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HomeMy WebLinkAbout09-28-2016 Board Meeting Minutes - Joint Meeting Financing Corporation09/28/2016 Orange County Sanitation District MINUTES BOARD MEETING September 28, 2016 Administration Building 10844 Ellis Avenue Fountain Valley, California 92708-7018 Minutes of Board Meeting Page 1of17 ROLL CALL A regular meeting of the Board of Directors of the Ora nge County Sanitation District was called to order by Chair John Nielsen on September 28 , 2016 , at 6 :04 p .m., in the Administration Building . Director Greg Mills delivered the invocation and le d the Pledge of Allegiance. The Clerk of the Board declared a quorum present as follows : ACTIVE DIRECTORS ALTERNATE DIRECTORS x John Nielsen , Cha ir Allan Bernste in x Gregory Sebourn , Vice Chair Doug Chaffee x Tom Beamish Tim Shaw x Steven Choi Lynn Schott x Keith Curry Scott Peotter x Ellery Deaton Sandra Massa -Lavitt x Joy Neugebauer Al Krippner x James M . Fe r ryman Bob Ooten x Steven Jones Kris Beard Jim Katapodis x Erik Peterson x Robert Kiley Michael Beverage x Peter Kim Michele Steggell x Lucille K r ing James Vanderbilt x Greg Mills Diana Fascenelli x Richard Murphy Shelley Hass elbrink Steve Nagel x Cheryl Brothers x G lenn Parker Cecilia Hupp x David Shawver Carol Warren x Fred Smith Virg inia Vaughn x Teresa Smith Mark Murphy x M ichelle Steel Shawn Ne ls o n x Sal Tinajero David Benavides x Chad Wanke Constance Underhill x John Withers Douglas Reinhart x Mariellen Yarc Stacy Berry STAFF MEMBERS PRESENT: Jim Herberg , General Manager; Bob Ghirelli , Assistant General Manager; Mike Dorman , Engineering Manager; Jim Colston , Director of Environmental Services ; Lorenzo Tyner, Director of Finance & Administrat ive Serv ice s ; Celia Chandler, Director of Human Resources ; Ed Torres , Director of Operations and Maintenance ; Tina Knapp , Deputy Clerk of the Board ; Cindi Ambro se ; Marc Brown ; Jennifer Cabral ; Rob Cortez ; Al Garcia ; Tyler Hoang ; Randy K le inman ; Laurie Klinger ; Rebecca Long ; Mark Manzo ; Kathy M illea ; Jeff Mohr; Andrew Nau ; Lori Shimomura ; Mi c key Whitney . 09 /28/2016 Mi nutes of Board Mee t ing Page 2of17 OTHERS PRESENT: Brad Hagin (General Counsel); Laura Kalty, Liebert Cassidy Whitmore; Eric O' Donnell, Townsend Public Affairs; Bob Ooten (Alternate Director CMSD); Eric Sapirstein, ENS Resources; Tama Snow, Hazen and Sawyer; Cori Williams, Townsend Public Affairs. PUBLIC COMMENTS: None. SPECIAL PRESENTATIONS: Chair Nielsen called upon Director of Operations & Maintenance Ed Torres who provided Employee Service Awards to Ron Cortez, Lead Plant Operator -Division 840 (25 years) and Tyler Hoang, Lead Plant Operator -Division 830 (25 years). Chair Nielsen called upon General Manager Jim Herberg who provided an Employee Service Award to Ed Torres, Director of Operations & Maintenance -Division 810 (25 years). Chair Nielsen called upon Assistant General Manager Bob Ghirelli who introduced the State and Federal lobbyists who work on the Sanitation District's legislative activities: Cori Williams, State lobbyist from Townsend Public Affairs, and Eric Sapirstein, Federal lobbyist from ENS. Mr. Ghirelli indicated that bios of these two individuals were provided to the Board. Ms. Williams and Mr. Sapirstein provided updates on recent and future legislative activities including recent bills that have been signed into law, Orange County Sanitation district's legislative plan, accomplishments, and a legislative outlook for 2017. Ms. Williams provided a PowerPoint presentation that highlighted key legislation in 2016, funding priorities, and future issues. Mr. Sapirstein highlighted appropriations, drought relief, Water Resources Development Act, 2016 accomplishments, and priorities in 2017. Director Wanke arrived at 6:40 p.m. REPORTS: Chair Nielsen reported that the Orange County Water District approved the final expansion of the Groundwater Replenishment System (GWRS) at their meeting on September 21St. Chair Nielsen provided an update from the Legislative and Public Affairs Committee