HomeMy WebLinkAbout08-22-2018 Board Meeting Minutes08/22/2018
Orange County Sanitation District
MINUTES
BOARD MEETING
August 22, 2018
Administration Building
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Minutes of Board Meeting Page 1of9
ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District was
called to order by Board Chairman Greg Sebourn on August 22, 2018, at 6:02 p.m., in the
Administration Building. Director Ellery Deaton delivered the invocation and led the Pledge
of Allegiance.
The Clerk of the Board declared a quorum present as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
x Gregory Sebourn, Chair Jesus Silva
x Denise Barnes Lucille Kring
x Allan Bernstein Chuck Puckett
x Robert Collacott Robbie Pitts
x Ellery Deaton Sandra Massa-Lavitt
x James M. Ferryman Bob Ooten
A Phil Hawkins Brooke Jones
Steven Jones x Kris Beard
x Peter Kim Marshall Goodman
x Charlie Nguyen Al Krippner
Richard Murphy x Warren Kusumoto
x Steve Nagel Cheryl Brothers
x Glenn Parker Cecilia Hupp
x Scott Peotter Brad Avery
x Erik Peterson Mike Posey
x Tim Shaw Michael Blazey
David Shawver x Carol Warren
x Fred Smith Virginia Vaughn
A Teresa Smith Mark Murphy
x Michelle Steel Shawn Nelson
x Sal Tinajero David Benavides
x Donald Wagner Lynn Schott
x Chad Wanke Ward Smith
x John Withers Douglas Reinhart x Mariellen Yarc Stacy Berry
Board Chair Sebourn stated that Board Vice-Chair Shawver was representing the District
today at the Urban Water lnstitute's 25th Annual Conference.
STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Bob Ghirelli, Assistant
General Manager; Rob Thompson, Assistant General Manager; Celia Chandler, Director
of Human Resources; Jim Colston, Director of Environmental Services; Ed Torres, Director
of Operations & Maintenance; Lorenzo Tyner, Director of Finance & Administrative
Services; Kelly Lore, Clerk of the Board; Bob Bell; Mike Dorman; Alfredo Garcia; Laurie
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Klinger; Cortney Light; Laura Maravilla; Gerry Matthews; Jeff Mohr; Kelly Newell; and
Gilbert Padilla.
OTHERS PRESENT: Brad Hogin (General Counsel); Alternate Director Bob Ooten
(CMSD) and James Clark, Black and Veatch .
. PUBLIC COMMENTS:
None.
SPECIAL PRESENTATIONS:
• Employee Service Award:
Board Chair Sebourn presented Assistant General Manager Bob Ghirelli with his 20-year
employee service award and recognized Mr. Ghirelli with a resolution for his retirement;
and commending him for his dedication in helping to preserve public health and
environment of our community.
Mr. Ghirelli provided a brief acceptance of the resolution and acknowledged the
commitment of the great people that he has worked with over the years. He also thanked
his wife Diana, and his family who have supported him in his work.
Mr. Ghirelli was then presented with a plaque and a Congressional Record (noting Bob's
accomplishments) from Donovan Higbee, Senior District Rep. for Congresswoman Mimi
Walters; and a Resolution on behalf of Assemblymen Steven Choi, Matt Harper and Tom
Daly, and Senators Pat Bates and Janet Nguyen presented by Field Reps. Sean
Rodriguez (Daly) and Stephanie Couch (Harper).
REPORTS:
General Manager Jim Herberg provided the following information:
• Closed Mon. Sept. 3 on for the holiday.
• Ocean Monitoring cruise for the Directors will take place on October 25 from 8:00
a.m . -12:00 p.m., departing from Newport Bay. A flyer was provided to the
Directors.
• Through the U.S. Bureau of Reclamation -OCSD submitted a WllN grant request
for $550,000 for use in the final expansion of the Groundwater Replenishment
System. OCSD previously received $1.325 million for this project during the first
round of funding.
Chair Sebourn announced that OCSD's State of the District will be held on Friday, Oct. 19
from 8:00 a.m. -10:00 a.m. at Mile Square Golf Course in Fountain Valley. More
information will follow.
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Chair Sebourn stated that he had appointed Director Peter Kim as the first Chairman and
Director Allan Bernstein as the first Vice-Chairman of the Legislative and Public Affairs
Committee.
Chair Sebourn provided a few comments and expressed condolences regarding the recent
passing of longtime OCWD Board member Phil Anthony. He stated that the OCSD Board
of Directors will be adjourning tonight's meeting in memory of Phil Anthony.
CONSENT CALENDAR: Chair Sebourn announced that Item 1.B. had been added to the
agenda as a supplemental item.
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO: Approve the minutes of the
Regular Meeting of the Board of Directors held on July 25, 2018.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes; Beard (Alternate); Bernstein; Collacott; Deaton ;
Ferryman; Kim; Nagel; Nguyen; Parker; Peotter; Peterson;
Sebourn; Shaw; F. Smith; Steel; Tinajero; Wagner; Warren
(Alternate); Wanke; Withers; and Yarc
None
Kusumoto (Alternate)
Hawkins and T. Smith
1.B. PROPERTY ACQUISITION FOR: 18410-18436 Bandilier Circle and 18368-18384
Bandilier Circle, within the City of Fountain Valley, County of Orange, State of
California, designated as Assessor Parcel Numbers 156-163-09, 156-163-10 and
156-163-11 .
