HomeMy WebLinkAbout05-25-2016 Board Meeting Minutes05/25/2016
Orange County Sanitation District
MINUTES
BOARD MEETING
May 25, 2016
Administration Building
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Minutes of Board Meeting Page 1 of 11
ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District was
held on May 25 , 2016 , at 6 :03 p .m ., in the Administration Building . Director Ellery Deaton
delivered the invocation and led the Pledge of Allegiance .
The Clerk of the Board declared a quorum present as follows :
ACTIVE DIRECTORS ALTERNATE DIRECTORS
x John Nielsen , Chair Allan Bernstein
x Gregory Sebourn , Vice Chair Doug Chaffee
x Tom Beam ish Tim Shaw
x Steven Choi Lynn Schott
x Keith Curry Scott Peotter
x Ellery Deaton Sandra Massa -Lavitt
x Joy Neugebauer Al Krippner
x James M . Ferryman Bob Ooten
Steven Jones x Kris Beard
Jim Katapodis x Erik Peterson
x Robert Kiley Michael Beverage
x Peter Kim Michele Steggell
x Lucille Kring James Vanderbilt
x Greg Mills Diana Fascenelli
x Richard Murphy Shelley Hasselbrink
x Steve Nagel Cheryl Brothers
Glenn Parker x Cecilia Hupp
x David Shawver Carol Warren
x Fred Smith Virginia Vaughn
x Teresa Smith Mark Murphy
x Michelle Steel Shawn Nelson
A Sal Tinajero David Benavides
x Chad Wanke Constance Underhill
x John Withers Douglas Reinhart
x Mariellen Yarc Stacy Berry
STAFF MEMBERS PRESENT: Jim Herberg , General Manager; Bob Ghirelli , Assistant
General Manager; Rob Thompson , Director of Engineering ; Jim Colston , Director of
Environmental Services ; Lorenzo Tyner , Director of Finance & Administrative Services ;
Celia Chandler , Director of Human Resources ; Ed Torres , Director of Operations and
Maintenance ; Kelly Lore , Clerk of the Board ; Bob Bell ; Marc Brown ; Jennifer Cabral ; Don
Cutler ; Mark Dorman ; Dean Fisher ; Al Garcia ; Tina Knapp ; Randy Kleinman ; Mark
Manzo ; Jeff Mohr; and Paula Zeller .
05 /25 /2016 Minutes of Boa rd Meeting Page 2 of 11
OTHERS PRESENT: Kendra Carney (Associate General Counsel); Robert Carley;
Bob Ooten (Alternate Director CMSD); and Mike Beverage (Alternate Director YLWD).
PUBLIC COMMENTS:
None.
SPECIAL PRESENTATIONS:
Chair Nielsen called upon Jim Colston, Director of Environmental Services, who
presented an Employee Service Award to Miriam Angold, Principal Laboratory Analyst -
Division 890 (25 years).
REPORTS:
Chair Nielsen provided a Legislative and Public Affairs Committee update including:
OCSD's construction outreach program; a Video RFP that was issued and Save the dates
for the OCSD Joint Open House with OCWD August 13 from 10 a.m. to 2 p.m. and the
State of the District: Friday, October 14, 2016 at 8am-10am. He further stated that staff
is looking into a grant for the AquaCritox project with the Department of Energy.
Chair Nielsen stated that on May 17th, OCSD, OCWD and WateReuse staff traveled to
Sacramento to meet with the State Water Resources Control Board to discuss the Water
Bottle Bill -AB 2022, visit Assemblyman Gordon's office, and Senator Hertzberg's office
to discuss SB 163.
Chair Nielsen reported the success of the Honor Walk which was held today at 4:00
p.m. The event recognized former Board Chair Troy Edgar and former employees:
General Manager Blake Anderson and Environmental Specialist Mary Sue Thompson.
Vice-Chair Sebourn stated that he had missed the Legislative and Public Affairs meeting
this month, but did attend the community meeting on May 10 at Rosary Academy in
Fullerton, regarding construction information on the Newhope Sewer Replacement
Project.
General Manager Jim Herberg introduced Jim Colston, the new Director of Environmental
Services.
ELECTIONS:
Associate General Counsel Kendra Carney provided instructions and facilitated the
election.
1. MOVED, SECONDED, AND DULY CARRIED TO:
A. Open nominations for Chair of the Board of Directors (Election to be held at
the regular June Board Meeting, unless only one candidate is nominated).
