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HomeMy WebLinkAbout12-14-2016 Board Meeting Minutes - Joint Meeting Financing Corporation12/14/2016 Orange County Sanitation District MINUTES BOARD MEETING December 14, 2016 Administration Building 10844 Ellis Avenue Fountain Valley, California 92708-7018 Minutes of Board Meeting Page 1of17 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was called to order by Board Chair Greg Sebourn on December 14, 2016, at 6:02 p.m., in the Administration Building. Director John Withers delivered the invocation and led the Pledge of Allegiance. 1. RECEIVE AND FILE MINUTE EXCERPTS OF MEMBER AGENCIES RELATING TO APPOINTMENTS TO THE ORANGE COUNTY SANITATION DISTRICT BOARD OF DIRECTORS (Clerk of the Board) Kelly Lore, Clerk of the Board, read into the record the Late Communication received after the posting of the agenda regarding two appointments to the Orange County Sanitation District Board of Directors. Received and filed Minute Excerpts of member agencies relating to appointments to the Orange County Sanitation District Board, as follows: City I Agency City of Cypress Midway City Sanitary District Active Director Mariellen Yarc Al Krippner Alternate Director Stacy Berry Charlie Nguyen The Clerk of the Board declared a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS x Gregory Sebourn, Chair Doug Chaffee x Tom Beamish Tim Shaw x Ellery Deaton Sandra Massa-Lavitt x James M. Ferryman Bob Ooten A Steven Jones Kris Beard x Peter Kim Michele Steggell x Lucille Kring James Vanderbilt x Al Krippner Charlie Nguyen x Richard Murphy Shelley Hasselbrink x Steve Nagel Cheryl Brothers x Glenn Parker Cecilia Hupp x David Shawver Carol Warren x Fred Smith Virginia Vaughn x Teresa Smith Mark Murphy x Michelle Steel Shawn Nelson A Sal Tinajero David Benavides x Chad Wanke VACANT x John Withers DouQlas Reinhart x Mariellen Yarc Stacy Berry 12/14/2016 Minutes of Board Meeting Page 2 of 17 City of Huntington Beach -VACANT x Erik Peterson City of Irvine -VACANT A Lynn Schott City of Newport Beach -VACANT x Scott Peotter City of Tustin -VACANT x Allan Bernstein City of Villa Park -VACANT A Diana Fascenelli A Yorba Linda Water District -VACANT VACANT STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Bob Ghirelli, Assistant General Manager; Rob Thompson, Director of Engineering; Lorenzo Tyner, Director of Finance & Administrative Services; Celia Chandler, Director of Human Resources; Ed Torres, Director of Operations and Maintenance; Miriam Angold; Jennifer Cabral; Mike Dorman; Lisa Frigo; Al Garcia; Mark Kawamoto; Tina Knapp; Mark Manzo; Lori McKinley; Kathy Millea; Jeff Mohr; Jim Mullins; Nasrin Nasrollahi; Roya Sohanaki; and Gina Tetsch. OTHERS PRESENT: Brad Hagin (General Counsel) PUBLIC COMMENTS: None. SPECIAL PRESENTATIONS: • Employee Service Awards: Engineering Manager Roya Sohanaki presented an Employee Service Award to Kim Christensen, Senior Scientist -Division 630 (25 years). • Peak Shaving Optimization Strategy Presentation: Director of Operations and Maintenance Ed Torres recognized: Engineer Nasrin Nasrollahi; Senior Engineer Jim Mullins; and Lead Power Plant Operator Bill Pease, who implemented a new peak shaving operating strategy for the Central Generation engines, which produced an annual cost savings of over $500,000. Ms. Nasrollahi provided a PowerPoint presentation and Mr. Mullins responded to questions regarding the process. REPORTS: Chair Sebourn welcomed Al Krippner (Midway City Sanitary District) who was recently appointed to the Board of Directors. Chair Sebourn also stated that at the request of the Clerk of the Board, Item No. 3 would be brought forward prior to the Consent Calendar. General Manager Jim Herberg acknowledged newly promoted Engineering Manager Roya Sohanaki from the Source Protection Division. He informed the Board of the OCSD Administrative Offices holiday closures on December 23; 26, and January 2. He then 12/14/2016 Minutes of Board Meeting Page 3of17 provided information on the following: 2017 Ocean Permit application, efforts to address odor complaints in the cities of Placentia and Brea, and the New Board Member Orientation to be held on February 15 & March 15 from 3:00 p.m. -5:00 p.m. General Counsel Brad Hogin provided a PowerPoint presentation and updated the Board on the Tulare Court ruling that was reached in the City of Los Angeles v. Kern County case pertaining to Measure E in which Kern County was the defendant. He provided the case history and the importance of the successful outcome to OCSD. Mr. Hogin then responded to questions from the Directors. Item No. 3 was pulled from the Consent Calendar for separate action. 