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HomeMy WebLinkAbout11-15-2017 Board Meeting Minutes11/15/2017 Orange County Sanitation District MINUTES BOARD MEETING November 15, 2017 Administration Building 10844 Ellis Avenue Fountain Valley, California 92708-7018 Minutes of Board Meeting Page 1 of 9 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was called to order by Board Vice-Chairman Dave Shawver on November 15, 2017, at 6:01 p.m., in the Administration Building. Alternate Director Erik Peterson delivered the invocation and led the Pledge of Allegiance. The Clerk of the Board declared a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS x Gregory Sebourn, Chair Jesus Silva x Denise Barnes Lucille Kring A Allan Bernstein Chuck Puckett x Robert Collacott Diana Fascenelli x Ellery Deaton Sandra Massa-Lavitt Barbara Delgleize x Erik Peterson x James M. Ferryman Bob Ooten Phil Hawkins x Brooke Jones A Steven Jones Kris Beard x Peter Kim Gerard Goedhart A Al Krippner Charlie Nguyen x Richard Murphy Warren Kusumoto x Steve Nagel Cheryl Brothers A Glenn Parker Cecilia Hupp A Scott Peotter Brad Avery x Tim Shaw Michael Blazey x David Shawver Carol Warren x Fred Smith Virginia Vaughn x Teresa Smith Mark Murphy A Michelle Steel Shawn Nelson A Sal Tinajero David Benavides A Donald Wagner Lynn Schott x Chad Wanke Ward Smith x John Withers DouQlas Reinhart x Mariellen Yarc Stacy Berry STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Bob Ghirelli, Assistant General Manager; Celia Chandler, Director of Human Resources; Ed Torres, Director of Operations & Maintenance; Rob Thompson, Director of Engineering; Lorenzo Tyner, Director of Finance & Administrative Services; Kelly Lore, Clerk of the Board; Jennifer Cabral; Pongsakdi Cady; Al Garcia; Tina Knapp; Kathy Millea; Jeff Mohr; Tyler Ramirez; Jim Spears; Paula Zeller. 11/15/2017 Minutes of Board Meeting Page 2 of 9 OTHERS PRESENT: Brad Hogin (General Counsel); Alternate Director Bob Ooten (CMSD); and Dan Bunce, Black & Veatch PUBLIC COMMENTS: No public comments were provided. SPECIAL PRESENTATIONS: None. REPORTS: Mr. Herberg stated that at tonight's Steering Committee meeting, an informational presentation was provided regarding OCSD's proposed rate program. He further stated that the proposed rate program will be presented to the Operations & Administration committees in December with a request for direction to prepare and mail the Proposition 218 notifications at the December Board meeting. Mr. Herberg requested that tonight's Board meeting be adjourned in memory of employee Colleen Blackburn, who was an office assistant in our engineering department since 2004; and retiree Patrick a.k.a "Frenchy" Bourdy, who joined OCSD in 1988, retired in 2010, and who was a recipient of an OCSD Honor Walk brick. Both will be truly missed. Vice-Chair Shawver announced that the State of the District is Friday, November 17 from 8 .a.m. to 10 a.m . at Mile Square Golf Course Clubhouse in Fountain Valley and stated that over 110 guests have registered including: Senator Josh Newman and staff from many State and Local dignitaries. Board Chair Sebourn arrived at 6:06 p.m. and presided. CONSENT CALENDAR: 11. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. AND DULY CARRIED TO : Approve the minutes of the Regular Meeting of the Board of Directors held on October 25, 2017 as corrected. AYES: NOES: ABSTENTIONS: ABSENT: 11/15/2017 Barnes; Collacott; Deaton; Ferryman; Kim; R. Murphy; Peterson (Alternate); Sebourn; Shaw; Shawver; F. Smith; T. Smith; Wanke; Withers; and Yarc None Nagel Bernstein; B. Jones (Alternate); S. Jones; Krippner; Peotter; Parker; Steel; Tinajero; and Wagner Minutes of Board Meeting Page 3 of 9 2. PROPOSED BOARD OF DIRECTORS & COMMITTEE MEETING DATES FOR CALENDAR YEAR 2018 (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve the calendar of meeting dates for the 2018 calendar year for meetings of the Board of Directors and the following Committees: Administration , Legislative and Public Affairs, Operations, and Steering. AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Collacott; Deaton ; Ferryman; Kim; R. Murphy; Nagel; Peterson (Alternate); Sebourn; Shaw; Shawver; F. Smith; T. Smith; Wanke; Withers; and Yarc None None Bernstein; B. Jones (Alternate); S. Jones; Krippner; Peotter; Parker; Steel; Tinajero; and Wagner RECEIVE AND FILE: These items require no action; and without objection, will be so ordered by the Board Chair. 