MOVED. SECONDED._AND DULY CARRIED TO:
A. Receive and file the fully executed Agreement of Purchase and Sale and
Joint Escrow Instructions; and
B. Authorize the General Manager to execute any and all other instruments
related to the transaction in a form approved by General Counsel.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes; Beard (Alternate); Bernstein; Collacott; Deaton;
Ferryman; Kim; Nagel; Nguyen; Parker; Peotter; Peterson;
Sebourn; Shaw; F. Smith; Tinajero; Wagner; Warren
(Alternate); Wanke; Withers; and Yarc
Steel
Kusumoto (Alternate)
Hawkins and T. Smith
RECEIVE AND FILE: These items require no action; and without objection, will be so ordered by the
Board Chair.
2. COMMITTEE MINUTES (Clerk of the Board)
Received and filed the approved minutes of the following committees:
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A. Steering Committee Meeting of June 27, 2018.
B. GWRS Steering Committee Meeting of April 9, 2018.
3. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF
JULY 2018 (Lorenzo Tyner)
Received and filed the report of the Investment Transactions for the month of July
2018.
PUBLIC HEARING:
4. COLLECTION OF SEWER SERVICE CHARGES V.IA THE TAX ROLL
(Lorenzo Tyner)
Chair Sebourn announced that a public hearing to receive input on a report filed
with the Clerk of the Board entitled "Sewer Service Charges for Collection on Tax
Rolls for Fiscal Year 2018-19" would be heard.
1. Chair Sebourn opened the public hearing.
2. The Board received a staff report from Director of Finance and Administrative
Services Lorenzo Tyner.
3. Clerk of the Board Kelly Lore reported that she had not received written
communication regarding this hearing.
4. Chair Sebourn asked for public comment.
5 Hearing none; Chair Sebourn closed the public hearing.
6 Discussion by the Board of Directors.
MOVED. SECONDED, AND DULY CARRIED TO:
A. Adopt Resolution No. OCSD 18-14 entitled, "A Resolution of the Board of
Directors of the Orange County Sanitation District adopting the Report
proposing to collect Sewer Service Fees on the Tax Roll for Fiscal Year
2018/2019";
B. Direct staff to file a certified copy of the adopted report and resolution with
the County Auditor-Controller; and
G. Direct staff to coordinate collection of sanitary sewer service charges on the
general Orange County tax rolls with the County Auditor-Controller,
Assessor, and Tax Collector.
The Clerk of the Board proceeded with a roll call vote:
AYES: Barnes; Beard (Alternate); Bernstein; Collacott; Deaton;
Ferryman; Kim; Kusumoto (Alternate); Nagel; Nguyen; Parker;
Peotter; Peterson; Sebourn; Shaw; F. Smith; Steel; Tinajero;
Wagner; Warren (Alternate); Wanke; Withers; and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins and T. Smith
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OPERATIONS COMMITTEE:
None.
ADMINISTRATION COMMITTEE:
None.
LEGISLATIVE & PUBLIC AFFAIRS COMMITTEE:
None.
STEERING COMMITTEE:
5. RETIREMENT OF ROBERT P. GHIRELLI ASSISTANT GENERAL MANAGER
OF THE ORANGE COUNTY SANITATION DISTRICT (Jim Herberg)
Mr. Herberg provided an overview of Mr. Ghirelli's accomplishments and thanked
him for his 20 years of service.
MOVED, SECONDED. AND DULY CARRIED TO: Adopt Resolution No. OCSD
18-13 entitled, "A Resolution of the Board of Directors of the Orange County
Sanitation District commending Dr. Robert P. Ghirelli for his contributions and
dedication to public service as Assistant General Manager of the Orange County
Sanitation District."
AYES:
NOES:
ABSTENTIONS:
ABSENT:
NON-CONSENT:
Barnes; Beard (Alternate); Bernstein; Collacott; Deaton;
Ferryman; Kim; Kusumoto (Alternate); Nagel; Nguyen; Parker;
Peotter; Peterson; Sebourn; Shaw; F. Smith; Steel; Tinajero;
Wagner; Warren (Alternate); Wanke; Withers; and Yarc
None
None
Hawkins and T. Smith
6. TREASURER'S REPORT FOR THE FOURTH QUARTER ENDED JUNE 30, 2018
(Lorenzo Tyner)
Tyner provided a brief report on Item No. 6.
MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Orange
County Sanitation District Fourth Quarter Treasurer's Report for the period ended
June 30, 2018.
