HomeMy WebLinkAbout07-22-2015 Board Meeting Minutes07/22/2015
Orange County Sanitation District
MINUTES
BOARD MEETING
July 22, 2015
Administration Building
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Minutes of Board Meeting Page 1 of 13
ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District was
held on July 22, 2015, at 6:03 p.m., in the Administration Building. Director Jones
delivered the invocation and led the Pledge of Allegiance.
The Clerk of the Board declared a quorum present as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
x John Nielsen, Chair Allan Bernstein
x Gregory Sebourn Doug Chaffee
x Lisa Bartlett Michelle Steel
x Tom Beamish Rose Espinoza
x Steven Choi Lynn Schott
x Keith Curry Scott Peotter
x Ellery Deaton Sandra Massa-Lavitt
x Tyler Diep Joy Neugebauer
x James M. Ferryman Bob Ooten
x Steven Jones Kris Beard
x Jim Katapodis Erik Peterson
x Robert Kiley Michael Beverage
x Peter Kim Michele Steggell
x Lucille Kring Jordan Brandman
x Greg Mills Robert Collacott
x Richard Murphy Shelley Hasselbrink
x Steve Nagel Michael Vo
x Glenn Parker Cecilia Hupp
x David Shawver Carol Warren
x Fred Smith Steve Berry
x Teresa Smith Mark Murphy
Sal Tinajero x David Benavides
x Chad Wanke Constance Underhill
x John Withers Douglas Reinhart
Mariellen Yarc x Stacy Berry
STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Bob Ghirelli, Assistant
General Manager; Lorenzo Tyner, Director of Finance & Administrative Services; Ed
Torres, Director of Operations & Maintenance; Nick Arhontes, Director of Facility Support
Services; Kelly Lore, Clerk of the Board; Jennifer Cabral; Jim Colston; Greg Deterding;
Norbert Gaia; Al Garcia; Michelle Hetherington; Dean Fisher; Mark Kawamoto; Javitta
Malone; Kelly Newell; Wendy Sevenandt; Richard Spencer; Gina Tetsch and Eros Yong.
OTHERS PRESENT: Brad Hagin (General Counsel); James Finete, Savage Finete,
APLC
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PUBLIC COMMENTS:
None.
Chair Nielsen announced that the Consent Calendar would be heard before Special
Presentations.
CONSENT CALENDAR:
1. MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes for the
Regular Board Meeting held on June 24, 2015.
AYES: Bartlett; Beamish; Benavides (Alternate); Choi; Curry; Diep;
Ferryman; Jones; Katapodis; Kiley; Kring; Mills; R. Murphy;
Nielsen; Parker; Sebourn; Shawver; F. Smith; T. Smith;
Wanke; and Withers.
NOES: None
ABSTENTIONS: Stacy Berry (Alternate); Deaton; Kim; and Nagel
ABSENT: None
2. MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OCSD
15-15 entitled, "A Resolution of the Board of Directors of the Orange County
Sanitation District commending Tom Beamish for his outstanding contributions and
dedication to public service as Chairman of the Orange County Sanitation District
Board of Directors."
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AYES: Bartlett; Benavides (Alternate); Stacy Berry (Alternate); Choi;
Curry; Deaton; Diep; Ferryman; Jones; Katapodis; Kiley; Kim;
Kring; Mills; R. Murphy; Nagel; Nielsen; Parker; Sebourn;
Shawver; F. Smith; T. Smith; Wanke; and Withers.
NOES: None
ABSTENTIONS: Beamish
ABSENT: None
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3. MOVED, SECONDED, AND DULY CARRIED TO: Ratify and approve
Amendment No. 1 to the Professional Services Agreement, PSA2013-001, with
Koury Engineering & Testing, Inc., to provide on-call Materials Testing, Inspection,
and other Geotechnical Testing Services for Collection System and Treatment
Plant projects, for an amount not to exceed $125,000, increasing the total contract
amount not to exceed $325,000.
AYES: Bartlett; Beamish; Benavides (Alternate); Stacy Berry
(Alternate); Choi; Curry; Deaton; Diep; Ferryman; Jones;
Katapodis; Kiley; Kim; Kring; Mills; R. Murphy; Nagel; Nielsen;
Parker; Sebourn; Shawver; F. Smith; T. Smith; Wanke; and
Withers.
