the Orange County Chapter of the Public Relations Society
of America for the agencies' "GWRS Bottled Water Campaign"; and 2) The Excellence
Award from the Municipal Information Systems Association of California.
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CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED. AND DULY CARRIED TO: Approve the minutes of the
Regular Meeting of the Board of Directors held on September 26, 2018.
AYES: Barnes; Beard (Alternate); Bernstein; Collacott; Deaton;
Ferryman; Kim; Krippner (Alternate); R. Murphy; Nagel; Parker;
Peterson; Sebourn; Shawver; F. Smith; T. Smith; Wanke; and
Withers
NOES: None
ABSTENTIONS: Blazey (Alternate) and Peotter
ABSENT: Hawkins; Steel; Tinajero; Wagner; and Yarc
RECEIVE AND FILE: These items require no action; and without objection, will be so ordered by the
Board Chair.
2. COMMITTEE MINUTES (Clerk of the Board)
Received and filed the approved minutes of the following committees:
A. Steering Committee Meeting of August 22, 2018
B. Operations Committee Meeting of September 5, 2018
C. Legislative and Public Affairs Meeting of September 10, 2018
D. Administration Committee Meeting of September 12, 2018
3. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF
SEPTEMBER 2018 (Lorenzo Tyner)
Received and filed the report of the Investment Transactions for the month of
September 2018.
OPERATIONS COMMITTEE:
4. SAFETY IMPROVEMENTS PROGRAM, PROJECT NO. J-126 (Rob Thompson)
MOVED. SECONDED. AND DULY CARRIED TO:
A. Receive and file Bid Tabulation and Recommendation for Olsson
Construction, Inc. for Safety Improvements Program: Stairs, Hatches, and
Walkway Hazard Modifications at Plants 1 and 2, and Ladder and Fall
Hazard Modifications, Contract No. J-126JK;
B. Award a Construction Contract to Olsson Construction, Inc. for the Safety
Improvements Program: Stairs, Hatches, and Walkway Hazard
Modifications at Plants 1 and 2, and Ladder and Fall Hazard Modifications,
for a total amount not to exceed $3,637,601; and
C. Approve a contingency of $363,760 (10%).
10/24/2018 Minutes of Board Meeting Page 4of10
AYES: Barnes; Beard (Alternate); Bernstein; Blazey (Alternate);
Collacott; Deaton; Ferryman; Kim; Krippner (Alternate);
R. Murphy; Nagel; Parker; Peotter; Peterson; Sebourn;
Shawver; F. Smith; T. Smith; Wanke; and Withers
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins; Steel; Tinajero; Wagner; and Yarc
5. SEWER AND EASEMENT RELOCATION WITH THE ORANGE COUNTY
TRANSPORTATION AUTHORITY (Rob Thompson)
MOVED. SECONDED. AND DULY CARRIED TO:
A. Approve easement quitclaims with the Orange County Transportation
Authority for abandoned sewer easements; and
B. Approve and enter into a Consent to Common Use Agreement with the State
of California, in a form approved by General Counsel.
AYES: Barnes; Beard (Alternate); Bernstein; Blazey (Alternate);
Collacott; Deaton; Ferryman; Kim; Krippner (Alternate);
R. Murphy; Nagel; Parker; Peotter; Peterson; Sebourn;
Shawver; F. Smith; T. Smith; Wanke; and Withers
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins; Steel; Tinajero; Wagner; and Yarc
6. ON-CALL MAINTENANCE AND REPAIR SERVICES MASTER CONTRACTS -
SPECIFICATION NO. S-2018-942BD (Ed Torres)
MOVED. SECONDED. AND DULY CARRIED TO:
A. Approve Master Services Contracts to provide on-call maintenance & repair
services, Specification No. S-2018-942BD, for a one-year period effective
December 1, 2018 through November 30, 2019; and approve two (2) one-
year renewal options, in accordance with Ordinance OCSD-52, Section 2.03
(F), with the following seven qualified firms, for bids less than $300,000:
1. Jamison Engineering Contractors, Inc.
2. Charles King Company
3. AECOM Energy & Construction, Inc.
4. W.A. Rasic Construction Company, Inc.
5. J.R. Filanc Construction Company
6. O'Connell Engineering & Construction Inc.
7. Innovative Engineering and Maintenance
B. Authorize the General Manager to add or delete firms as necessary to
maintain a qualified base of up to seven firms in accordance to Request for
Qualifications Specification No. S-2018-942BD.
