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HomeMy WebLinkAbout04-27-2016 Board Meeting Minutes04/27/2016 Orange County Sanitation District MINUTES BOARD MEETING April 27, 2016 Administration Building 10844 Ellis Avenue Fountain Valley, California 92708-7018 Minutes of Board Meeting Page 1of12 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on April 27 , 2016 , at 6 :04 p .m., in the Administration Building . Director Sal Tinajero delivered the invocation and led the Pledge of Allegiance . The Clerk of the Board declared a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS x John Nielsen , Cha ir Allan Bernstein x Gregory Sebourn , Vice Chair Doug Chaffee x Tom Beamish Tim Shaw x Steven Choi Lynn Schott x Keith Curry Scott Peotter x Ellery Deaton Sandra Massa-Lavitt x Joy Neugebauer Al Krippner x James M . Ferryman Bob Ooten Steven Jones x Kris Beard Jim Katapodis x Erik Peterson x Robert Kiley Michael Beverage x Peter Kim Michele Steggell x Lucille Kring James Vanderbilt A Greg Mills Diana Fascenelli x Richard Murphy Shelley Hasselbrink x Steve Nagel Cheryl Brothers A Glenn Parker Cecilia Hupp x David Shawver Carol Warren x Fred Smith Virginia Vaughn x Teresa Smith Mark Murphy x Michelle Steel Shawn Nelson x Sal Tinajero David Benavides x Chad Wanke Constance Underh ill x John Withers Douglas Reinhart x Mariellen Yarc Stacy Berry STAFF MEMBERS PRESENT: Jim Herberg , General Manager; Bob Ghirelli , Assistant General Manager; Lorenzo Tyner, Director of Finance & Administrative Services ; Rob Thompson , Director of Engineering ; Celia Chandler, Director of Human Resources ; Kelly Lo re , Clerk of the Board ; Marc Brown ; Jennifer Cabral ; Don Cutler; Mark Dorman ; Mark Esquer; Dean Fisher; Norbert Gaia ; Al Garcia ; Tina Knapp ; Randy Kleinman ; Mark Manzo ; and Jeff Mohr; Andrew Nau ; T iffany Nguyen ; Dave Phillips and Paula Zeller . 04 /27/2016 Mi nutes of Boa rd Meet ing Page 2 of 12 OTHERS PRESENT: Brad Hagin (General Counsel); Bob Ooten (Alternate Director CMSD); Laura Kalty, Liebert Cassidy Whitmore; James P. Finete, Savage Finete, APLC; Jeffrey Sigel, Armstrong & Sigel, LLP; Jay Humphrey; Rich ten Bosch, Black & Veatch; and Doug Davert, EOCWD. PUBLIC COMMENTS: Doug Dave rt, East Orange County Water District (EOCWD) spoke in regards to the recent LAFCO approval of the Local Sewer Transfer of Area 7 from OCSD to EOCWD. Kevin Nelson, Founder, Nature Commission expressed concern regarding the Environmental Impact Report published for the Southwest Costa Mesa Trunk Project 6-19 and the Talbert Nature Preserve. SPECIAL PRESENTATIONS: Chair Nielsen called upon Director of Engineering Rob Thompson who provided an Employee Service Award to Dean Fisher, Engineering Manager-Division 760 (25 years) REPORTS: Chair Nielsen provided a Legislative update which included: recent and upcoming community outreach efforts; community kick-off meeting for Newhope/Placentia project; highlights from the recent trip to Washington DC and stated that General Manager, Jim Herberg testified before the U.S. House of Representatives, House Committee on Natural Resources regarding H.R. 2993. Chair Nielsen announced that earlier tonight, the Steering Committee approved three brick recipients for this year's Honor Walk Celebration which will be held May 25, 2016 at 4:00 p.m. Two former employees: Blake Anderson and Mary Sue Thompson and former Board Chair, Troy Edgar, will be honored. Chair Nielsen stated that on January 27th, our Board approved a joint resolution with OCWD to support the Metropolitan Water District of Southern California's effort to develop a Groundwater Replenishment System type project with Los Angeles County Sanitation District, and asked the Directors to sign a large version of that Resolution which will be displayed at the various agencies. General Manager Jim Herberg introduced Laura Kalty, Liebert Cassidy Whitmore, who will serve as the Labor Negotiator for the District. 04/27/2016 Minutes of Board Meeting Page 3of12 CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve the corrected minutes of the Regular Board of Directors Meeting held on March 23, 2016. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman; Kiley; Kim; Kring; R. Murphy; Neugebauer; Nielsen; Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None Nagel Mills; Parker and T. Smith 2. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF MARCH 2016 (Lorenzo Tyner) MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the report of the Investment Transactions for the month of March 2016. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman; Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen; Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None Mills; Parker and T. Smith 3. GEOTECHNICAL TESTING SERVICES (Rob Thompson) MOVED, SECONDED, AND DULY CARRIED TO: Approve Amendment No. 1 to the Professional Services Agreement PSA2013-001, with AMEC Environment & Infrastructure, Inc. (AMEC) to provide on-call Materials Testing, Inspection, and Geotechnical Testing Services for Collection System and Treatment Plant projects, for an amount not to exceed $25,000, increasing the total contract amount not to exceed $225,000. AYES: NOES: ABSTENTIONS: ABSENT: 04/27/2016 Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman; Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen; Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None Mills; Parker and T. Smith Minutes of Board Meeting Page 4of12 OPERATIONS COMMITTEE: Committee Chair Withers announced that Item 8 will be removed from consideration. 4. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. AND DULY CARRIED TO: Approve the minutes of the regular Operations Committee Meeting held on April 6, 2016. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman; Kiley; Kim; Kring; R. Murphy; Neugebauer; Nielsen; Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None Nagel Mills; Parker and T. Smith 5. CONTRACT AWARDS FOR FERRIC CHLORIDE PURCHASE (Ed Torres) MOVED. SECONDED. AND DULY CARRIED TO: A. Award an agreement with Pencco, Inc. for the purchase of liquid ferric chloride, Specification No. C-2016-755BD, for the period of July 1, 2016 through June 30, 2017, for a unit price of $377 per dry ton delivered, for an estimated annual amount of $1, 131,000 (plus applicable sales tax) with four (4) one-year renewal options; B. Award an agreement with Kemira Water Solutions, Inc. for the purchase of liquid ferric chloride, Specification No. C-2016-755BD, for the period of July 1, 2016 through June 30, 2017, for a unit price of $417 per dry ton delivered, for an estimated annual amount of $1,251,000 (plus applicable sales tax) with four (4) one-year renewal options; and C. Approve a unit price contingency of 10% per agreement. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman; Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen; Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None Mills; Parker and T. Smith 6. SEWER LINE CLEANING FOR CITY OF TUSTIN AND UNINCORPORATED COUNTY PROPERTY (Ed Torres) MOVED, SECONDED. AND DULY CARRIED TO: Approve Amendment No. 3 to extend the contract term with Performance Pipeline Technologies for the cleaning services of approximately 90 miles of Area 7 sewer pipelines and manholes, for an additional six-month period, beginning July 1, 2016 through December 31, 2016, 04/27/2016 Minutes of Board Meeting Page 5of12 with one additional 6-month renewal option, for an additional amount of $202,204, increasing the total amount not-to-exceed $404,408. AYES: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman; Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen; Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; Withers; and Yarc NOES: None ABSTENTIONS: None ABSENT: Mills; Parker and T. Smith 7. COATING INSPECTION AND CORROSION TESTING SERVICES (Rob Thompson) MOVED, SECONDED, AND DULY CARRIED TO: Approve Professional Services Agreements to provide on-call Coating Inspection, Confined-Space Entry Services, and other Corrosion Testing Services for Collection System and Treatment Plant projects, PSA2016-001, for a three-year period effective May 1, 2016, for an amount not to exceed $200,000 per individual agreement ($800,000 total) with the following four firms: • Corrpro Companies, Inc. • CSI Services, Inc. • Diversified Project Services International, Inc. (DPSI) • On-Site Technical Services, Inc. AYES: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman; Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen; Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; Withers; and Yarc NOES: None ABSTENTIONS: None ABSENT: Mills; Parker and T. Smith Item No. 8 removed from consideration 8. SURVEYING SERVICES (Dean Fisher) RECOMMENDATION: Approve Professional Services Agreements to provide on call Surveying Services for Collection System and Treatment Plant Projects, PS/\2016 002, for a three year period effective May 1, 2016, for an amount not to exceed $200,000 per individual agreement ($800,000 total) 'Nith the follmving four fu:m&.