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Home My WebLink About10-28-2015 Board Meeting Minutes10/28/2015 Orange County Sanitation District MINUTES BOARD MEETING October 28, 2015 Administration Building 10844 Ellis Avenue Fountain Valley, California 92708-7018 Minutes of Board Meeting Page 1 of 10 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on October 28, 2015, at 6:03 p.m., in the Administration Building. Director Kim delivered the invocation and led the Pledge of Allegiance. The Clerk of the Board declared a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS x John Nielsen, Chair Allan Bernstein x Gregory Sebourn Doug Chaffee x Lisa Bartlett Michelle Steel x Tom Beamish Rose Espinoza Steven Choi x Lynn Schott Keith Curry x Scott Peotter x Ellery Deaton Sandra Massa-Lavitt A Tyler Diep Joy Neugebauer James M. Ferryman x Bob Ooten A Steven Jones Kris Beard x Jim Katapodis Erik Peterson x Robert Kiley Michael Beverage x Peter Kim Michele Steggell x Lucille Kring Jordan Brandman x Greg Mills Robert Collacott x Richard Murphy Shelley Hasselbrink x Steve Nagel Michael Vo x Glenn Parker Cecilia Hupp x David Shawver Carol Warren A Fred Smith Steve Berry Teresa Smith x Mark Murphy x Sal Tinajero David Benavides x Chad Wanke Constance Underhill x John Withers DouQlas Reinhart x Mariellen Yarc Stacy Berry STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Bob Ghirelli, Assistant General Manager; Lorenzo Tyner, Director of Finance & Administrative Services; Celia Chandler, Director of Human Resources; Ed Torres, Director of Operations & Maintenance; Kelly Lore, Clerk of the Board; Jennifer Cabral; Don Cutler; Mark Esquer; Dean Fisher; Norbert Gaia; Al Garcia; Bill Pease; Carrie Robles; and Paula Zeller. OTHERS PRESENT: Brad Hogin (General Counsel); and Michael Beverage (Alternate Director YLWD). 10/28/2015 Minutes of Board Meeting Page 2of10 PUBLIC COMMENTS: None. SPECIAL PRESENTATIONS: Isaac Aziz, Municipal Information Systems Association of California presented the Excellence in IT Practices Award to IT Systems & Operations Manager, Rich Castillon. Director of Finance and Administrative Services, Lorenzo Tyner presented a 25 year service award to IT Systems & Operations Manager Rich Castillon. Chair Nielsen presented a 20 year service award to General Manager Jim Herberg. REPORTS: Chair Nielsen reported on the success of the 2015 State of the District including the District's accomplishments and the Annual Report which provided the first communication piece that emphasized our "brand" as a resource recovery facility. Chair Nielsen also reported on the strategic planning session that was held on October 21. Staff will compile the information, make any necessary changes and bring it back in December for adoption. He also announced that Adam Hutchinson, OCWD's Recharge Planning Manager, will make a presentation on storm water capture to the OCSD Committees in November. Chair Nielsen then provided an update from the Legislative and Public Affairs (LAPA) Committee including: outreach and educational efforts; State and Federal Lobbyist contract renewals; and the upcoming presentation from Adam Link with CASA at the November LAPA Committee meeting. General Manager Jim Herberg introduced and welcomed the new Director of Human Resources, Celia Chandler. He also provided a summarization of the performance based pay increases that he distributed to the Executive Management Team and Managers this fiscal year, as approve by the Board of Directors in September. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. AND DULY CARRIED TO: Approve minutes of the Regular Board of Directors Meeting held on September 23, 2015. AYES: 10/28/2015 Bartlett; Beamish; Deaton; Katapodis; Kiley; Kim; Kring; Mills; R. Murphy; Nagel; Nielsen; Ooten (Alternate); Parker; Schott Minutes of Board Meeting Page 3of10 NOES: ABSTENTIONS: ABSENT: (Alternate); Sebourn; Shawver; Tinajero; Wanke; Withers and Yarc None M. Murphy (Alternate); and Peotter (Alternate) Diep; Jones; and F. Smith OPERATIONS COMMITTEE: 2. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the October 7, 2015, Operations Committee Meeting. AYES: NOES: ABSTENTIONS: ABSENT: Bartlett; Beamish; Deaton; Katapodis; Kiley; Kim; Kring; Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Parker; Peotter (Alternate); Schott (Alternate); Sebourn; Shawver; Tinajero; Wanke; Withers and Yarc None None Diep; Jones; and F. Smith 3. INDUSTRIAL CLEANING SERVICES, SPECIFICATION NO. S-2015-714BD (Nick Arhontes) MOVED, SECONDED, AND DULY CARRIED TO: A. Award a service contract to Performance Pipeline Technologies for Industrial Cleaning Services, Specification No. S-2015-714BD, for a total amount not to exceed $526,500 for the period December 11, 2015 through December 10, 2016, with four one-year renewal options; and B. Approve a contingency of $105,300 (20%). AYES: NOES: ABSTENTIONS: ABSENT: Bartlett; Beamish; Deaton; Katapodis; Kiley; Kim; Kring; Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Parker; Peotter (Alternate); Schott (Alternate); Sebourn; Shawver; Tinajero; Wanke; Withers and Yarc None None Diep; Jones; and F. Smith 4. EXTENSION OF LICENSE AGREEMENT FOR OPERATION OF HYDROGEN DISPENSING STATION (Nick Arhontes) MOVED, SECONDED, AND DULY CARRIED TO: Authorize the General Manager to negotiate an extension of the license agreement with Air Products and 10/28/2015 Minutes of Board Meeting Page 4of10 Chemicals, Inc. for the operation of a Hydrogen Dispensing Station at Plant 1 in a form recommended by General Counsel. AYES: NOES: ABSTENTIONS: ABSENT: Bartlett; Beamish; Deaton; Katapodis; Kiley; Kim; Kring; Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Parker; Peotter (Alternate); Schott (Alternate); Sebourn; Shawver; Tinajero; Wanke; Withers and Yarc None None Diep; Jones; and F. Smith 5. DISTRICT 6 TRUNK SEWER RELIEF, PROJECT NO. 6-17 (Rob Thompson) MOVED, SECONDED. AND DULY CARRIED TO: Approve a contingency increase of $86,481 (15%) to the Professional Design Services Agreement with RMC Water & Environment (RMC) for District 6 Trunk Sewer Relief, Project No. 6- 17, for a total contingency of $144,135 (25%). AYES: Bartlett; Beamish; Deaton; Katapodis; Kiley; Kim; Kring; Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Parker; Peotter (Alternate); Schott (Alternate); Sebourn; Shawver; Tinajero; Wanke; Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Diep; Jones; and F. Smith 6. AWARD OF ON-CALL MAINTENANCE AND REPAIR SERVICES MASTER CONTRACTS -SPECIFICATION NO. S-2015-700 (Ed Torres) MOVED, SECONDED, AND DULY CARRIED TO: A Approve Master Contracts for providing maintenance and repair services, Specification No. S-2015-700, for a one-year period effective December 1, 2015 through November 30, 2016, with two (2) one-year renewal options, in accordance with Ordinance OCSD-47, Section 2.03 (H), with the following 7 qualified firms, for bids less than $100,000: 1. J.R. Filanc Construction Company 2. Charles King Company 3. W.A. Rasic Construction Company, Inc. 4. Jamison Engineering Contractors, Inc. 5. United Riggers and Erectors, Inc. 6. SS Mechanical Corp. 7. O'Connell Engineering & Construction Inc.; and B. Authorize the General Manager to add or delete firms as necessary to maintain a qualified base of up to 7 firms in accordance to Request for Qualifications Specification No. S-2015-700. 