HomeMy WebLinkAbout04-27-2016 Board Meeting Minutes04/27/2016
Orange County Sanitation District
MINUTES
BOARD MEETING
April 27, 2016
Administration Building
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Minutes of Board Meeting Page 1of12
ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District was
held on April 27 , 2016 , at 6 :04 p .m., in the Administration Building . Director Sal Tinajero
delivered the invocation and led the Pledge of Allegiance .
The Clerk of the Board declared a quorum present as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
x John Nielsen , Cha ir Allan Bernstein
x Gregory Sebourn , Vice Chair Doug Chaffee
x Tom Beamish Tim Shaw
x Steven Choi Lynn Schott
x Keith Curry Scott Peotter
x Ellery Deaton Sandra Massa-Lavitt
x Joy Neugebauer Al Krippner
x James M . Ferryman Bob Ooten
Steven Jones x Kris Beard
Jim Katapodis x Erik Peterson
x Robert Kiley Michael Beverage
x Peter Kim Michele Steggell
x Lucille Kring James Vanderbilt
A Greg Mills Diana Fascenelli
x Richard Murphy Shelley Hasselbrink
x Steve Nagel Cheryl Brothers
A Glenn Parker Cecilia Hupp
x David Shawver Carol Warren
x Fred Smith Virginia Vaughn
x Teresa Smith Mark Murphy
x Michelle Steel Shawn Nelson
x Sal Tinajero David Benavides
x Chad Wanke Constance Underh ill
x John Withers Douglas Reinhart
x Mariellen Yarc Stacy Berry
STAFF MEMBERS PRESENT:
Jim Herberg , General Manager; Bob Ghirelli , Assistant General Manager; Lorenzo Tyner,
Director of Finance & Administrative Services ; Rob Thompson , Director of Engineering ;
Celia Chandler, Director of Human Resources ; Kelly Lo re , Clerk of the Board ;
Marc Brown ; Jennifer Cabral ; Don Cutler; Mark Dorman ; Mark Esquer; Dean Fisher;
Norbert Gaia ; Al Garcia ; Tina Knapp ; Randy Kleinman ; Mark Manzo ; and Jeff Mohr;
Andrew Nau ; T iffany Nguyen ; Dave Phillips and Paula Zeller .
04 /27/2016 Mi nutes of Boa rd Meet ing Page 2 of 12
OTHERS PRESENT:
Brad Hagin (General Counsel); Bob Ooten (Alternate Director CMSD); Laura Kalty,
Liebert Cassidy Whitmore; James P. Finete, Savage Finete, APLC; Jeffrey Sigel,
Armstrong & Sigel, LLP; Jay Humphrey; Rich ten Bosch, Black & Veatch; and Doug
Davert, EOCWD.
PUBLIC COMMENTS:
Doug Dave rt, East Orange County Water District (EOCWD) spoke in regards to the recent
LAFCO approval of the Local Sewer Transfer of Area 7 from OCSD to EOCWD.
Kevin Nelson, Founder, Nature Commission expressed concern regarding the
Environmental Impact Report published for the Southwest Costa Mesa Trunk
Project 6-19 and the Talbert Nature Preserve.
SPECIAL PRESENTATIONS:
Chair Nielsen called upon Director of Engineering Rob Thompson who provided an
Employee Service Award to Dean Fisher, Engineering Manager-Division 760 (25 years)
REPORTS:
Chair Nielsen provided a Legislative update which included: recent and upcoming
community outreach efforts; community kick-off meeting for Newhope/Placentia project;
highlights from the recent trip to Washington DC and stated that General Manager, Jim
Herberg testified before the U.S. House of Representatives, House Committee on Natural
Resources regarding H.R. 2993.
Chair Nielsen announced that earlier tonight, the Steering Committee approved three
brick recipients for this year's Honor Walk Celebration which will be held May 25, 2016 at
4:00 p.m. Two former employees: Blake Anderson and Mary Sue Thompson and former
Board Chair, Troy Edgar, will be honored.
Chair Nielsen stated that on January 27th, our Board approved a joint resolution with
OCWD to support the Metropolitan Water District of Southern California's effort to develop
a Groundwater Replenishment System type project with Los Angeles County Sanitation
District, and asked the Directors to sign a large version of that Resolution which will be
displayed at the various agencies.
General Manager Jim Herberg introduced Laura Kalty, Liebert Cassidy Whitmore, who
will serve as the Labor Negotiator for the District.
