HomeMy WebLinkAbout08-26-2015 Board Meeting Minutes08/26/2015
Orange County Sanitation District
MINUTES
BOARD MEETING
August 26, 2015
Administration Building
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Minutes of Board Meeting Page 1 of 9
ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District was
held on August 26, 2015, at 6:16 p.m., in the Administration Building. Director Choi
delivered the invocation and led the Pledge of Allegiance.
The Clerk of the Board declared a quorum present as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
x John Nielsen, Chair Allan Bernstein
A Gregory Sebourn Doug Chaffee
Lisa Bartlett x Michelle Steel
x Tom Beamish Rose Espinoza
x Steven Choi Lynn Schott
x Keith Curry Scott Peotter
Ellery Deaton x Sandra Massa-Lavitt
Tyler Diep x Joy Neugebauer
x James M. Ferryman Bob Ooten
A Steven Jones Kris Beard
Jim Katapodis x Erik Peterson
x Robert Kiley Michael Beverage
x Peter Kim Michele Steggell
x Lucille Kring Jordan Brandman
x Greg Mills Robert Collacott
x Richard Murphy Shelley Hasselbrink
A Steve Nagel Michael Vo
x Glenn Parker Cecilia Hupp
x David Shawver Carol Warren
x Fred Smith Steve Berry
x Teresa Smith Mark Murphy
x Sal Tinajero David Benavides
x Chad Wanke Constance Underhill
x John Withers Douglas Reinhart
x Mariellen Yarc Stacy Berry
STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Bob Ghirelli, Assistant
General Manager; Rob Thompson, Director of Engineering, Lorenzo Tyner, Director of
Finance & Administrative Services; Ed Torres, Director of Operations & Maintenance;
Nick Arhontes, Director of Facility Support Services; Kelly Lore, Clerk of the Board;
Janine Aguilar; Jennifer Cabral; Thys DeVries; Norbert Gaia; Al Garcia; Stephanie Good;
Janet Gray; Elvia Harvey; Shamshad Hyder; Laura Maravilla; James Mullins;
Andrew Nau; Tiffany Nguyen; Steven Speakman; James Spears; Richard Spencer; and
Paula Zeller.
08/26/2015 Minutes of Board Meeting Page 2 of 9
OTHERS PRESENT: Brad Hogin (General Counsel); Bob Ooten (Alternate Director,
CMSD); and Anna Laliberte, Alliant Insurance.
PUBLIC COMMENTS:
None.
SPECIAL PRESENTATIONS
Director of Operations and Maintenance, Ed Torres presented a service award to:
Jim Mullins, Division 830, Senior Engineer -(20 years)
Director of Operations and Maintenance, Ed Torres presented a service award to:
Shamshad Hyder, Division 830, Senior Info Tech Analyst-(25 years)
Assistant General Manager, Bob Ghirelli presented a service award to: Rich Spencer,
Division 160, Human Resources Manager-(20 years)
General Manager Jim Herberg presented a service award to: Rob Thompson, Division
710, Director of Engineering -(20 years)
REPORTS:
Chair Nielsen provided a report on the recent 60th annual CASA conference in San Diego
and stated that OCSD was a main topic of conversation in almost every session using us
as an example of cutting edge processes. He provided information of topics discussed
at the conference including: product producer agencies as opposed to treatment
agencies; digestion that creates biogas; fertilizer and composting projects; recent
regulations regarding food waste; agency overlap regarding storm water recapture; CASA
legislative platform including SB350 and suggested that we review the platform through
our Legislative and Public Affairs Committee. Finally, the chair stated that many new
technologies including Aqua Critox were discussed at the conference.
He and General Manager Herberg accepted the California Association of Sanitation
Agencies (CASA) Achievement Award on behalf of OCSD, OCWD and Black & Veatch
for the initial expansion of the GWRS and will be presenting OCWD with their award at
their board meeting on Sept. 15th.
Chair Nielsen announced that tonight's meeting will be adjourned in memory of former
Board Member Roy Moore.
General Manager Jim Herberg announced the receipt of several awards including: the
Gold Peak Performance Award from NACWA; the National Safety Award from the Water
Environment Federation; recognition from NOAA for TsunamiReady and StormReady;
OCSD intern Danny Mejia received a $5000 scholarship from the CASA Education
Foundation; and the Excellence in Procurement Award.
08/26/2015 Minutes of Board Meeting Page 3 of 9
Mr. Herberg announced recent outreach efforts, including an OCSD facility tour for
Senator John Moorlach which was attended by Chair Nielsen and Directors Beamish,
Kiley and Withers.
Mr. Herberg updated the Committee on the progress of the GWRS expansion which is
operating at a 30 mgd. increase and also informed the Committee that the General
Manager Draft Work plan in included in tonight's information and provided a brief overview
of the plan.