10/28/2015 Minutes of Board Meeting Page 5of10 AYES: NOES: ABSTENTIONS: ABSENT: Bartlett; Beamish; Deaton; Katapodis; Kiley; Kim; Kring; Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Parker; Peotter (Alternate); Schott (Alternate); Sebourn; Shawver; Tinajero; Wanke; Withers and Yarc None None Diep; Jones; and F. Smith 7. NEWPORT FORCE MAIN REHABILITATION, PROJECT NO. 5-60 (Rob Thompson) MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a project budget increase of $5,913,000, for a total project budget of $64,000,000 for Newport Force Main Rehabilitation, Project No. 5-60; and B. Approve a contingency increase of $3,671,500 (10%) to the construction contract with Kiewit Infrastructure West Company for Newport Force Main Rehabilitation, Project No. 5-60, for a total contingency of $11,014,500 (30%). AYES: NOES: ABSTENTIONS: ABSENT: Bartlett; Beamish; Deaton; Katapodis; Kiley; Kim; Kring; Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Parker; Peotter (Alternate); Schott (Alternate); Sebourn; Shawver; Tinajero; Wanke; Withers and Yarc None None Diep; Jones; and F. Smith 8. HEADQUARTERS COMPLEX, SITE AND SECURITY, AND ENTRANCE REALIGNMENT PROGRAM, PROJECT NO. P1-128 (Rob Thompson) MOVED, SECONDED, AND DULY CARRIED TO: Designate the southwest corner of Plant No. 1 for the location for the Administration Building and Laboratory Building as the preferred alternative for CEQA evaluation under the Headquarters Complex, Site and Security, and Entrance Realignment Program, Project No. P1- 128. AYES: NOES: ABSTENTIONS: ABSENT: 10/28/2015 Bartlett; Beamish; Deaton; Katapodis; Kiley; Kim; Kring; Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Parker; Peotter (Alternate); Schott (Alternate); Sebourn; Shawver; Tinajero; Wanke; Withers and Yarc None None Diep; Jones; and F. Smith Minutes of Board Meeting Page 6of10 ADMINISTRATION COMMITTEE: 9. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the October 14, 2015 meeting of the Administration Committee Meeting. AYES: NOES: ABSTENTIONS: ABSENT: Bartlett; Beamish; Deaton; Katapodis; Kiley; Kim; Kring; Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Parker; Peotter (Alternate); Schott (Alternate); Sebourn; Shawver; Tinajero; Wanke; Withers and Yarc None None Diep; Jones; and F. Smith 10. COOPERATIVE PROCUREMENT WITH ADMIN MINNESOTA MATERIALS MANAGEMENT DIVISION MINNESOTA WSCA-NASPO MASTER AGREEMENT (Lorenzo Tyner) MOVED, SECONDED. AND DULY CARRIED TO: Authorize purchases of information technology computer and peripheral equipment using the Admin Minnesota Department of Administration, Materials Management Division, Minnesota WSCA-NASPO Master Agreement number MNWNC-115 through the contract expiration date, March 31, 2017 for a total amount not to exceed $500,000, in accordance with Ordinance OCSD-47, Section 2.03(B) Cooperative Purchases. AYES: NOES: ABSTENTIONS: ABSENT: Bartlett; Beamish; Deaton; Katapodis; Kiley; Kim; Kring; Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Parker; Peotter (Alternate); Schott (Alternate); Sebourn; Shawver; Tinajero; Wanke; Withers and Yarc None None Diep; Jones; and F. Smith 11. ELECTRONIC RECORDING MEMORANDUM OF UNDERSTANDING COUNTY OF ORANGE CLERK-RECORDER'S OFFICE (Bob Ghirelli) MOVED. SECONDED, AND DULY CARRIED TO: A. Approve the Electronic Recording Memorandum of Understanding (MOU) between the County of Orange and Orange County Sanitation District for the use of the Secure Government to Government (G2G) Portal for a term of five (5) years; and B. Authorize the Clerk of the Board, or her designee, to transmit/record any and all required Orange County Sanitation District real property documents in an electronic format. 