HomeMy WebLinkAbout08-23-2017 Board Meeting Minutes08/23/2017
Orange County Sanitation District
MINUTES
BOARD MEETING
August 23, 2017
Administration Building
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Minutes of Board Meeting Page1of9
ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District was
called to order by Board Chairman Greg Sebourn on August 23, 2017, at 6:02 p.m., in the
Administration Building. Director Steve Nagel delivered the invocation and led the Pledge
of Allegiance.
The Clerk of the Board declared a quorum present as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
x Gregory Sebourn, Chair Jesus Silva
A Denise Barnes Lucille Kring
Allan Bernstein x Chuck Puckett
x Robert Collacott Diana Fascenelli
x Ellery Deaton Sandra Massa-Lavitt
Barbara Delgleize x Erik Peterson
x James M. Ferryman Bob Ooten
x Phil Hawkins Brooke Jones
Steven Jones x Kris Beard
x Peter Kim Gerard Goedhart
x Al Krippner Charlie Nguyen
x Richard Murphy Warren Kusumoto
x Steve Nagel Cheryl Brothers
x Glenn Parker Cecilia Hupp
x Scott Peotter Brad Avery
Tim Shaw x Michael Blazey
David Shawver x Carol Warren
x Fred Smith Virginia Vaughn
x Teresa Smith Mark Murphy
x Michelle Steel Shawn Nelson
x Sal Tinajero David Benavides
x Donald Wagner Lynn Schott
x Chad Wanke Ward Smith
x John Withers Douqlas Reinhart x Mariellen Yarc Stacy Berry
Vice-Chair Shawver and Director Bernstein were excused from the meeting to attend the
CASA Conference.
STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Bob Ghirelli, Assistant
General Manager; Celia Chandler, Director of Human Resources; Ron Coss,
Environmental Laboratory & Ocean Monitoring Manager; James Spears, Operations
Manager; Rob Thompson, Director of Engineering; Lorenzo Tyner, Director of Finance &
Administrative Services; Kelly Lore, Clerk of the Board; Jennifer Cabral; Sam Choi;
0812312017 Minutes of Board Meeting Page 2 of9
Rodney Collins; Absalon Diaz; Arturo Diaz; Mike Dorman; Marc Dubois; Elaine Galvez;
Alfred Garcia; Tom Grant; Mark Kawamoto; Laurie Klinger; Tina Knapp; Mark Manzo; Jeff
Mohr; Andrew Nau; and Richard Spencer.
OTHERS PRESENT: Kendra Carney (Assistant General Counsel); Natalie Medvedev;
Alternate Director Bob Ooten (CMSD); and Kevin Turner and John Gallivan, Cushman &
Wakefield.
PUBLIC COMMENTS:
No public comments were provided.
SPECIAL PRESENTATIONS:
Environmental Lab and Ocean Monitoring Manager Ron Coss presented a 25-year
employee service award to Lab Assistant Elaine Galvez.
REPORTS:
Chair Sebourn provided an update on the strategic planning process and reported that
good progress was made on the eight goals contained in the Board's current strategic
plan covering the 5-year period 2014-2019. He stated that consultant Brent Ives has
interviewed Board members, held a workshop to receive feedback from employees and
attended an executive management team meeting to consider the input, and that no
significant policy changes to the plan are being proposed by staff at this time.
Chair Sebourn stated that the Steering Committee had met earlier this evening and
suggested that rather than have a special Board strategic planning workshop, as done in
the past, staff will instead bring forward an agenda report with a red-lined Strategic Plan
to the Operations and Administration committees in October to review plan progress, new
initiatives and make any necessary changes.
Chair Sebourn provided a brief informational update regarding the General Manager's
Annual Performance Appraisal, stating that the Steering Committee had conducted the
review in August, in accordance with the General Manager At-Will Employment
Agreement, and that Mr. Herberg has shown satisfactory performance for the year and
continues to lead OCSD in a direction consistent with Board expectations. He stated that
no action is needed on pay & benefits for FY17-18 as the General Manager is in the
second year of a two-year contract, with a pay increase previously approved by the Board
in Resolution No. OCSD 16-29.
