HomeMy WebLinkAbout08-24-2016 Board Meeting Minutes08/24/2016
Orange County Sanitation District
MINUTES
BOARD MEETING
August 24, 2016
Administration Building
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Minutes of Board Meeting Page 1of9
ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District was
called to order by Chair John Nielsen on August 24 , 2016 , at 6:09 p .m ., in the
Administration Building. Chair Nielsen delivered the invocation and led the Pledge of
Allegiance.
The Clerk of the Board declared a quorum present as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
x John Nielsen , Chair Allan Bernstein
x Gregory Sebourn, Vice Chair Doug Chaffee
A Tom Beamish Tim Shaw
x Steven Choi Lynn Schott
Keith Curry x Scott Peotter
x Ellery Deaton Sandra Massa -Lavitt
x Joy Neugebauer Al Krippner
x James M. Ferryman Bob Ooten
A Steven Jones Kris Beard
Jim Katapodis x Erik Peterson
x Robert Kiley Michael Beverage
x Peter Kim Michele Steggell
x Lucille Kring James Vanderbilt
x Greg Mills Diana Fascenelli
x Richard Murphy Shelley Hasselbrink
x Steve Nagel Cheryl Brothers
x Glenn Parker Cecilia Hupp
x David Shawver Carol Warren
x Fred Smith Virginia Vaughn
x Teresa Smith Mark Murphy
x Michelle Steel Shawn Nelson
x Sal Tinajero David Benavides
x Chad Wanke Constance Underhill
x John Withers Douglas Reinhart
x Mariellen Yarc Stacy Berry
STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Bob Ghirelli , Assistant
General Manager; Rob Thompson , Director of Engineering ; Jim Colston , Director of
Environmental Services ; Lorenzo Tyner , Director of Finance & Administrative Services ;
Celia Chandler, Director of Human Resources ; Ed Torres , Director of Operations and
Maintenance ; Kelly A. Lore , Clerk of the Board ; Janine Aguilar ; Miriam Angold ; Bob Bell ;
Marc Brown ; Jennifer Cabral ; Rudy Davila ; Carla Dillon ; Mike Dorman ; Marc Dubois ; Mark
Esquer ; April Frost ; Al Garcia ; Randy Kleinman ; Tina Knapp ; Jackie Lagade ; Mark
08/24 /20 16 Minutes of Boa rd Meet ing Page 2 of 9
Manzo; Kathy Millea; Jeff Mohr; Rob Morris; Andrew Nau; Wendy Sevenandt; and Jim
Spears.
OTHERS PRESENT: Brad Hogin (General Counsel); Michael Beverage (Alternate
Director YLWD); John Gallivan, Cushman & Wakefield; Laura Kalty, Liebert Cassidy
Whitmore; Dennis Mak, OCTA; Bob Ooten (Alternate Director CMSD); Joe Toolson,
OCTA; and Kevin Turner, Cushman & Wakefield.
PUBLIC COMMENTS:
None.
SPECIAL PRESENTATIONS:
Chair Nielsen called upon Director of Operations & Maintenance Ed Torres who provided
an Employee Service Award to Robert (Rob) M. Morris, Senior Plant Operator -Division
840 (30 years).
REPORTS:
Chair Nielsen stated that he will provide an update on his attendance at the California
Association Sanitation Agencies (CASA) Conference at next month's Board meeting.
Chair Nielsen reported the success of the recent OCSD/OCWD Open House, expressed
his appreciation to all who were able to attend, and thanked staff for a very successful
event. Director Mills stated that he enjoyed the event with his family and also thanked
staff.
General Manager Herberg provided highlights from his monthly report including the
OCBC Infrastructure Report Card and results from the recent OCSD Employee
Engagement Survey. He also announced the upcoming Director's Nerissa Rig Fishing
Tour -Wednesday, September 21; and the State of the District, which will be held on
October 14. A signup sheet and save the date were provided to the Directors.
Mr. Herberg announced that OCSD was selected among 61 other private and public
utilities from across the United States, Canada, and Europe to be recognized and honored
as a Utility of the Future Today. The recognition is part of a program that was established
in partnership with several national water sector organizations that celebrate the progress
and exceptional performance in innovation and sustainable utility management practices.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO: Approve the minutes of the
regular Board of Directors Meeting held on July 27, 2016.
08/24/2016 Minutes of Board Meeting Page 3 of 9
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Choi; Deaton; Ferryman; Kiley; Kim; Kring; Mills; R. Murphy;
Nagel; Neugebauer; Nielsen; Parker; Peterson (Alternate);
Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; Withers;
and Yarc
None
Peotter (Alternate) and T. Smith
Beamish and Jones
2. COOPERATIVE AGREEMENT NO. C-6-0979 (Rob Thompson)
MOVED. SECONDED. AND DULY CARRIED TO: Approve a Cooperative
Agreement with Orange County Transportation Authority agreeing to cooperate
and define specific terms, conditions, and funding obligations regarding the design
and construction of a new Plant No. 1 entrance along Ellis Avenue in Fountain
Valley to accommodate widening the Interstate 405 Freeway.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Choi; Deaton; Ferryman; Kiley; Kim; Kring; Mills; R. Murphy;
Nagel; Neugebauer; Nielsen; Parker; Peotter (Alternate);
Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith;
Steel; Tinajero; Wanke; Withers; and Yarc
None
None
Beamish and Jones
RECEIVE AND FILE: These items require no action; and without objection, will be so ordered
by the Board Chair.
3. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF
JULY 2016 (Lorenzo Tyner)
Received and filed the report of the Investment Transactions for the month of July
2016.
4. COMMITTEE MINUTES (Clerk of the Board)
Received and filed the approved minutes of the following standing committees:
A. GWRS Steering Committee meeting of April 11, 2016
B. Steering Committee meeting of July 27, 2016
5. TREASURER'S REPORT FOR THE FOURTH QUARTER ENDED
JUNE 30, 2016 (Lorenzo Tyner)
Received and filed the Orange County Sanitation District Fourth Quarter
Treasurer's Report for the period ended June 30, 2016.
Alternate Director Peotter left the meeting at 6:27 p.m.
08/24/2016 Minutes of Board Meeting Page 4 of 9
PUBLIC HEARING:
6. COLLECTION OF SEWER SERVICE CHARGES VIA THE TAX ROLL
(Lorenzo Tyner)
Hold a public hearing to receive input on report filed with the Clerk of the Board
entitled "Sewer Service Charges for Collection on Tax Rolls for Fiscal Year
2016-17."
OPEN PUBLIC HEARING: Chair Nielsen opened the public hearing at 6:27 p.m.
REPORT OF STAFF: Director of Finance, Lorenzo Tyner provided a brief
overview of the item including the current rate structure and the placement of the
charges onto the tax rolls.
WRITTEN COMMUNICATIONS: Clerk of the Board, Kelly Lore reported that no
written communication had been received.
PUBLIC COMMENTS: None.
CLOSE PUBLIC HEARING: Chair Nielsen closed the public hearing at 6:28 p.m.
MOVED, SECONDED, AND DULY CARRIED TO:
A. Adopt the Sewer Service Charges for Collection on Tax Rolls for Fiscal Year
2016-17, which has the assessor's parcel numbers and amount of charges
for collection on the tax rolls;
B. Adopt Resolution No. OCSD 16-13 entitled, "A Resolution of the Board of
Directors of the Orange County Sanitation District adopting the Report
proposing to collect Sewer Service Fees on the Tax Roll for Fiscal Year
2016/2017";
C. Direct staff to file a certified copy of the adopted report and resolution with
the County Auditor-Controller; and
D. Direct staff to coordinate collection of sanitary sewer service charges on the
general Orange County tax rolls with the County Auditor-Controller,
Assessor, and Tax Collector.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
08/24/2016
Choi; Deaton; Ferryman; Kiley; Kim; Kring; Mills; R. Murphy;
Nagel; Neugebauer; Nielsen; Parker; Peterson (Alternate);
Sebourn; Shawver; F. Smith; T. Smith; Steel; Tinajero;
Wanke; Withers; and Yarc
None
None
Beamish; Jones; and Peotter (Alternate)
Minutes of Board Meeting Page 5 of 9
STEERING COMMITTEE:
7. PROPOSED ORANGE COUNTY SANITATION DISTRICT ENERGY POLICY
(Rob Thompson)
MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No.
OCSD 16-12 entitled, "A Resolution of the Board of Directors of the Orange County
Sanitation District adopting an Energy Policy."
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Choi; Deaton; Ferryman; Kiley; Kim; Kring; Mills; R. Murphy;
Nagel; Neugebauer; Nielsen; Parker; Peterson (Alternate);
Sebourn; Shawver; F. Smith; T. Smith; Steel; Tinajero;
Wanke; Withers; and Yarc
None
None
Beamish; Jones; and Peotter (Alternate)
NON-CONSENT CALENDAR:
8. COLLECTIONS CAPACITY EVALUATION STUDY, PROJECT NO. PS15-08
(Rob Thompson)
Director of Engineering, Rob Thompson provided a brief presentation regarding
the proposed study to update the District's hydraulic model.
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Professional Services Agreement with RMC Water and
Environment to provide professional services for the Collections Capacity
Evaluation Study, Project No. PS15-08, for an amount not to exceed
$2,802,675; and
B. Approve a contingency of $280,268 (10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
08/24/2016
Choi; Deaton; Ferryman; Kiley; Kim; Kring; Mills; R. Murphy;
Nagel; Neugebauer; Nielsen; Parker; Peterson (Alternate);
Sebourn; Shawver; F. Smith; T. Smith; Steel; Tinajero;
Wanke; Withers; and Yarc
None
None
Beamish; Jones; and Peotter (Alternate)
Minutes of Board Meeting Page 6 of 9
Item pulled from consideration.