05/25/2016 Minutes of Board Meeting Page 3 of 11
Vice-Chair Sebourn nominated Chair John Nielsen as Board Chair to be
effective July 1, 2016. Director Beamish seconded. There were no further
nominations.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Sebourn;
Shawver; F. Smith; T. Smith; Steel; Wanke; Withers; and Yarc
None
None
Tinajero
Chair Nielsen was deemed Chairman of the Board elect.
MOVED, SECONDED, AND DULY CARRIED TO:
B. Open nominations for Vice-Chair of the Board of Directors (Election to be held
at the regular June Board Meeting, unless only one candidate is nominated).
Chair Nielsen nominated Vice-Chair Sebourn as Board Vice-Chair to be
effective July 1, 2016. Director Beamish seconded. There were no further
nominations.
AYES:
NOES:
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Sebourn;
Shawver; F. Smith; T. Smith; Steel; Wanke; Withers; and Yarc
None
ABSTENTIONS: None
ABSENT: Tinajero
Vice Chair Sebourn was deemed Vice Chairman of the Board elect.
CONSENT CALENDAR:
2. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED, AND DULY CARRIED TO: Approve the minutes of the
Regular Board of Directors Meeting held on April 27, 2016.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
05/25/2016
Beamish; Choi; Curry; Deaton; Ferryman; Kiley; Kim; Kring; R.
Murphy; Nagel; Neugebauer; Nielsen; Peterson (Alternate);
Sebourn; Shawver; F. Smith; T. Smith; Steel; Wanke; Withers;
and Yarc
None
Beard (Alternate); Hupp (Alternate); and Mills
Tinajero
Minutes of Board Meeting Page 4 of 11
3. EXTENSION OF ALTERNATE DISTRICT ENGINEER AGREEMENT WITH
COSTA MESA SANITARY DISTRICT (Rob Thompson)
MOVED, SECONDED, AND DULY CARRIED TO: Authorize the Orange County
Sanitation District to extend a lending agreement to contract an Orange County
Sanitation District Engineer as Alternate District Engineer to the Costa Mesa
Sanitary District, on an as-needed basis from May 25, 2016 through May 24, 2017.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Sebourn;
Shawver; F. Smith; T. Smith; Steel; Wanke; Withers; and Yarc
None
None
Tinajero
RECEIVE AND FILE: These items require no action; and without objection, will be so ordered by the
Board Chair.
4. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF
APRIL 2016 (Lorenzo Tyner)
Received and filed the report of the Investment Transactions for the month of April
2016.
5. COMMITTEE MINUTES (Clerk of the Board)
Received and filed the approved minutes of the following standing committees:
A. Operations Committee meeting of April 6, 2016
B. Administration Committee meeting of April 13, 2016
C. Legislative and Public Affairs Committee meeting of April 11, 2016
D. Steering Committee meeting of April 27, 2016
OPERATIONS COMMITTEE:
6. CONTRACT FOR HYDROGEN PEROXIDE, SPECIFICATION NO.
C-2016-752BD (Ed Torres)
MOVED, SECONDED, AND DULY CARRIED TO:
A. Award a contract to U.S. Peroxide, LLC dba USP Technologies for the
purchase of Hydrogen Peroxide, Specification No. C-2016-752BD, for the
period July 1, 2016 through June 30, 2017 for a unit price of $1.88 per gallon
delivered, plus applicable sales tax, for a total estimated annual cost of
$1,020,000 with four one-year renewal options; and
B. Approve a unit price contingency of 10%.
05/25/2016 Minutes of Board Meeting Page 5 of 11
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Sebourn;
Shawver; F. Smith; T. Smith; Steel; Wanke; Withers; and Yarc
None
None
Tinajero
7. ENVIRONMENTAL COMPLIANCE REPORTS (Bob Ghirelli)
MOVED. SECONDED. AND DULY CARRIED TO: Receive and file environmental
compliance reports: Biosolids Management Compliance Report 2015; Semi-
Annual Pretreatment Program Report Fiscal Year 2015/2016 July-December;
Annual Greenhouse Gas Emissions Report 2015; and Annual Emission Report
2015.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Sebourn;
Shawver; F. Smith; T. Smith; Steel; Wanke; Withers; and Yarc
None
None
Tinajero
8. BIOGAS SCRUBBING PROCESS IMPROVEMENT (Rob Thompson)
MOVED. SECONDED. AND DULY CARRIED TO: Authorize staff to negotiate a
Sole Source Contract with Carollo Engineers, Inc. for a large-scale pilot testing of
a biogas scrubbing process.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Sebourn;
Shawver; F. Smith; T. Smith; Steel; Wanke; Withers; and Yarc
None
None
Tinajero
Item No. 9 heard separately. Vice-Chair Sebourn recused himself and left the room during
the vote.