Mr. Herberg announced the SAWPA tour on September 3, 2015 from 8:00 a.m.-3:00 p.m.
and the State of the District Event on October 16, 2015 at 9:00 a.m. He also notified the
Board of correspondence received from the Juaneno Band of Indians regarding the care
of cultural resources.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the
Regular Board of Directors Meeting held on July 22, 2015.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Choi; Curry; Ferryman; Kiley; Kim; Kring; Massa-
Lavitt (Alternate); Mills; R. Murphy; Neugebauer (Alternate);
Nielsen; Parker; Shawver; F. Smith; T. Smith; Steel
(Alternate); Tinajero; Wanke; Withers and Yarc
None
Peterson (Alternate)
Jones; Nagel and Sebourn
2. CENGEN COOLING WATER SYSTEM REPLACEMENT, PROJECT NO. J-109
(Rob Thompson)
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve an increase in the budget for CenGen Cooling Water System
Replacement, Project No. J-109, by $140,000 for a total project budget of
$11,477,000;
B. Receive and file bid tabulation and recommendation;
C. Award a construction contract to Tharsos, Inc. for Installation of New Fittings
at PWPS, Contract No. J-109A, part of CenGen Cooling Water System
Replacement, Project No. J-109, for a total amount not to exceed $34,885;
and
D. Approve contingency of $5,233 (15%).
AYES:
08/26/2015
Beamish; Choi; Curry; Ferryman; Kiley; Kim; Kring; Massa-
Lavitt (Alternate); Mills; R. Murphy; Neugebauer (Alternate);
Nielsen; Parker; Peterson (Alternate); Shawver; F. Smith; T.
Smith; Steel (Alternate); Tinajero; Wanke; Withers and Yarc
Minutes of Board Meeting Page 4 of 9
NOES:
ABSTENTIONS:
ABSENT:
None
None
Jones; Nagel and Sebourn
3. REPAIR OF LEFT BANK CAMSHAFT ON ENGINE #1 AT PLANT 1 (Ed Torres)
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a sole source purchase agreement with NRG Energy Services
LLC, for the repair of Cen-Gen Engine #1 Left Bank Camshaft, for a total
amount not to exceed $196,000; and
B. Approve a contingency of $39,200 (20%)
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Choi; Curry; Ferryman; Kiley; Kim; Kring; Massa-
Lavitt (Alternate); Mills; R. Murphy; Neugebauer (Alternate);
Nielsen; Parker; Peterson (Alternate); Shawver; F. Smith; T.
Smith; Steel (Alternate); Tinajero; Wanke; Withers and Yarc
None
None
Jones; Nagel and Sebourn
4. UNIFORM AND JANITORIAL ARTICLES RENTAL SERVICE, SPECIFICATION
NO. S-2015-675BD (Lorenzo Tyner)
MOVED, SECONDED, AND DULY CARRIED TO:
A. Award Purchase Order Contract to Prudential Overall Supply for Uniform
and Janitorial Articles Rental Service, Specification No. S-2015-675BD, for
one 3-year period ( 11 /1/2015 -10/31 /18) for an amount not to exceed
$180,273.60 with one 3-year renewal option; and
B. Approve a contingency of $18,027 (10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Choi; Curry; Ferryman; Kiley; Kim; Kring; Massa-
Lavitt (Alternate); Mills; R. Murphy; Neugebauer (Alternate);
Nielsen; Parker; Peterson (Alternate); Shawver; F. Smith; T.
Smith; Steel (Alternate); Tinajero; Wanke; Withers and Yarc
None
None
Jones; Nagel and Sebourn
5. HAZARDOUS WASTE DISPOSAL PROGRAM (Bob Ghirelli)
MOVED, SECONDED, AND DULY CARRIED TO: Ratify change order #2 to P.O.
104652-08, Specification S-2011-498, issued to Clean Harbors Environmental
Service for hazardous waste services for an additional $10,000 for the contract
08/26/2015 Minutes of Board Meeting Page 5 of 9
amount not to exceed $205,000, for the remainder of the 2014/15 Fiscal year
contract ending June 30, 2015.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Choi; Curry; Ferryman; Kiley; Kim; Kring; Massa-
Lavitt (Alternate); Mills; R. Murphy; Neugebauer (Alternate);
Nielsen; Parker; Peterson (Alternate); Shawver; F. Smith; T.