9. CONTRACT SECURITY SERVICES (Celia Chandler)
MOVED, SECONDED, AND DULY CARRIED TO: Approve a Service Contract to
Securitas Security Services, U.S.A. for Specification No. S 2016 775BD for a term
of one (1) year, for a total annual contract amount not to exceed $776,704, with up
to four (4) one year rene\.vals.
10. SOUTHWEST COSTA MESA TRUNK SEWER, PROJECT NO. 6-19,
CANCELLATION (Rob Thompson)
Director of Engineering, Rob Thompson provided a brief history of this project and
stated the various reasons for the proposed cancellation. Mr. Thompson then
answered questions regarding possible alternatives.
MOVED, SECONDED, AND DULY CARRIED TO:
A. Cancel the Southwest Costa Mesa Trunk Sewer, Project No. 6-19;
B. Adopt Resolution No. OCSD 16-14 entitled, "A Resolution of the Board of
Directors of the Orange County Sanitation District amending Resolution No.
OCSD 14-09 relating to the Southwest Costa Mesa Trunk Sewer, Project
No. 6-19"; and
C. Authorize a payment of $192,000 to Costa Mesa Sanitary District to offset
their costs to support the alignment and environmental studies associated
with this project.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Choi; Deaton; Ferryman; Kiley; Kim; Kring; Mills; R. Murphy;
Nagel; Neugebauer; Nielsen; Parker; Peterson (Alternate);
Sebourn; Shawver; F. Smith; T. Smith; Steel; Tinajero;
Wanke; Withers; and Yarc
None
None
Beamish; Jones; and Peotter (Alternate)
11. COOPERATIVE PROCUREMENT WITH NATIONAL AUTO FLEET GROUP
(Lorenzo Tyner)
Mr. Tyner provided information regarding: Cooperative agreements and the
savings they provide; the procurement process of these vehicles; the reason for
ratification; and the necessary steps taken to alleviate this in the future.
MOVED, SECONDED, AND DULY CARRIED TO: Ratify and approve two
purchase order agreements using the National Joint Powers Alliance (NJPA)
cooperative Contract Number 102811-NAF with National Auto Fleet Group for the
purchase of fifteen (15) budget approved vehicles for a total cost of $562,359 in
08/24/2016 Minutes of Board Meeting Page 7 of 9
accordance with Ordinance No. OCSD-47, Section 2.03(B) Cooperative
Purchases.
AYES: Choi; Deaton; Ferryman; Kiley; Kim; Kring; Mills; R. Murphy;
Nagel; Neugebauer; Nielsen; Parker; Peterson (Alternate);
Sebourn; Shawver; F. Smith; T. Smith; Steel; Tinajero;
Wanke; Withers; and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Beamish; Jones; and Peotter (Alternate)
INFORMATION ITEMS:
None.
AB 1234 REPORTS:
Director Ferryman reported that he recently attended an emergency meeting of the
National Water Research Institute (NWRI) where the discussion focused on the current
recruitment of a new Executive Director.
Director Ferryman further stated that he will be attending the OCCOG meeting tomorrow
at Irvine City Hall.
Chair Nielsen will defer his CASA Conference report to next month.
Vice-Chair Sebourn reported briefly on his attendance at the CASA Conference.
Director Kring left the meeting at 6:45 p.m.
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTIONS 54957.6, 54956.9(d)(2) & 54956.8:
The Board convened in closed session at 6:45 p.m. to discuss three items. Confidential
minutes of the Closed Session have been prepared in accordance with the above
Government Code Sections and are maintained by the Clerk of the Board in the Official
Book of Confidential Minutes of Board and Committee Closed Session Meetings.
RECONVENED IN REGULAR SESSION:
The Board reconvened in regular session at 7:35 p.m.
08/24/2016 Minutes of Board Meeting Page 8 of 9
CONSIDERATION OF ACTION, IF ANY , ON MATTERS CONSIDERED IN CLOSED
SESSION:
General Counsel , Brad Hog in , reported in open session that the Board of Directors voted
to approve the General Release and Settlement Agreement with the Gates family in the
amount of $598,500, in exchange for complete releases from Stephen Gates, Jennifer
Gates, and Connor Gates . Mr. Hagin reported the vote as follows :
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Choi ; Deaton; Ferryman ; Kiley; Kim; Mills ; R. Murphy; Nagel;
Neugebauer; Nielsen; Parker; Peterson (Alternate); Sebourn ;
Shawver; F . Smith; T. Smith ; Tinajero ; Wanke ; Withers ; and
Yarc
Steel
None
Beamish; Jones; Kring; and Peotter (Alternate)
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IF ANY:
None.
ADJOURNMENT:
At 7 :38 p.m. Chair Nielsen adjourned the meeting until the Regular Board Meeting on
September 28, 2016 at 6:00 p .m .
08/2 4/2 01 6 Minutes of Board Mee ting Page 9 of 9