meeting, indicating that the Committee reviewed year-end Public Affairs activities, which reached over 80,000 people through media relations, education, and construction outreach; grants received; and key areas of focus for the new fiscal year. Chair Nielsen indicated that the State of the District is taking place on October 14th at 8:00 a.m. and invitations were provided to the Board. Vice-Chair Sebourn provided a report on the VIP Luncheon, which was held on September 27th and recognized employees that go above and beyond their job duties by volunteering for a wide-variety of events and activities, which helped OCSD reach out to over 8,000 constituents. The luncheon recognized approximately 100 employees. 09/28/2016 Minutes of Board Meeting Page 3of17 Mr. Herberg reported that the correct date for the Laboratory Open House is October 25th from 4:30-6:00 p.m. Mr. Herberg indicated that the GWRS surpassed a major milestone in 200 billion gallons in production. Director of Finance & Administrative Services Lorenzo Tyner provided a report on OCSD's Unfunded Actuarial Accrued Liability (UAAL), indicating that the final payment is upcoming and the Administration Committee will review this in more detail in October. Mr. Herberg announced that OCSD was selected among 61 other private and public utilities from across the United States, Canada, and Europe to be recognized and honored as a Utility of the Future Today. Director of Engineering Rob Thompson accepted the award on behalf of OCSD at the Water Environment Federation conference this week. Mr. Herberg concluded his report indicating that OCSD will be hosting a consultant open house on September 30th to learn more about the process for capital improvement projects and studies. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED. AND DULY CARRIED TO: Approve the minutes of the regular Board of Directors Meeting held on August 24, 2016. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Choi; Deaton; Ferryman; Jones; Kiley; Kim; Kring; Mills; R. Murphy; Neugebauer; Nielsen; Parker; Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None Brothers (Alternate) and Curry None RECEIVE AND FILE: These items require no action; and without objection, will be so ordered by the Board Chair. 2. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF AUGUST 2016 (Lorenzo Tyner) Received and filed the report of the Investment Transactions for the month of August 2016. 3. COMMITTEE MINUTES (Clerk of the Board) Received and filed the approved minutes of the following standing committees: A. Operations Committee Meeting of July 6, 2016 B. Legislative and Public Affairs Committee Meeting of July 11, 2016 09/28/2016 Minutes of Board Meeting Page 4 of 17 C. Administration Committee Meeting of July 13, 2016 D. Steering Committee meeting of July 27, 2016 OPERATIONS COMMITTEE: 4. SANTA ANA RIVER INTERCEPTOR ROCK STABILIZERS REMOVAL, PROJECT NO. 2-41-8 (Rob Thompson) MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a budget increase of $303,000, increasing the project budget from $3,743,000 to $4,046,000; B. Approve a Professional Design Services Agreement with Michael Baker International, Inc. to provide engineering design services for the Santa Ana River Interceptor Rock Stabilizers Removal, Project No. 2-41-8, for an amount not to exceed $399,008; and C. Approve a contingency of $39,900 (10%). AYES: NOES: Beamish; Brothers (Alternate); Choi; Curry; Deaton; Ferryman; Jones; Kiley; Kim; Kring; Mills; R. Murphy; Neugebauer; Nielsen; Parker; Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None ABSTENTIONS: None ABSENT: None 5. DISTRICT 6 TRUNK SEWER RELIEF, PROJECT NO. 6-17 (Rob Thompson) MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Professional Construction Services Agreement with RMC Water and Environment (RMC), to provide construction support services for District 6 Trunk Sewer Relief, Project No. 6-17, for a total amount not to exceed $290,000; and B. Approve a contingency of $43,500 (15%). AYES: NOES: ABSTENTIONS: ABSENT: 09/28/2016 Beamish; Brothers (Alternate); Choi; Curry; Deaton; Ferryman; Jones; Kiley; Kim; Kring; Mills; R. Murphy; Neugebauer; Nielsen; Parker; Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None None Minutes of Board Meeting Page 5of17 6. PLANT NO. 2 TRICKLING FILTER CHEMICAL ODOR CONTROL, PROJECT NO. FE13-04 (Rob Thompson) MOVED, SECONDED, AND DULY CARRIED TO: Increase the task order limit for Contract FE12-00-08 with GHD from $100,000 to $150,000 for Task Order FE 12-00-08-03 to authorize the General Manager to negotiate and award additional engineering services related to Plant No. 2 Trickling Filter Chemical Odor Control, Project No. FE13-04. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Brothers (Alternate); Choi; Curry; Deaton; Ferryman; Jones; Kiley; Kim; Kring; Mills; R. Murphy; Neugebauer; Nielsen; Parker; Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None None 7. GAS COMPRESSOR BUILDING PIPING REPLACEMENT AT PLANT 2, PROJECT NO. FE15-06 (Rob Thompson) MOVED, SECONDED, AND DULY CARRIED TO: Increase the task order limit for Contract FE12-00-01 with Lee and Ro, Inc. from $100,000 to $160,000 for Task Order FE12-00-01-04 to authorize the General Manager to negotiate and award additional engineering services related to the Gas Compressor Building Piping Replacement at Plant 2, Project No. FE15-06. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Brothers (Alternate); Choi; Curry; Deaton; Ferryman; Jones; Kiley; Kim; Kring; Mills; R. Murphy; Neugebauer; Nielsen; Parker; Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None None 8. SLUDGE DEWATERING AND ODOR CONTROL AT PLANT 2, PROJECT NO. P2-92 (Rob Thompson) MOVED, SECONDED, AND DULY CARRIED TO: A. Authorize out-of-country travel for three Orange County Sanitation District (Sanitation District) employees to observe testing in Germany of dewatered sludge piston pumps to be supplied under the Sludge Dewatering and Odor Control at Plant 2, Project No. P2-92, subject to the Sanitation District's travel policy; and 09/28/2016 Minutes of Board Meeting Page 6of17 B. Authorize out-of-country travel for three Orange County Sanitation District (Sanitation District) employees to observe testing in Sweden of dewatering centrifuges to be supplied under the Sludge Dewatering and Odor Control at Plant 2, Project No. P2-92, subject to the Sanitation District's travel policy. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Brothers (Alternate); Choi; Curry; Deaton; Ferryman; Jones; Kiley; Kim; Kring; Mills; R. Murphy; Neugebauer; Nielsen; Parker; Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None None 9. AQUACRITOX® EVALUATION/DESIGN, PROJECT NO. SP-125-17 (Rob Thompson) MOVED, SECONDED. AND DULY CARRIED TO: A Receive and file the AquaCritox® Demonstration Project Evaluation Study; and B. Authorize out-of-country travel for two Orange County Sanitation District (Sanitation District) employees to conduct a site visit to observe the operations and performance of the European Union-funded AquaCritox® project in Valencia, Spain, in connection with the AquaCritox® Evaluation/Design, Project No. SP-125-17, and all travel, lodging, and per diem costs in accordance with the Sanitation District's travel policy. AYES: Beamish; Brothers (Alternate); Choi; Curry; Deaton; Ferryman; Jones; Kiley; Kim; Kring; Mills; R. Murphy; Neugebauer; Nielsen; Parker; Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Steel; Tinajero; Wanke; Withers; and Yarc NOES: None ABSTENTIONS: None ABSENT: None 10. PRESSURIZATION AND ODOR CONTROL STUDY AT NEWPORT BEACH, PROJECT NO. PS15-07 (Rob Thompson) MOVED. SECONDED. AND DULY CARRIED TO: A Approve a Professional Services Agreement with Dudek to provide professional services for Pressurization and Odor Control Study at Newport Beach, Project No. PS15-07, for an amount not to exceed $256,478; and, B. Approve a contingency of $25,648 (10%). 