HomeMy WebLinkAbout07-25-2018 Board Meeting Minutes07/25/2018
Orange County Sanitation District
MINUTES
BOARD MEETING
July 25, 2018
Administration Building
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Minutes of Board Meeting Page 1of10
ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District was
called to order by Board Chairman Greg Sebourn on July 25, 2018, at 6:01 p.m., in the
Administration Building. Chair Sebourn delivered the invocation and led the Pledge of
Allegiance.
The Clerk of the Board declared a quorum present as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
x Gregory Sebourn, Chair Jesus Silva
x Denise Barnes Lucille Kring
x Allan Bernstein Chuck Puckett
x Robert Collacott Robbie Pitts
x Ellery Deaton Sandra Massa-Lavitt
x James M. Ferryman Bob Ooten
x Phil Hawkins Brooke Jones
x Steven Jones Kris Beard
x Peter Kim I Marshall Goodman
x Charlie Nguyen Al Krippner
x Richard Murphy Warren Kusumoto
x Steve Nagel Cheryl Brothers
x Glenn Parker Cecilia Hupp
x Scott Peotter Brad Avery
x Erik Peterson Mike Posey
Tim Shaw Ix Michael Blazey
x David Shawver Carol Warren
x Fred Smith Virginia Vaughn
x Teresa Smith Mark Murphy
x Michelle Steel Shawn Nelson
A Sal Tinajero David Benavides
x Donald Wagner Lynn Schott
A Chad Wanke Ward Smith
A John Withers Douglas Reinhart
Mariellen Yarc x Stacy Berry
STAFF MEMBERS PRESENT: Bob Ghirelli, Assistant General Manager; Rob Thompson,
Assistant General Manager; Ed Torres, Director of Operations & Maintenance; Lorenzo
Tyner, Director of Finance & Administrative Services; Kelly Lore, Clerk of the Board;
Stephanie Barron; Jennifer Cabral; Ron Coss; Mike Dorman; Alfredo Garcia; Tina Knapp;
Mark Manzo; Laura Maravilla; Tiffany Nguyen; and Ddaze Phuong.
OTHERS PRESENT: Brad Hagin (General Counsel); and Alternate Directors Bob Ooten
CMSD and Al Krippner, MCSD.
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PUBLIC COMMENTS:
None.
SPECIAL PRESENTATIONS:
None.
REPORTS:
Chair Sebourn announced that the Committees will be dark in August. He then stated that
the U.S. Environmental Protection Agency is hosting an event at the Orange County Water
District on Wednesday, August 1 to announce that the Water District will be receiving a
federal Water Infrastructure loan for the expansion of GWRS. As soon as we find out more
information, the Clerk of the Board will notify you by email.
Assistant General Manager Bob Ghirelli provided the following information: OCSD
received the NACWA Platinum Award for achieving 100% water discharge permit
compliance over a consecutive five-year period. General Manager Jim Herberg is in
Boston this week where he accepted the award on behalf of OCSD during NACWA's 2018
Utility Leadership Conference.
Mr. Ghirelli announced that the U.S. Open will begin this Saturday in Huntington Beach and
while we do not expect any problems, OCSD will be fully staffed during our off shifts, just in
case.
Mr. Ghirelli informed the Board that to facilitate the relocation of the Santa Ana River
Interceptor Line in 2014, OCSD loaned the County of Orange $56.5 million pending receipt
of funds from the State Flood Control Subventions Program; and went on to say that the
County had completed full repayment this month.
In conclusion, Mr. Ghirelli stated that OCSD posted an impressive 99.4% safety training
completion for the fourth quarter of 2018, and a cumulative score of 99% for the entire
2017-18 fiscal year. He stated that the safety scorecard is an indication of OCSD's
standard commitment to ensure the safety of its employees.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED. AND DULY CARRIED TO: Approve the minutes of the
Regular Meeting of the Board of Directors held on June 27, 2018.
