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HomeMy WebLinkAbout07-25-2018 Board Meeting Minutes07/25/2018 Orange County Sanitation District MINUTES BOARD MEETING July 25, 2018 Administration Building 10844 Ellis Avenue Fountain Valley, California 92708-7018 Minutes of Board Meeting Page 1of10 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was called to order by Board Chairman Greg Sebourn on July 25, 2018, at 6:01 p.m., in the Administration Building. Chair Sebourn delivered the invocation and led the Pledge of Allegiance. The Clerk of the Board declared a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS x Gregory Sebourn, Chair Jesus Silva x Denise Barnes Lucille Kring x Allan Bernstein Chuck Puckett x Robert Collacott Robbie Pitts x Ellery Deaton Sandra Massa-Lavitt x James M. Ferryman Bob Ooten x Phil Hawkins Brooke Jones x Steven Jones Kris Beard x Peter Kim I Marshall Goodman x Charlie Nguyen Al Krippner x Richard Murphy Warren Kusumoto x Steve Nagel Cheryl Brothers x Glenn Parker Cecilia Hupp x Scott Peotter Brad Avery x Erik Peterson Mike Posey Tim Shaw Ix Michael Blazey x David Shawver Carol Warren x Fred Smith Virginia Vaughn x Teresa Smith Mark Murphy x Michelle Steel Shawn Nelson A Sal Tinajero David Benavides x Donald Wagner Lynn Schott A Chad Wanke Ward Smith A John Withers Douglas Reinhart Mariellen Yarc x Stacy Berry STAFF MEMBERS PRESENT: Bob Ghirelli, Assistant General Manager; Rob Thompson, Assistant General Manager; Ed Torres, Director of Operations & Maintenance; Lorenzo Tyner, Director of Finance & Administrative Services; Kelly Lore, Clerk of the Board; Stephanie Barron; Jennifer Cabral; Ron Coss; Mike Dorman; Alfredo Garcia; Tina Knapp; Mark Manzo; Laura Maravilla; Tiffany Nguyen; and Ddaze Phuong. OTHERS PRESENT: Brad Hagin (General Counsel); and Alternate Directors Bob Ooten CMSD and Al Krippner, MCSD. 07/25/2018 Minutes of Board Meeting Page 2of10 PUBLIC COMMENTS: None. SPECIAL PRESENTATIONS: None. REPORTS: Chair Sebourn announced that the Committees will be dark in August. He then stated that the U.S. Environmental Protection Agency is hosting an event at the Orange County Water District on Wednesday, August 1 to announce that the Water District will be receiving a federal Water Infrastructure loan for the expansion of GWRS. As soon as we find out more information, the Clerk of the Board will notify you by email. Assistant General Manager Bob Ghirelli provided the following information: OCSD received the NACWA Platinum Award for achieving 100% water discharge permit compliance over a consecutive five-year period. General Manager Jim Herberg is in Boston this week where he accepted the award on behalf of OCSD during NACWA's 2018 Utility Leadership Conference. Mr. Ghirelli announced that the U.S. Open will begin this Saturday in Huntington Beach and while we do not expect any problems, OCSD will be fully staffed during our off shifts, just in case. Mr. Ghirelli informed the Board that to facilitate the relocation of the Santa Ana River Interceptor Line in 2014, OCSD loaned the County of Orange $56.5 million pending receipt of funds from the State Flood Control Subventions Program; and went on to say that the County had completed full repayment this month. In conclusion, Mr. Ghirelli stated that OCSD posted an impressive 99.4% safety training completion for the fourth quarter of 2018, and a cumulative score of 99% for the entire 2017-18 fiscal year. He stated that the safety scorecard is an indication of OCSD's standard commitment to ensure the safety of its employees. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED. AND DULY CARRIED TO: Approve the minutes of the Regular Meeting of the Board of Directors held on June 27, 2018. AYES: NOES: 07/25/2018 Barnes; Bernstein; Berry (Alternate); Blazey (Alternate); Collacott; Deaton; Ferryman; Hawkins; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; F. Smith; T. Smith; Steel; and Wagner None Minutes of Board Meeting Page 3of10 ABSTENTIONS: None ABSENT: Jones; Tinajero; Wanke; and Withers RECEIVE AND FILE: These items require no action; and without objection, will be so ordered by the Board Chair. 