3. COMMITTEE MINUTES (Clerk of the Board) Received and filed the approved minutes of the following committees: A Steering Committee Meeting of September 27, 2017 B. Operations Committee Meeting of October 4, 2017 C. Administration Committee Meeting of October 11, 2017 4 . REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF OCTOBER 2017 (Lorenzo Tyner) Received and filed the report of the Investment Transactions for the month of October 2017. Alternate Director Brooke Jones arrived at 6:07 p.m . . OPERATIONS COMMITTEE: 5. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE REPORT (Rob Thompson) MOVED. SECONDED, AND DULY CARRIED TO: Receive and file the Capital Improvement Program Contract Performance Report for the period ending September 30, 2017. AYES: NOES: 11/15/2017 Barnes; Collacott; Deaton; Ferryman; B. Jones (Alternate); Kim; R. Murphy; Nagel; Peterson (Alternate); Sebourn; Shaw; Shawver; F. Smith; T. Smith; Wanke; Withers; and Yarc None Minutes of Board Meeting Page 4 of 9 ABSTENTIONS: None ABSENT: Bernstein; S. Jones; Krippner; Peotter; Parker; Steel; Tinajero; and Wagner 6. NEWHOPE-PLACENTIA TRUNK REPLACEMENT, PROJECT NO. 2-72 (Rob Thompson) MOVED, SECONDED, AND DULY CARRIED TO: Approve a Cooperative Agreement between the Orange County Sanitation District and the City of Anaheim for paving, landscaping, and sewer improvements on State College Boulevard along portions of the Newhope-Placentia Trunk Replacement, Segment B, Project No. 2-72B, for an estimated amount of $802,000 to be reimbursed by the City of Anaheim. AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Collacott; Deaton; Ferryman; B. Jones (Alternate); Kim ; R. Murphy; Nagel; Peterson (Alternate); Sebourn; Shaw; Shawver; F. Smith; T. Smith; Wanke; Withers; and Yarc None None Bernstein; S. Jones; Krippner; Peotter; Parker; Steel; Tinajero; and Wagner 7. DIGESTER GAS FACILITIES REHABILITATION, PROJECT NO. J-124 (Rob Thompson) MOVED, SECONDED, AND DULY CARRIED TO: A, Approve a Professional Design Services Agreement with Brown and Caldwell to provide engineering design services for the Digester Gas Facilities Rehabilitation, Project No . J-124, for an amount not to exceed $11,770,000; and 8 . Approve a contingency of $1,177,000 (10%). AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Collacott; Deaton; Ferryman; B. Jones (Alternate); Kim; R. Murphy; Nagel; Peterson (Alternate); Sebourn; Shaw; Shawver; F. Smith; T. Smith; Wanke; Withers; and Yarc None None Bernstein; S. Jones; Krippner; Peotter; Parker; Steel; Tinajero; and Wagner 8. SOLE SOURCE PURCHASE OF A TEFC MOTOR CLOSE COUPLED PUMP #2 FOR STEVE ANDERSON LIFT STATION (Ed Torres) MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Sole Source Purchase Order Contract to Flo-Systems, Inc. for the purchase of a Totally Enclosed Fan Cooled (TEFC) Motor Close 11/15/2017 Minutes of Board Meeting Page 5 of 9 Coupled Pump from Hidrostal for $211,260, delivered, plus applicable sales tax, for the Steve Anderson Lift Station; and B. Approve a contingency for Flo-Systems, Inc. of $21 , 126 (10%). AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Collacott; Deaton; Ferryman; B. Jones (Alternate); Kim; R. Murphy; Nagel; Peterson (Alternate); Sebourn; Shaw; Shawver; F. Smith; T. Smith; Wanke; Withers; and Yarc None None Bernstein; S. Jones; Krippner; Peotter; Parker; Steel; Tinajero; and Wagner 9. LUBRICATION PROGRAM ASSESSMENT (Ed Torres) MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Purchase Order Contract with Noria Corporation for Lubrication Program Assessment, Spec No. CS-2017-821, for an amount not to exceed $189,584; and B. Approve a contingency of $37,917 (20%). AYES: NOES: Barnes; Collacott; Deaton; Ferryman; B. Jones (Alternate); Kim; R. Murphy; Nagel; Peterson (Alternate); Sebourn; Shaw; Shawver; F. Smith; T. Smith; Wanke; Withers; and Yarc None ABSTENTIONS: None ABSENT: Bernstein; S. Jones; Krippner; Peotter; Parker; Steel; Tinajero; and Wagner ADMINISTRATION COMMITTEE: 10. GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED OEM SOLE SOURCE LIST (Lorenzo Tyner) MOVED, SECONDED. AND DULY CARRIED TO: A. Receive and file District purchases made under the General Manager's authority and additions to the pre-approved OEM Sole Source List for the period of July 1, 2017 to September 30, 2017; and 8 . Approve the following ADDITIONS TO PRE-APPROVED