3. NOMINATION & ELECTION OF VICE CHAIRPERSON OF THE BOARD OF DIRECTORS (Clerk of the Board) General Counsel Brad Hogin provided instructions and facilitated the election for the new Vice Chairperson of the Board of Directors. The following nominations were made for Board Vice Chairperson: • Director F. Smith nominated Director David Shawver. Director T. Smith seconded. • Director Beamish nominated Director John Withers. Alternate Director Peotter seconded. • Director Beamish nominated Director Lucille Kring. Director Withers seconded. There were no further nominations. MOVED. SECONDED. AND DULY CARRIED TO: Close the nominations for Vice Chairperson. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Deaton; Ferryman; Kim; Kring; Krippner; R. Murphy; Nagel; Nielsen; Parker; Peotter (Alternate); Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Steel; Wanke; Withers; and Yarc None None Fascenelli (Alternate); Jones; Schott (Alternate); Tinajero; and a representative from YLWD Mr. Hogin announced that the election will be held at the next Board meeting on January 25, 2017. The nominees should send any reference materials they wish to be distributed to the Directors to the Clerk of the Board. 12/14/2016 Minutes of Board Meeting Page 4of17 CONSENT CALENDAR: 2. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve the minutes of the regular Board of Directors Meeting held on November 16, 2016. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Ferryman; Kim; Kring; Krippner; R. Murphy; Nagel; Nielsen; Parker; Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel; Wanke; Withers; and Yarc None Deaton; Peotter (Alternate); and T. Smith Fascenelli (Alternate); Jones; Schott (Alternate); Tinajero; and a representative from YLWD 4. PAYMENT AGREEMENT FOR CAPITAL FACILITIES CAPACITY CHARGES FOR BAR BAKERS TM (Lorenzo Tyner) MOVED, SECONDED, AND DULY CARRIED TO: Approve the payment agreement negotiated by the General Manager for the collection of all charges and fees owed for capital facility capacity charges plus interest of 5.5% per annum and administrative fees with Bar Bakers, LLC in a form approved by General Counsel. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Deaton; Ferryman; Kim; Kring; Krippner; R. Murphy; Nagel; Nielsen; Parker; Peotter (Alternate); Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Steel; Wanke; Withers; and Yarc None None Fascenelli (Alternate); Jones; Schott (Alternate); Tinajero; and a representative from YLWD Director Withers left the meeting at 6:39 p.m. RECEIVE AND FILE: These items require no action; and without objection, will be so ordered by the Board Chair. 5. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF NOVEMBER 2016 (Lorenzo Tyner) Received and filed the report of the Investment Transactions for the month of November 2016. 6. COMMITTEE MINUTES (Clerk of the Board) Received and filed the approved minutes of the following standing committees: A. Operations Committee Meeting of November 2, 2016 12/14/2016 Minutes of Board Meeting Page 5 of 17 B. Legislative and Public Affairs Committee Meeting of November 8, 2016 Director Steel left the meeting at 6:40 p.m. OPERATIONS COMMITTEE: 7. POWER PRODUCTION CONSULTING SERVICES, SPECIFICATION NO. CS-2016-777BD (Ed Torres) Board Chair Sebourn recused himself and left the room during the discussion and vote. MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Professional Consultant Services Agreement with AECOM for Power Production Consulting Services, Specification No. CS 2016-777BD, for an amount not to exceed $191,691; and B. Approve a contingency of $19,169 (10%). AYES: Beamish; Deaton; Ferryman; Kim; Kring; Krippner; R. Murphy; Nagel; Nielsen; Parker; Peotter (Alternate); Peterson (Alternate); Shawver; F. Smith; T. Smith; Wanke; and Yarc NOES: None ABSTENTIONS: None Fascenelli (Alternate); Jones; Schott (Alternate); Sebourn ABSENT: (Recused); Steel; Tinajero; Withers; and a representative from YLWD 8. CBS ARCSAFE REMOTE CIRCUIT BREAKER RACKING UNIT (Ed Torres) MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a sole source purchase with CBS Arcsafe Inc. for the purchase of four CBS Arcsafe remote circuit breaker racking units (two per plant), for a total amount not to exceed $139,920 delivered, plus tax; and B. Approve a contingency of $6,996 (5%). AYES: Beamish; Deaton; Ferryman; Kim; Kring; Krippner; R. Murphy; Nagel; Nielsen; Parker; Peotter (Alternate); Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Wanke; and Yarc NOES: None ABSTENTIONS: None Fascenelli (Alternate); Jones; Schott (Alternate); Steel; ABSENT: Tinajero; Withers; and a representative from YLWD 12/14/2016 Minutes of Board Meeting Page 6of17 9. COOPERATIVE PROCUREMENT WITH STATE OF CALIFORNIA UNDER WSCA-NASPO FOR FUEL CARD PROGRAM (Ed Torres) MOVED, SECONDED, AND DULY CARRIED TO: A. Authorize the use of the State of California Department of General Services (DGS) Participating Addendum No. 7-16-99-27 with U.S. Bank National Association dba Voyager Fleet Systems under the State of Washington WSCA-NASPO Commercial Card Solutions Contract Number 00612- Category 2 for the period beginning February 1, 2017 through December 31, 2018 for a total not to exceed $250,000, with four one-year renewal options; and B. Approve a $50,000 (20%) Contingency per year. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Deaton; Ferryman; Kim; Kring; Krippner; R. Murphy; Nagel; Nielsen; Parker; Peotter (Alternate); Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Wanke; and Yarc None None Fascenelli (Alternate); Jones; Schott (Alternate); Steel; Tinajero; Withers; and a representative from YLWD 11. RETURN ACTIVATED SLUDGE PIPING REPLACEMENT AT ACTIVATED SLUDGE PLANT 1, PROJECT NO. P1-129 (Rob Thompson) MOVED, SECONDED, AND DULY CARRIED TO: Establish a project for Return Activated Sludge Piping Replacement at Activated Sludge Plant 1, Project No. P1- 129, with a budget of $3,300,000. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Deaton; Ferryman; Kim; Kring; Krippner; R. Murphy; Nagel; Nielsen; Parker; Peotter (Alternate); Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Wanke; and Yarc None None Fascenelli (Alternate); Jones; Schott (Alternate); Steel; Tinajero; Withers; and a representative from YLWD 12. UPDATE PRE-APPROVAL LIST FOR FREQUENTLY PROCURED SOLE SOURCE MATERIALS AND SERVICES (Ed Torres) MOVED, SECONDED, AND DULY CARRIED TO: A. Update authorization and set administrative controls for sole source procurement required to maintain, service, or replace equipment currently in operation at Orange County Sanitation District facilities where the parts and/or service can only be provided by the Original Equipment 12/14/2016 Minutes of Board Meeting Page 7of17 12/14/2016 Manufacturer (OEM) or their designated representative, for purchases under $100,000, per purchase; and B. Authorize the General Manager to ratify additions or deletions to the OEM list on the General Manager's quarterly approved purchases agenda report. The following equipment, parts, and services from the listed OEMs are pre- approved as sole source items. The information below includes a general category for the part/service, not the specific, existing sole source part/service. • AANDERAA DATA INSTRUMENTS -Current meters • ABB -Variable frequency drives, process controls • ACME -Plant water strainers • AGILENT TECHNOLOGIES -Liquid Chromatography Mass Spectrometer • ALFA-LAVAL -Heat exchangers for digesters, centrifuges • ALLEN BRADLEY -Process controls • AMERON -Manhole Toppers • AM-LINER® PVC -Sewer lining • ARIZONA INSTRUMENT -Odor sensing equipment • ASHBROOK (BELLMER I WINKLER) -Sludge belt filter presses • BASLER -Electrical protective relays and regulators • BEC -Building Electronics control system • BENTLEY NEVADA -Gas