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HomeMy WebLinkAbout02-24-2016 Board Meeting Minutes - Joint Meeting Financing Corporation02/24/2016 Orange County Sanitation District MINUTES BOARD MEETING February 24, 2016 Administration Building 10844 Ellis Avenue Fountain Valley, California 92708-7018 Minutes of Board Meeting Page 1of13 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on February 24 , 2016 , at 6 :02 p .m ., in the Administration Building . Alternate Director Mark Murphy delivered the invocation and led the Pledge of Allegiance . The Clerk of the Board declared a quorum present as follows : ACTIVE DIRECTORS ALTERNATE DIRECTORS x John Nielsen , Chair Allan Bernstein x Gregory Sebourn , Vice Chair Doug Chaffee x Tom Beamish Tim Shaw x Steven Choi Lynn Schott x Keith Curry Scott Peotter x Ellery Deaton Sandra Massa-Lavitt Joy Neugebauer x Al Krippner James M . Ferryman x Bob Ooten x Steven Jones Kris Beard x Jim Katapodis Erik Peterson x Robert Kiley Michael Beverage x Peter Kim Michele Steggell x Lucille Kring James Vanderbilt x Greg Mills Diana Fascenelli x Richard Murphy Shelley Hasselbrink x Steve Nagel Cheryl Brothers A Glenn Parker Cecilia Hupp x David Shawver Carol Warren x Fred Smith Virginia Vaughn Teresa Smith x Mark Murphy x Michelle Steel Shawn Nelson x Sal Tinajero David Benavides x Chad Wanke Constance Underhill A John Withers Douqlas Reinhart x Mariellen Yarc Stacy Berry STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Bob Ghirelli , Assistant General Manager; Lorenzo Tyner, Director of Finance & Administrative Services ; Rob Thompson , Director of Engineering ; Celia Chandler , Director of Human Resources ; Nick Arhontes , Director of Facility Support Services ; Ed Torres , Director of Operations & Maintenance ; Kelly Lore , Clerk of the Board ; Pinky Burke ; Jennifer Cabral ; Jim Colston ; Norbert Gaia ; Al Garcia ; Mark Kawamoto ; Tina Knapp ; Mark Manzo ; Jeff Mohr ; Roya Sohanaki ; and Chris Stacklin. 02 /24 /2016 Minutes of Board Meeting Page 2of13 OTHERS PRESENT: Brad Hogin (General Counsel); Cheryl Brothers (Alternate Director Fountain Valley); Michael Beverage (Alternate Director YLWD); and Lucas Gilbert (SAWPA) PUBLIC COMMENTS: No public comments were provided. SPECIAL PRESENTATIONS: Director of Finance & Administrative Services, Lorenzo Tyner presented an Employee Service Award to Pinky Burke, Division 250, Staff Analyst -(20 years) General Manager, Jim Herberg presented Nick Arhontes, Director of Facilities Support Services a Special Award of Appreciation for 28 years of dedicated service to OCSD. REPORTS: Chair Nielsen provided an update from the recent Legislative and Public Affairs Committee meeting including: collateral material design concepts; AB 2022 (Gordon) bottling recycled water for educational purposes; $1 million in Prop. 84 funding received for Newhope-Placentia project; grant applications through Prop. 1 funding; and possible dates for legislative lobby visits to Sacramento and Washington D.C. General Manager Jim Herberg provided information regarding: OCTA proposed widening of the 405 freeway, the affects to OCSD and the draft agreement currently being negotiated. He announced that nominations for the Honor Walk Program are being sought for past employees and past Board members. Nomination forms were distributed and should be returned by March 16; final approval will be April 27 at the Steering Committee meeting; and the ceremony will be held on May 25. He then announced recent awards received by OCSD including: Two honor awards from AAEES for: Research for Critical Assessment of Process Odorants and Environmental Sustainability for our Central Generation Emissions Control Project; and two awards for the GWRS Initial Expansion: Water/Wastewater Project of the Year from ASCE and Engineering Project Achievement from AEC. Mr. Herberg informed the Board of the projected timeline for the new two-year budget process. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED. AND DULY CARRIED TO: Approve the minutes of the Regular Board of Directors Meeting held on January 27, 2016 and the minutes of the Special Board of Directors Meeting held on February 2, 2016. 