HomeMy WebLinkAbout02-24-2016 Board Meeting Minutes - Joint Meeting Financing Corporation02/24/2016
Orange County Sanitation District
MINUTES
BOARD MEETING
February 24, 2016
Administration Building
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Minutes of Board Meeting Page 1of13
ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District was
held on February 24 , 2016 , at 6 :02 p .m ., in the Administration Building . Alternate Director
Mark Murphy delivered the invocation and led the Pledge of Allegiance .
The Clerk of the Board declared a quorum present as follows :
ACTIVE DIRECTORS ALTERNATE DIRECTORS
x John Nielsen , Chair Allan Bernstein
x Gregory Sebourn , Vice Chair Doug Chaffee
x Tom Beamish Tim Shaw
x Steven Choi Lynn Schott
x Keith Curry Scott Peotter
x Ellery Deaton Sandra Massa-Lavitt
Joy Neugebauer x Al Krippner
James M . Ferryman x Bob Ooten
x Steven Jones Kris Beard
x Jim Katapodis Erik Peterson
x Robert Kiley Michael Beverage
x Peter Kim Michele Steggell
x Lucille Kring James Vanderbilt
x Greg Mills Diana Fascenelli
x Richard Murphy Shelley Hasselbrink
x Steve Nagel Cheryl Brothers
A Glenn Parker Cecilia Hupp
x David Shawver Carol Warren
x Fred Smith Virginia Vaughn
Teresa Smith x Mark Murphy
x Michelle Steel Shawn Nelson
x Sal Tinajero David Benavides
x Chad Wanke Constance Underhill
A John Withers Douqlas Reinhart
x Mariellen Yarc Stacy Berry
STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Bob Ghirelli , Assistant
General Manager; Lorenzo Tyner, Director of Finance & Administrative Services ;
Rob Thompson , Director of Engineering ; Celia Chandler , Director of Human Resources ;
Nick Arhontes , Director of Facility Support Services ; Ed Torres , Director of Operations &
Maintenance ; Kelly Lore , Clerk of the Board ; Pinky Burke ; Jennifer Cabral ; Jim Colston ;
Norbert Gaia ; Al Garcia ; Mark Kawamoto ; Tina Knapp ; Mark Manzo ; Jeff Mohr ; Roya
Sohanaki ; and Chris Stacklin.
02 /24 /2016 Minutes of Board Meeting Page 2of13
OTHERS PRESENT: Brad Hogin (General Counsel); Cheryl Brothers (Alternate Director
Fountain Valley); Michael Beverage (Alternate Director YLWD); and Lucas Gilbert
(SAWPA)
PUBLIC COMMENTS:
No public comments were provided.
SPECIAL PRESENTATIONS:
Director of Finance & Administrative Services, Lorenzo Tyner presented an Employee
Service Award to Pinky Burke, Division 250, Staff Analyst -(20 years)
General Manager, Jim Herberg presented Nick Arhontes, Director of Facilities Support
Services a Special Award of Appreciation for 28 years of dedicated service to OCSD.
REPORTS:
Chair Nielsen provided an update from the recent Legislative and Public Affairs
Committee meeting including: collateral material design concepts; AB 2022 (Gordon)
bottling recycled water for educational purposes; $1 million in Prop. 84 funding received
for Newhope-Placentia project; grant applications through Prop. 1 funding; and possible
dates for legislative lobby visits to Sacramento and Washington D.C.
General Manager Jim Herberg provided information regarding: OCTA proposed widening
of the 405 freeway, the affects to OCSD and the draft agreement currently being
negotiated. He announced that nominations for the Honor Walk Program are being
sought for past employees and past Board members. Nomination forms were distributed
and should be returned by March 16; final approval will be April 27 at the Steering
Committee meeting; and the ceremony will be held on May 25.
He then announced recent awards received by OCSD including: Two honor awards from
AAEES for: Research for Critical Assessment of Process Odorants and Environmental
Sustainability for our Central Generation Emissions Control Project; and two awards for
the GWRS Initial Expansion: Water/Wastewater Project of the Year from ASCE and
Engineering Project Achievement from AEC.
Mr. Herberg informed the Board of the projected timeline for the new two-year budget
process.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED. AND DULY CARRIED TO: Approve the minutes of the
Regular Board of Directors Meeting held on January 27, 2016 and the minutes of
the Special Board of Directors Meeting held on February 2, 2016.
