HomeMy WebLinkAbout11-15-2017 Board Meeting Minutes11/15/2017
Orange County Sanitation District
MINUTES
BOARD MEETING
November 15, 2017
Administration Building
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Minutes of Board Meeting Page 1 of 9
ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District was
called to order by Board Vice-Chairman Dave Shawver on November 15, 2017, at
6:01 p.m., in the Administration Building. Alternate Director Erik Peterson delivered the
invocation and led the Pledge of Allegiance.
The Clerk of the Board declared a quorum present as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
x Gregory Sebourn, Chair Jesus Silva
x Denise Barnes Lucille Kring
A Allan Bernstein Chuck Puckett
x Robert Collacott Diana Fascenelli
x Ellery Deaton Sandra Massa-Lavitt
Barbara Delgleize x Erik Peterson
x James M. Ferryman Bob Ooten
Phil Hawkins x Brooke Jones
A Steven Jones Kris Beard
x Peter Kim Gerard Goedhart
A Al Krippner Charlie Nguyen
x Richard Murphy Warren Kusumoto
x Steve Nagel Cheryl Brothers
A Glenn Parker Cecilia Hupp
A Scott Peotter Brad Avery
x Tim Shaw Michael Blazey
x David Shawver Carol Warren
x Fred Smith Virginia Vaughn
x Teresa Smith Mark Murphy
A Michelle Steel Shawn Nelson
A Sal Tinajero David Benavides
A Donald Wagner Lynn Schott
x Chad Wanke Ward Smith
x John Withers DouQlas Reinhart x Mariellen Yarc Stacy Berry
STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Bob Ghirelli, Assistant
General Manager; Celia Chandler, Director of Human Resources; Ed Torres, Director of
Operations & Maintenance; Rob Thompson, Director of Engineering; Lorenzo Tyner,
Director of Finance & Administrative Services; Kelly Lore, Clerk of the Board; Jennifer
Cabral; Pongsakdi Cady; Al Garcia; Tina Knapp; Kathy Millea; Jeff Mohr; Tyler Ramirez;
Jim Spears; Paula Zeller.
11/15/2017 Minutes of Board Meeting Page 2 of 9
OTHERS PRESENT: Brad Hogin (General Counsel); Alternate Director Bob Ooten
(CMSD); and Dan Bunce, Black & Veatch
PUBLIC COMMENTS:
No public comments were provided.
SPECIAL PRESENTATIONS:
None.
REPORTS:
Mr. Herberg stated that at tonight's Steering Committee meeting, an informational
presentation was provided regarding OCSD's proposed rate program. He further stated
that the proposed rate program will be presented to the Operations & Administration
committees in December with a request for direction to prepare and mail the Proposition
218 notifications at the December Board meeting.
Mr. Herberg requested that tonight's Board meeting be adjourned in memory of employee
Colleen Blackburn, who was an office assistant in our engineering department since
2004; and retiree Patrick a.k.a "Frenchy" Bourdy, who joined OCSD in 1988, retired in
2010, and who was a recipient of an OCSD Honor Walk brick. Both will be truly missed.
Vice-Chair Shawver announced that the State of the District is Friday, November 17 from
8 .a.m. to 10 a.m . at Mile Square Golf Course Clubhouse in Fountain Valley and stated
that over 110 guests have registered including: Senator Josh Newman and staff from
many State and Local dignitaries.
Board Chair Sebourn arrived at 6:06 p.m. and presided.
