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HomeMy WebLinkAbout06-24-2015 Board Meeting Minutes06/24/2015 Orange County Sanitation District MINUTES BOARD MEETING June 24, 2015 Administration Building 10844 Ellis Avenue Fountain Valley, California 92708-7018 Minutes of Board Meeting Page 1 of 12 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on June 24, 2015, at 6:02 p.m., in the Administration Building. Director Katapodis delivered the invocation and led the Pledge of Allegiance. The Clerk of the Board declared a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS x Tom Beamish, Chair Rose Espinoza x John Nielsen, Vice-Chair Allan Bernstein x Lisa Bartlett Michelle Steel x Steven Choi Lynn Schott x Keith Curry Scott Peotter A Ellery Deaton Sandra Massa-Lavitt A Tyler Diep Joy Neugebauer x James M. Ferryman Bob Ooten A Steven Jones Kris Beard x Jim Katapodis Erik Peterson x Robert Kiley Michael Beverage A Peter Kim Michele Steggell x Lucille Kring Jordan Brandman x Greg Mills Robert Collacott x Richard Murphy Shelley Hasselbrink Steve Nagel x Michael Vo x Glenn Parker Cecilia Hupp x Gregory Sebourn Doug Chaffee x David Shawver Carol Warren x Fred Smith Steve Berry x Teresa Smith Mark Murphy x Sal Tinajero David Benavides Chad Wanke x Constance Underhill x John Withers Douglas Reinhart x Mariellen Yarc Stacy Berry STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Bob Ghirelli, Assistant General Manager; Rob Thompson, Director of Engineering; Lorenzo Tyner, Director of Finance & Administrative Services; Ed Torres, Director of Operations & Maintenance; Nick Arhontes, Director of Facility Support Services; Kelly Lore, Clerk of the Board; Jim Colston; Chad Crow; Carla Dillon; Al Garcia; Stephanie Good; Ingrid Hellebrand; Terry Krie; Rebecca Long; Kathy Millea; Cindy Murra; Andrew Nau; Wendy Sevenandt; and Richard Spencer. 06/24/2015 Minutes of Board Meeting Page 2of12 OTHERS PRESENT: Brad Hogin (General Counsel); Michael Beverage (Alternate Director, YLWD); Bob Ooten (Alternate Director CMSD); Lynn Grijalva (Hazen and Sawyer); and Diane Hamlin (HOR). PUBLIC COMMENTS: None. SPECIAL PRESENTATION Director of Facility Support Services, Nick Arhontes presented a service award to Ingrid Hellebrand, Division 310, Senior Staff Analyst-(25 years) Director of Engineering, Rob Thompson presented a service award to Terry Krie, Division 760, Senior Construction Inspection Supervisor -(25 years) REPORTS: Chair Beamish announced that the GWRS Dedication will be take place tomorrow, Friday, June 26, 2015 at 9:00 p.m. General Manager Herberg reported on the following: increasing flows to Orange County Water District to 125 mgd for the Groundwater Replenishment System; $450,000 WaterSMART grant received; awards received including the Fleet Services Excellence Award #1 midsized fleet and three Communicator Awards received for the OCSD 60th anniversary video and distinction and design of our annual report. Assistant General Manager Bob Ghirelli provided an update on the recent "Heal the Bay" report stating that the overall beach quality in Orange County was excellent, receiving an "A" grade with the exception of one stretch at Brookhurst Street which received a "C" grade and was also listed as a "beach bummer". He stated that the reported bacterial levels had never been high enough to force a closure that our effluent is not suspected for this report, but that staff is closely monitoring the situation with the city of Huntington Beach and the QC Public Works. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes for the Regular Board Meeting held on May 27, 2015. AYES: NOES: 06/24/2015 Bartlett; Beamish; Choi; Curry; Ferryman; Katapodis; Kiley; Kring; Mills; R. Murphy; Nielsen; Parker; Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Withers and Yarc None Minutes of Board Meeting Page 3 of 12 ABSTENTIONS: Underhill (Alternate); and Vo (Alternate) ABSENT: Deaton; Diep; Jones; and Kim 2. MOVED, SECONDED, AND DULY CARRIED TO: Approve Amendment No. 1 to the Amended Joint Exercise of Powers Agreement for the Development, Operation and Maintenance of the Groundwater Replenishment System and the Green Acres Project (Cost-Sharing