AYES:
NOES:
07/25/2018
Barnes; Bernstein; Berry (Alternate); Blazey (Alternate);
Collacott; Deaton; Ferryman; Hawkins; Kim; R. Murphy; Nagel;
Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver;
F. Smith; T. Smith; Steel; and Wagner
None
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ABSTENTIONS: None
ABSENT: Jones; Tinajero; Wanke; and Withers
RECEIVE AND FILE: These items require no action; and without objection, will be so ordered by the
Board Chair.
2. COMMITTEE MINUTES (Clerk of the Board)
Received and filed the approved minutes of the following committees:
A. Steering Committee Meeting of May 23, 2018
B. Operations Committee Meetings of June 6, 2018
C. Administration Committee Meeting of June 11, 2018
D. Legislative and Public Affairs Meeting of June 13, 2018
3. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF
JUNE 2018 (Lorenzo Tyner)
Received and filed the report of the Investment Transactions for the month of June
2018.
OPERATIONS COMMITTEE:
4. EXTENSION FOR FISH TRACKING STUDY SOLE SOURCE CONTRACT WITH
DR. CHRISTOPHER LOWE-CALIFORNIA STATE UNIVERSITY LONG BEACH
(Jim Colston)
MOVED. SECONDED, AND DULY CARRIED TO: Ratify and approve a contract
extension to Dr. Christopher Lowe of the California State University Long Beach for
the period July 1, 2018 through October 31, 2018 at a cost not to exceed $14,058
for a total contract cost not to exceed $214,058.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes; Bernstein; Berry (Alternate); Blazey (Alternate);
Collacott; Deaton; Ferryman; Hawkins; Kim; R. Murphy; Nagel;
Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver;
F. Smith; T. Smith; Steel; and Wagner
None
None
Jones; Tinajero; Wanke; and Withers
5. AGREEMENTS FOR THE PURCHASE OF SODIUM HYPOCHLORITE (BLEACH
SOLUTION), SPECIFICATION NO. C-2018-939BD FOR ODOR CONTROL AND
PLANT WATER DISINFECTION IN THE TREATMENT PLANTS (Ed Torres)
MOVED, SECONDED, AND DULY CARRIED TO:
A. Award a Chemical Supplier Agreement to Olin Corporation, for the purchase
of bulk Sodium Hypochlorite (Bleach Solution), Specification No. C-2018-
939BD, for the period of September 1, 2018 through August 31, 2019, for a
unit price of $0.698/gallon, delivered, plus applicable sales tax, for a total
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estimated annual amount of $910,890 with four (4) one-year renewal
options;
B. Award a Contract Purchase Order to Waterline Technologies, Inc., for the
purchase of chemical totes of Sodium Hypochlorite, Specification No.
C-2018-939BD, for the period of September 1, 2018 through August 31,
2019, for a unit price of $1.16/gallon, delivered, plus applicable sales tax, for
a total estimated annual amount of $4,996 with four (4) one-year renewal
options; and
C. Approve a unit price contingency of 10% per year for General Manager's
Recommendation Items A and B.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes; Bernstein; Berry (Alternate); Blazey (Alternate);
Collacott; Deaton; Ferryman; Hawkins; Kim; R. Murphy; Nagel;
Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver;
F. Smith; T. Smith; Steel; and Wagner
None
None
Jones; Tinajero; Wanke; and Withers
6 . CEQA PLAN 2017-MASTER CONTRACT NO. CEQA PLAN2017-00
(Rob Thompson)
MOVED. SECONDED. AND DULY CARRIED TO:
A. Approve Amendments to Master Contracts for annual Professional Services
Agreements with HOR Engineering, Inc.; Michael Baker International, Inc.;
Helix Environmental Planning, Inc.; ESA; AECOM Technical Services, Inc.;
and LSA Associates, Inc. for on-call CEQA Master Contract No. CEQA
PLAN2017-00 to increase the allowable individual task order limit to
$300,000, and the allowable maximum annual contract year limitation to
$600,000 as established by Purchasing Ordinance No. OCSD-52 for each
Professional Services Agreement; and
B. Authorize the General Manager to approve amendments for the remaining
annual renewals of the Master Contracts with HOR Engineering, Inc.;
Michael Baker International, Inc.; Helix Environmental Planning, Inc.; ESA;
AECOM Technical Services, Inc.; and LSAAssociates, Inc. for on-call CEQA