02/24/2016 Minutes of Board Meeting Page 3of13
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Choi; Curry; Deaton; Jones; Kiley; Kim; Kring;
Krippner (Alternate); Mills; R. Murphy; Nagel; Nielsen; Ooten
(Alternate); Sebourn; Shawver; F. Smith; Tinajero; Wanke;
and Yarc
None
Katapodis; M. Murphy (Alternate); and Steel
Parker and Withers
2. CONFLICT OF INTEREST CODE UPDATE (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OCSD
16-02 entitled, "A Resolution of the Board of Directors of Orange County Sanitation
District adopting a Conflict of Interest Code which supersedes all prior Conflict of
Interest Codes and amendments previously adopted."
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim;
Kring; Krippner (Alternate); Mills; M. Murphy (Alternate);
R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn;
Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc
None
None
Parker and Withers
3. COOPERATIVE PROCUREMENT WITH W.W. GRAINGER (Ed Torres)
MOVED, SECONDED, AND DULY CARRIED TO: Approve a Blanket Purchase
Order with W.W. Grainger, Inc. for the purchase of maintenance tools and
supplies, in accordance with Ordinance No. OCSD-47, Section 2.03(B):
Cooperative Procurement; for the period beginning March 1, 2016 through
February 28, 2017 with three one-year renewal option years for a total amount not
to exceed $275,000 per year.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim;
Kring; Krippner (Alternate); Mills; M. Murphy (Alternate);
R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn;
Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc
None
None
Parker and Withers
ADMINISTRATION COMMITTEE:
4. AP PROV AL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the
February 10, 2016 of the Administration Committee Meeting.
02/24/2016 Minutes of Board Meeting Page 4 of 13
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim;
Kring; Krippner (Alternate); Mills; M. Murphy (Alternate);
R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn;
Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc
None
None
Parker and Withers
5. COOPERATIVE PROCUREMENT WITH ADMIN MINNESOTA MATERIALS
MANAGEMENT DIVISION (Lorenzo Tyner)
MOVED, SECONDED, AND DULY CARRIED TO: Authorize a purchase order to
procure information technology computer and peripheral equipment using the
Admin Minnesota Materials Management Division contract release #C-1084(5)
through the contract expiration date, December 31, 2016 for a total amount not to
exceed $400,000, with four (4) one-year renewal options, in accordance with
Ordinance OCSD-47, Section 2.03(B) Cooperative Purchases.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim;
Kring; Krippner (Alternate); Mills; R. Murphy; Nagel; Nielsen;
Ooten (Alternate); Sebourn; Shawver; F. Smith; Steel;
Tinajero; Wanke; and Yarc
None
M. Murphy (Alternate)
Parker and Withers
6. GENERAL MANAGER APPROVED PURCHASES (Lorenzo Tyner)
MOVED, SECONDED, AND DULY CARRIED TO: Receive and file District
purchases made under the General Manager's authority for the period of
October 1, 2015 -December 31, 2015.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
02/24/2016
Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim;
Kring; Krippner (Alternate); Mills; M. Murphy (Alternate);
R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn;
Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc
None
None
Parker and Withers
Minutes of Board Meeting Page 5of13
7. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF
JANUARY 2016 (Lorenzo Tyner)
MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the report of
the investment transactions for the month of January 2016.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kring;
Krippner (Alternate); Mills; M. Murphy (Alternate);
R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn;
Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc
None
Kim
Parker and Withers
8. CONSOLIDATED FINANCIAL REPORT 2No QUARTER ENDING
DECEMBER 31, 2015 (Lorenzo Tyner)
MOVED, SECONDED. AND DULY CARRIED TO: Receive and file Orange
County District Second Quarter Financial Report for the period ended December
31, 2015.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim;
Kring; Krippner (Alternate); Mills; M. Murphy (Alternate);
R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn;
Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc
None
None
Parker and Withers
9. CONSIDERATION OF BUDGET ASSUMPTIONS AND BUDGET CALENDAR
FOR PREPARATION OF THE FY 2016-17 AND FY 2017-18 TWO-YEAR
BUDGET (Lorenzo Tyner)
MOVED, SECONDED, AND DULY CARRIED TO: Approve the FY 2016-17 and
FY 2017-18 budget assumptions and direct stafUo incorporate these parameters
in the preparation of this two-year budget.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
02/24/2016
Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim;
Kring; Krippner (Alternate); Mills; M. Murphy (Alternate);
R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn;
Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc
None
None
Parker and Withers
Minutes of Board Meeting Page 6of13
Item 10 was pulled by Committee Chair Curry and heard separately
10. WASTEWATER REFUNDING REVENUE OBLIGATIONS, SERIES 2016A
(Lorenzo Tyner)
MOVED, SECONDED, AND DULY CARRIED TO:
A. Adopt Resolution No. OCSD16-03, authorizing the execution and delivery
by the District of an Installment Purchase Agreement, a Trust Agreement,
an Escrow Agreement and a Continuing Disclosure Agreement in
connection with the execution and delivery of Orange County Sanitation
District Wastewater Refunding Revenue Obligations, Series 2016A,
authorizing the execution and delivery of such Revenue Obligations
evidencing principal in an aggregate amount of not to exceed $163,000,000,
approving a Notice of Intention to Sell, authorizing the distribution of an
Official Notice Inviting Bids and an Official Statement in connection with the
offering and sale of such Revenue Obligations and authorizing the
execution of necessary documents and related actions; and
AYES:
NOES:
Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim;
Kring; Krippner (Alternate); Mills; M. Murphy (Alternate);
R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn;
Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc
None
ABSTENTIONS: None
ABSENT: Parker and Withers
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Orange
County Sanitation District Financing Corporation:
B. That the Orange County Sanitation District Financing Corporation approve
the documents supporting and authorizing the Revenue Obligations in an
aggregate amount not to exceed $163,000,000.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim;
Kring; Krippner (Alternate); Mills; M. Murphy (Alternate);
R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn;
Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc
None
None
Parker and Withers
Chair Nielsen recessed the Orange County Sanitation District Board of Directors Meeting
at6:19p.m.