General Manager Herberg reported on the following items: Gold Peak Performance
Award from National Association of Clean Water Agencies for having no ocean discharge
permit violations for the entire year and the Achievement of Excellence in Procurement
Award for 2017; Update and Closing Out the Red Hill Sewer Project in Tustin and State
College Sewer Project in Fullerton; GWRS Opinion Piece Published in "The Hill",
authored by Chair Sebourn and OCWD's Board President Denis Bilodeau highlighting the
relationship between the two organizations and the benefits that GWRS provides to the
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region; Outreach efforts for several construction projects taking place at our Huntington
Beach facility; and the Employee Fitness Center Grand Opening at Plant No. 1, which is
part of the Wellness Program at OCSD to promote a healthier workforce.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO: Approve the minutes of the
Regular Meeting of the Board of Directors held on July 26, 2017.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beard (Alternate); Blazey (Alternate); Collacott; Deaton;
Ferryman; Hawkins; Kim; Krippner; R. Murphy; Nagel; Parker;
Peotter; Peterson (Alternate); Puckett (Alternate); Sebourn;
F. Smith; Steel; Tinajero; Wagner; Wanke; Warren (Alternate);
Withers; and Yarc
None
T. Smith
Barnes
RECEIVE AND FILE: These items require no action; and without objection, will be so ordered by the
Board Chair.
2. COMMITTEE MINUTES (Clerk of the Board)
Received and filed the approved minutes of the following committees:
A. GWRS Steering Committee Meeting of April 10, 2017
B. Steering Committee Meeting of June 28, 2017
3. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF
JULY 2017 (Lorenzo Tyner)
Received and filed the report of the Investment Transactions for the month of
July 2017.
4. TREASURER'S REPORT FOR THE FOURTH QUARTER ENDED JUNE 30, 2017
(Lorenzo Tyner)
Received and filed the Orange County Sanitation District Fourth Quarter
Treasurer's Report for the period ended June 30, 2017.
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PUBLIC HEARING:
5. COLLECTION OF SEWER SERVICE CHARGES VIA THE TAX ROLL
(Lorenzo Tyner)
Hold a public hearing to receive input on report filed with the Clerk of the Board
entitled "Sewer Service Charges for Collection on Tax Rolls for Fiscal Year
2017-18."
REPORT OF STAFF: Director of Finance Lorenzo Tyner provided a brief overview
of the item including the current rate structure and the placement of the charges
onto the tax rolls.
OPEN PUBLIC HEARING: Chair Sebourn opened the public hearing at 6:19 p.m.
WRITTEN COMMUNICATIONS: Clerk of the Board Kelly Lore reported that no
written communication had been received.
PUBLIC COMMENTS: None.
CLOSE PUBLIC HEARING: Chair Sebourn closed the public hearing at 6:20 p.m.
MOVED, SECONDED. AND DULY CARRIED TO:
A. Adopt the Sewer Service Fees report, which has the assessor's parcel
numbers and amount of charges for collection on the tax rolls;
B. Adopt Resolution No. OCSD 17-14 entitled, "A Resolution of the Board of
Directors of the Orange County Sanitation District adopting the Report
proposing to collect Sewer Service Fees on the Tax Roll for Fiscal Year
2017/2018";
C. Direct staff to file a certified copy of the adopted report and resolution with
the County Auditor-Controller; and
D. Direct staff to coordinate collection of sanitary sewer service charges on the
general Orange County tax rolls with the County Auditor-Controller,
Assessor, and Tax Collector.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
08/23/2017
Beard (Alternate); Blazey (Alternate); Collacott; Deaton;
Ferryman; Hawkins; Kim; Krippner; R. Murphy; Nagel; Parker;
Peotter; Peterson (Alternate); Puckett (Alternate); Sebourn;
F. Smith; T. Smith; Steel; Tinajero; Wagner; Wanke; Warren
(Alternate); Withers; and Yarc
None
None
Barnes
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STEERING COMMITTEE:
6. BANDILIER CIRCLE PROPERTY LEASE (Rob Thompson)
Director of Engineering Rob Thompson provided a brief presentation on this item
with information regarding the unsolicited offer to lease the OCSD building. Chair
Sebourn stated that the Steering Committee approved the item unanimously.