04/27/2016 Minutes of Board Meeting Page 3of12
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO: Approve the corrected minutes
of the Regular Board of Directors Meeting held on March 23, 2016.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Kiley; Kim; Kring; R. Murphy; Neugebauer; Nielsen; Peterson
(Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero;
Wanke; Withers; and Yarc
None
Nagel
Mills; Parker and T. Smith
2. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF
MARCH 2016 (Lorenzo Tyner)
MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the report of
the Investment Transactions for the month of March 2016.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen;
Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel;
Tinajero; Wanke; Withers; and Yarc
None
None
Mills; Parker and T. Smith
3. GEOTECHNICAL TESTING SERVICES (Rob Thompson)
MOVED, SECONDED, AND DULY CARRIED TO: Approve Amendment No. 1 to
the Professional Services Agreement PSA2013-001, with AMEC Environment &
Infrastructure, Inc. (AMEC) to provide on-call Materials Testing, Inspection, and
Geotechnical Testing Services for Collection System and Treatment Plant
projects, for an amount not to exceed $25,000, increasing the total contract amount
not to exceed $225,000.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
04/27/2016
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen;
Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel;
Tinajero; Wanke; Withers; and Yarc
None
None
Mills; Parker and T. Smith
Minutes of Board Meeting Page 4of12
OPERATIONS COMMITTEE:
Committee Chair Withers announced that Item 8 will be removed from consideration.
4. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED. AND DULY CARRIED TO: Approve the minutes of the
regular Operations Committee Meeting held on April 6, 2016.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Kiley; Kim; Kring; R. Murphy; Neugebauer; Nielsen; Peterson
(Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero;
Wanke; Withers; and Yarc
None
Nagel
Mills; Parker and T. Smith
5. CONTRACT AWARDS FOR FERRIC CHLORIDE PURCHASE (Ed Torres)
MOVED. SECONDED. AND DULY CARRIED TO:
A. Award an agreement with Pencco, Inc. for the purchase of liquid ferric
chloride, Specification No. C-2016-755BD, for the period of July 1, 2016
through June 30, 2017, for a unit price of $377 per dry ton delivered, for an
estimated annual amount of $1, 131,000 (plus applicable sales tax) with four
(4) one-year renewal options;
B. Award an agreement with Kemira Water Solutions, Inc. for the purchase of
liquid ferric chloride, Specification No. C-2016-755BD, for the period of
July 1, 2016 through June 30, 2017, for a unit price of $417 per dry ton
delivered, for an estimated annual amount of $1,251,000 (plus applicable
sales tax) with four (4) one-year renewal options; and
C. Approve a unit price contingency of 10% per agreement.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen;
Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel;
Tinajero; Wanke; Withers; and Yarc
None
None
Mills; Parker and T. Smith
6. SEWER LINE CLEANING FOR CITY OF TUSTIN AND UNINCORPORATED
COUNTY PROPERTY (Ed Torres)
MOVED, SECONDED. AND DULY CARRIED TO: Approve Amendment No. 3 to
extend the contract term with Performance Pipeline Technologies for the cleaning
services of approximately 90 miles of Area 7 sewer pipelines and manholes, for an
additional six-month period, beginning July 1, 2016 through December 31, 2016,
04/27/2016 Minutes of Board Meeting Page 5of12
with one additional 6-month renewal option, for an additional amount of $202,204,
increasing the total amount not-to-exceed $404,408.
AYES: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen;
Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel;
Tinajero; Wanke; Withers; and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Mills; Parker and T. Smith
7. COATING INSPECTION AND CORROSION TESTING SERVICES
(Rob Thompson)
MOVED, SECONDED, AND DULY CARRIED TO: Approve Professional Services
Agreements to provide on-call Coating Inspection, Confined-Space Entry
Services, and other Corrosion Testing Services for Collection System and
Treatment Plant projects, PSA2016-001, for a three-year period effective May 1,
2016, for an amount not to exceed $200,000 per individual agreement ($800,000
total) with the following four firms:
• Corrpro Companies, Inc.
• CSI Services, Inc.
• Diversified Project Services International, Inc. (DPSI)
• On-Site Technical Services, Inc.
AYES: Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen;
Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel;
Tinajero; Wanke; Withers; and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Mills; Parker and T. Smith
Item No. 8 removed from consideration
8. SURVEYING SERVICES (Dean Fisher)
RECOMMENDATION: Approve Professional Services Agreements to provide on
call Surveying Services for Collection System and Treatment Plant Projects,
PS/\2016 002, for a three year period effective May 1, 2016, for an amount not to
exceed $200,000 per individual agreement ($800,000 total) 'Nith the follmving four
fu:m&.-
• Stantec Consulting Services, Inc.