Smith; Steel (Alternate); Tinajero; Wanke; Withers and Yarc
None
None
Jones; Nagel and Sebourn
6. TREASURER'S REPORT FOR THE FOURTH QUARTER ENDED
JUNE 30, 2015 (Lorenzo Tyner)
MOVED, SECONDED, AND DULY CARRIED TO: Receive and file Orange
County Sanitation District Fourth Quarter Treasurer's Report for the period ended
June 30, 2015.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
STEERING COMMITTEE:
Beamish; Choi; Curry; Ferryman; Kiley; Kring; Massa-Lavitt
(Alternate); Mills; R. Murphy; Neugebauer (Alternate);
Nielsen; Parker; Peterson (Alternate); Shawver; F. Smith; T.
Smith; Steel (Alternate); Tinajero; Wanke; Withers and Yarc
None
Kim
Jones; Nagel and Sebourn
7. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the
July 22, 2015 regular Steering Committee Meeting.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
08/26/2015
Beamish; Choi; Curry; Ferryman; Kiley; Kim; Kring; Massa-
Lavitt (Alternate); Mills; R. Murphy; Neugebauer (Alternate);
Nielsen; Parker; Peterson (Alternate); Shawver; F. Smith; T.
Smith; Steel (Alternate); Tinajero; Wanke; Withers and Yarc
None
None
Jones; Nagel and Sebourn
Minutes of Board Meeting Page 6 of 9
GWRS STEERING COMMITTEE:
8. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the minutes
of the April 13, 2015 meeting of the GWRS Steering Committee.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
NON-CONSENT:
Beamish; Choi; Curry; Ferryman; Kiley; Kim; Kring; Massa-
Lavitt (Alternate); Mills; R. Murphy; Neugebauer (Alternate);
Nielsen; Parker; Peterson (Alternate); Shawver; F. Smith; T.
Smith; Steel (Alternate); Tinajero; Wanke; Withers and Yarc
None
None
Jones; Nagel and Sebourn
Item 9 pulled from consideration and not heard.
9. AGREEMENT FOR COLLECTION OF SPECIAL ASSESSMENTS BY THE
COUNTY OF ORANGE (Lorenzo Tyner)
RECOMMENDATION: Approve agreement with the County of Orange to collect
sanitary sewer service charges on the property tax roll.
Director Curry departed the meeting at 6:50 p.m.
Assistant General Manager Robert Ghirelli provided short presentation of Item 2.
10. OCSD MEDICAL INSURANCE REOPENER (Jim Herberg)
MOVED. SECONDED. AND DULY CARRIED TO: Adopt Resolution No. OCSD
15-17, entitled, "A Resolution of the Board of Directors of the Orange County
Sanitation District Approving Medical Insurance Changes Identified Through the
2015 Medical Reopener Negotiations."
AYES:
NOES:
ABSTENTIONS:
ABSENT:
08/26/2015
Beamish; Choi; Ferryman; Jones; Kiley; Kim; Kring; Massa-
Lavitt (Alternate); Mills; R. Murphy; Neugebauer (Alternate);
Nielsen; Parker; Peterson (Alternate); Shawver; F. Smith; T.
Smith; Steel (Alternate); Tinajero; Wanke; Withers and Yarc
None
None
Curry; Nagel and Sebourn
Minutes of Board Meeting Page 7 of 9
Item 11 pulled from consideration and not heard.
11. CLASSIFICATION & COMPENSATION STUDIES COMPARISON AGENCIES
(Bob Ghirelli)
RECOMMENDATION: Approve the final list of comparison agencies to begin the
next phase of the Classification & Compensation Studies, 1.vhich includes a labor
market survey.
AB 1234 REPORTS:
Director Ferryman reported on the following: Upcoming meetings with OCCOG on
August 27 and Borders committee August 28; and current activities, conferences and
agenda items for NWRI.
INFORMATION ITEMS:
None.
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTIONS: 54956.9(d)(1) and 54957.6
The Board convened in closed session at 6:38 p.m. to discuss five items. Confidential
minutes of the Closed Session have been prepared in accordance with the above
Government Code Sections and are maintained by the Clerk of the Board in the Official
Book of Confidential Minutes of Board and Committee Closed Meetings.
RECONVENED IN REGULAR SESSION:
The Board reconvened in regular session at 7:25 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
General Counsel, Brad Hagin reported that in closed session the Board unanimously
approved an Engagement Letter and Conflicts Waiver with Alston & Bird LLP to provide
a substitution of counsel in the matter of Klean Waters, Inc., et al. v. Orange County
Sanitation District, et al.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None.
08/26/2015 Minutes of Board Meeting Page 8 of 9
ADJOURNMENT:
At 7:28 p.m. Chair Nielsen adjourned the meeting until the Regular Board Meeting on
September 23, 2015 at 6:00 p.m. "in memory of former OCSD Director and Brea
Councilmember Roy Moore who served OCSD as a member and Chair of the Finance
and Human Resource Committee from 2001-2006; a member of the Operations
Committee from 2007-2012; and as an Alternate or Active Director from 1999-2014."
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