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HomeMy WebLinkAbout10-21-2015 Board Meeting Minutes - Special10/21/2015 Orange County Sanitation District MINUTES SPECIAL BOARD MEETING Strategic Plan Workshop October 21, 2015 Administration Building 10844 Ellis Avenue Fountain Valley, California 92708-7018 Minutes of Board Meeting Page 1 of 4 ROLL CALL A SPECIAL meeting of the Board of Directors of the Orange County Sanitation District was called to order on October 21, 2015, at 6:12 p.m. by Chair Nielsen, in the Administration Building. Director Beamish delivered led the Pledge of Allegiance. The Clerk of the Board declared a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS x John Nielsen, Chair Allan Bernstein x Gregory Sebourn Doug Chaffee x Lisa Bartlett Michelle Steel x Tom Beamish x Rose Espinoza Steven Choi Lynn Schott Keith Curry Scott Peotter x Ellery Deaton x Sandra Massa-Lavitt Tyler Diep x Joy Neugebauer James M. Ferryman x Bob Ooten x Steven Jones Kris Beard Jim Katapodis x Erik Peterson x Robert Kiley x Michael Beverage Peter Kim x Michele Steggell x Lucille Kring Jordan Brandman x Greg Mills Robert Collacott x Richard Murphy Shelley Hasselbrink Steve Nagel Michael Vo x Glenn Parker x Cecilia Hupp x David Shawver Carol Warren Fred Smith Steve Berry Teresa Smith Mark Murphy Sal Tinajero David Benavides x Chad Wanke Constance Underhill John Withers Douglas Reinhart x Mariellen Yarc Stacy Berry STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Bob Ghirelli, Assistant General Manager; Rob Thompson, Director of Engineering, Lorenzo Tyner, Director of Finance & Administrative Services; Ed Torres, Director; Kelly Lore, Clerk of the Board; Jennifer Cabral; Jim Colston; Mark Esquer; Norbert Gaia; Al Garcia; Kathy Millea; Jeff Mohr; Louis Pasoz and Paula Zeller. OTHERS PRESENT: Brad Hogin (General Counsel); Kristine Thalman, K.E Thalman & Associates; and Rich ten Busch, Black & Veatch. 10/21/2015 Minutes of Board Meeting Page 2 of 4 PUBLIC COMMENTS: None. OPENING REMARKS (Jim Herberg, General Manager) Chair Nielsen welcomed everybody to the meeting, briefly reviewed the meeting's agenda; introduced facilitator, Kristine Thalman and provided her biography. General Manager, Jim Herberg provided a PowerPoint presentation and explained the Strategic Plan's process, goals and objectives from 2013 including: Customer Service; Protecting Public Health and the Environment; Managing & Protecting the Public's Funds; Stakeholder Understanding & Support; and Organizational Effectiveness. Mr. Herberg then identified the "Big 5", areas that he will focus on as described in the General Manager Work plan for FY 2015-16. These areas include: Safety and security, Succession planning, Resource recovery, Reliability, and Operational optimization. DISTRICT ACCOMPLISHMENTS (Bob Ghirelli, Assistant General Manager) Assistant General Manager, Bob Ghirelli continued with the PowerPoint presentation and provided a progress update on the eight key goals of the Strategic Plan including: Odor Control Master Plan; future water recycling; energy efficiency; local sewer transfers; disinfection of ocean discharge; workforce planning and development; future biosolids management options; and legislative advocacy and public outreach. Mr. Ghirelli also announced the successful levels of service of the agency. Alternate Director Peterson departed the meeting at 6:35 p.m. SUMMARY OF BOARD INTERVIEWS (Kristine Thalman, K.E. Thalman & Associates) Ms. Kristine Thalman reported on identified Board of Directors priorities which were based on interviews with ten of the 25 Board of Directors, and consisted of six questions related to the eight initiatives of the Strategic Plan. Ms. Thalman provided the Board a written summary and then verbally reviewed the responses and comments to those questions; and asked for any further input to be provided for discussion this evening. Chair Nielsen commended the efficiency of the OCSD staff in this process, and complimented those Board members who were interviewed and supplied technical information to Ms. Thalman. He stated his main concern is making the public aware of the cultural transformation of OCSD becoming a product producer. Suggestions were offered by the Board on topics including: community outreach efforts; sole source providers; continued budget efficiencies; and website enhancement. Mr. Herberg concluded that most of the suggested items fall under his GM work plan and he will provide a report back in the future. 10/21/2015 Minutes of Board Meeting Page 3 of 4 Several Board members commended the agency and the staff. PRESENTATION OF ISSUE PAPER (Rob Thompson, Director of Engineering) Director of Engineering, Rob Thompson provided Issue Paper No. 1 regarding Stormwater Capture providing information on governance; flow rates; OCSD Urban Runoff Program; and risks of the capture. Mr. Thompson stated staffs recommendation to the Board is to continue the current urban runoff policy, protect the collection system and treatment plants and continue to support the other agencies that manage stormwater capture . El Nino preparation and systems were discussed. Questions of the stormwater capture processes were answered by Mr. Thompson and Mr. Herberg. Mr. Herberg stated that the Orange County Water District will provide additional information at a presentation in the futu re. Alternate Director Steggell departed the meeting at 7:51 p.m. Director Jones and Director Wanke departed the meeting at 7:55 p.m. PRESENTATION OF ISSUE PAPER (Mark Esquer, Engineering Manager) Engineering Manager, Mark Esquer provided information regarding Collections system dosing stations and the problematic method of maintaining the best Level of Service target of Collection System Odor Complaints. Mr. Esquer stated that staffs recommendation is to increase the Level of Service target of Collections System Odor complaints to 28 from 12. The Board held brief dialogue regarding the responsibility of balancing the level of service with the cost involved. FACILITATION OF DISCUSSION, REVIEW AND WRAP-UP (Kristine Thalman, K.E. Thalman & Associates) Ms. Thalman concluded the evening by stati ng that there are no additional objectives or goals to add to the current Strategic plan at this time. If anyone has additional comments or suggestions, please contact General Manager, Jim Herberg. ADJOURNMENT: At 8:07 p.m. Chair Nielsen adjourned the meeting until the Regular Board Meeting on October 28, 2015 at 6:00 p.m. 10/21/2015 Minutes of Board Meeting Page 4 of 4