02/24/2016 Minutes of Board Meeting Page 3of13 AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Choi; Curry; Deaton; Jones; Kiley; Kim; Kring; Krippner (Alternate); Mills; R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn; Shawver; F. Smith; Tinajero; Wanke; and Yarc None Katapodis; M. Murphy (Alternate); and Steel Parker and Withers 2. CONFLICT OF INTEREST CODE UPDATE (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OCSD 16-02 entitled, "A Resolution of the Board of Directors of Orange County Sanitation District adopting a Conflict of Interest Code which supersedes all prior Conflict of Interest Codes and amendments previously adopted." AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim; Kring; Krippner (Alternate); Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc None None Parker and Withers 3. COOPERATIVE PROCUREMENT WITH W.W. GRAINGER (Ed Torres) MOVED, SECONDED, AND DULY CARRIED TO: Approve a Blanket Purchase Order with W.W. Grainger, Inc. for the purchase of maintenance tools and supplies, in accordance with Ordinance No. OCSD-47, Section 2.03(B): Cooperative Procurement; for the period beginning March 1, 2016 through February 28, 2017 with three one-year renewal option years for a total amount not to exceed $275,000 per year. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim; Kring; Krippner (Alternate); Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc None None Parker and Withers ADMINISTRATION COMMITTEE: 4. AP PROV AL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the February 10, 2016 of the Administration Committee Meeting. 02/24/2016 Minutes of Board Meeting Page 4 of 13 AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim; Kring; Krippner (Alternate); Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc None None Parker and Withers 5. COOPERATIVE PROCUREMENT WITH ADMIN MINNESOTA MATERIALS MANAGEMENT DIVISION (Lorenzo Tyner) MOVED, SECONDED, AND DULY CARRIED TO: Authorize a purchase order to procure information technology computer and peripheral equipment using the Admin Minnesota Materials Management Division contract release #C-1084(5) through the contract expiration date, December 31, 2016 for a total amount not to exceed $400,000, with four (4) one-year renewal options, in accordance with Ordinance OCSD-47, Section 2.03(B) Cooperative Purchases. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim; Kring; Krippner (Alternate); Mills; R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc None M. Murphy (Alternate) Parker and Withers 6. GENERAL MANAGER APPROVED PURCHASES (Lorenzo Tyner) MOVED, SECONDED, AND DULY CARRIED TO: Receive and file District purchases made under the General Manager's authority for the period of October 1, 2015 -December 31, 2015. AYES: NOES: ABSTENTIONS: ABSENT: 02/24/2016 Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim; Kring; Krippner (Alternate); Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc None None Parker and Withers Minutes of Board Meeting Page 5of13 7. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF JANUARY 2016 (Lorenzo Tyner) MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the report of the investment transactions for the month of January 2016. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kring; Krippner (Alternate); Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc None Kim Parker and Withers 8. CONSOLIDATED FINANCIAL REPORT 2No QUARTER ENDING DECEMBER 31, 2015 (Lorenzo Tyner) MOVED, SECONDED. AND DULY CARRIED TO: Receive and file Orange County District Second Quarter Financial Report for the period ended December 31, 2015. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim; Kring; Krippner (Alternate); Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc None None Parker and Withers 9. CONSIDERATION OF BUDGET ASSUMPTIONS AND BUDGET CALENDAR FOR PREPARATION OF THE FY 2016-17 AND FY 2017-18 TWO-YEAR BUDGET (Lorenzo Tyner) MOVED, SECONDED, AND DULY CARRIED TO: Approve the FY 2016-17 and FY 2017-18 budget assumptions and direct stafUo incorporate these parameters in the preparation of this two-year budget. AYES: NOES: ABSTENTIONS: ABSENT: 02/24/2016 Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim; Kring; Krippner (Alternate); Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc None None Parker and Withers Minutes of Board Meeting Page 6of13 Item 10 was pulled by Committee Chair Curry and heard separately 10. WASTEWATER REFUNDING REVENUE OBLIGATIONS, SERIES 2016A (Lorenzo Tyner) MOVED, SECONDED, AND DULY CARRIED TO: A. Adopt Resolution No. OCSD16-03, authorizing the execution and delivery by the District of an Installment Purchase Agreement, a Trust Agreement, an Escrow Agreement and a Continuing Disclosure Agreement in connection with the execution and delivery of Orange County Sanitation District Wastewater Refunding Revenue Obligations, Series 2016A, authorizing the execution and delivery of such