MOVED. SECONDED. AND DULY CARRIED TO: Approve the Lease Agreement
with the Dickier Corporation, OBA Chefs Toys, for Orange County Sanitation
District's real property located at 18484 Bandilier Circle, Fountain Valley,
California, in an as-is condition, commencing August 24, 2017 through March 31,
2019, at a lease rate of $13,500 per month for the first 12 months, and increasing
to $15,000 per month for the balance of the term, in a form approved by General
Counsel.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
NON-CONSENT:
Beard (Alternate); Blazey (Alternate); Collacott; Deaton;
Ferryman; Hawkins; Kim; Krippner; R. Murphy; Nagel; Parker;
Peotter; Peterson (Alternate); Puckett (Alternate); Sebourn;
F. Smith; T. Smith; Steel; Tinajero; Wagner; Wanke; Warren
(Alternate); Withers; and Yarc
None
None
Barnes
7. EAST LIDO FORCE MAIN REHABILITATION, PROJECT NO. FE15-10
(Rob Thompson)
Director of Engineering Rob Thompson provided a brief PowerPoint presentation
regarding the history of the force main repair needed in this item.
MOVED. SECONDED, AND DULY CARRIED TO:
A. Award a construction contract to Charles King Company for the East Lido
Force Main Rehabilitation, Project No. FE15-10, for a total amount not to
exceed $1,389,000; and
B. Approve a contingency of $138,900 (10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
08/23/2017
Beard (Alternate); Blazey (Alternate); Collacott; Deaton;
Ferryman; Hawkins; Kim; Krippner; R. Murphy; Nagel; Parker;
Peotter; Peterson (Alternate); Puckett (Alternate); Sebourn;
F. Smith; T. Smith; Steel; Tinajero; Wagner; Wanke; Warren
(Alternate); Withers; and Yarc
None
None
Barnes
Minutes of Board Meeting Page 6 of 9
8. SAFETY IMPROVEMENTS PROGRAM, PROJECT NO. J-126 (Rob Thompson)
Mr. Rob Thompson provided a brief description of the project described in this item.
MOVED, SECONDED, AND DULY CARRIED TO:
A. Award a Construction Contract to AMTEK Construction for the Safety
Improvement Program, Contract No. J-126 B, F, and G for a total amount
not to exceed $557,759; and
B. Approve a contingency of $55,776 (10%).
AYES: Beard (Alternate); Blazey (Alternate); Collacott; Deaton;
Ferryman; Hawkins; Kim; Krippner; R. Murphy; Nagel; Parker;
Peotter; Peterson (Alternate); Puckett (Alternate); Sebourn;
F. Smith; T. Smith; Steel; Tinajero; Wagner; Wanke; Warren
(Alternate); Withers; and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Barnes
9. GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE
PRE-APPROVED OEM SOLE SOURCE LIST (Lorenzo Tyner)
Director of Finance and Administrative Services Lorenzo Tyner provided a brief
presentation and responded to questions regarding the pre-approved OEM list
described in this item.