10/24/2018 Minutes of Board Meeting Page 5 of 10
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes; Beard (Alternate); Bernstein; Blazey (Alternate);
Collacott; Deaton; Ferryman; Kim; Krippner (Alternate);
R. Murphy; Nagel; Parker; Peotter; Peterson; Sebourn;
Shawver; F. Smith; T. Smith; Wanke; and Withers
None
None
Hawkins; Steel; Tinajero; Wagner; and Yarc
7. SOLE SOURCE PURCHASE OF TWO (2) TEFC MOTOR CLOSE COUPLED
PUMPS FOR STEVE ANDERSON LIFT STATION (Ed Torres)
MOVED. SECONDED. AND DULY CARRIED TO:
A. Approve a Sole Source Purchase Order Contract to Flo-Systems, Inc. for the
purchase of two (2) Totally Enclosed Fan Cooled (TEFC) Motor Close
Coupled Pumps from Hidrostal for the Steve Anderson Lift Station for
$369,960, delivered, plus applicable sales tax; and
B. Approve a contingency to Flo-Systems, Inc. for $11,099 (3%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes; Beard (Alternate); Bernstein; Blazey (Alternate);
Collacott; Deaton; Ferryman; Kim; Krippner (Alternate);
R. Murphy; Nagel; Parker; Peotter; Peterson; Sebourn;
Shawver; F. Smith; T. Smith; Wanke; and Withers
None
None
Hawkins; Steel; Tinajero; Wagner; and Yarc
8. TOSHIBA 12KV CIRCUIT BREAKER PURCHASE, SPECIFICATION NUMBER
E-2018-963BD (Ed Torres)
MOVED. SECONDED. AND DULY CARRIED TO:
A. Award a purchase order to Superior Electric Motor Services for the
replacement of ten (10) Toshiba HVK 12Kv circuit breakers, Specification
No. E-2018-963BD, for the Plant No. 1 Central Generation Facility for a total
amount not to exceed $194,880; and
B. Approve a contingency of $9,744 (5%)
AYES:
NOES:
ABSTENTIONS:
ABSENT:
10/24/2018
Barnes; Beard (Alternate); Bernstein; Blazey (Alternate);
Collacott; Deaton; Ferryman; Kim; Krippner (Alternate);
R. Murphy; Nagel; Parker; Peotter; Peterson; Sebourn;
Shawver; F. Smith; T. Smith; Wanke; and Withers
None
None
Hawkins; Steel; Tinajero; Wagner; and Yarc
Minutes of Board Meeting Page 6of10
9. OUT OF SERVICE AREA SEWER SERVICE AGREEMENT AMENDMENT WITH
IRVINE RANCH WATER DISTRICT FOR THE EL MORRO ELEMENTARY
SCHOOL AND MORO CAMPGROUND (Rob Thompson)
MOVED. SECONDED. AND DULY CARRIED TO: Approve the Amended and
Restated Out of Service Area Sewer Service Agreement for the El Morro
Elementary School and Moro Campground, between the Irvine Ranch Water
District and the Orange County Sanitation District, in a form approved by General
Counsel.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes; Beard (Alternate); Bernstein; Blazey (Alternate);
Collacott; Deaton; Ferryman; Kim; Krippner (Alternate);
R. Murphy; Nagel; Parker; Peotter; Peterson; Sebourn;
Shawver; F. Smith; T. Smith; Wanke; and Withers
None
None
Hawkins; Steel; Tinajero; Wagner; and Yarc
10. RETURN ACTIVATED SLUDGE PIPING REPLACEMENT AT ACTIVATED
SLUDGE PLANT No. 1, PROJECT NO. P1-129 (Rob Thompson)
MOVED. SECONDED. AND DULY CARRIED TO: Approve a budget increase of
$1, 100,000 for Return Activated Sludge Piping Replacement at Activated Sludge
Plant No. 1, Project No. P1-129, for a total budget amount of $9,000,000.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes; Beard (Alternate); Bernstein; Blazey (Alternate);
Collacott; Deaton; Ferryman; Kim; Krippner (Alternate);
R. Murphy; Nagel; Parker; Peotter; Peterson; Sebourn;
Shawver; F. Smith; T. Smith; Wanke; and Withers
None
None
Hawkins; Steel; Tinajero; Wagner; and Yarc
11. HEADQUARTERS COMPLEX, SITE AND SECURITY, AND ENTRANCE
REALIGNMENT PROGRAM, PROJECT NO. P1-128 (Rob Thompson)
MOVED. SECONDED. AND DULY CARRIED TO: Designate the currently-owned
properties at 18475 Pacific Street, 18484 Bandilier Circle, 18429 Pacific Street,
18368-18375 Bandilier Circle, and 18410-18436 Bandilier Circle as the preferred
alternative for the Headquarters Building, with a pedestrian bridge to Plant No. 1.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
10/24/2018
Barnes; Beard (Alternate); Bernstein; Blazey (Alternate);
Collacott; Deaton; Ferryman; Kim; Krippner (Alternate);
R. Murphy; Nagel; Parker; Peotter; Peterson; Sebourn;
Shawver; F. Smith; T. Smith; Wanke; and Withers
None
None
Hawkins; Steel; Tinajero; Wagner; and Yarc
Minutes of Board Meeting Page 7of10
ADMINISTRATION COMMITTEE:
12. PHYSICAL AND BIOGEOCHEMICAL MODELING SUPPORT PROJECT
(James Colston)
MOVED. SECONDED. AND DULY CARRIED TO: Approve a Service Agreement
to the Southern California Coastal Water Research Project (SCCWRP) to provide
physical and biogeochemical modeling of the Orange County Sanitation District's