NOES: None
ABSTENTIONS: None
ABSENT: None
4. MOVED, SECONDED, AND DULY CARRIED TO:
A. Receive and file bid tabulation and recommendation for IT Server Room
Cooling Improvements, Project No. FE12-10;
B. Award a construction contract to ODC Engineering & Technology, Project
No. FE12-10, for a total amount not to exceed $281,000; and
C. Approve a contingency of $28,100 (10%).
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AYES: Bartlett; Beamish; Benavides (Alternate); Stacy Berry
(Alternate); Choi; Curry; Deaton; Diep; Ferryman; Jones;
Katapodis; Kiley; Kim; Kring; Mills; R. Murphy; Nagel; Nielsen;
Parker; Sebourn; Shawver; F. Smith; T. Smith; Wanke; and
Withers.
NOES: None
ABSTENTIONS: None
ABSENT: None
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5. MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Task Order with CH2M HILL for Plant Air System Master Plan,
Project No. SP-148, On-Call Planning Studies, Contract PLAN2013-04,
Task Order No. 1, for an amount not to exceed $187, 100; and
B. Approve a contingency of $18,710 (10%).
AYES: Bartlett; Beamish; Benavides (Alternate); Stacy Berry
(Alternate); Choi; Curry; Deaton; Diep; Ferryman; Jones;
Katapodis; Kiley; Kim; Kring; Mills; R. Murphy; Nagel; Nielsen;
Parker; Sebourn; Shawver; F. Smith; T. Smith; Wanke; and
Withers.
NOES: None
ABSTENTIONS: None
ABSENT: None
SPECIAL PRESENTATION
Chair Nielsen recognized Past Chair, Tom Beamish as a great public servant, notably
lobbying for grant funds for GWRS, and his superb leadership style of allowing everyone
to be heard. Chair Nielsen then presented a Certificate of Accomplishment from the City
Council of the City of Tustin; a Certificate of Recognition from State Senator Bob Huff; a
Certificate of Recognition from Assemblywoman Young Kim; the Resolution of
Commendation from OCSD and the official Gavel plaque to Director Beamish.
Director Beamish thanked everyone on the Board and staff, and stated that serving as
the Chair is challenging, but it had been great. He further stated that it was his honor and
pleasure to serve the District as the Chairman of the Board in the footsteps of his mentor
Steve Anderson. He is looking forward to another year or more as a Director.
General Manager, Jim Herberg presented a service award to Wendy Sevenandt, Division
750, GIP Project Manager-(25 years)
REPORTS:
Chair Nielsen provided an update from the Legislative Committee meeting including:
AB1217; hosted tours; Proposition 84 grant funding; community outreach efforts; GWRS
Dedication Ceremony; State of the District -Save the Date October 16, 2015 at 9:00
a.m.; notification that Heather Stratman is no longer with Townsend Affairs and reminded
everyone that Committee meetings are dark in August.
General Manager Herberg reported on the following: upcoming Nerissa tours; Strategic
Plan update interviews and processes and Fleet awards received.
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OPERATIONS COMMITTEE:
6. MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the
July 1, 2015 meeting of the Operations Committee.
AYES: Bartlett; Beamish; Benavides (Alternate); Stacy Berry
(Alternate); Choi; Curry; Deaton; Diep; Ferryman; Jones;
Katapodis; Kiley; Kim; Kring; Mills; R. Murphy; Nagel; Nielsen;
Parker; Sebourn; Shawver; F. Smith; T. Smith; Wanke; and
Withers.
NOES: None
ABSTENTIONS: None
ABSENT: None
7. MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Professional Design Services Agreement with MWH Americas,
Inc. to provide engineering design services for the Rehabilitation of Seal
Beach Pump Station, Project No. 3-62, for an amount not to exceed
$6,917,175; and
B. Approve a contingency of $691,718 (10%).
AYES: Bartlett; Beamish; Benavides (Alternate); Stacy Berry
(Alternate); Choi; Curry; Deaton; Diep; Ferryman; Jones;
Katapodis; Kiley; Kim; Kring; Mills; R. Murphy; Nagel; Nielsen;
Parker; Sebourn; Shawver; F. Smith; T. Smith; Wanke; and
Withers.
NOES: None
ABSTENTIONS: None
ABSENT: None
8. MOVED, SECONDED, AND DULY CARRIED TO:
A. Establish a budget for an AquaCritox® Demonstration Project Evaluation
Study, Project No. SP-125-17, in the amount of $423,000.
B. Approve a Sole Source Professional Services Agreement with SCFI Group
Limited to conduct an Evaluation Study for the AquaCritox® Demonstration
Project, Project No. SP-125-17, for an amount not to exceed $311,460; and
C. Approve a contingency of $31,200 (10%)
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AYES: Bartlett; Beamish; Benavides (Alternate); Stacy Berry
(Alternate); Choi; Curry; Deaton; Diep; Ferryman; Jones;
Katapodis; Kiley; Kim; Kring; Mills; R. Murphy; Nagel; Nielsen;
Parker; Sebourn; Shawver; F. Smith; T. Smith; Wanke; and
Withers.