Revenue Obligations evidencing principal in an aggregate amount of not to exceed $163,000,000, approving a Notice of Intention to Sell, authorizing the distribution of an Official Notice Inviting Bids and an Official Statement in connection with the offering and sale of such Revenue Obligations and authorizing the execution of necessary documents and related actions; and AYES: NOES: Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim; Kring; Krippner (Alternate); Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc None ABSTENTIONS: None ABSENT: Parker and Withers MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Orange County Sanitation District Financing Corporation: B. That the Orange County Sanitation District Financing Corporation approve the documents supporting and authorizing the Revenue Obligations in an aggregate amount not to exceed $163,000,000. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim; Kring; Krippner (Alternate); Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc None None Parker and Withers Chair Nielsen recessed the Orange County Sanitation District Board of Directors Meeting at6:19p.m. ************************************** 02/24/2016 Minutes of Board Meeting Page 7of13 ORANGE COUNTY SANITATION DISTRICT FINANCING CORPORATION CALL TO ORDER: Chair Nielsen called the Board of Directors , Orange County Sanitation District Financing Corporation meeting to order at 6 :20 p .m. The Secretary of the Financing Corporation declared a quorum present as follows : ACTIVE DIRECTORS ALTERNATE DIRECTORS x John Nielsen , Chair Allan Bernstein x Gregory Sebourn , Vice Chair Doug Chaffee x Tom Beamish Tim Shaw x Steven Choi Lynn Schott x Keith Curry Scott Peotter x Ellery Deaton Sandra Massa-Lavitt Joy Neugebauer x Al Krippner James M . Ferryman x Bob Ooten x Steven Jones Kris Beard x Jim Katapodis Erik Peterson x Robert Kiley Michael Beverage x Peter Kim Michele Steggell x Lucille Kring James Vanderbilt x Greg Mills Diana Fascenelli x Richard Murphy Shelley Hasselbrink x Steve Nagel Cheryl Brothers A Glenn Parker Cecilia Hupp x David Shawver Carol Warren x Fred Smith Virginia Vaughn Teresa Smith x Mark Murphy x Michelle Steel Shawn Nelson x Sal Tinajero David Benavides x Chad Wanke Constance Underhill A John Withers Douglas Reinhart x Mariellen Yarc Stacy Berry Kelly Lore , Secretary of the Financing Corporation , announced that the members of the Orange County Sanitation District Board of Directors are each being compensated $212 .50 for the Board Meeting ; there is no additional compensation for the Financing Corporation Meeting . 02 /2 4/20 16 M inutes of Board Meeting Page 8 of 13 APPROVAL OF MINUTES: FC-1. Hearing no corrections or amendments made, the minutes for the meeting held on July 22, 2015, were deemed approved as so ordered by the Chair. ACTION ITEM: FC-2. MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. FC-24 entitled; "A Resolution of the Board of Directors of the Orange County Sanitation District Financing Corporation Authorizing the execution and delivery by the Corporation of an Installment Purchase Agreement and a Trust Agreement in connection with the execution and delivery of Orange County Sanitation District Wastewater Refunding Revenue Obligations, Series 2016A, Authorizing the Execution and Delivery of such Revenue obligations evidencing principal in an aggregate amount of not to exceed $163,000,000 and authorizing the execution of necessary document and related actions." AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim; Kring; Krippner (Alternate); Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc None None Parker and Withers Chair Nielsen adjourned the meeting of the Board of Directors, Orange County Sanitation District Financing Corporation at 6:24 p.m. * * * * * * * * * * * * * * * * * * 02/24/2016 Minutes of Board Meeting Page 9of13 Chair Nielsen reconvened the meeting of the Board of Directors, Orange County Sanitation District at 6:24 p.m. LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE: 11. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. AND DULY CARRIED TO: Approve minutes of the February 8, 2016 of the Legislative and Public Affairs Committee Meeting. AYES: NOES: ABSTENTIONS: ABSENT: STEERING COMMITTEE: Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim; Kring; Krippner (Alternate); Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc None None Parker and Withers 12. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED. AND DULY CARRIED TO: Approve minutes of the January 27, 2016 meeting of the Steering Committee. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim; Kring; Krippner (Alternate); Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc None None Parker and Withers Chair Nielsen spoke in regards to Item No. 2. He stated that the Ad Hoc Committee (Chair Nielsen, Vice-Chair Sebourn and Director Curry) convened on February 19, 2016; interviewed the four firms listed; and unanimously selected Liebert, Cassidy and Whitmore to serve as the Chief Negotiator. Chair Nielsen recommended the following alternate recommendation: 13. LABOR RELATIONS -CONTRACT NEGOTIATIONS (Celia Chandler) MOVED. SECONDED. AND DULY CARRIED TO: Authorize the Board Chair to execute an agreement •.vith the Chief Negotiator selected by the Ad Hoc Committee. 0212412016 Minutes of Board Meeting Page 10of13 Execute an agreement with Liebert, Cassidy & Whitmore, at a cost not to exceed $100,000, to serve as OCSD's Chief Negotiator as selected by the Ad Hoc Committee. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim; Kring; Krippner (Alternate); Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc None None Parker and Withers 14. ALTERNATIVE APPROACHES TO INTEGRATED REGIONAL WATER MANAGEMENT (Bob Ghirelli) Chair Nielsen provided information regarding a proposal by several agencies within Orange County to meet with SAWPA to discuss changes in the future approval and distribution of Proposition 1 and Proposition 84 water bond funds. Chair Nielsen stated that the interaction with SAWPA will be done in a collegial, cooperative fashion, in line with the positive working relationship we have with them. NON-CONSENT CALENDAR: Director of Engineering Rob Thompson provided a brief summary of Project No. 2-72A. He stated that an error was found in the original recommendation and an alternate recommendation was suggested: 15. NEWHOPE -PLACENTIA TRUNK SEWER REPLACEMENT (FULLERTON/ ANAHEIM SEGMENT "A"), CONTRACT NO. 2-72A (Rob Thompson) MOVED, SECONDED. AND DULY CARRIED TO: A. Receive and file Addendum to the 1999 OCSD Strategic Plan Program Collection System Improvement Plan Program (PEIR) Environmental Impact Report for additional project analysis for the Newhope-Placentia Trunk Sewer Replacement (Fullerton/Anaheim Segment "A"), Contract No. 2-72A; B. Receive and file bid tabulation and recommendation; C. Award a Construction Contract to Trautwein Construction Inc. for Newhope- Placentia Trunk Sewer Replacement (Fullerton/Anaheim Segment "A"), Contract No. 2-72A, for a total amount not to exceed $21, 134,650; and D. Approve a contingency of $2, 113,465 (10%). AYES: 02/24/2016 Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim; Kring; Krippner (Alternate); Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc Minutes of Board Meeting Page 11 of 13 NOES: None ABSTENTIONS: None ABSENT: Parker and Withers Environmental Compliance Manager, Jim Colston provided a brief overview of the changes made in the proposed Ordinance. 16. SECOND READING OF PROPOSED ADOPTION OF WASTEWATER DISCHARGE REGULATIONS, ORDINANCE NO. OCSD-48 (Rob Thompson) MOVED, SECONDED. AND DULY CARRIED TO: A. Motion to read Ordinance No. OCSD-48 by title only and waive reading of said entire Ordinance; and B. Adopt Ordinance No. OCSD-48, entitled "An Ordinance of the Board of Directors of Orange County Sanitation District Establishing Wastewater Discharge Regulations, Revising Articles 1 through 8, and repealing Ordinance No. OCSD-39"; and C. Direct the Clerk of the Board to publish summaries of the Ordinance as required by law. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Choi; Curry; Deaton; Jones; Katapodis; Kiley; Kim; Kring; Krippner (Alternate); Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Sebourn; Shawver; F. Smith; Steel; Tinajero; Wanke; and Yarc None None Parker and Withers Clerk of the Board, Kelly Lore read the title of the Ordinance aloud. AB 1234 REPORTS: Chair Nielsen reported on his recent attendance at the CASA Winter Conference held in Palm Springs. INFORMATION ITEMS: None. CLOSED SESSION: General Counsel Brad Hagin announced that there will be no Closed Session this evening. 02/24/2016 Minutes of Board Meeting Page 12of13 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: Correspondence received from Jessica Witt, Deputy Chief Operating Officer, County of Orange, was distributed to the Board of Directors and made available to the public. ADJOURNMENT: At 6:38 p .m. Chair Nielsen adjourned the meeting until the Regular Board Meeting on March 23, 2016 at 6:00 p.m. 02/24/2016 Minutes of Board Meeting Page 13of13