compressor, Cen-Gen vibration monitoring • BIO-MERIEUX -Bacterial identification system • BOERGER -Process Pumps • CHESTERTON -Mechanical seals for process equipment • CSl/EMERSON -MSP vibrations • DEZURIK WATER CONTROLS -Process valves • EATON -Variable frequency drives for process pumps • EMERSON/ROSEMOUNT -Process equipment • FOXBORO -Process equipment • GOULD/ITTNEOMANS -Process pumps • HACH/AMERICAN SIGMA -Liquid samplers • IPT -Limitorque services • HIDROSTAL-Process pump motors • LEGO -GC Time of Flight mass spectrometer • LIMITORQUE -Process valves • MARLOW -Process pumps • Modicon -PLC parts & service • MOTOROLA, INC -Radios • MOYNO -Process pumps • MSA -Safety gas detection systems • MUFFIN MONSTER -Sludge grinders • PARKSON -Washer compactor • PERKIN ELMER -ICP Mass Spectrometer • PUTZMEISTER -Sludge transfer pumps Minutes of Board Meeting Page 8of17 12/14/2016 • ROBICON -Variable frequency drives for pumps • ROTORK -Valve actuators • SANCON 100 EPOXY/URETHANE -Coating system • SCHWING -Sludge transfer pumps • SEABIRD -Ocean Monitoring instrumentation • SEEPEX -Process pumps • SIEMENS -Variable frequency drives, process controls • SIEMENS DEMAG DELAVAL TURBOMACHINERY, INC. (SDDTI) - Aeration blowers service • SKALAR -BOD robotics • SPARLING INSTRUMENTS -Process flowmeters • TELEDYNE -RD instrumentation • THERMO ELECTRON -ICP Atomic Emission Spectrometer and GC Mass spectrometer • TITUS -Composite Manhole Covers • VAREC -Process safety equipment • VAUGHAN -Process Pumps • WATERS CORPORATION -Liquid chromatograph mass spectrometer • WESTFALIA -Centrifuge parts • WEMCO -Process pumps • XYLEM -Process pumps and ancillary parts The following additional proprietary service providers are pre-approved: • ARC WIRELESS -Paging services • AUTODESK -AutoCAD drawing program • CALIFORNIA RECREATION COMPANY -Vessel Nerissa slip fees • CORNERSTONE -On Demand Talent Management System • EMPLOYEE BENEFITS SPECIALIST, INC -Benefits Enrollment System • ENFOTECH -Pre-treatment Software • ESRI -GIS software • FIRST AMERICAN REAL ESTATE -Online Geographic-Realquest Report • GUIDANCE SOFTWARE, INC -E-Discovery Software • GOLDEN BELL -Insect Control • IBM MAXIMO -Enterprise Asset Management Software • INNOVYZE, INC -Hydraulic Monitoring and CCTV Data • L - 3 COMMUNICATIONS HOLDINGS, INC -Internet and Telecom Provider • LABWARE -Laboratory Information Management System • MICROSOFT CORPORATION -Premier Support • MOTOROLA, INC -Radios • NEOGOV -Online Job Application System • ORACLE -Oracle Database • ORACLE I JD EDWARDS -Enterprise One Materials, Equipment & Services • PLANETBIDS, INC -Online vendor and bid Management Minutes of Board Meeting Page 9of17 AYES: • RAND MCNALLY -Thomas Bros. Maps • RBMWARE -Software and 2310 vibration analyzers • STANDARD AUTOMATION dba WONDERWARE WEST-Historian for SCADA system • VISION INTERNET SOLUTIONS, INC -Internet Website • WORKFORCE -Time Entry Beamish; Deaton; Ferryman; Kim; Kring; Krippner; R. Murphy; Nagel; Nielsen; Parker; Peotter (Alternate); Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Wanke; and Yarc NOES: None ABSTENTIONS: ABSENT: None Fascenelli (Alternate); Jones; Schott (Alternate); Steel; Tinajero; Withers; and a representative from YLWD 13. PROJECT MANAGEMENT INFORMATION SYSTEM, PROJECT NO. J-128 (Rob Thompson) MOVED, SECONDED, AND DULY CARRIED TO: Establish a project for Project Management Information System, Project No. J-128, with a budget of $4,000,000. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Deaton; Ferryman; Kim; Kring; Krippner; R. Murphy; Nagel; Nielsen; Parker; Peotter (Alternate); Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Wanke; and Yarc None None Fascenelli (Alternate); Jones; Schott (Alternate); Steel; Tinajero; Withers; and a representative from YLWD 14. OVERHAUL OF CENTRAL GENERATION ENGINES AT PLANT NOS. 1 AND 2, SPECIFICATION NO. S-2016-764BD (Ed Torres) MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Service Contract to NRG Energy Services, LLC for the overhaul of Central Generation Engines, Specification No. S-2016-764BD, for the period of February 1, 2017 through January 31, 2018, for total amount not to exceed $2,633, 119 with four (4) one-year renewal options; and B. Approve an annual contingency of$ 526,624 (20%). AYES: Beamish; Deaton; Ferryman; Kim; Kring; Krippner; R. Murphy; Nagel; Nielsen; Parker; Peotter (Alternate); Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Wanke; and Yarc NOES: None ABSTENTIONS: None 12/14/2016 Minutes of Board Meeting Page 10of17 ABSENT: Fascenelli (Alternate); Jones; Schott (Alternate); Steel; Tinajero; Withers; and a representative from YLWD Item No. 10 was pulled from the Consent Calendar and considered separately. 