**************************************
02/24/2016 Minutes of Board Meeting Page 7of13
ORANGE COUNTY SANITATION DISTRICT FINANCING CORPORATION
CALL TO ORDER:
Chair Nielsen called the Board of Directors , Orange County Sanitation District Financing
Corporation meeting to order at 6 :20 p .m.
The Secretary of the Financing Corporation declared a quorum present as follows :
ACTIVE DIRECTORS ALTERNATE DIRECTORS
x John Nielsen , Chair Allan Bernstein
x Gregory Sebourn , Vice Chair Doug Chaffee
x Tom Beamish Tim Shaw
x Steven Choi Lynn Schott
x Keith Curry Scott Peotter
x Ellery Deaton Sandra Massa-Lavitt
Joy Neugebauer x Al Krippner
James M . Ferryman x Bob Ooten
x Steven Jones Kris Beard
x Jim Katapodis Erik Peterson
x Robert Kiley Michael Beverage
x Peter Kim Michele Steggell
x Lucille Kring James Vanderbilt
x Greg Mills Diana Fascenelli
x Richard Murphy Shelley Hasselbrink
x Steve Nagel Cheryl Brothers
A Glenn Parker Cecilia Hupp
x David Shawver Carol Warren
x Fred Smith Virginia Vaughn
Teresa Smith x Mark Murphy
x Michelle Steel Shawn Nelson
x Sal Tinajero David Benavides
x Chad Wanke Constance Underhill
A John Withers Douglas Reinhart
x Mariellen Yarc Stacy Berry
Kelly Lore , Secretary of the Financing Corporation , announced that the members of the
Orange County Sanitation District Board of Directors are each being compensated
$212 .50 for the Board Meeting ; there is no additional compensation for the Financing
Corporation Meeting .
02 /2 4/20 16 M inutes of Board Meeting Page 8 of 13
APPROVAL OF MINUTES:
FC-1. Hearing no corrections or amendments made, the minutes for the meeting held on
July 22, 2015, were deemed approved as so ordered by the Chair.
ACTION ITEM:
FC-2. MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. FC-24
entitled; "A Resolution of the Board of Directors of the Orange County Sanitation
District Financing Corporation Authorizing the execution and delivery by the
Corporation of an Installment Purchase Agreement and a Trust Agreement in
connection with the execution and delivery of Orange County Sanitation District
Wastewater Refunding Revenue Obligations, Series 2016A, Authorizing the
Execution and Delivery of such Revenue obligations evidencing principal in an
aggregate amount of not to exceed $163,000,000 and authorizing the execution of
necessary document and related actions."
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim;
Kring; Krippner (Alternate); Mills; M. Murphy (Alternate);
R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn;
Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc
None
None
Parker and Withers
Chair Nielsen adjourned the meeting of the Board of Directors, Orange County Sanitation
District Financing Corporation at 6:24 p.m.
* * * * * * * * * * * * * * * * * *
02/24/2016 Minutes of Board Meeting Page 9of13
Chair Nielsen reconvened the meeting of the Board of Directors, Orange County
Sanitation District at 6:24 p.m.
LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE:
11. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED. AND DULY CARRIED TO: Approve minutes of the
February 8, 2016 of the Legislative and Public Affairs Committee Meeting.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
STEERING COMMITTEE:
Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim;
Kring; Krippner (Alternate); Mills; M. Murphy (Alternate);
R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn;
Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc
None
None
Parker and Withers
12. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED. AND DULY CARRIED TO: Approve minutes of the
January 27, 2016 meeting of the Steering Committee.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim;
Kring; Krippner (Alternate); Mills; M. Murphy (Alternate);
R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn;
Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc
None
None
Parker and Withers
Chair Nielsen spoke in regards to Item No. 2. He stated that the Ad Hoc Committee
(Chair Nielsen, Vice-Chair Sebourn and Director Curry) convened on February 19, 2016;
interviewed the four firms listed; and unanimously selected Liebert, Cassidy and
Whitmore to serve as the Chief Negotiator. Chair Nielsen recommended the following
alternate recommendation:
13. LABOR RELATIONS -CONTRACT NEGOTIATIONS (Celia Chandler)
MOVED. SECONDED. AND DULY CARRIED TO:
Authorize the Board Chair to execute an agreement •.vith the Chief Negotiator
selected by the Ad Hoc Committee.
0212412016 Minutes of Board Meeting Page 10of13
Execute an agreement with Liebert, Cassidy & Whitmore, at a cost not to exceed
$100,000, to serve as OCSD's Chief Negotiator as selected by the Ad Hoc
Committee.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim;
Kring; Krippner (Alternate); Mills; M. Murphy (Alternate);
R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn;
Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc
None
None
Parker and Withers
14. ALTERNATIVE APPROACHES TO INTEGRATED REGIONAL WATER
MANAGEMENT (Bob Ghirelli)
Chair Nielsen provided information regarding a proposal by several agencies
within Orange County to meet with SAWPA to discuss changes in the future
approval and distribution of Proposition 1 and Proposition 84 water bond funds.
Chair Nielsen stated that the interaction with SAWPA will be done in a collegial,
cooperative fashion, in line with the positive working relationship we have with
them.
NON-CONSENT CALENDAR:
Director of Engineering Rob Thompson provided a brief summary of Project No. 2-72A.
He stated that an error was found in the original recommendation and an alternate
recommendation was suggested:
15. NEWHOPE -PLACENTIA TRUNK SEWER REPLACEMENT (FULLERTON/
ANAHEIM SEGMENT "A"), CONTRACT NO. 2-72A (Rob Thompson)
MOVED, SECONDED. AND DULY CARRIED TO:
A. Receive and file Addendum to the 1999 OCSD Strategic Plan Program
Collection System Improvement Plan Program (PEIR) Environmental
Impact Report for additional project analysis for the Newhope-Placentia
Trunk Sewer Replacement (Fullerton/Anaheim Segment "A"), Contract No.
2-72A;
B. Receive and file bid tabulation and recommendation;
C. Award a Construction Contract to Trautwein Construction Inc. for Newhope-
Placentia Trunk Sewer Replacement (Fullerton/Anaheim Segment "A"),
Contract No. 2-72A, for a total amount not to exceed $21, 134,650; and
D. Approve a contingency of $2, 113,465 (10%).
AYES:
02/24/2016
Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim;
Kring; Krippner (Alternate); Mills; M. Murphy (Alternate);
R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn;
Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc
Minutes of Board Meeting Page 11 of 13
NOES: None
ABSTENTIONS: None
ABSENT: Parker and Withers
Environmental Compliance Manager, Jim Colston provided a brief overview of the
changes made in the proposed Ordinance.
16. SECOND READING OF PROPOSED ADOPTION OF WASTEWATER
DISCHARGE REGULATIONS, ORDINANCE NO. OCSD-48 (Rob Thompson)
MOVED, SECONDED. AND DULY CARRIED TO:
A. Motion to read Ordinance No. OCSD-48 by title only and waive reading of
said entire Ordinance; and
B. Adopt Ordinance No. OCSD-48, entitled "An Ordinance of the Board of
Directors of Orange County Sanitation District Establishing Wastewater
Discharge Regulations, Revising Articles 1 through 8, and repealing
Ordinance No. OCSD-39"; and
C. Direct the Clerk of the Board to publish summaries of the Ordinance as
required by law.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim;
Kring; Krippner (Alternate); Mills; M. Murphy (Alternate);
R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn;
Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc
None
None
Parker and Withers
Clerk of the Board, Kelly Lore read the title of the Ordinance aloud.
AB 1234 REPORTS:
Chair Nielsen reported on his recent attendance at the CASA Winter Conference held in
Palm Springs.
INFORMATION ITEMS:
None.
CLOSED SESSION:
General Counsel Brad Hagin announced that there will be no Closed Session this
evening.
02/24/2016 Minutes of Board Meeting Page 12of13
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
Correspondence received from Jessica Witt, Deputy Chief Operating Officer, County of
Orange, was distributed to the Board of Directors and made available to the public.
ADJOURNMENT:
At 6:38 p .m. Chair Nielsen adjourned the meeting until the Regular Board Meeting on
March 23, 2016 at 6:00 p.m.
02/24/2016 Minutes of Board Meeting Page 13of13