Master Contract No. CEQA PLAN2017-00 in an amount not to exceed the
allowable maximum annual amount established in Purchasing Ordinance
No. OCSD-52 for each Professional Services Agreement.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
07/25/2018
Barnes; Bernstein; Berry (Alternate); Blazey (Alternate);
Collacott; Deaton; Ferryman; Hawkins; Kim; R. Murphy; Nagel;
Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver;
F. Smith; T. Smith; Steel; and Wagner
None
None
Jones; Tinajero; Wanke; and Withers
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7. ON-CALL PLANNING STUDIES MASTER CONTRACT NO. PLAN2017-00
(Rob Thompson)
MOVED. SECONDED. AND DULY CARRIED TO:
A. Approve Amendments to Master Contracts for the annual Professional
Services Agreements with Brown and Caldwell; AECOM Technical Services,
Inc.; HOR Engineering, Inc.; Dudek; and Woodard & Curran, Inc. for on-call
Planning Studies Master Contract No. PLAN2017-00 to increase the
allowable individual task order limit to $300,000, and the allowable maximum
annual contract year limitation to $600,000 as established by Purchasing
Ordinance No. OCSD-52 for each Professional Services Agreement; and
B. Authorize the General Manager to approve amendments for the remaining
annual renewals of the Master Contracts with Brown and Caldwell; AECOM
Technical Services, Inc.; HOR Engineering, Inc.; Dudek; and Woodard &
Curran, Inc. for on-call Planning Studies Master Contract No. PLAN2017-00
in an amount not to exceed the allowable maximum annual amount
established in Purchasing Ordinance No. OCSD-52 for each Professional
Services Agreement.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes; Bernstein; Berry (Alternate); Blazey (Alternate);
Collacott; Deaton; Ferryman; Hawkins; Kim; R. Murphy; Nagel;
Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver;
F. Smith; T. Smith; Steel; and Wagner
None
None
Jones; Tinajero; Wanke; and Withers
ADMINISTRATION COMMITTEE:
8. ENTERPRISE DATA STORAGE UPGRADE (Lorenzo Tyner)
MOVED. SECONDED, AND DULY CARRIED TO:
A. Authorize a Purchase Order Contract with Nth Generation Computing for
Nimble Equipment Upgrade and Support Specification Number E-2018-
953BD for a total amount not to exceed $568, 127; and
B. Approve a contingency of $56,813 (10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
07/25/2018
Barnes; Bernstein; Berry (Alternate); Blazey (Alternate);
Collacott; Deaton; Ferryman; Hawkins; Kim; R. Murphy; Nagel;
Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver;
F. Smith; T. Smith; Steel; and Wagner
None
None
Jones; Tinajero; Wanke; and Withers
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9. VMWARE ENTERPRISE LICENSE AGREEMENT FOR SERVER AND DESKTOP
VIRTUALIZATION (Lorenzo Tyner)
MOVED. SECONDED. AND DULY CARRIED TO:
A . Authorize a Purchase Order Contract with Nth Generation Computing for
VMware Licenses and Support, Specification Number S-2018-954BD-R, for
a total amount not to exceed $595,272; and
B. Approve a contingency of $59,527(10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes; Bernstein; Berry (Alternate); Blazey (Alternate);
Collacott; Deaton; Ferryman; Hawkins; Kim; R. Murphy; Nagel;
Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver;
F. Smith; T. Smith; Steel; and Wagner
None
None
Jones; Tinajero; Wanke; and Withers
11. 2019 BENEFITS INSURANCE RENEWAL (Celia Chandler)
MOVED. SECONDED. AND DULY CARRIED TO:
Approve the Orange County Sanitation District 2019 Benefits Insurance Renewal
for the not-to-exceed amounts specified below:
.A. WORKTERRA, formerly Employee Benefit Specialists (medical, dental, and
vision plans; Health Savings Accounts [HSA]; and Employee Assistance
Program [EAP]) -Not to Exceed $10,983, 125;
8. Life Insurance & Disability Carrier TBD* (basic life, short-and long-term
disability) -Not to Exceed $709,394;
C. The Standard (EMT & Manager disability) -Not to Exceed $30,000; and
D. Approve a contingency of $1, 172,251 (10%).
*Prudential is the Sanitation District's current carrier for life and disability insurance.