09/28/2016 Minutes of Board Meeting Page 7of17 AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Brothers (Alternate); Choi; Curry; Deaton; Ferryman; Jones; Kiley; Kim; Kring; Mills; R. Murphy; Neugebauer; Nielsen; Parker; Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None None 11. ON-CALL CONTRACTOR SUPPORT SERVICES SPECIFICATION NO. S-2016-772BD (Ed Torres) MOVED, SECONDED, AND DULY CARRIED TO: A Approve a Service Contract with Jamison Engineering for On-Call Contractor Support Services, Specification No. S-2016-772BD, for the period November 1, 2016 through October 31, 2017 for a total annual amount not to exceed $700,615, with four one-year renewal options; and B. Approve an annual contingency of $70,061 (10%). AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Brothers (Alternate); Choi; Curry; Deaton; Ferryman; Jones; Kiley; Kim; Kring; Mills; R. Murphy; Neugebauer; Nielsen; Parker; Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None None 12. NEWHOPE-PLACENTIA TRUNK REPLACEMENT, PROJECT NO. 2-72 (Rob Thompson) MOVED, SECONDED, AND DULY CARRIED TO: A Approve a Cooperative Agreement between the Orange County Sanitation District and the City of Fullerton for pavement rehabilitation work on Yorba Linda Boulevard and State College Boulevard along a portion of the Newhope-Placentia Trunk Sewer Replacement, Segment A, Contract No. 2-72A, for an estimated amount of $600,000 to be reimbursed by the City of Fullerton; B. Approve a budget increase of $600,000 for the Newhope-Placentia Trunk Replacement, Project No. 2-72, for a total budget amount of $100,075,000; and C. Approve a contingency increase of $600,224 (2.84%) to the construction contract with Trautwein Construction Inc. for Newhope-Placentia Trunk Replacement, Segment A, Contract No. 2-72A, for a total contingency of $2,713,689 (12.84%). 09/28/2016 Minutes of Board Meeting Page 8 of 17 AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Brothers (Alternate); Choi; Curry; Deaton; Ferryman; Jones; Kiley; Kim; Kring; Mills; R. Murphy; Neugebauer; Nielsen; Parker; Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None None 13. HEADWORKS MODIFICATIONS AT PLANT 2 FOR GWRS FINAL EXPANSION, PROJECT NO. P2-122 (Rob Thompson) MOVED, SECONDED, AND DULY CARRIED TO: Establish a project for Headworks Modifications at Plant 2 for GWRS Final Expansion, Project No. P2- 122, with a budget of $50,000,000. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Brothers (Alternate); Choi; Curry; Deaton; Ferryman; Jones; Kiley; Kim; Kring; Mills; R. Murphy; Neugebauer; Nielsen; Parker; Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None None ADMINISTRATION COMMITTEE: 14. GENERAL MANAGER APPROVED PURCHASES (Lorenzo Tyner) MOVED, SECONDED, AND DULY CARRIED TO: Receive and file District purchases made under the General Manager's authority for the period of April 1 , 2016 -June 30, 2016. AYES: NOES: ABSTENTIONS: ABSENT: 09/28/2016 Beamish; Brothers (Alternate); Choi; Curry; Deaton; Ferryman; Jones; Kiley; Kim; Kring; Mills; R. Murphy; Neugebauer; Nielsen; Parker; Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None None Minutes of Board Meeting Page 9of17 15. REIMBURSEMENTS TO BOARD MEMBERS AND STAFF (Lorenzo Tyner) MOVED. SECONDED. AND DULY CARRIED TO: Receive and file report of reimbursements to Board Members and Staff per Government Code Section 53065.5 for the period of July 1, 2015 through June 30, 2016. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Brothers (Alternate); Choi; Curry; Deaton; Ferryman; Jones; Kiley; Kim; Kring; Mills; R. Murphy; Neugebauer; Nielsen; Parker; Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None None 16. PRODUCTION STORAGE ARRAY SYSTEM (Lorenzo Tyner) MOVED. SECONDED. AND DULY CARRIED TO: A. Authorize the purchase of a production storage system to accommodate future system performance and capacity needs with Nimble Storage Array system, using the approved U.S. General Services Agreement (GSA) IT Schedule 70 (M.O. 5/25/16, Item #13) for a total amount not to exceed $284,941.49, in accordance with OCSD Ordinance OCSD-47, Section 2.03(8) Cooperative Purchases; and 8. Approve a contingency of $28,494 (10%). AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Brothers (Alternate); Choi; Curry; Deaton; Ferryman; Jones; Kiley; Kim; Kring; Mills; R. Murphy; Neugebauer; Nielsen; Parker; Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None