9. SURVEYING SERVICES (Dean Fisher)
MOVED, SECONDED. AND DULY CARRIED TO: Approve Professional Services
Agreements to provide on-call Surveying Services for Collection System and
Treatment Plant Projects, PSA2016-002, for a three-year period effective June 1,
2016, for an amount not to exceed $200,000 per individual agreement ($800,000
total) with the following four firms:
05/25/2016 Minutes of Board Meeting Page 6 of 11
• Stantec Consulting Services, Inc.
• D. Wooley and Associates, Inc.
• Michael Baker International
• Bush and Associates, Inc.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Shawver;
F. Smith; T. Smith; Steel; Wanke; Withers; and Yarc
None
None
Sebourn (Recused); Tinajero
ADMINISTRATION COMMITTEE:
10. DESIGNATION OF APPLICANT'S AGENT FOR DISASTER RELIEF
(Bob Ghirelli)
MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OCSD
16-08 entitled, "A Resolution of the Board of Directors of the Orange County
Sanitation District authorizing the General Manager, the Assistant General
Manager, or the Director of Operations and Maintenance to Execute State Office
of Emergency Services and/or Federal Emergency Management Agency
Documents and Relevant Permit Applications for Present and Future Disaster
Relief Applications; and Repealing Resolution No. OCSD 16-05."
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Shawver;
F. Smith; T. Smith; Steel; Wanke; Withers; and Yarc
None
None
Sebourn and Tinajero
11. CONSOLIDATED FINANCIAL REPORT 3Ro QUARTER ENDING
MARCH 31, 2016 (Lorenzo Tyner)
MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Orange
County Sanitation District Third Quarter Financial Report for the period ended
March 31, 2016.
AYES: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Shawver;
F. Smith; T. Smith; Steel; Wanke; Withers; and Yarc
NOES: None
ABSTENTIONS: None
05/25/2016 Minutes of Board Meeting Page 7 of 11
ABSENT: Sebourn and Tinajero
12. GENERAL MANAGER APPROVED PURCHASES (Lorenzo Tyner)
MOVED, SECONDED, AND DULY CARRIED TO: Receive and file Orange
County Sanitation District purchases made under the General Manager's authority
for the period of January 1, 2016 -March 31, 2016.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Shawver;
F. Smith; T. Smith; Steel; Wanke; Withers; and Yarc
None
None
Sebourn and Tinajero
13. COOPERATIVE PROCUREMENT WITH THE U.S. GENERAL SERVICES
AGREEMENT (GSA) (Lorenzo Tyner)
MOVED, SECONDED, AND DULY CARRIED TO: Approve purchases of
information technology hardware, software, services, and licensing & maintenance
agreements using the U.S. General Services Agreement (GSA) IT Schedule 70
through the contract expiration date, December 31, 2019, for a total amount not to
exceed $2,500,000, in accordance with OCSD Ordinance OCSD-47, Section
2.03(B) Cooperative Purchases.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Shawver;
F. Smith; T. Smith; Steel; Wanke; Withers; and Yarc
None
None
Sebourn and Tinajero
14. 2016 BENEFITS PROGRAM (Celia Chandler)
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve funds to make payments to the healthcare and welfare insurance
vendors listed on the following table for the months of July 2016 through
December 2016, at which time all benefits will be aligned with the calendar
year.
No. Vendor Plan Type Not To Exceed
1 Employee Benefit Specialists (EBS) Medical, Dental, Vision, Employee Assistance Program $ 5,650,000
2 Prudential Basic Life, Short-and Long-Term Disability $ 310,000
3 The Standard Executive Disability $ 15,000
TOTAL $ 5,975,000
05/25/2016 Minutes of Board Meeting Page 8 of 11
B. Authorize pre-payment for the July 2016 EBS invoice prior to July 1, 2016
to comply with vendor requirement of payment one month in advance; and
C. Authorize reallocation in the already approved amount of $115,000 from the
FY 2015/16 EBS line item to the Prudential line item.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Shawver;
F. Smith; T. Smith; Steel; Wanke; Withers; and Yarc
None
None
Sebourn and Tinajero
15. 2016-17 OPERATIONAL PROPERTY-LIABILITY INSURANCE RENEWALS
(Celia Chandler)
MOVED, SECONDED, AND DULY CARRIED TO: Approve not-to-exceed
numbers as follows, with the understanding that the Orange County Sanitation
District's insurance broker will continue to negotiate with insurers to seek the
lowest possible premiums prior to the expiration date of the current major
insurance policies:
1. Excess liability insurance -$460,506.
2. Excess workers compensation insurance - a rate of $0.332 per $100 of payroll
(estimated premium at $218,000).