- • Stantec Consulting Services, Inc. • Michael Baker International • D. VVooley and Associates, Inc. • Bush and Associates, Inc. 04/27/2016 Minutes of Board Meeting Page 6 of 12 9. GEOTECHNICAL TESTING SERVICES (Rob Thompson) MOVED, SECONDED, AND DULY CARRIED TO: Approve Professional Services Agreements to provide on-call Materials Testing, Inspection, and other Geotechnical Testing Services for Collection System and Treatment Plant projects, PSA2016-003, for a three-year period effective May 1, 2016, for an amount not to exceed $300,000 per individual agreement ($900,000 total) with the following three firms: • Ninyo and Moore • Sequoia Consultants, Inc. • Koury Engineering and Testing, Inc. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman; Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen; Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None Mills; Parker and T. Smith 10. BIOSOLIDS HAULING SERVICE CONTRACT AWARD (Bob Ghirelli) MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Service Contract with Denali Water Solutions to haul Orange County Sanitation District's biosolids from Reclamation Plant No. 1 and/or Treatment Plant No. 2 to Orange County Waste and Recycling's Prima Deshecha landfill and the Inland Empire Regional Compost Facility for a period of one year from the execution date of the contract, for the unit price of $8.96 per ton of biosolids and $ 14.99 per ton of biosolids coupled with fuel surcharges, at an amount not to exceed $600,000 per year with four (4) one-year renewal options; and B. Approve a (10%) unit price contingency. AYES: NOES: ABSTENTIONS: ABSENT: 04/27/2016 Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman; Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen; Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None Mills; Parker and T. Smith Minutes of Board Meeting Page 7of12 11. ANNUAL MARINE MONITORING REPORT (Bob Ghirelli) MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the 2014-15 Marine Monitoring Annual Report. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman; Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen; Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None Mills; Parker and T. Smith 12. JOINT POWERS AGREEMENT, SOUTHERN CALIFORNIA COASTAL WATER RESEARCH PROJECT AUTHORITY (SCCWRP) (Bob Ghirelli) MOVED, SECONDED, AND DULY CARRIED TO: A. Adopt Resolution No. OCSD 16-06 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District, approving the Ninth Amended Joint Powers Agreement confirming the creation of the agency known as Southern California Coastal Water Research Project Authority (SCCWRP), providing for continuation of SCCWRP for four years from July 1, 2017 through June 30, 2021"; and B. Approve annual funding in the amount of $425,000 for FY 2017/18, $450,000 for FY 2018/19, $475,000 for FY 2019/20 and $500,000 for FY 2020/21. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman; Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen; Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None Mills; Parker and T. Smith 13. SARI ROCK STABILIZERS REMOVAL, PROJECT NO. 2-41-8 (Rob Thompson) MOVED, SECONDED, AND DULY CARRIED TO: A. Consider, receive, and file the Mitigated Negative Declaration (MND) and Mitigation Monitoring and Reporting Program for the SARI Rock Stabilizers Removal, Project No. 2-41-8, prepared by Michael Baker International; and B. Adopt Resolution No. OCSD 16-07, entitled: "A Resolution of the Board of Directors of the Orange County Sanitation District adopting the Mitigated Negative Declaration for the Santa Ana River Interceptor Rock Removal, Project No. 2-41-8; Adopting a mitigation monitoring and reporting program; 04/27/2016 Minutes of Board Meeting Page 8 of 12 an approving the Santa Ana River Interceptor Rock Removal, Project No. 2-41-8." AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman; Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen; Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None Mills; Parker and T. Smith ADMINISTRATION COMMITTEE: 14. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve the minutes of the regular Administration Committee Meeting held on April 13, 2016. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman; Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen; Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None Mills; Parker and T. Smith 15. PIPELINE CONDITION ASSESSMENT AND CLOSED CIRCUIT TELEVISION (CCTV) DATA SOFTWARE AND RELATED SERVICES (Lorenzo Tyner) MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a purchase order contract to lnnovyze, Inc. for pipeline condition assessment and CCTV data software and related services per Specification No. S-2015-735BD, for an amount not to exceed $152,800; B. Authorize the purchase of an annual maintenance contract with four (4) annual renewals at $18,000 per year for a total of $72,000; and C. Approve a contingency of $17, 080 per renewal period for software and related services for annual maintenance. AYES: NOES: ABSTENTIONS: ABSENT: 04/27/2016 Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman; Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen; Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None Mills; Parker and T. Smith Minutes of Board Meeting Page 9of12 16. COOPERATIVE PROCUREMENT WITH U.S. COMMUNITIES GOVERNMENT PURCHASING ALLIANCE (Lorenzo Tyner) MOVED, SECONDED, AND DULY CARRIED TO: Authorize purchases of information technology products, services, and solutions using the County of Fairfax, Virginia contract number #4400006644 with Insight Public Sector available through U.S. Communities Government Purchasing Alliance, for the period May 1, 2016 though, April 30, 2019, for a total amount not to exceed $800,000, in accordance with Ordinance OCSD-47, Section 2.03(B) Cooperative Purchases. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman; Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen; Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None Mills; Parker and T. Smith LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE: 17. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve the minutes of the regular Legislative and Public Affairs Committee Meeting held on April 11, 2016. AYES: NOES: ABSTENTIONS: ABSENT: STEERING COMMITTEE: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman; Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen; Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None Mills; Parker and T. Smith 18. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve the minutes of the regular Steering Committee Meeting held on March 23, 2016. AYES: NOES: ABSTENTIONS: ABSENT: 04/27/2016 Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman; Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen; Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None Mills; Parker and T. Smith Minutes of Board Meeting Page 10 of 12 GWRS STEERING COMMITTEE: 19. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. AND DULY CARRIED TO: Receive and file the minutes of the Groundwater Replenishment System Steering Committee Meeting held on January 11, 2016. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman; Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen; Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None Mills; Parker and T. Smith NON-CONSENT CALENDAR: None. AB 1234 REPORTS: Director Ferryman announced upcoming meetings dates for OCCOG on April 28, 2016 and NWRI on May 10, 2016. INFORMATION ITEMS: None. CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1 ): The Board convened in closed session at 6:31 p.m. to discuss two items. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Section and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings. Director T. Smith arrived during Closed Session at 6:39 p.m. RECONVENED IN REGULAR SESSION: The Board reconvened in regular session at 6:55 p.m. 04/27/2016 Minutes of Board Meeting Page 11 of 12 CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel , Brad Hogin reported that the Board of Directors unanimously approved a Settlement Agreement and General Release in Case Nos . ADJ9729767 and ADJ7184921, Matthew Cetera v. OCSD. The documents will be made available in the office of the Clerk of the Board for public review . AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Beard (Alternate); Choi ; Curry; Deaton; Ferryman; Kiley; Kim; Kring; R. Murphy ; Nagel; Neugebauer; Nielsen; Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith; Steel; Tinajero; Wanke; Withers; and Yarc None None Mills; and Parker OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: Director Choi invited everyone to the Irvine Korean Cultural Festival on Saturday, May 14th from 10 :00 a .m . -5:00 p.m. at Irvine Civic Center. ADJOURNMENT: At 6 :57 p.m. Chair Nielsen adjourned the meeting until the Regular Board Meeting on May 25, 2016 at 6:00 p.m . 04/27/2016 Minutes of Board Meeting Page 12of12