None 17. CONTRACT SECURITY SERVICES (Celia Chandler) MOVED. SECONDED, AND DULY CARRIED TO: A. Approve a Service Contract to Securitas Security Services, U.S.A., Specification No. S-2016-7758D, for the period November 1, 2016 through October 31, 2017, for a total annual amount not to exceed $776,704, with up to four (4) one-year renewals; 8. Approve an increase of $62,681 to Purchase Order 105775 OA, a bridge purchase contract issued to Securitas Security Services, U.S.A., for a total amount not to exceed $160,723, for the period October 1, 2016 through October 31, 2016; 09/28/2016 Minutes of Board Meeting Page 10 of 17 C. Approve a contingency of $77,670 (10%); D. Authorize a budget increase of $257,055 to Security Services, to be transferred from other Human Resources budgeted line items or the General Manager's contingency fund; and E. Direct staff to return next month to present for the Board's consideration the addition of armed guards at both plants. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Brothers (Alternate); Choi; Curry; Deaton; Ferryman; Jones; Kiley; Kim; Kring; Mills; R. Murphy; Neugebauer; Nielsen; Parker; Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None None 18. 2017 BENEFITS INSURANCE RENEWAL (Celia Chandler) MOVED, SECONDED, AND DUL y CARRIED TO: Approve the Orange County Sanitation District 2017 benefits insurance renewal for the not-to-exceed amounts specified below: A Employee Benefit Specialists (medical, dental, and vision plans; Employee Assistance Program) -Not to Exceed $11, 121,627; B. Prudential (basic life, short-and long-term disability) -Not to Exceed $685,560; and C. The Standard (EMT & Manager disability) -Not to Exceed $30,000. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Brothers (Alternate); Choi; Curry; Deaton; Ferryman; Jones; Kiley; Kim; Kring; Mills; R. Murphy; Neugebauer; Nielsen; Parker; Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None None 19. GANN LIMIT RESOLUTION CORRECTION FOR FISCAL YEAR 2015-16 (Lorenzo Tyner) MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OCSD 16-15 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District Establishing the Annual Appropriations Limit for Fiscal Year 2015-16, for the District in accordance with the Provisions of Division 9 of Title 1 of the California Government Code; and Repealing Resolution No. OCSD 15-14." 09/28/2016 Minutes of Board Meeting Page 11 of 17 AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Brothers (Alternate); Choi; Curry; Deaton; Ferryman; Jones; Kiley; Kim; Kring; Mills; R. Murphy; Neugebauer; Nielsen; Parker; Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None None 20. REVENUE REFUNDING CERTIFICATE ANTICIPATION NOTES, SERIES 201 GB (Lorenzo Tyner) MOVED. SECONDED. AND DULY CARRIED TO: A. Adopt Resolution No. OCSD 16-16 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing the execution and delivery by the District of an Installment Purchase Agreement, a Trust Agreement and a Continuing Disclosure Agreement in connection with the execution and delivery of Orange County Sanitation District Revenue Refunding Certificate Anticipation Notes, Series 2016B, such Notes evidencing principal in an aggregate amount of not to exceed $120,000,000, approving a Notice of Intention to Sell, authorizing the distribution of an Official Notice Inviting Bids and an Official Statement in connection with the offering and sale of such Notes and authorizing the execution of other necessary documents and related actions"; B. That the Orange County Sanitation District Financing Corporation approve the documents supporting and authorizing the Notes in an aggregate amount not to exceed $120,000,000; and C. The proposed financing is structured as another two-year fixed rate maturity that will be sold in a competitive sale. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Brothers (Alternate); Choi; Curry; Deaton; Ferryman; Jones; Kiley; Kring; Mills; R. Murphy; Neugebauer; Nielsen; Parker; Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None Kim None Chair Nielsen recessed the Orange County Sanitation District Board of Directors Meeting at 7:12 p.m. ************************************** 09/28/2016 Minutes of Board Meeting Page 12of17 ORANGE COUNTY SANITATION DISTRICT FINANCING CORPORATION CALL TO ORDER: Chair Nielsen called the Board of Directors , Orange County Sanitation District Financing Corporation meeting to order at 7:12 p.m . The Deputy Secretary of the Financing Corporation declared a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS x John Nielsen , Chair Allan Bernstein x Gregory Sebourn , Vice Chair Doug Chaffee x Tom Beamish Tim Shaw x Steven Choi Lynn Schott x Keith Curry Scott Peotter x Ellery Deaton Sandra Massa -Lavitt x Joy Neugebauer Al Krippner x James M . Ferryman Bob Ooten x Steven Jones Kris Beard Jim Katapodis x Erik Peterson x Robert Kiley Michael Beverage x Peter Kim Michele Steggell x Lucille Kring James Vanderbilt x Greg Mi lls Diana Fascenelli x Richard Murphy She lley Hasselbrink Steve Nagel x Cheryl Brothers x Glenn Parker Cecilia Hupp x David Shawver Carol Warren x Fred Smith Virginia Vaughn x Teresa Smith Mark Murphy x Michelle Steel Shawn Nelson x Sal Tinajero David Benavides x Chad Wanke Constance Underhi ll x John Withers Douglas Reinhart x Mariellen Yarc Stacy Berry Tina Knapp , Deputy Secretary of the Financing Corporation , announced that the members of the Orange County Sanitation District Board of Directors are each being compensated $212 .50 for the Board Meeting ; there is no additional compensation for the Financing Corporation Meeting. 09 /28 /20 16 Minutes of Board Meeting Page 13of1 7 APPROVAL OF MINUTES: FC-1. Hearing no corrections or amendments made, the minutes for the meeting held on February 24, 2016, were deemed approved as so ordered by the Chair. ACTION ITEM: Director of Finance & Administrative Services Lorenzo Tyner provided an overview of this item, indicating it was related to Item 20 on the agenda for the Board of Directors meeting, and answered a question regarding rates. FC-2. MOVED. SECONDED. AND DULY CARRIED TO: Adopt Resolution No. FC-25 entitled; "A Resolution of the Board of Directors of the Orange County Sanitation District Financing Corporation Authorizing the execution and delivery by the Corporation of an Installment Purchase Agreement and a Trust Agreement in connection with the execution and delivery of Orange County Sanitation District Wastewater Refunding Revenue Certificate Anticipation Notes, Series 20168, Authorizing the execution and delivery of such notes evidencing principal in an aggregate amount of not to exceed $120,000,000 and Authorizing the execution of other necessary documents and related actions." AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Brothers (Alternate); Choi; Curry; Deaton; Ferryman; Jones; Kiley; Kring; Mills; R. Murphy; Neugebauer; Nielsen; Parker; Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None Kim None Chair Nielsen adjourned the meeting of the Board of Directors, Orange County Sanitation District Financing Corporation at 7: 15 p.m. ************************************** 09/28/2016 Minutes of Board Meeting Page 14 of 17 Chair Nielsen reconvened the meeting of the Board of Directors, Orange County Sanitation District at 7:15 p.m. STEERING COMMITTEE: 21. GENERAL MANAGER'S FY 2016-2017 WORK PLAN (Jim Herberg) MOVED, SECONDED, AND DULY CARRIED TO: Receive and File the General Manager's FY 2016-2017 Work Plan. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Brothers (Alternate); Choi; Curry; Deaton; Ferryman; Jones; Kiley; Kim; Kring; Mills; R. Murphy; Neugebauer; Nielsen; Parker; Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None None NON-CONSENT CALENDAR: Mr. Herberg provided a brief background of this item and responded to questions from the Board indicating that the bid protest was in regards to the experience of the lowest bidder. 