CONSENT CALENDAR:
11. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED. AND DULY CARRIED TO : Approve the minutes of the
Regular Meeting of the Board of Directors held on October 25, 2017 as corrected.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
11/15/2017
Barnes; Collacott; Deaton; Ferryman; Kim; R. Murphy;
Peterson (Alternate); Sebourn; Shaw; Shawver; F. Smith;
T. Smith; Wanke; Withers; and Yarc
None
Nagel
Bernstein; B. Jones (Alternate); S. Jones; Krippner; Peotter;
Parker; Steel; Tinajero; and Wagner
Minutes of Board Meeting Page 3 of 9
2. PROPOSED BOARD OF DIRECTORS & COMMITTEE MEETING DATES FOR
CALENDAR YEAR 2018 (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO: Approve the calendar of
meeting dates for the 2018 calendar year for meetings of the Board of Directors
and the following Committees: Administration , Legislative and Public Affairs,
Operations, and Steering.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes; Collacott; Deaton ; Ferryman; Kim; R. Murphy; Nagel;
Peterson (Alternate); Sebourn; Shaw; Shawver; F. Smith;
T. Smith; Wanke; Withers; and Yarc
None
None
Bernstein; B. Jones (Alternate); S. Jones; Krippner; Peotter;
Parker; Steel; Tinajero; and Wagner
RECEIVE AND FILE: These items require no action; and without objection, will be so ordered by the
Board Chair.
3. COMMITTEE MINUTES (Clerk of the Board)
Received and filed the approved minutes of the following committees:
A Steering Committee Meeting of September 27, 2017
B. Operations Committee Meeting of October 4, 2017
C. Administration Committee Meeting of October 11, 2017
4 . REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF
OCTOBER 2017 (Lorenzo Tyner)
Received and filed the report of the Investment Transactions for the month of
October 2017.
Alternate Director Brooke Jones arrived at 6:07 p.m .
. OPERATIONS COMMITTEE:
5. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE REPORT
(Rob Thompson)
MOVED. SECONDED, AND DULY CARRIED TO: Receive and file the Capital
Improvement Program Contract Performance Report for the period ending
September 30, 2017.
AYES:
NOES:
11/15/2017
Barnes; Collacott; Deaton; Ferryman; B. Jones (Alternate);
Kim; R. Murphy; Nagel; Peterson (Alternate); Sebourn; Shaw;
Shawver; F. Smith; T. Smith; Wanke; Withers; and Yarc
None
Minutes of Board Meeting Page 4 of 9
ABSTENTIONS: None
ABSENT: Bernstein; S. Jones; Krippner; Peotter; Parker; Steel; Tinajero;
and Wagner
6. NEWHOPE-PLACENTIA TRUNK REPLACEMENT, PROJECT NO. 2-72
(Rob Thompson)
MOVED, SECONDED, AND DULY CARRIED TO: Approve a Cooperative
Agreement between the Orange County Sanitation District and the City of Anaheim
for paving, landscaping, and sewer improvements on State College Boulevard
along portions of the Newhope-Placentia Trunk Replacement, Segment B, Project
No. 2-72B, for an estimated amount of $802,000 to be reimbursed by the City of
Anaheim.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes; Collacott; Deaton; Ferryman; B. Jones (Alternate);
Kim ; R. Murphy; Nagel; Peterson (Alternate); Sebourn; Shaw;
Shawver; F. Smith; T. Smith; Wanke; Withers; and Yarc
None
None
Bernstein; S. Jones; Krippner; Peotter; Parker; Steel; Tinajero;
and Wagner
7. DIGESTER GAS FACILITIES REHABILITATION, PROJECT NO. J-124
(Rob Thompson)
MOVED, SECONDED, AND DULY CARRIED TO:
A, Approve a Professional Design Services Agreement with Brown and
Caldwell to provide engineering design services for the Digester Gas
Facilities Rehabilitation, Project No . J-124, for an amount not to exceed
$11,770,000; and
8 . Approve a contingency of $1,177,000 (10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes; Collacott; Deaton; Ferryman; B. Jones (Alternate);
Kim; R. Murphy; Nagel; Peterson (Alternate); Sebourn; Shaw;
Shawver; F. Smith; T. Smith; Wanke; Withers; and Yarc
None
None
Bernstein; S. Jones; Krippner; Peotter; Parker; Steel; Tinajero;
and Wagner