2. COMMITTEE MINUTES (Clerk of the Board) Received and filed the approved minutes of the following committees: A. Steering Committee Meeting of May 23, 2018 B. Operations Committee Meetings of June 6, 2018 C. Administration Committee Meeting of June 11, 2018 D. Legislative and Public Affairs Meeting of June 13, 2018 3. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF JUNE 2018 (Lorenzo Tyner) Received and filed the report of the Investment Transactions for the month of June 2018. OPERATIONS COMMITTEE: 4. EXTENSION FOR FISH TRACKING STUDY SOLE SOURCE CONTRACT WITH DR. CHRISTOPHER LOWE-CALIFORNIA STATE UNIVERSITY LONG BEACH (Jim Colston) MOVED. SECONDED, AND DULY CARRIED TO: Ratify and approve a contract extension to Dr. Christopher Lowe of the California State University Long Beach for the period July 1, 2018 through October 31, 2018 at a cost not to exceed $14,058 for a total contract cost not to exceed $214,058. AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Bernstein; Berry (Alternate); Blazey (Alternate); Collacott; Deaton; Ferryman; Hawkins; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; F. Smith; T. Smith; Steel; and Wagner None None Jones; Tinajero; Wanke; and Withers 5. AGREEMENTS FOR THE PURCHASE OF SODIUM HYPOCHLORITE (BLEACH SOLUTION), SPECIFICATION NO. C-2018-939BD FOR ODOR CONTROL AND PLANT WATER DISINFECTION IN THE TREATMENT PLANTS (Ed Torres) MOVED, SECONDED, AND DULY CARRIED TO: A. Award a Chemical Supplier Agreement to Olin Corporation, for the purchase of bulk Sodium Hypochlorite (Bleach Solution), Specification No. C-2018- 939BD, for the period of September 1, 2018 through August 31, 2019, for a unit price of $0.698/gallon, delivered, plus applicable sales tax, for a total 07/25/2018 Minutes of Board Meeting Page 4of10 estimated annual amount of $910,890 with four (4) one-year renewal options; B. Award a Contract Purchase Order to Waterline Technologies, Inc., for the purchase of chemical totes of Sodium Hypochlorite, Specification No. C-2018-939BD, for the period of September 1, 2018 through August 31, 2019, for a unit price of $1.16/gallon, delivered, plus applicable sales tax, for a total estimated annual amount of $4,996 with four (4) one-year renewal options; and C. Approve a unit price contingency of 10% per year for General Manager's Recommendation Items A and B. AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Bernstein; Berry (Alternate); Blazey (Alternate); Collacott; Deaton; Ferryman; Hawkins; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; F. Smith; T. Smith; Steel; and Wagner None None Jones; Tinajero; Wanke; and Withers 6 . CEQA PLAN 2017-MASTER CONTRACT NO. CEQA PLAN2017-00 (Rob Thompson) MOVED. SECONDED. AND DULY CARRIED TO: A. Approve Amendments to Master Contracts for annual Professional Services Agreements with HOR Engineering, Inc.; Michael Baker International, Inc.; Helix Environmental Planning, Inc.; ESA; AECOM Technical Services, Inc.; and LSA Associates, Inc. for on-call CEQA Master Contract No. CEQA PLAN2017-00 to increase the allowable individual task order limit to $300,000, and the allowable maximum annual contract year limitation to $600,000 as established by Purchasing Ordinance No. OCSD-52 for each Professional Services Agreement; and B. Authorize the General Manager to approve amendments for the remaining annual renewals of the Master Contracts with HOR Engineering, Inc.; Michael Baker International, Inc.; Helix Environmental Planning, Inc.; ESA; AECOM Technical Services, Inc.; and LSAAssociates, Inc. for on-call CEQA Master Contract No. CEQA PLAN2017-00 in an amount not to exceed the allowable maximum annual amount established in Purchasing Ordinance No. OCSD-52 for each Professional Services Agreement. AYES: NOES: ABSTENTIONS: ABSENT: 07/25/2018 Barnes; Bernstein; Berry (Alternate); Blazey (Alternate); Collacott; Deaton; Ferryman; Hawkins; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; F. Smith; T. Smith; Steel; and Wagner None None Jones; Tinajero; Wanke; and Withers Minutes of Board Meeting Page 5of10 7. ON-CALL PLANNING STUDIES MASTER CONTRACT NO. PLAN2017-00 (Rob Thompson) MOVED. SECONDED. AND DULY CARRIED TO: A. Approve Amendments to Master Contracts for the annual Professional Services Agreements with Brown and Caldwell; AECOM Technical Services, Inc.; HOR Engineering, Inc.; Dudek; and Woodard & Curran, Inc. for on-call Planning Studies Master Contract No. PLAN2017-00 to increase the allowable individual task order limit to $300,000, and the allowable maximum annual contract year limitation to $600,000 as established by Purchasing Ordinance No. OCSD-52 for each Professional Services Agreement; and B. Authorize the General Manager to approve amendments for the remaining annual renewals of the Master Contracts with Brown and Caldwell; AECOM Technical Services, Inc.; HOR Engineering, Inc.; Dudek; and Woodard & Curran, Inc. for on-call Planning Studies Master Contract No. PLAN2017-00 in an amount not to exceed the allowable maximum annual amount established in Purchasing Ordinance No. OCSD-52 for each Professional Services Agreement. AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Bernstein; Berry (Alternate); Blazey (Alternate); Collacott; Deaton; Ferryman; Hawkins; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; F. Smith; T. Smith; Steel; and Wagner None None Jones; Tinajero; Wanke; and Withers ADMINISTRATION COMMITTEE: 8. ENTERPRISE DATA STORAGE UPGRADE (Lorenzo Tyner) MOVED. SECONDED, AND DULY CARRIED TO: A. Authorize a Purchase Order Contract with Nth Generation Computing for Nimble Equipment Upgrade and Support Specification Number E-2018- 953BD for a total amount not to exceed $568, 127; and B. Approve a contingency of $56,813 (10%). AYES: NOES: ABSTENTIONS: ABSENT: 07/25/2018 Barnes; Bernstein; Berry (Alternate); Blazey (Alternate); Collacott; Deaton; Ferryman; Hawkins; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; F. Smith; T. Smith; Steel; and Wagner None None Jones; Tinajero; Wanke; and Withers Minutes of Board Meeting Page 6 of 10 9. VMWARE ENTERPRISE LICENSE AGREEMENT FOR SERVER AND DESKTOP VIRTUALIZATION (Lorenzo Tyner) MOVED. SECONDED. AND DULY CARRIED TO: A . Authorize a Purchase Order Contract with Nth Generation Computing for VMware Licenses and Support, Specification Number S-2018-954BD-R, for a total amount not to exceed $595,272; and B. Approve a contingency of $59,527(10%). AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Bernstein; Berry (Alternate); Blazey (Alternate); Collacott; Deaton; Ferryman; Hawkins; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; F. Smith; T. Smith; Steel; and Wagner None None Jones; Tinajero; Wanke; and Withers 11. 2019 BENEFITS INSURANCE RENEWAL (Celia Chandler) MOVED. SECONDED. AND DULY CARRIED TO: Approve the Orange County Sanitation District 2019 Benefits Insurance Renewal for the not-to-exceed amounts specified below: .A. WORKTERRA, formerly Employee Benefit Specialists (medical, dental, and vision plans; Health Savings Accounts [HSA]; and Employee Assistance Program [EAP]) -Not to Exceed $10,983, 125; 8. Life Insurance & Disability Carrier TBD* (basic life, short-and long-term disability) -Not to Exceed $709,394; C. The Standard (EMT & Manager disability) -Not to Exceed $30,000; and D. Approve a contingency of $1, 172,251 (10%). *Prudential is the Sanitation District's current carrier for life and disability insurance. However, there may be a change in carrier for the upcoming plan year, which would result in a decrease in insurance premiums, pending renewal negotiation results. AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Bernstein; Berry (Alternate); Blazey (Alternate); Collacott; Deaton; Ferryman; Hawkins; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; F. Smith; T. Smith; Steel; and Wagner None None Jones; Tinajero; Wanke; and Withers Director Jones reentered the meeting. 