Agreement) with the Orange County Water District for the Effluent Reuse Study, Project No. SP-173, in a form approved by General Counsel, for an estimated cost share not to exceed $1,004,255, less any grant funds received. AYES: Bartlett; Beamish; Choi; Curry; Ferryman; Katapodis; Kiley; Kring; Mills; R. Murphy; Nielsen; Parker; Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill (Alternate); Vo (Alternate); Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Deaton; Diep; Jones; and Kim OPERATIONS COMMITTEE: 3. MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the June 3, 2015 meeting of the Operations Committee. AYES: Bartlett; Beamish; Choi; Curry; Ferryman; Jones; Katapodis; Kiley; Kring; Mills; R. Murphy; Nielsen; Parker; Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill (Alternate); Vo (Alternate); Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Deaton; Diep and Kim Items 4 & 6 were pulled and heard separately. Operations Chair Sebourn reported a conflict of interest, recused himself and left the room during discussion and vote. Operations Vice-Chair Shawver presided. 06/24/2015 Minutes of Board Meeting Page 4of12 4. MOVED, SECONDED, AND DULY CARRIED TO: A. Approve annual Professional Design Services Agreements with Dudek; Lee & Ro, Inc.; GHD; AECOM; Hazen and Sawyer; RMC Water and Environment; Projectline Technical Services, Inc.; Tait & Associates, Inc.; Beyaz & Patel, Inc.; IDS Group, Inc.; Kleinfelder, Inc.; and RMS Engineering and Design, Inc. for professional engineering design and construction support services projects, Contract No. FE15-00-XX, commencing July 1, 2015 with a maximum annual fiscal year contract limitation not to exceed $400,000 for each Professional Design Services Agreement; and B. Approve up to two additional one-year optional extensions. AYES: Beamish; Choi; Curry; Ferryman; Katapodis; Kiley; Kring; Mills; R. Murphy; Nielsen; Parker; Shawver; F. Smith; T. Smith; Tinajero; Underhill (Alternate); Vo (Alternate); Withers and Yarc NOES: None ABSTENTIONS: Bartlett; Sebourn (Recused) ABSENT: Deaton; Diep; Jones; and Kim 5. MOVED, SECONDED, AND DULY CARRIED TO: Approve Amendment No. 1 of the QC Waste and Recycling Waste Disposal Agreement, extending the initial term of the Agreement from June 30, 2020 to June 30, 2025. AYES: Bartlett; Beamish; Choi; Curry; Ferryman; Katapodis; Kiley; Kring; Mills; R. Murphy; Nielsen; Parker; Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill (Alternate); Vo (Alternate); Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Deaton; Diep; Jones; and Kim 6. MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a budget increase of $300,000, which would increase the project total amount to $1,900,000 for the Odor Control Master Plan, Project No. SP-166; 06/24/2015 Minutes of Board Meeting Page 5of12 B. Approve a Professional Services Agreement with CH2M-Hill to provide Engineering Services for Odor Control Master Plan, Project No. SP-166, for an amount not to exceed $790,285; and C. Approve a contingency of $118,543 (15%) AYES: Bartlett; Beamish; Choi; Curry; Ferryman; Katapodis; Kiley; Kring; Mills; R. Murphy; Nielsen; Parker; Shawver; F. Smith; T. Smith; Tinajero; Underhill (Alternate); Vo (Alternate); Withers and Yarc NOES: None ABSTENTIONS: Sebourn (Recused) ABSENT: Deaton; Diep; Jones; and Kim ADMINISTRATION COMMITTEE: 7. MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the June 10, 2015 meeting of the Administration Committee. AYES: Bartlett; Beamish; Choi; Curry; Ferryman; Katapodis; Kiley; Kring; Mills; R. Murphy; Nielsen; Parker; Sebourn; Shawver; F. Smith; Tinajero; Underhill (Alternate); Vo (Alternate); Withers and Yarc NOES: None ABSTENTIONS: T. Smith ABSENT: Deaton; Diep; Jones; and Kim 8. MOVED, SECONDED, AND DULY CARRIED TO: Authorize purchases of software licensing and maintenance agreements for IBM Maximo and WebSphere using GSA Advantage contract # GS-35F-0265X through the expiration date, May 2, 2016 for a total amount not to exceed $200,000, in accordance with Ordinance OCSD-47, Section 2.03(B) Cooperative Purchases. AYES: NOES: 06/24/2015 Bartlett; Beamish; Choi; Ferryman; Katapodis; Kiley; Kring; Mills; R. Murphy; Nielsen; Parker; Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill (Alternate); Vo (Alternate); Withers and Yarc None Minutes of Board Meeting Page 6of12 ABSTENTIONS: Curry (recused) ABSENT: Deaton; Diep; Jones; and Kim 9. MOVED, SECONDED, AND DULY CARRIED TO: Authorize purchases of information technology computer and peripheral equipment using the Admin Minnesota Materials Management Division contract release #C-1084(5) through the contract expiration date, December 15, 2015 for a total amount not to exceed $250,000, in accordance with Ordinance OCSD-47, Section 2.03(B) Cooperative Purchases. AYES: Bartlett; Beamish; Choi; Curry; Ferryman; Katapodis; Kiley; Kring; Mills; R. Murphy; Nielsen; Parker; Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill (Alternate); Vo (Alternate); Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Deaton; Diep; Jones; and Kim 10. MOVED, SECONDED, AND DULY CARRIED TO: Authorize purchases of information technology computer and peripheral equipment using the HP WSCA/NASPO contract # B27164 with Nth Generation Computing Inc. through the contract expiration date, September 30, 2015 for a total amount not to exceed $200,000, in accordance with Ordinance OCSD-47, Section 2.03(B) Cooperative Purchases. AYES: Bartlett; Beamish; Choi; Curry; Ferryman; Katapodis; Kiley; Kring; Mills; R. Murphy; Nielsen; Parker; Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill (Alternate); Vo (Alternate); Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Deaton; Diep; Jones; and Kim 11. MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OCSD 15-13, entitled, "A Resolution of the Board of Directors of Orange County Sanitation District Establishing Use Charges for the 2015-16 Fiscal Year Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority ("SAWPA")". 06/24/2015 Minutes of Board Meeting Page 7of12 AYES: Bartlett; Beamish; Choi; Curry; Ferryman; Katapodis; Kiley; Kring; Mills; R. Murphy; Nielsen; Parker; Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill (Alternate); Vo (Alternate); Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Deaton; Diep; Jones; and Kim 12. MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OCSD 15-14 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District Establishing the Annual Appropriations Limit for Fiscal Year 2015-16 for the District in accordance with the Provisions of Division 9 of Title 1 of the California Government Code." AYES: Bartlett; Beamish; Choi; Curry; Ferryman; Katapodis; Kiley; Kring; Mills; R. Murphy; Nielsen; Parker; Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill (Alternate); Vo (Alternate); Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Deaton; Diep; Jones; and Kim 13. MOVED, SECONDED, AND DULY CARRIED TO: Approve the FY 2015-16 "not-to-exceed" quotes for the following insurance vendors: A. Employee Benefit Specialists (medical, dental, and vision plans; Employee Assistance Program) -Not to Exceed $11,305,763 B. Prudential (basic life, long-term disability, short-term disability) -Not to Exceed $494,290 C. The Standard (EMT & Manager disability) -Not to Exceed $30,000 AYES: Bartlett; Beamish; Choi; Curry; Ferryman; Katapodis; Kiley; Kring; Mills; R. Murphy; Nielsen; Parker; Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill (Alternate); Vo (Alternate); Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Deaton; Diep; Jones; and Kim 06/24/2015 Minutes of Board Meeting Page 8 of 12 STEERING COMMITTEE: 14. MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the May 27, 2015 regular Steering Committee Meeting. AYES: Bartlett; Beamish; Choi; Curry; Ferryman; Katapodis; Kiley; Kring; Mills; R. Murphy; Nielsen; Parker; Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill (Alternate); Vo (Alternate); Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Deaton; Diep; Jones; and Kim 15. MOVED, SECONDED, AND DULY CARRIED TO: A. Agree with Findings F.1, F.2, F.3 and with Recommendation R.1 contained in the 2014-2015 Orange County Grand Jury Report - "Increasing Water Recycling: A Win-Win for Orange County"; and B. Authorize the Board Chair to notify the presiding judge in writing of the Board's agreement and responses. AYES: Bartlett; Beamish; Choi; Curry; Ferryman; Katapodis; Kiley; Kring; Mills; R. Murphy; Nielsen; Parker; Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill (Alternate); Vo (Alternate); Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Deaton; Diep; Jones; and Kim LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE: 16. MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the June 8, 2015 meeting of the Legislative and Public Affairs Committee. AYES: 06/24/2015 Bartlett; Beamish; Choi; Curry; Ferryman; Katapodis; Kiley; Kring; Mills; R. Murphy; Nielsen; Parker; Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill (Alternate); Vo (Alternate); Withers and Yarc Minutes of Board Meeting Page 9 of 12 NOES: None ABSTENTIONS: None ABSENT: Deaton; Diep; Jones; and Kim 17. MOVED, SECONDED, AND DULY CARRIED TO: Approve the Communication Strategy for OCSD Utility Branding as part of the General Manager's Fiscal Year 2014-2015 Work Plan. AYES: Bartlett; Beamish; Choi; Curry; Ferryman; Katapodis; Kiley; Kring; Mills; R. Murphy; Nielsen; Parker; Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill (Alternate); Vo (Alternate); Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Deaton; Diep; Jones; and Kim NON-CONSENT: Director of Engineering Rob Thompson introduced Item 18 and provided a brief report. 18. MOVED, SECONDED, AND DULY CARRIED TO: Establish a budget for Headquarters Complex, Site and Security, and Entrance Realignment Program, Project No. P1-128, in the amount of $168,000,000. AYES: Bartlett; Beamish; Choi; Curry; Ferryman; Katapodis; Kiley; Kring; Mills; R. Murphy; Nielsen; Parker; Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill (Alternate); Vo (Alternate); Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Deaton; Diep; Jones; and Kim Director of Finance and Administrative Services, Lorenzo Tyner provided a short report regarding Item 19. 06/24/2015 Minutes of Board Meeting Page 10of12 19. MOVED, SECONDED, AND DULY CARRIED TO: Approve the proposed staffing positions totaling 624 Full Time Equivalent Positions as presented in the Budget Update for Fiscal Year 2015-16 AYES: Bartlett; Beamish; Choi; Curry; Ferryman; Katapodis; Kiley; Kring; Mills; R. Murphy; Nielsen; Parker; Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill (Alternate); Vo (Alternate); Withers and Yarc NOES: None ABSTENTIONS: None ABSENT: Deaton; Diep; Jones; and Kim AB1234 REPORTS: Director Ferryman reported on the following meetings attended: ICCOG, where the strategic plan for the organization was discussed; the SARFPA meeting which will take place tomorrow; and the NWRI meeting, earlier this week, which reviewed workshops and conferences, fiscal responsibilities, and will be reviewing the director's contract. INFORMATION ITEMS: None. CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54956.9(d)(1) The Board convened in closed session at 6:24 p.m. to discuss one item. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENED IN REGULAR SESSION: The Board reconvened in regular session at 6:37 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: None. 06/24/2015 Minutes of Board Meeting Page 11 of 12 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Director Katapodis thanked Assistant General Manager Ghirelli and General Manager Herberg who kept him apprised of the "Heal the Bay" report with regard to his city. Chair Beamish thanked the Board and staff for their commitment to OCSD this year. He has enjoyed being Chair and mentioned tha t former Chair, Steve Anderson was his political mentor in La Habra, and was also the one who introduced him to the organization. He further stated that he looks forward to working with Chair-elect Nielsen and Vice-Chair elect Sebourn while continuing on the Board. Vice-Chair Nielsen stated that Chair Beamish has been a great leader for the Board, and mentioned that he had been particularly successful while in Washington D.C., presenting water recycling to the OC delegation, and lobbying support for the WaterSMART grant. ADJOURNMENT: Chair Beamish adjourned the meeting at 6:41 p.m. until the Regular Board Meeting on July 22, 2015 at 6:00 p.m. ,_ 06/24/2015 Minutes of Board Meeting Page 12of12