8. SOLE SOURCE PURCHASE OF A TEFC MOTOR CLOSE COUPLED PUMP #2
FOR STEVE ANDERSON LIFT STATION (Ed Torres)
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Sole Source Purchase Order Contract to Flo-Systems, Inc. for
the purchase of a Totally Enclosed Fan Cooled (TEFC) Motor Close
11/15/2017 Minutes of Board Meeting Page 5 of 9
Coupled Pump from Hidrostal for $211,260, delivered, plus applicable sales
tax, for the Steve Anderson Lift Station; and
B. Approve a contingency for Flo-Systems, Inc. of $21 , 126 (10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes; Collacott; Deaton; Ferryman; B. Jones (Alternate);
Kim; R. Murphy; Nagel; Peterson (Alternate); Sebourn; Shaw;
Shawver; F. Smith; T. Smith; Wanke; Withers; and Yarc
None
None
Bernstein; S. Jones; Krippner; Peotter; Parker; Steel; Tinajero;
and Wagner
9. LUBRICATION PROGRAM ASSESSMENT (Ed Torres)
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order Contract with Noria Corporation for Lubrication
Program Assessment, Spec No. CS-2017-821, for an amount not to exceed
$189,584; and
B. Approve a contingency of $37,917 (20%).
AYES:
NOES:
Barnes; Collacott; Deaton; Ferryman; B. Jones (Alternate);
Kim; R. Murphy; Nagel; Peterson (Alternate); Sebourn; Shaw;
Shawver; F. Smith; T. Smith; Wanke; Withers; and Yarc
None
ABSTENTIONS: None
ABSENT: Bernstein; S. Jones; Krippner; Peotter; Parker; Steel; Tinajero;
and Wagner
ADMINISTRATION COMMITTEE:
10. GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE
PRE-APPROVED OEM SOLE SOURCE LIST (Lorenzo Tyner)
MOVED, SECONDED. AND DULY CARRIED TO:
A. Receive and file District purchases made under the General Manager's
authority and additions to the pre-approved OEM Sole Source List for the
period of July 1, 2017 to September 30, 2017; and
8 . Approve the following ADDITIONS TO PRE-APPROVED Original
Equipment Manufacturer (OEM) SOLE SOURCE LIST:
11/15/2017
• GRAHAM CORPORATION -Liquid Ring Pump
• HOWDEN ROOTS -Aeration Blowers Service
(Replaces OEM manufacturer SIEMENS OEMAG DELAVAL
TURBOMACHINERY INC. -Name change)
Minutes of Board Meeting Page 6 of 9
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes; Collacott; Deaton; Ferryman; B. Jones (Alternate);
Kim; R. Murphy; Nagel; Peterson (Alternate); Sebourn; Shaw;
Shawver; F. Smith; T. Smith; Wanke; Withers; and Yarc
None
None
Bernstein; S. Jones; Krippner; Peotter; Parker; Steel; Tinajero;
and Wagner
11 . CONSOLIDATED FINANCIAL REPORT FOR. FIRST QUARTER ENDED
SEPTEMBER 30, 2017 (Lorenzo Tyner)
MOVED. SECONDED. AND DULY CARRIED TO: Receive and file the Orange
County Sanitation District First Quarter Financial Report for the period ended
September 30, 2017.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes; Collacott; Deaton; Ferryman; B. Jones (Alternate);
Kim; R. Murphy; Nagel; Peterson (Alternate); Sebourn; Shaw;
Shawver; F. Smith; T. Smith; Wanke; Withers; and Yarc
None
None
Bernstein; S. Jones; Krippner; Peotter; Parker; Steel; Tinajero;
and Wagner
12 ORANGE COUNTY SANITATION DISTRICT COMPREHENSIVE ANNUAL
FINANCIAL REPORT FOR THE YEAR END JUNE 30, 2017
(Lorenzo Tyner)
MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Orange
County Sanitation District's Comprehensive Annual Financial Report for the year
ended June 30, 2017, prepared by staff and audited by Macias, Gini & O'Connell,
LLP (MGO), Certified Public Accountants, along with the following reports
prepared by MGO:
A . Report to the Board of Directors; and
B. Independent Accountants' Report on Agreed-Upon Procedures Applied to
Appropriations Limit Worksheets.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
11/15/2017
Barnes; Collacott; Deaton; Ferryman; B. Jones (Alternate);
Kim; R. Murphy; Nagel; Peterson (Alternate); Sebourn; Shaw;
Shawver; F. Smith; T. Smith; Wanke; Withers; and Yarc
None
None
Bernstein; S. Jones; Krippner; Peotter; Parker; Steel; Tinajero;
and Wagner
Minutes of Board Meeting Page 7 of 9
LEGISLATIVE & PUBLIC AFFAIRS COMMITTEE:
None.