NOES: None
ABSTENTIONS: None
ABSENT: None
ADMINISTRATION COMMITTEE:
9. MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the
July 8, 2015 meeting of the Administration Committee.
AYES: Bartlett; Beamish; Benavides (Alternate); Stacy Berry
(Alternate); Choi; Curry; Deaton; Diep; Ferryman; Jones;
Katapodis; Kiley; Kim; Kring; Mills; R. Murphy; Nagel; Nielsen;
Parker; Sebourn; Shawver; F. Smith; T. Smith; Wanke; and
Withers.
NOES: None
ABSTENTIONS: None
ABSENT: None
10. MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OCSD
15-16 entitled, "A Resolution of the Orange County Sanitation District Board of
Directors Adopting the Records Management Program Policy and Procedures,
Updated Retention Schedule, Authorizing Destruction of Obsolete Records, and
Repealing Resolution No. OCSD 10-12."
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AYES: Bartlett; Beamish; Benavides (Alternate); Stacy Berry
(Alternate); Choi; Curry; Deaton; Diep; Ferryman; Jones;
Katapodis; Kiley; Kim; Kring; Mills; R. Murphy; Nagel; Nielsen;
Parker; Sebourn; Shawver; F. Smith; T. Smith; Wanke; and
Withers.
NOES: None
ABSTENTIONS: None
ABSENT: None
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11. MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the
Independent Accountants' Report on Applying Agreed-Upon Procedures from
White Nelson Diehl Evans, LLP.
AYES: Bartlett; Beamish; Benavides (Alternate); Stacy Berry
(Alternate); Choi; Curry; Deaton; Diep; Ferryman; Jones;
Katapodis; Kiley; Kim; Kring; Mills; R. Murphy; Nagel; Nielsen;
Parker; Sebourn; Shawver; F. Smith; T. Smith; Wanke; and
Withers.
NOES: None
ABSTENTIONS: None
ABSENT: None
Director Choi departed the meeting at 6:26 p.m.
STEERING COMMITTEE:
12. MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the
June 24, 2015 regular Steering Committee Meeting.
AYES: Bartlett; Beamish; Benavides (Alternate); Stacy Berry
(Alternate); Curry; Deaton; Diep; Ferryman; Jones;
Katapodis; Kiley; Kim; Kring; Mills; R. Murphy; Nagel; Nielsen;
Parker; Sebourn; Shawver; F. Smith; T. Smith; Wanke; and
Withers.
NOES: None
ABSTENTIONS: None
ABSENT: Choi
13. MOVED, SECONDED, AND DULY CARRIED TO: Receive and File the General
Manager's FY 2014 -2015 Work Plan Year End Update.
AYES:
NOES:
07/22/2015
Bartlett; Beamish; Benavides (Alternate); Stacy Berry
(Alternate); Curry; Deaton; Diep; Ferryman; Jones;
Katapodis; Kiley; Kim; Kring; Mills; R. Murphy; Nagel; Nielsen;
Parker; Sebourn; Shawver; F. Smith; T. Smith; Wanke; and
Withers.
None
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ABSTENTIONS: None
ABSENT: Choi
LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE:
14. MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the
July 13, 2015 meeting of the Legislative and Public Affairs Committee.
AYES: Bartlett; Beamish; Benavides (Alternate); Stacy Berry
(Alternate); Curry; Deaton; Diep; Ferryman; Jones;
Katapodis; Kiley; Kim; Kring; Mills; R. Murphy; Nagel; Nielsen;
Parker; Sebourn; Shawver; F. Smith; T. Smith; Wanke; and
Withers.
NOES: None
ABSTENTIONS: None
ABSENT: Choi
Chair Nielsen recessed the Orange County Sanitation District Board of Directors Meeting
at 6:27 p.m.
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ORANGE COUNTY SANITATION DISTRICT FINANCING CORPORATION
CALL TO ORDER:
Chair Nielsen called the Board of Directors, Orange County Sanitation District Financing
Corporation meeting to order at 6:27 p.m.