MOVED, SECONDED, AND DULY CARRIED TO:
A. Receive and file Orange County Sanitation District purchases made under
the General Manager's authority for the period of April 1, 2017 to
June 30, 2017; and
B. Approve the following additions to the pre-approved Original Equipment
Manufacturer (OEM) Sole Source List:
08/23/2017
• AVO TRAINING INSTITUTE -Substation Maintenance Technician
Certification
• CLEAN ENERGY -Operation, maintenance, and repair of the
Compressed Natural Gas (CNG) Facilities
• COOPER BESSEMER -CenGen engine components
• EMBARK CONSUL TING -CRISP and SCADA software consulting
• ESSCO -Submersible pumps
• FISHER CONTROLS/EMERSON -Gas flow regulators
• GE INSPECTION
• ITT STANDARD -Heat exchangers
• SUEZ TREATMENT SOLUTIONS -Bar screen repair parts
• TRANE COMPANY -Maintenance for absorption chillers
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• TREDENT DATA SYSTEMS -Support for Cisco Smartnet
• VACTOR -Industrial cleaning truck rental and repair
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beard (Alternate); Blazey (Alternate); Collacott; Deaton;
Ferryman; Hawkins; Kim; Krippner; R. Murphy; Nagel; Parker;
Peotter; Peterson (Alternate); Puckett (Alternate); Sebourn;
F. Smith; T. Smith; Steel; Tinajero; Wagner; Wanke; Warren
(Alternate); Withers; and Yarc
None
None
Barnes
Director Hawkins departed the meeting at 6:29 p.m.
10. CLEAN HARBOR ENVIRONMENTAL SERVICES (Celia Chandler)
Human Resources and Risk Manager Rich Spencer provided a brief description of
the item and responded to questions of the bid process, evaluation, and the dollar
amount of the contract.
Director Peotter stated his appreciation for placing tonight's items, which have not
been heard by a Committee, on the Non-Consent calendar for the Board's
approval.
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Service Contract with Clean Harbors Environmental Services,
Inc., Specification No. S-2017-841, for the period of September 1, 2017
through June 30, 2018, for a total annual amount not to exceed $192,000,
with up to four (4) one-year renewals options; and
B. Approve an annual contingency of $19,200 (10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
AB 1234 REPORTS:
Beard (Alternate); Blazey (Alternate); Collacott; Deaton;
Ferryman; Kim; Krippner; R. Murphy; Nagel; Parker; Peotter;
Peterson (Alternate); Puckett (Alternate); Sebourn; F. Smith;
T. Smith; Steel; Tinajero; Wagner; Wanke; Warren (Alternate);
Withers; and Yarc
None
None
Barnes and Hawkins
Director Ferryman provided a report on his recent NWRI meeting and Borders Committee
and the upcoming meeting of OCCOG.
08/23/2017 Minutes of Board Meeting Page 8 of9
Before adjourning to closed session, Assistant General Counsel Kendra Carney clarified
that in Closed Session Item No. 3, the property listed at 18350 Mt. Langley St. Fountain
Valley, also includes APN No.156-163-17.
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTIONS 54956.8 & 54956.9(d)(1):
The Board convened in closed session at 6:37 p.m. to discuss two items. (Closed Session
Item No. 2 was not heard.) Confidential minutes of the Closed Session have been
prepared in accordance with the above Government Code Sections and are maintained
by the Clerk of the Board in the Official Book of Confidential Minutes of Board and
Committee Closed Session Meetings.
Director Steel left the meeting during discussion of Closed Session Item No. 1 and
returned to the meeting at 6:38 p.m.
Director Nagel recused himself at 6:38 p.m. and left the meeting during discussion on
Closed Session Item No. 3.
Director Wanke left the meeting at 6:37 p.m. and returned to the meeting at 6:43 p.m.
RECONVENED IN REGULAR SESSION:
The Board reconvened in regular session at 7:06 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
Assistant General Counsel Kendra Carney did not provide a report.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None.
ADJOURNMENT:
At 7:07 p.m. Chair Sebourn adjourned the meeting until the Regular Meeting of the Board
of Directors on September 27, 2017 at 6:00 p.m.
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