STEERING COMMITTEE:
13. REIMBURSEMENT AGREEMENT WITH ORANGE COUNTY FLOOD
CONTROL DISTRICT FOR LANE CHANNEL PROJECT, PROJECT
NO. FE16-11
(Rob Thompson)
MOVED, SECONDED, AND DULY CARRIED TO: Approve a Reimbursement
Agreement with the Orange County Flood Control District for the protection of the
Von Karman Trunk Sewer in the City of Irvine, for an amount not to exceed
$414, 167.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes; Collacott; Deaton; Ferryman; B. Jones (Alternate);
Kim; R. Murphy; Nagel; Peterson (Alternate); Sebourn; Shaw;
Shawver; F. Smith; T. Smith; Wanke; Withers; and Yarc
None
None
Bernstein; S. Jones; Krippner; Peotter; Parker; Steel; Tinajero;
and Wagner
14 . STRATEGIC PLAN UPDATE (Bob Ghirelli)
MOVED, SECONDED, AND DULY CARRIED TO: Approve the 2017 Strategic
Plan Update.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
NON-CONSENT:
None.
AB 1234 REPORTS:
Barnes; Collacott; Deaton; Ferryman; B. Jones (Alternate);
Kim; R. Murphy; Nagel; Peterson (Alternate); Sebourn; Shaw;
Shawver; F. Smith; T. Smith; Wanke; Withers; and Yarc
None
None
Bernstein; S. Jones; Krippner; Peotter; Parker; Steel; Tinajero;
and Wagner
Director Ferryman provided information regarding his recent attendance at meetings of
Orange County Council of Governments (OCCOG), Borders Committee, and Santa Ana
River Flood Protection Agency (SARFPA.)
11115/2017 Minutes of Board Meeting Page 8 of 9
.CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTIONS 54956.8 & 54956.9(d)(1 ):
The Board convened in closed session at 6:12 p.m. to discuss one item. Item No. CS-2
was not heard. Confidential minutes of the Closed Session have been prepared in
accordance with the above Government Code Sections and are maintained by the Clerk
of the Board in the Official Book of Confidential Minutes of Board and Committee Closed
Session Meetings.
Director Nagel recused himself and left the room during the Closed Session.
Directors Brooke Jones and John Withers departed the meeting at 6:13 p.m.
RECONVENED IN REGULAR SESSION:
The Board reconvened in regular session at 6:20 p.m.
CON?IDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
General Counsel Brad Hagin did not provide a report.
OTHER BUS.I NE.SS AND COMMUNICA :no NS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None.
ADJOURNMENT:
At 6:23 p.m., Chair Sebourn adjourned the meeting until the Regular Meeting of the Board
of Directors to be held on December 20, 2017 at 6:00 p.m. in memory of Colleen
Blackburn and Patrick Bourdy.
Submitted by:
11/15/2017 Minutes of Board Meeting Page 9 of 9