• Michael Baker International
• D. VVooley and Associates, Inc.
• Bush and Associates, Inc.
04/27/2016 Minutes of Board Meeting Page 6 of 12
9. GEOTECHNICAL TESTING SERVICES (Rob Thompson)
MOVED, SECONDED, AND DULY CARRIED TO: Approve Professional Services
Agreements to provide on-call Materials Testing, Inspection, and other
Geotechnical Testing Services for Collection System and Treatment Plant
projects, PSA2016-003, for a three-year period effective May 1, 2016, for an
amount not to exceed $300,000 per individual agreement ($900,000 total) with the
following three firms:
• Ninyo and Moore
• Sequoia Consultants, Inc.
• Koury Engineering and Testing, Inc.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen;
Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel;
Tinajero; Wanke; Withers; and Yarc
None
None
Mills; Parker and T. Smith
10. BIOSOLIDS HAULING SERVICE CONTRACT AWARD (Bob Ghirelli)
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Service Contract with Denali Water Solutions to haul Orange
County Sanitation District's biosolids from Reclamation Plant No. 1 and/or
Treatment Plant No. 2 to Orange County Waste and Recycling's Prima
Deshecha landfill and the Inland Empire Regional Compost Facility for a
period of one year from the execution date of the contract, for the unit price
of $8.96 per ton of biosolids and $ 14.99 per ton of biosolids coupled with
fuel surcharges, at an amount not to exceed $600,000 per year with four
(4) one-year renewal options; and
B. Approve a (10%) unit price contingency.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
04/27/2016
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen;
Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel;
Tinajero; Wanke; Withers; and Yarc
None
None
Mills; Parker and T. Smith
Minutes of Board Meeting Page 7of12
11. ANNUAL MARINE MONITORING REPORT (Bob Ghirelli)
MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the 2014-15
Marine Monitoring Annual Report.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen;
Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel;
Tinajero; Wanke; Withers; and Yarc
None
None
Mills; Parker and T. Smith
12. JOINT POWERS AGREEMENT, SOUTHERN CALIFORNIA COASTAL WATER
RESEARCH PROJECT AUTHORITY (SCCWRP) (Bob Ghirelli)
MOVED, SECONDED, AND DULY CARRIED TO:
A. Adopt Resolution No. OCSD 16-06 entitled, "A Resolution of the Board of
Directors of the Orange County Sanitation District, approving the Ninth
Amended Joint Powers Agreement confirming the creation of the agency
known as Southern California Coastal Water Research Project Authority
(SCCWRP), providing for continuation of SCCWRP for four years from
July 1, 2017 through June 30, 2021"; and
B. Approve annual funding in the amount of $425,000 for FY 2017/18,
$450,000 for FY 2018/19, $475,000 for FY 2019/20 and $500,000 for FY
2020/21.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen;
Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel;
Tinajero; Wanke; Withers; and Yarc
None
None
Mills; Parker and T. Smith
13. SARI ROCK STABILIZERS REMOVAL, PROJECT NO. 2-41-8 (Rob Thompson)
MOVED, SECONDED, AND DULY CARRIED TO:
A. Consider, receive, and file the Mitigated Negative Declaration (MND) and
Mitigation Monitoring and Reporting Program for the SARI Rock Stabilizers
Removal, Project No. 2-41-8, prepared by Michael Baker International; and
B. Adopt Resolution No. OCSD 16-07, entitled: "A Resolution of the Board of
Directors of the Orange County Sanitation District adopting the Mitigated
Negative Declaration for the Santa Ana River Interceptor Rock Removal,
Project No. 2-41-8; Adopting a mitigation monitoring and reporting program;
04/27/2016 Minutes of Board Meeting Page 8 of 12
an approving the Santa Ana River Interceptor Rock Removal, Project
No. 2-41-8."