3. Property and Boiler & Machinery combined -$725.595.
4. Earthquake insurance -$81, 131.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Shawver; F.
Smith; T. Smith; Steel; Wanke; Withers; and Yarc
None
None
Sebourn and Tinajero
Vice-Chair Sebourn returned to the meeting.
NON-CONSENT CALENDAR:
16. EXTEND STATED EFFECTIVE PERIOD OF LOCAL SEWER SERVICE
CHARGES IN AREA 7 AND AUTHORIZE SUCH CHARGES TO BE
COLLECTED ON THE COUNTY TAX ROLL (Lorenzo Tyner)
Director of Finance and Administrative Services, Lorenzo Tyner, provided a brief
report on the requirements for this Resolution.
05/25/2016 Minutes of Board Meeting Page 9 of 11
MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OCSD
16-09, entitled: A Resolution of the Board of Directors of the Orange County
Sanitation District Directing the County Tax Collector-Treasurer to include Local
Sanitary Sewer Service Charges on the Tax Roll for Fiscal Year 2016-2017, and
for Each Fiscal Year Thereafter Unless Otherwise Amended by the Board.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Sebourn;
Shawver; F. Smith; T. Smith; Steel; Wanke; Withers; and
Yarc
None
None
Tinajero
17. AMENDMENT NO. 3, FOR THE OVERHAUL OF CENTRAL GENERATION
ENGINE NO. 1 (P1) (Ed Torres)
Ed Torres, Director of Operations and Maintenance provided a verbal update.
Clerk of the Board Kelly Lore, stated an error to the staff recommendation on the
agenda.
MOVED, SECONDED, AND DULY CARRIED TO:
A I(.
8.
Approve Amendment No. 3 to the Contract •.vith NRG Energy Services, LLC
to complete the overhaul of Plant No. 1 Central Generation Engine No. 3,
P0105280 OB, for the period January 1, 2016 through December 31, 2016
for an additional amount of $777,479.16, for a total amount not to exceed
$1,079,652.32; and
Approve an Additional Contingency of $77,747 (10%).
Approve Amendment No. 3 to the Service Contract with NRG Energy Services,
LLC, PO No. 105280-0B, for an additional amount of $335,858 and allocate all of
the existing contract amount of $743,524 to overhaul engine No. 3 at Plant 1 for
the period January 1, 2016 through December 31, 2016, for a total amount not to
exceed $1,079,382.32.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
05/25/2016
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Hupp (Alternate); Kiley; Kim; Kring; Mills; R. Murphy; Nagel;
Neugebauer; Nielsen; Peterson (Alternate); Sebourn;
Shawver; F. Smith; T. Smith; Steel; Wanke; Withers; and
Yarc
None
None
Tinajero
Minutes of Board Meeting Page 10of11
AB 1234 REPORTS :
Director Ferryman reported that at the recent OCCOG meeting, Kris Murray (Anaheim)
was elected Chairperson , and John Nielsen (Tustin) was elected Vice-Chair. He further
notified the Board of upcoming dates for the SARFC and Borders Committee meetings.
INFORMATION ITEMS:
None.
Director Steel departed the meeting at 6:26 p .m.
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54956.9(d)(1 ):
The Board convened in closed session at 6:26 p.m . to discuss one item. Confidential
minutes of the Closed Session have been prepared in accordance with the above
Government Code Section and are maintained by the Clerk of the Board in the Official
Book of Confidential Minutes of Board and Committee Closed Session Meetings.
RECONVENED IN REGULAR SESSION:
The Board reconvened in regular session at 6:31 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
Associate General Counsel , Kendra Carney did not provide a report.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IF ANY:
Chair Nielsen and several Directors provided information to the Board of upcoming events
taking place in their respective cities/agencies.
ADJOURNMENT:
At 6:34 p.m. Chair Nielsen adjourned the meeting until the Regular Board Meeting on
June 22, 2016 at 6:00 p .m .
Submitted by:
05/25/2016 Minutes of Board Mee ting Page 11 of 11