22. DISTRICT 6 TRUNK SEWER RELIEF, PROJECT NO. 6-17 (Rob Thompson) MOVED, SECONDED, AND DULY CARRIED TO: A. Receive and file an Addendum to the 2007 Collections Systems Improvement Plan Program Environmental Impact Report for additional project analysis for the District 6 Trunk Sewer Relief, Project No. 6-17; B. Receive and file bid tabulation and recommendation; C. Receive and file Award Protest from W.A. Rasic Construction dated August 23, 2016 concerning the award to Charles King Company, Inc.; D. Receive and file response letter from Charles King Company dated September 7, 2016 regarding the bid protest of W.A. Rasic Construction; E. Receive and file Orange County Sanitation District's determination letter dated September 9, 2016 to W.A. Rasic Construction responding to Award Protest; F. Deny Award Protest filed by W. A. Rasic Construction; G. Award a Construction Contract to Charles King Co., Inc. for District 6 Trunk Sewer Relief, Project No. 6-17, for a total amount not to exceed $3,699,301; and H. Approve a contingency of $369,930 (10%). 09/28/2016 Minutes of Board Meeting Page 15 of 17 AYES: NOES: ABSTENTIONS: ABSENT: AB 1234 REPORTS: Beamish; Brothers (Alternate); Choi; Curry; Deaton; Ferryman; Jones; Kiley; Kim; Kring; Mills; R. Murphy; Neugebauer; Nielsen; Parker; Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None None Chair Nielsen reported on his attendance at the recent CASA Conference. Director Ferryman reported on the OCCOG meeting of September 22nd, during which an earthquake preparedness drill was discussed, as well as the hiring of a consultant to conduct a new Board Member orientation. Director Ferryman also reported on the recent meeting of SARFPA, during which the Washington DC advocate spoke and audit costs were discussed. Director Ferryman also reported on the recent Borders Committee meeting he attended, in addition to a meeting of the National Water Research Institute (NWRI) where discussion continued regarding the recruitment of a new Executive Director. Director Mills reported on his participation on OCSD's ocean vessel, the Nerissa, for the recent rig fishing cruise and encouraged all Board Members to participate on the next cruise offering. Vice-Chair Sebourn reported briefly on his attendance at the OCWD Board meeting of September 21st where the GWRS final expansion project was approved. INFORMATION ITEMS: None. CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS 54957.6, 54956.8 & 54956.9(d)(1): The Board convened in closed session at 7:26 p.m. to discuss three items. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings. Director Steel left the meeting at 7:32 p.m. Director Kiley left the meeting at 7:49 p.m. Director Kring left the meeting at 8:22 p.m. Director Jones left the meeting at 8:45 p.m. 09/28/2016 Minutes of Board Meeting Page 16of17 / RECONVENED IN REGULAR SESSION : The Board reconvened in regular session at 8:46 p .m . CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel , Brad Hagin , reported in open session that the Board of Directors voted to approve the General Release and Settlement Agreement with Rosemary Caravetta in the amount of $58,000 , in exchange for complete release from Ms . Caravetta . Mr. Hogin reported the vote as follows : AYES: NOES: ABSTENTIONS: ABSENT: Beamish ; Brothers (Alternate); Choi ; Curry ; Deaton ; Ferryman ; Jones ; Kiley; Kim ; Kring ; Mills ; R. Murphy; Neugebauer; Nielsen ; Parker; Peterson (Alternate); Sebourn; F. Smith ; T. Smith ; Tinajero ; Wanke; Withers ; and Yarc Shawver and Steel None None OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: Director Shawver announced that an ACCOC Infrastructure Tour of Stanton Central Park is being offered on September 30 1h . ADJOURNMENT : At 8:50 p .m . Chair Nielsen adjourned the meeting in memory of former Orange County Sanitation District Joint Chairman A.B. "Buck " Catlin until the Regular Board Meeting on October 26, 2016 at 6 :00 p .m. Vice -Chair Sebourn provided a brief background of Mr. Catlin 's dedicated public service and indicated that staff will send a Certificate of Remembrance , on behalf of the Board, to the Catlin family. Submitted by : - ·rl/Vv1JJ~ Tina Knapp ~ Deputy Clerk of the Board 09/28/2016 . Minutes of Boa rd Me eting Pag e 17 of 17