ACTIVE DIRECTORS ALTERNATE DIRECTORS
x John Nielsen, Chair Allan Bernstein
x Gregory Sebourn Doug Chaffee
x Lisa Bartlett Michelle Steel
x Tom Beamish Rose Espinoza
A Steven Choi Lynn Schott
x Keith Curry Scott Peotter
x Ellery Deaton Sandra Massa-Lavitt
x Tyler Diep Joy Neugebauer
x James M. Ferryman Bob Ooten
x Steven Jones Kris Beard
x Jim Katapodis Erik Peterson
x Robert Kiley Michael Beverage
x Peter Kim Michele Steggell
x Lucille Kring Jordan Brandman
x Greg Mills Robert Collacott
x Richard Murphy Shelley Hasselbrink
x Steve Nagel Michael Vo
x Glenn Parker Cecilia Hupp
x David Shawver Carol Warren
x Fred Smith Steve Berry
x Teresa Smith Mark Murphy
Sal Tinajero x David Benavides
x Chad Wanke Constance Underhill
x John Withers Douglas Reinhart
Mariellen Yarc x Stacy Berry
Kelly Lore, Clerk of the Board, announced that the members of the Orange County
Sanitation District Board of Directors are each being compensated $212.50 for the Board
Meeting; there is no additional compensation for the Financing Corporation Meeting.
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APPROVAL OF MINUTES:
FC-1. Hearing no corrections or amendments made, the minutes for the meeting held on
December 17, 2014, were deemed approved as so ordered by the Chair.
AYES: Bartlett; Beamish; Benavides (Alternate); Stacy Berry
(Alternate); Curry; Deaton; Diep; Ferryman; Jones;
Katapodis; Kiley; Kring; Mills; R. Murphy; Nagel; Nielsen;
Parker; Sebourn; Shawver; F. Smith; T. Smith; Wanke; and
Withers.
NOES: None
ABSTENTIONS: Kim
ABSENT: Choi
Director Benavides left the room for the following item.
ACTION ITEM:
Director of Finance and Administrative Services, Lorenzo Tyner, provided a brief report
regarding the outstanding debt of the Corporation.
FC-2. MOVED, SECONDED, AND DULY CARRIED TO: Receive and File the Annual
Status Report of the Orange County Sanitation District Financing Corporation.
AYES: Bartlett; Beamish; Stacy Berry (Alternate); Curry; Deaton;
Diep; Ferryman; Jones; Katapodis; Kiley; Kim; Kring; Mills; R.
Murphy; Nagel; Nielsen; Parker; Sebourn; Shawver; F. Smith;
T. Smith; Wanke; and Withers.
NOES: None
ABSTENTIONS: None
ABSENT: Benavides (Alternate) and Choi
Chair Nielsen adjourned the meeting of the Board of Directors, Orange County Sanitation
District Financing Corporation at 6:32 p.m.
******************
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Chair Nielsen reconvened the meeting of the Board of Directors, Orange County
Sanitation District at 6:32 p.m.
Director Benavides returned to the meeting.
NON-CONSENT:
None.
AB 1234 REPORTS:
Director Ferryman reported on the following: OCCOG -Strategic planning workshop
facilitated by Kris Thalman; SARFA -elected Executive Board, elected Cathy Green as
Chair, approved their budget, and stated the Westminster Channel study should be
completed in September; and NWRI will be approving a budget next month and Jeff
Mosier will be evaluated. Director Ferryman noted that NWRI enjoys a very good
reputation.
INFORMATION ITEMS:
15. Classification & Compensation Studies -Comparison Agencies.
Human Resources Manager, Rich Spencer provided a report on Item 15 including: history
and purpose of the study, how the information is received; phases of the study; and
criteria used during comparison.
Comments were received regarding the lack of private sector comparison.
Director Diep departed the meeting at 6:38 p.m.
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTIONS: 54956.9(d)(1) and 54957.6
The Board convened in closed session at 6:38 p.m. to discuss two items. Confidential
minutes of the Closed Session have been prepared in accordance with the above
Government Code Sections and are maintained by the Clerk of the Board in the Official
Book of Confidential Minutes of Board and Committee Closed Meetings.
Director Katapodis departed the meeting at 7:23 p.m.
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RECONVENED IN REGULAR SESSION:
The Board reconvened in regular session at 7:25 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
Brad Hogin, General Counsel, reported that the Board voted unanimously to authorize
the Compromise and Release Settlement Agreement with Mark Boyd in the amount of
$290,000, plus the Permanent Disability Advances of $57,976.95, for injuries related to
his left femur, right hip and right upper extremity.
Director Benavides departed the meeting at 7:26 p .m .
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
Chair Nielsen announced that Senator Moorlach will be touring OCSD on August 14, 2015
at 10:00 a.m.
ADJOURNMENT:
Chair Nielsen adjourned the meeting at 7:28 p .m. until the Regular Board Meeting on
August 26, 2015 at 6:00 p.m.
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