AYES:
08/22/2018
Barnes; Beard (Alternate); Bernstein; Collacott; Deaton;
Ferryman; Kim; Kusumoto (Alternate); Nagel; Nguyen; Parker;
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NOES:
ABSTENTIONS:
ABSENT:
Peotter; Peterson; Sebourn; Shaw; F. Smith; Steel; Tinajero;
Wagner; Warren (Alternate); Wanke; Withers; and Yarc
None
None
Hawkins and T. Smith
7. GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE
PRE-APPROVED OEM SOLE SOURCE LIST (Lorenzo Tyner)
MOVED, SECONDED. AND DULY CARRIED TO:
A. Receive and file Orange County Sanitation District purchases made under
the General Manager's authority for the period of April 1, 2018 to
June 30, 2018; and
B. Approve the following additions to the pre-approved OEM Sole Source List
for the period of April 1, 2018 to June 30, 2018:
• BEAMEX -Calibrators and communicators
• M.K. PLASTICS CORPORATION -Flex connectors for foul air fans
• PMWEB -Project management information system software support
• RBR -Electronic water quality sensors
• SIEMENS BUILDING MANAGEMENT SYSTEM (BMS) -Maintenance
Technician training for HVAC and Instrumentation departments
• TOSHIBA -HVK Circuit Breakers
AYES: Barnes; Beard (Alternate); Bernstein; Collacott; Deaton;
Ferryman; Kim; Kusumoto (Alternate); Nagel; Nguyen; Parker;
Peotter; Peterson; Sebourn; Shaw; F. Smith; Steel; Tinajero;
Wagner; Warren (Alternate); Wanke; Withers; and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Hawkins and T. Smith
8. SLATER PUMP STATION VALVE REPLACEMENTS, PROJECT NO. FE16-14
(Rob Thompson)
Assistant General Manager Rob Thompson provided a brief report.
MOVED. SECONDED. AND DULY CARRIED TO:
A. Award a construction contract to PCL Construction, Inc. for the Slater Pump
Station Valve Replacements, Project No. FE16-14, for a total amount not to
exceed $459,674; and
8. Approve a contingency of $45,967 (10%).
AYES:
08/22/2018
Barnes; Beard (Alternate); Bernstein; Collacott; Deaton;
Ferryman; Kim; Kusumoto (Alternate); Nagel; Nguyen; Parker;
Peotter; Peterson; Sebourn; Shaw; F. Smith; Steel; Tinajero;
Wagner; Warren (Alternate); Wanke; Withers; and Yarc
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NOES:
ABSTENTIONS:
ABSENT:
None
None
Hawkins and T. Smith
9. GENERAL MANAGER'S COMPENSATION AND BENEFITS
(Greg Sebourn)
A late communication providing additional information for this item was provided to
the Board of Directors and made available to the public.
Chair Sebourn provided a spreadsheet with the base salary & total monthly
compensation data comparisons from alternate agencies. He reported that the
Performance evaluation for the General Manager is required to be conducted
annually by the Steering Committee, as specified in the At-Will Employment
Agreement and that the process is completed for this year, and included the
following steps:
o General Manager provided his self-evaluation & updated work plan for
FY18-19
o Chair & Vice-Chair prepared the evaluation and sought input from the
Steering Committee, which was incorporated in the appraisal
o Conducted performance appraisal discussion with Mr. Herberg
Chair Sebourn reported to the Board of Directors that Mr. Herberg has shown
satisfactory performance for the year and continues to lead OCSD in a direction
consistent with Board expectations, as demonstrated by the results of his Annual
General Manager's Work Plan for Fiscal Year 2017-2018.
MOVED. SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OCSD
18-15 entitled, "A Resolution of the Board of Directors of the Orange County
Sanitation District approving salary increase and salary range adjustment for the
General Manager for Fiscal Year 2018 to 2019," authorizing the Board Chair to
implement a base building salary increase of 5.0%, consisting of a 2.5% salary
range adjustment and a 2.5% merit increase commencing in the first pay period of
July 2018 for fiscal year 2018 to 2019. The total salary cost increase is $13,832 for
the fiscal year. Compensation and benefits costs based on impacts to existing
benefits total an amount not to exceed $17,761.
The Clerk of the Board proceeded with a roll call vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
08/22/2018
Barnes; Beard (Alternate); Bernstein; Collacott; Deaton;
Ferryman; Kim; Nagel; Nguyen; Peotter; Peterson; Sebourn;
Shaw; F. Smith; Steel; Tinajero; Wagner; Warren (Alternate);
Wanke; Withers; and Yarc
Parker
Kusumoto (Alternate)
Hawkins and T. Smith
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AB 1234 DISCLOSURE REPORTS:
Director Ferryman reported on his recent attendance at the NWRI meeting; and reported
upcoming dates for alternate meetings.
Director Bernstein reported on his recent attendance at the CASA Conference.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS.
IFANY:
None.
ADJOURNMENT:
Mr. Herberg provided closing remarks regarding OCWD Board Member Phil Anthony,
whose career of over 50 years of public service will be remembered .
At 6:37 p.m., Chair Sebourn adjourned the meeting until the Regular Meeting of the Board
of Directors to be held on September 26, 2018 at 6:00 p.m. in memory of former OCSD
Board Member Philip Anthony.
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