However, there may be a change in carrier for the upcoming plan year, which would
result in a decrease in insurance premiums, pending renewal negotiation results.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes; Bernstein; Berry (Alternate); Blazey (Alternate);
Collacott; Deaton; Ferryman; Hawkins; Kim; R. Murphy; Nagel;
Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver;
F. Smith; T. Smith; Steel; and Wagner
None
None
Jones; Tinajero; Wanke; and Withers
Director Jones reentered the meeting.
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Item No. 10 pulled and heard separately.
10. REVENUE REFUNDING CERTIFICATE ANTICIPATION NOTES, SERIES 2018A
(Lorenzo Tyner)
Director Peotter raised concerns and requested additional information regarding the
lack of a repayment plan for this item. Director of Finance and Administrative
Services, Lorenzo Tyner provided information regarding the refunding strategy.
RECOMMENDATION:
A. Authorize the General Manager to issue Revenue Refunding Certificate
Anticipation Notes, Series 2018A, as fixed-rate obligations maturing in
February 2022, subject to market conditions, in an amount not to exceed
$109,875,000 to replace the $109,875,000 Revenue Refunding Certificate
Anticipation Notes, Series 2016B maturing on December 15, 2018; and
B. Direct staff to provide a proposed principal repayment schedule and report
strategies for eliminating the debt.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes; Bernstein; Berry (Alternate); Blazey (Alternate);
Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy;
Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver;
F. Smith; T. Smith; Steel; and Wagner
None
None
Tinajero; Wanke; and Withers
LEGISLATIVE & PUBLIC AFFAIRS COMMITTEE:
None.
STEERING COMMITTEE:
12_. LEASE AGREEMENT WITH CARL KARCHER ENTERPRISES (CKE)
PROVIDING DISTRICT PARCEL FOR CKE PARKING AND/OR RELATED
ACTIVITIES (Lorenzo Tyner)
MOVED. SECONDED, AND DULY CARRIED TO: Approve a one year and five-
month lease agreement, beginning August 2018, with Carl Karcher Enterprises, Inc
(CKE), a California Corporation, to allow paving, striping, parking, and related
improvements by CKE within the Orange County Sanitation District's 4-foot wide
utility corridor located at 21532 South Brookhurst Street, Huntington Beach.
AYES: Barnes; Bernstein; Berry (Alternate); Blazey (Alternate);
Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy;
Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver;
F. Smith; T. Smith; Steel; and Wagner
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NOES:
ABSTENTIONS:
ABSENT:
None
None
Tinajero; Wanke; and Withers
Late communication regarding changes to Page 7 of the Resolution in Item No. 13 were
provided by the Clerk of the Board.
13. LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE (Bob Ghirelli)
MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OCSD
18-12 entitled, "A Resolution of the Board of Directors of Orange County Sanitation
District establishing Rules of Procedure for the Conduct of Business of the District;
and repealing Resolution No. OCSD 17-18", which will amend the rules of
procedure to provide for the appointment of a Chairperson and Vice Chairperson of
the Legislative and Public Affairs Committee by the Chairperson of the Board of
Directors.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes; Bernstein; Berry (Alternate); Blazey (Alternate);
Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy;
Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver;
F. Smith; T. Smith; Steel; and Wagner
None
None
Tinajero; Wanke; and Withers
NON-CONSENT:
None.
AB 1234 DISCLOSURE REPORTS:
Director Ferryman reported on that the Borders Committee meeting will be held tomorrow;
all other committees are dark.
Chair Sebourn, informed the committee of his recent trip to Kauai where he learned and
found interesting their waste treatment plant with injection into the ground.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
Director Peterson thanked Public Affairs Supervisor Jennifer Cabral and the Public Affairs
staff regarding the great public outreach that has been provided to the City.
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ADJOURNMENT:.
At 6:16 p.m., Chair Sebourn adjourned the meeting until the Regular Meeting of the Board
of Directors to be held on August 22, 2018 at 6:00 p.m.
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