07/25/2018 Minutes of Board Meeting Page 7of10 Item No. 10 pulled and heard separately. 10. REVENUE REFUNDING CERTIFICATE ANTICIPATION NOTES, SERIES 2018A (Lorenzo Tyner) Director Peotter raised concerns and requested additional information regarding the lack of a repayment plan for this item. Director of Finance and Administrative Services, Lorenzo Tyner provided information regarding the refunding strategy. RECOMMENDATION: A. Authorize the General Manager to issue Revenue Refunding Certificate Anticipation Notes, Series 2018A, as fixed-rate obligations maturing in February 2022, subject to market conditions, in an amount not to exceed $109,875,000 to replace the $109,875,000 Revenue Refunding Certificate Anticipation Notes, Series 2016B maturing on December 15, 2018; and B. Direct staff to provide a proposed principal repayment schedule and report strategies for eliminating the debt. AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Bernstein; Berry (Alternate); Blazey (Alternate); Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; F. Smith; T. Smith; Steel; and Wagner None None Tinajero; Wanke; and Withers LEGISLATIVE & PUBLIC AFFAIRS COMMITTEE: None. STEERING COMMITTEE: 12_. LEASE AGREEMENT WITH CARL KARCHER ENTERPRISES (CKE) PROVIDING DISTRICT PARCEL FOR CKE PARKING AND/OR RELATED ACTIVITIES (Lorenzo Tyner) MOVED. SECONDED, AND DULY CARRIED TO: Approve a one year and five- month lease agreement, beginning August 2018, with Carl Karcher Enterprises, Inc (CKE), a California Corporation, to allow paving, striping, parking, and related improvements by CKE within the Orange County Sanitation District's 4-foot wide utility corridor located at 21532 South Brookhurst Street, Huntington Beach. AYES: Barnes; Bernstein; Berry (Alternate); Blazey (Alternate); Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; F. Smith; T. Smith; Steel; and Wagner 07/25/2018 Minutes of Board Meeting Page 8of10 NOES: ABSTENTIONS: ABSENT: None None Tinajero; Wanke; and Withers Late communication regarding changes to Page 7 of the Resolution in Item No. 13 were provided by the Clerk of the Board. 13. LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE (Bob Ghirelli) MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OCSD 18-12 entitled, "A Resolution of the Board of Directors of Orange County Sanitation District establishing Rules of Procedure for the Conduct of Business of the District; and repealing Resolution No. OCSD 17-18", which will amend the rules of procedure to provide for the appointment of a Chairperson and Vice Chairperson of the Legislative and Public Affairs Committee by the Chairperson of the Board of Directors. AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Bernstein; Berry (Alternate); Blazey (Alternate); Collacott; Deaton; Ferryman; Hawkins; Jones; Kim; R. Murphy; Nagel; Nguyen; Parker; Peotter; Peterson; Sebourn; Shawver; F. Smith; T. Smith; Steel; and Wagner None None Tinajero; Wanke; and Withers NON-CONSENT: None. AB 1234 DISCLOSURE REPORTS: Director Ferryman reported on that the Borders Committee meeting will be held tomorrow; all other committees are dark. Chair Sebourn, informed the committee of his recent trip to Kauai where he learned and found interesting their waste treatment plant with injection into the ground. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: Director Peterson thanked Public Affairs Supervisor Jennifer Cabral and the Public Affairs staff regarding the great public outreach that has been provided to the City. 07/25/2018 Minutes of Board Meeting Page 9 of 10 ADJOURNMENT:. At 6:16 p.m., Chair Sebourn adjourned the meeting until the Regular Meeting of the Board of Directors to be held on August 22, 2018 at 6:00 p.m. 07/25/2018 Minutes of Board Meeting Page 10of10