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen;
Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel;
Tinajero; Wanke; Withers; and Yarc
None
None
Mills; Parker and T. Smith
ADMINISTRATION COMMITTEE:
14. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO: Approve the minutes of the
regular Administration Committee Meeting held on April 13, 2016.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen;
Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel;
Tinajero; Wanke; Withers; and Yarc
None
None
Mills; Parker and T. Smith
15. PIPELINE CONDITION ASSESSMENT AND CLOSED CIRCUIT TELEVISION
(CCTV) DATA SOFTWARE AND RELATED SERVICES (Lorenzo Tyner)
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a purchase order contract to lnnovyze, Inc. for pipeline condition
assessment and CCTV data software and related services per Specification
No. S-2015-735BD, for an amount not to exceed $152,800;
B. Authorize the purchase of an annual maintenance contract with four (4)
annual renewals at $18,000 per year for a total of $72,000; and
C. Approve a contingency of $17, 080 per renewal period for software and
related services for annual maintenance.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
04/27/2016
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen;
Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel;
Tinajero; Wanke; Withers; and Yarc
None
None
Mills; Parker and T. Smith
Minutes of Board Meeting Page 9of12
16. COOPERATIVE PROCUREMENT WITH U.S. COMMUNITIES GOVERNMENT
PURCHASING ALLIANCE (Lorenzo Tyner)
MOVED, SECONDED, AND DULY CARRIED TO: Authorize purchases of
information technology products, services, and solutions using the County of
Fairfax, Virginia contract number #4400006644 with Insight Public Sector
available through U.S. Communities Government Purchasing Alliance, for the
period May 1, 2016 though, April 30, 2019, for a total amount not to exceed
$800,000, in accordance with Ordinance OCSD-47, Section 2.03(B) Cooperative
Purchases.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen;
Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel;
Tinajero; Wanke; Withers; and Yarc
None
None
Mills; Parker and T. Smith
LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE:
17. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO: Approve the minutes of the
regular Legislative and Public Affairs Committee Meeting held on April 11, 2016.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
STEERING COMMITTEE:
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen;
Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel;
Tinajero; Wanke; Withers; and Yarc
None
None
Mills; Parker and T. Smith
18. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO: Approve the minutes of the
regular Steering Committee Meeting held on March 23, 2016.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
04/27/2016
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen;
Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel;
Tinajero; Wanke; Withers; and Yarc
None
None
Mills; Parker and T. Smith
Minutes of Board Meeting Page 10 of 12
GWRS STEERING COMMITTEE:
19. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED. AND DULY CARRIED TO: Receive and file the minutes
of the Groundwater Replenishment System Steering Committee Meeting held on
January 11, 2016.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Beard (Alternate); Choi; Curry; Deaton; Ferryman;
Kiley; Kim; Kring; R. Murphy; Nagel; Neugebauer; Nielsen;
Peterson (Alternate); Sebourn; Shawver; F. Smith; Steel;
Tinajero; Wanke; Withers; and Yarc
None
None
Mills; Parker and T. Smith
NON-CONSENT CALENDAR:
None.
AB 1234 REPORTS:
Director Ferryman announced upcoming meetings dates for OCCOG on April 28, 2016
and NWRI on May 10, 2016.
INFORMATION ITEMS:
None.
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54956.9(d)(1 ):
The Board convened in closed session at 6:31 p.m. to discuss two items. Confidential
minutes of the Closed Session have been prepared in accordance with the above
Government Code Section and are maintained by the Clerk of the Board in the Official
Book of Confidential Minutes of Board and Committee Closed Session Meetings.
Director T. Smith arrived during Closed Session at 6:39 p.m.
RECONVENED IN REGULAR SESSION:
The Board reconvened in regular session at 6:55 p.m.
04/27/2016 Minutes of Board Meeting Page 11 of 12
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
General Counsel , Brad Hogin reported that the Board of Directors unanimously approved
a Settlement Agreement and General Release in Case Nos . ADJ9729767 and
ADJ7184921, Matthew Cetera v. OCSD. The documents will be made available in the
office of the Clerk of the Board for public review .
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Beard (Alternate); Choi ; Curry; Deaton; Ferryman;
Kiley; Kim; Kring; R. Murphy ; Nagel; Neugebauer; Nielsen;
Peterson (Alternate); Sebourn; Shawver; F. Smith; T. Smith;
Steel; Tinajero; Wanke; Withers; and Yarc
None
None
Mills; and Parker
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
Director Choi invited everyone to the Irvine Korean Cultural Festival on Saturday,
May 14th from 10 :00 a .m . -5:00 p.m. at Irvine Civic Center.
ADJOURNMENT:
At 6 :57 p.m. Chair Nielsen adjourned the meeting until the Regular Board Meeting on
May 25, 2016 at 6:00 p.m .
04/27/2016 Minutes of Board Meeting Page 12of12