Original Equipment Manufacturer (OEM) SOLE SOURCE LIST: 11/15/2017 • GRAHAM CORPORATION -Liquid Ring Pump • HOWDEN ROOTS -Aeration Blowers Service (Replaces OEM manufacturer SIEMENS OEMAG DELAVAL TURBOMACHINERY INC. -Name change) Minutes of Board Meeting Page 6 of 9 AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Collacott; Deaton; Ferryman; B. Jones (Alternate); Kim; R. Murphy; Nagel; Peterson (Alternate); Sebourn; Shaw; Shawver; F. Smith; T. Smith; Wanke; Withers; and Yarc None None Bernstein; S. Jones; Krippner; Peotter; Parker; Steel; Tinajero; and Wagner 11 . CONSOLIDATED FINANCIAL REPORT FOR. FIRST QUARTER ENDED SEPTEMBER 30, 2017 (Lorenzo Tyner) MOVED. SECONDED. AND DULY CARRIED TO: Receive and file the Orange County Sanitation District First Quarter Financial Report for the period ended September 30, 2017. AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Collacott; Deaton; Ferryman; B. Jones (Alternate); Kim; R. Murphy; Nagel; Peterson (Alternate); Sebourn; Shaw; Shawver; F. Smith; T. Smith; Wanke; Withers; and Yarc None None Bernstein; S. Jones; Krippner; Peotter; Parker; Steel; Tinajero; and Wagner 12 ORANGE COUNTY SANITATION DISTRICT COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR END JUNE 30, 2017 (Lorenzo Tyner) MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Orange County Sanitation District's Comprehensive Annual Financial Report for the year ended June 30, 2017, prepared by staff and audited by Macias, Gini & O'Connell, LLP (MGO), Certified Public Accountants, along with the following reports prepared by MGO: A . Report to the Board of Directors; and B. Independent Accountants' Report on Agreed-Upon Procedures Applied to Appropriations Limit Worksheets. AYES: NOES: ABSTENTIONS: ABSENT: 11/15/2017 Barnes; Collacott; Deaton; Ferryman; B. Jones (Alternate); Kim; R. Murphy; Nagel; Peterson (Alternate); Sebourn; Shaw; Shawver; F. Smith; T. Smith; Wanke; Withers; and Yarc None None Bernstein; S. Jones; Krippner; Peotter; Parker; Steel; Tinajero; and Wagner Minutes of Board Meeting Page 7 of 9 LEGISLATIVE & PUBLIC AFFAIRS COMMITTEE: None. STEERING COMMITTEE: 13. REIMBURSEMENT AGREEMENT WITH ORANGE COUNTY FLOOD CONTROL DISTRICT FOR LANE CHANNEL PROJECT, PROJECT NO. FE16-11 (Rob Thompson) MOVED, SECONDED, AND DULY CARRIED TO: Approve a Reimbursement Agreement with the Orange County Flood Control District for the protection of the Von Karman Trunk Sewer in the City of Irvine, for an amount not to exceed $414, 167. AYES: NOES: ABSTENTIONS: ABSENT: Barnes; Collacott; Deaton; Ferryman; B. Jones (Alternate); Kim; R. Murphy; Nagel; Peterson (Alternate); Sebourn; Shaw; Shawver; F. Smith; T. Smith; Wanke; Withers; and Yarc None None Bernstein; S. Jones; Krippner; Peotter; Parker; Steel; Tinajero; and Wagner 14 . STRATEGIC PLAN UPDATE (Bob Ghirelli) MOVED, SECONDED, AND DULY CARRIED TO: Approve the 2017 Strategic Plan Update. AYES: NOES: ABSTENTIONS: ABSENT: NON-CONSENT: None. AB 1234 REPORTS: Barnes; Collacott; Deaton; Ferryman; B. Jones (Alternate); Kim; R. Murphy; Nagel; Peterson (Alternate); Sebourn; Shaw; Shawver; F. Smith; T. Smith; Wanke; Withers; and Yarc None None Bernstein; S. Jones; Krippner; Peotter; Parker; Steel; Tinajero; and Wagner Director Ferryman provided information regarding his recent attendance at meetings of Orange County Council of Governments (OCCOG), Borders Committee, and Santa Ana River Flood Protection Agency (SARFPA.) 11115/2017 Minutes of Board Meeting Page 8 of 9 .CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS 54956.8 & 54956.9(d)(1 ): The Board convened in closed session at 6:12 p.m. to discuss one item. Item No. CS-2 was not heard. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings. Director Nagel recused himself and left the room during the Closed Session. Directors Brooke Jones and John Withers departed the meeting at 6:13 p.m. RECONVENED IN REGULAR SESSION: The Board reconvened in regular session at 6:20 p.m. CON?IDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel Brad Hagin did not provide a report. OTHER BUS.I NE.SS AND COMMUNICA :no NS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: None. ADJOURNMENT: At 6:23 p.m., Chair Sebourn adjourned the meeting until the Regular Meeting of the Board of Directors to be held on December 20, 2017 at 6:00 p.m. in memory of Colleen Blackburn and Patrick Bourdy. Submitted by: 11/15/2017 Minutes of Board Meeting Page 9 of 9