10. DOIG DRIVE BUILDING IMPROVEMENTS, PROJECT NO. 3-65 (Rob Thompson) Alternate Director Peotter expressed concerns as to the cost and extent of the seismic retrofit. Director of Engineering Rob Thompson explained the history of the property purchase and use, seismic regulations and deficiencies, potential liability, and staff's recommendation to comply with new seismic and building codes. The impact to the tenant's operations were discussed and it was noted that this property was not covered by earthquake insurance under our current policy. Discussion ensued as to the best interest of the public and the General Manager explained the property assessment. As further information was requested, this item and Item No. 19 were continued. MOVED, SECONDED, AND DULY CARRIED TO: Establish a project for Doig Drive Building Improvements, Project No. 3 65, with a budget of $2,436,000. Continue item to the Operations Committee Meeting for further information and presentation of alternate options. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Deaton; Ferryman; Kim; Kring; Krippner; R. Murphy; Nagel; Nielsen; Parker; Peotter (Alternate); Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Wanke; and Yarc None None Fascenelli (Alternate); Jones; Schott (Alternate); Steel; Tinajero; Withers; and a representative from YLWD LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE: 15. AB 2022 BOTTLING OF GROUNDWATER REPLENISHMENT SYSTEM (GWRS) WATER (Bob Ghirelli) Assistant General Manager Bob Ghirelli provided a brief overview of the item. MOVED, SECONDED, AND DULY CARRIED TO: A. Authorize $15,000 for the initial testing and bottling of GWRS water, with the cost of the bottling and testing to be shared equally between the Orange County Sanitation District and Orange County Water District; and B. Authorize the General Manager to approve the label for the first-run of GWRS water bottles. AYES: 12/14/2016 Beamish; Deaton; Ferryman; Kim; Kring; Krippner; R. Murphy; Nagel; Nielsen; Parker; Peotter (Alternate); Peterson Minutes of Board Meeting Page 11 of 17 NOES: ABSTENTIONS: ABSENT: (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Wanke; and Yarc None None Fascenelli (Alternate); Jones; Schott (Alternate); Steel; Tinajero; Withers; and a representative from YLWD 16. APPROVAL OF 2017 LEGISLATIVE AND REGULATORY PLAN (Bob Ghirelli) Board Chair Sebourn stated that the Committee recommended approval of the item and noted that a request for additional items relating to the targeted value of grant funding be brought back at a future Committee meeting. MOVED, SECONDED, AND DULY CARRIED TO: Approve the Orange County Sanitation District 2017 Legislative and Regulatory Plan. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Deaton; Ferryman; Kim; Kring; Krippner; R. Murphy; Nagel; Nielsen; Parker; Peotter (Alternate); Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Wanke; and Yarc None None Fascenelli (Alternate); Jones; Schott (Alternate); Steel; Tinajero; Withers; and a representative from YLWD NON-CONSENT CALENDAR: 17. OPTIONS FOR DISTRIBUTION OF CLOSED SESSION MATERIALS (Jim Herberg) Mr. Herberg provided a brief history of the item and information related to the three options provided by staff. Alternate Director Peotter provided positive feedback into the secure website (Option No. 2) that is used by the City of Newport Beach. MOVED, SECONDED, AND DULY CARRIED TO: Approve Option No. 2 with additional hard copies to be printed for the meeting and collected after the conclusion of the meeting. AYES: Beamish; Deaton; Ferryman; Kim; Kring; Krippner; R. Murphy; Nagel; Nielsen; Parker; Peotter (Alternate); Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Wanke; and Yarc NOES: None ABSTENTIONS: None Fascenelli (Alternate); Jones; Schott (Alternate); Steel; ABSENT: Tinajero; Withers; and a representative from YLWD 12/14/2016 Minutes of Board Meeting Page 12of17 18. RATIFICATION TO AMEND SYNAGRO CONTRACT (Bob Ghirelli) Mr. Ghirelli provided a brief overview of the item and notified the Directors that the current contractor Synagro West, Inc. has purchased Nursery Products, LLC. who was recently awarded the new contract for hauling and composting of OCSD biosolids. MOVED, SECONDED, AND DULY CARRIED TO: Ratify use of General Manager's emergency purchasing authority in accordance with Ordinance No. OCSD-47 Section 1.07 (B), identified as a critical time-sensitive procurement, authorizing Amendment No. 10 to the Synagro West, Inc. contract to include their Nursery Products, LLC facility located at 14479 Cougar Rd., Helendale, California, to haul and compost Orange County Sanitation District's biosolids, at a unit cost of $51.00 per wet ton for the period December 1, 2016 through December 27, 2016. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Deaton; Ferryman; Kim; Kring; Krippner; R. Murphy; Nagel; Nielsen; Parker; Peotter (Alternate); Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Wanke; and Yarc None None Fascenelli (Alternate); Jones; Schott (Alternate); Steel; Tinajero; Withers; and a representative from YLWD 19. DOIG DRIVE BUILDING IMPROVEMENTS, PROJECT NO. 3-65 (Rob Thompson) MOVED, SECONDED, AND DULY CARRIED TO: /\. Approve a Professional Design Services Agreement •.vith IDS Group to provide engineering services for Doig Drive Building Improvements, Project No. 3 65 (FE15 13), for an amount not to exceed $260, 100; and B. Approve a contingency of $26,010 (10%). Continue item to the Operations Committee Meeting for further information and presentation of alternate options. AYES: NOES: ABSTENTIONS: ABSENT: 12/14/2016 Beamish; Deaton; Ferryman; Kim; Kring; Krippner; R. Murphy; Nagel; Nielsen; Parker; Peotter (Alternate); Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Wanke; and Yarc None None Fascenelli (Alternate); Jones; Schott (Alternate); Steel; Tinajero; Withers; and a representative from YLWD Minutes of Board Meeting Page 13of17 20. WASTEWATER REFUNDING REVENUE OBLIGATIONS SERIES 2017A (Lorenzo Tyner) Director of Finance and Administrative Services Lorenzo Tyner provided additional information regarding the refinancing of the current debt with an anticipated $12 million in savings. He stated that due to the fluctuation in the bond market, this represents a lower number than originally presented at the Administration Committee. MOVED, SECONDED, AND DULY CARRIED TO: A. Adopt Resolution No. OCSD 16-32 entitled: "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing the execution and delivery by the District of an Installment Purchase Agreement, a Trust Agreement and a Continuing Disclosure Agreement in connection with the Orange County Sanitation District Wastewater Refunding Revenue Obligations, Series 2017 A, authorizing the execution and delivery of such Revenue Obligations evidencing principal in an aggregate amount not to exceed $91,620,000, approving a Notice of Intention to Sell, authorizing the distribution of an Official Notice Inviting Bids and an Official Statement in connection with the offering and sale of such Revenue Obligations and authorizing the execution of necessary documents and related actions"; and B. That the Orange County Sanitation District Financing Corporation approve the documents supporting and authorizing the Revenue Obligations in an aggregate amount not to exceed $91,620,000. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Deaton; Ferryman; Kring; Krippner; R. Murphy; Nagel; Nielsen; Parker; Peotter (Alternate); Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Wanke; and Yarc None Kim Fascenelli (Alternate); Jones; Schott (Alternate); Steel; Tinajero; Withers; and a representative from YLWD Chair Sebourn recessed the Orange County Sanitation District Board of Directors Meeting at 7:12 p.m. ************************************** 12/14/2016 Minutes of Board Meeting Page 14of17 ORANGE COUNTY SANITATION DISTRICT FINANCING CORPORATION CALL TO ORDER: Chair Sebourn called the Board of Directors, Orange County Sanitation District Financing Corporation meeting to order at 7:12 p.m. Kelly Lore, Secretary of the Financing Corporation, declared a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS x Gregory Sebourn, Chair Doug Chaffee x Tom Beamish Tim Shaw x Ellery Deaton Sandra Massa-Lavitt x James M. Ferryman Bob Ooten A Steven Jones Kris Beard x Peter Kim Michele Steggell x Lucille Kring James Vanderbilt x Al Krippner Charlie Nguyen x Richard Murphy Shelley Hasselbrink x Steve Nagel Cheryl Brothers x Glenn Parker Cecilia Hupp x David Shawver Carol Warren x Fred Smith Virginia Vaughn x Teresa Smith Mark Murphy A Michelle Steel Shawn Nelson A Sal Tinajero David Benavides x Chad Wanke VACANT A John Withers Douglas Reinhart x Mariellen Yarc Stacy Berry City of Huntington Beach -VACANT x Erik Peterson City of Irvine -VACANT A Lynn Schott City of Newport Beach -VACANT x Scott Peotter City of Tustin -VACANT x Allan Bernstein City of Villa Park -VACANT A Diana Fascenelli A Yorba Linda Water District -VACANT VACANT Kelly Lore, Secretary of the Financing Corporation, announced that the members of the Orange County Sanitation District Board of Directors are each being compensated $212.50 for the Board Meeting; there is no additional compensation for the Financing Corporation Meeting. 12/14/2016 Minutes of Board Meeting Page 15of17 APPROVAL OF MINUTES: FC-1. Hearing no corrections or amendments made, the minutes for the meeting held on September 28, 2016 were deemed approved as so ordered by the Chair. ACTION ITEM: Director of Finance & Administrative Services Lorenzo Tyner provided an overview of this item, indicating it was related to Item No. 20 on the agenda for the Board of Directors meeting of December 14, 2016. FC-2. MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. FC-26 entitled: "A Resolution of the Board of Directors of the Orange County Sanitation District Financing Corporation Authorizing the Execution and Delivery by the Corporation of an Installment Purchase Agreement and a Trust Agreement in Connection with the Orange County Sanitation District Wastewater Refunding Revenue Obligations, Series 2017A, Authorizing the execution and Delivery of such Revenue Obligations Evidencing Principal in an Aggregate amount of not to exceed $91,620,000 and Authorizing the execution of necessary documents and related actions." AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Deaton; Ferryman; Kring; Krippner; R. Murphy; Nagel; Nielsen; Parker; Peotter (Alternate); Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Wanke; and Yarc None Kim Fascenelli (Alternate); Jones; Schott (Alternate); Steel; Tinajero; Withers; and a representative from YLWD Chair Sebourn adjourned the meeting of the Board of Directors, Orange County Sanitation District Financing Corporation at 7: 15 p.m. ************************************** 12/14/2016 Minutes of Board Meeting Page 16 of 17 Chair Sebourn reconvened the meeting of the Board of Directors, Orange County Sanitation District at 7:15 p .m . AB 1234 REPORTS: Director Ferryman provided an update on the NWRI General Manager recruitment. INFORMATION ITEMS: None. CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.8: The Board convened in closed session at 7:16 p.m. to discuss two items. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Section and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings. Director Nagel recused himself and left the meeting during Item No. CS-2. RECONVENED IN REGULAR SESSION: The Board reconvened in regular session at 7 :28 p .m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel Brad Hagin did not provide a report. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: Director Kring wished everyone happy holidays and a happy new year. ADJOURNMENT: At 7 :29 p .m. Chair Sebourn adjourned the meeting until the Regular Board Meeting on January 25, 2017 at 6 :00 p .m. 12/14 /201 6 Minutes of Board Meeting Page 17of1 7