10/28/2015 Minutes of Board Meeting Page 7of10 AYES: NOES: ABSTENTIONS: ABSENT: Bartlett; Beamish; Deaton; Katapodis; Kiley; Kim; Kring; Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Parker; Peotter (Alternate); Schott (Alternate); Sebourn; Shawver; Tinajero; Wanke; Withers and Yarc None None Diep; Jones; and F. Smith 12. GENERAL MANAGER APPROVED PURCHASES (Lorenzo Tyner) MOVED, SECONDED, AND DULY CARRIED TO: Receive and file District purchases made under the General Manager's authority for the period of July 1, 2015 -September 30, 2015. AYES: NOES: ABSTENTIONS: ABSENT: STEERING COMMITTEE: Bartlett; Beamish; Deaton; Katapodis; Kiley; Kim; Kring; Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Parker; Peotter (Alternate); Schott (Alternate); Sebourn; Shawver; Tinajero; Wanke; Withers and Yarc None None Diep; Jones; and F. Smith 13. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the September 23, 2015 meeting of the Steering Committee. AYES: NOES: ABSTENTIONS: ABSENT: Bartlett; Beamish; Deaton; Katapodis; Kiley; Kim; Kring; Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Parker; Peotter (Alternate); Schott (Alternate); Sebourn; Shawver; Tinajero; Wanke; Withers and Yarc None None Diep; Jones; and F. Smith LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE: 14. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the October 12, 2015 meeting of the Legislative and Public Affairs Committee. AYES: 10/28/2015 Bartlett; Beamish; Deaton; Katapodis; Kiley; Kim; Kring; Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Parker; Peotter (Alternate); Schott (Alternate); Sebourn; Shawver; Tinajero; Wanke; Withers and Yarc Minutes of Board Meeting Page 8of10 NOES: ABSTENTIONS: ABSENT: None None Diep; Jones; and F. Smith 15. AUTHORIZATION OF CONTRIBUTION TO CASA EDUCATION FOUNDATION SCHOLARSHIP FUND (Bob Ghirelli) MOVED. SECONDED. AND DULY CARRIED TO: Adopt Resolution No. OCSD 15-22, entitled "A Resolution of the Board of Directors of the Orange County Sanitation District approving an annual contribution in the amount of $5,000 to the California Association of Sanitation Agencies (CASA) Education Foundation beginning in FY 2015-2016." AYES: NOES: ABSTENTIONS: ABSENT: Bartlett; Beamish; Deaton; Katapodis; Kiley; Kim; Kring; Mills; M. Murphy (Alternate); R. Murphy; Nagel; Nielsen; Ooten (Alternate); Parker; Peotter (Alternate); Schott (Alternate); Sebourn; Shawver; Tinajero; Wanke; Withers and Yarc None None Diep; Jones; and F. Smith NON-CONSENT CALENDAR: 16. GENERAL MANAGER COMPENSATION AND BENEFITS (John Nielsen) MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OCSD 15-23 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District approving salary increase, salary range adjustment, and changes to benefits for the General Manager for Fiscal Year 2015-2016," authorizing the Board Chair to implement a base building salary increase and corresponding salary range adjustment of 7% retroactive to July 10, 2015, and changes to the benefits package for the General Manager, for a total amount not to exceed $41, 107. A roll call vote was taken by Clerk of the Board Kelly Lore. AYES: NOES: ABSTENTIONS: ABSENT: 10/28/2015 Bartlett; Beamish; Deaton; Katapodis; Kiley; Kim; Kring; Mills; R. Murphy; Nagel; Nielsen; Ooten (Alternate); Parker; Schott (Alternate); Sebourn; Shawver; Tinajero; Wanke; Withers and Yarc None M. Murphy (Alternate); and Peotter (Alternate) Diep; Jones; and F. Smith Minutes of Board Meeting Page 9of10 AB 1234 REPORTS: Chair Nielsen reported on his attendance at the recent GWRS Steering Committee Meeting and the upcoming plans to improve flow; currently GWRS is receiving an average of 98 mgd. INFORMATION ITEMS: None. CLOSED SESSION: General Counsel, Brad Hagin announced that there will be no closed session held this evening. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: None. ADJOURNMENT: At 6:31 p.m. Chair Nielsen adjourned the meeting until the Regular Board Meeting on November 18, 2015 at 6:00 p.m. 10/28/2015 Minutes of Board Meeting Page 10of10