ocean discharge for the period of October 1, 2018 to September 30, 2021, for a
total amount not to exceed $248,000, in a form approved by General Counsel.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes; Beard (Alternate); Bernstein; Blazey (Alternate);
Collacott; Deaton; Ferryman; Kim; Krippner (Alternate);
R. Murphy; Nagel; Parker; Peotter; Peterson; Sebourn;
Shawver; F. Smith; T. Smith; Wanke; and Withers
None
None
Hawkins; Steel; Tinajero; Wagner; and Yarc
13. RENEWAL OF ESRI GIS ENTERPRISE LICENSE AGREEMENT
SUBSCRIPTION AND SUPPORT (Lorenzo Tyner)
MOVED. SECONDED. AND DULY CARRIED TO:
A. Approve the renewal of the ESRI GIS Enterprise License Agreement for a
three-year period commencing December 31, 2018 through December 30,
2021 for a total amount not to exceed $317,000; and
B. Approve a contingency of $15,850 (5%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes; Beard (Alternate); Bernstein; Blazey (Alternate);
Collacott; Deaton; Ferryman; Kim; Krippner (Alternate);
R. Murphy; Nagel; Parker; Peotter; Peterson; Sebourn;
Shawver; F. Smith; T. Smith; Wanke; and Withers
None
None
Hawkins; Steel; Tinajero; Wagner; and Yarc
14. 2018 BENEFITS PROGRAM-ONE-TIME FUND REALLOCATION
(Celia Chandler)
MOVED. SECONDED. AND DULY CARRIED TO: Approve a one-time reallocation
from the 2018 operating budget in the amount of $1,360,000 to be transferred to
group health insurance benefits, resulting in a change in the total cost from
$11, 135,903 to $12,495,903. The reallocation would not result in an increase to
the overall 2018 budget.
10/24/2018 Minutes of Board Meeting Page 8of10
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes; Beard (Alternate); Bernstein; Blazey (Alternate);
Collacott; Deaton; Ferryman; Kim; Krippner (Alternate);
R. Murphy; Nagel; Parker; Peotter; Peterson; Sebourn;
Shawver; F. Smith; T. Smith; Wanke; and Withers
None
None
Hawkins; Steel; Tinajero; Wagner; and Yarc
15. RIGHT OF WAY AND PROPERTY MANAGEMENT SERVICES (Lorenzo Tyner)
MOVED. SECONDED. AND DULY CARRIED TO:
A. Approve Amendment No. 1 to the Professional Consultant Services
Agreement with Paragon Partners Ltd. for Right of Way and Property
Management Services, for a total amount not to exceed $205,000;
B. Approve the amended, not to exceed amount of $205,000 to be carried into
the existing Agreement's two (2) six-month renewal options; and
C. Approve a total contingency of $20,500 (10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes; Beard (Alternate); Bernstein; Blazey (Alternate);
Collacott; Deaton; Ferryman; Kim; Krippner (Alternate);
R. Murphy; Nagel; Parker; Peotter; Peterson; Sebourn;
Shawver; F. Smith; T. Smith; Wanke; and Withers
None
None
Hawkins; Steel; Tinajero; Wagner; and Yarc
LEGISLATIVE & PUBLIC AFFAIRS COMMITTEE:
None.
STEERING COMMITTEE (Information Only):
16. STRATEGIC PLAN UPDATE (Rob Thompson)
Board Chair Sebourn provided an update from the Steering Committee
presentation.
NON-CONSENT:
None.
AB 1234 DISCLOSURE REPORTS:
Director Ferryman GWRS Steering Committee
Borders Committee Meeting (Otay, Mesa)
10/24/2018 Minutes of Board Meeting
10/08/18
10/25/18
Page 9of10
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54956.9(d)(2):
The Board convened in closed session at 6:13 p.m. to discuss one item. Confidential
minutes of the Closed Session have been prepared in accordance with the above
Government Code Section and are maintained by the Clerk of the Board in the Official
Book of Confidential Minutes of Board and Committee Closed Session Meetings.
RECONVENED IN REGULAR SESSION:
The Board reconvened in regular session at 6: 18 p.m.
CONSIDERATION OF ACTION. IF ANY. ON MATTERS CONSIDERED IN CLOSED
SESSION:
General Counsel Brad Hagin stated the Board of Directors had unanimously voted to
deny the claim of Big Canyon Country Club by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes; Bernstein; Blazey (Alternate); Collacott; Deaton;
Ferryman; Beard (Alternate); Kim; Krippner (Alternate);
R. Murphy; Nagel; Parker; Peotter; Peterson; Sebourn;
Shawver; F. Smith; T. Smith; Wanke; and Withers
None
None
Hawkins; Steel; Tinajero; Wagner; and Yarc
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS.
IFANY:
None.
ADJOURNMENT:
At 6: 19 p.m., Chair Sebourn adjourned the meeting until the Regular Meeting of the Board
of Directors to be held on November 28, 2018 at 6:00 p.m.
10!24/20113 Minutes of Board Meeting Page 10 of10