HomeMy WebLinkAbout04-22-2015 Board Meeting Minutes04/22/2015
Orange County Sanitation District
MINUTES
BOARD MEETING
April 22, 2015
Administration Building
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Minutes of Board Meeting Page 1 of 13
ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District was
held on April 22, 2015, at 6:03 p.m., in the Administration Building. Director Nagel
delivered the invocation and led the Pledge of Allegiance.
The Clerk of the Board declared a quorum present as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
x Tom Beamish, Chair Rose Espinoza
A John Nielsen, Vice-Chair Allan Bernstein
x Lisa Bartlett Michelle Steel
x Sal Tinajero David Benavides
x Steven Choi Lynn Schott
A Keith Curry Scott Peotter
x Ellery Deaton Sandra Massa-Lavitt
A Tyler Diep Joy Neugebauer
x James M. Ferryman Bob Ooten
x Steven Jones Kris Beard
x Jim Katapodis Erik Peterson
x Robert Kiley Michael Beverage
x Peter Kim Michele Steggell
x Lucille Kring Jordan Brandman
x Greg Mills Robert Collacott
x Richard Murphy Shelley Hasselbrink
x Steve Nagel Michael Vo
Glenn Parker x Cecilia Hupp
x Gregory Sebourn Doug Chaffee
x David Shawver Carol Warren
x Fred Smith Steve Berry
x Teresa Smith Mark Murphy
Chad Wanke x Constance Underhill
x John Withers Douglas Reinhart
x Mariellen Yarc Stacy Berry
STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Bob Ghirelli, Assistant
General Manager; Rob Thompson, Director of Engineering; Lorenzo Tyner, Director of
Finance & Administrative Services; Ed Torres, Director of Operations & Maintenance;
Nick Arhontes, Director of Facility Support Services; Kelly Lore, Clerk of the Board;
Jennifer Cabral; Ann Crafton; Norbert Gaia; Al Garcia; Stephanie Good; Lori Klinger;
Andrew Nau; Rich Spencer and Paula Zeller.
OTHERS PRESENT: Brad Hogin (General Counsel); Michael Beverage (Alternate
Director, YLWD); Robert Collacott (Alternate Director, Villa Park); Doug Davert
(EOCWD); Steve Filarsky (Filarsky & Watt); Robert Ooten (Alternate Director, CMSD).
04/22/2015 Minutes of Board Meeting Page 2of13
PUBLIC COMMENTS:
None.
SPECIAL PRESENTATION
Director of Engineering, Rob Thompson presented a service award to Louie Eroles,
Division 760, Engineering Assistant II for 25 years of service.
Director of Operations and Maintenance, Ed Torres presented a service award to Ddaze
Phuong, Division 830, Lead Plant Operator for 25 years of service.
Principal Public Affairs Specialist, Jennifer Cabral showed the Board the winning video
of the Public Service Announcement Video Contest; and then presented a certificate
and a check to the winners of the contest, Christian Michaels and Emily Elder from El
Dorado High School.
Director Murphy departed the meeting at 6:12 p.m.
REPORTS:
Chair Beamish announced that the AB 1825 Mandatory Discrimination/Harassment
Training will be held at OCSD, May 7th at 2:00 p.m. He also announced that Board
Chair and Vice-Chair nominations will take place at the next Board Meeting in May.
General Counsel Brad Hogin, explained the nomination process.
General Manager Jim Herberg announced that Kelly Lore had been appointed as Clerk
of the Board. He also informed the Board of upcoming dignitary tours including:
Congressman Alan Lowenthal's office and Assembly member Young Kim. Mr. Herberg
announced that the Honor Walk celebration will be held on May 27th at 4:00 p.m. and
the GWRS Expansion ribbon cutting ceremony will also take place at a later date to be
determined.
CONSENT CALENDAR:
1. MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes for the
Regular Board Meeting held on March 25, 2015; and
AYES: Bartlett; Beamish; Choi; Deaton; Ferryman; Jones;
Katapodis; Kiley; Kim; Kring; Mills; Nagel; Sebourn;
Shawver; F. Smith; T. Smith; Tinajero; Withers; and Yarc
NOES: None
ABSTENTIONS: Hupp (Alternate) and Underhill (Alternate)
ABSENT: Curry; Diep; R. Murphy and Nielsen
04/22/2015 Minutes of Board Meeting Page 3of13
2. MOVED, SECONDED, AND DULY CARRIED TO: Approve reallocation of FY
2014-15 insurance benefits budget funds by vendor rather than individual line
item and as follows to align with actual costs. Total program costs will remain
within the approved budget of $11, 133,080.
A. Employee Benefit Specialists (medical, dental, and vision plans; Employee
Assistance Program) -Not to Exceed $10,492,580
B. Prudential (basic life, long-term disability, short-term disability) -Not to
Exceed $610,000
C. The Standard (EMT & Manager disability) -Not to Exceed $30,500
AYES: Bartlett; Beamish; Choi; Deaton; Ferryman; Hupp
(Alternate); Jones; Katapodis; Kiley; Kim; Kring; Mills; Nagel;
Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill
(Alternate); Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Curry; Diep; R. Murphy and Nielsen
3. MOVED, SECONDED, AND DULY CARRIED TO:
A. Receive and file bid tabulation and recommendation for Plant 1 Potable
Water System Improvements, Project No. FE09-04;
B. Award a construction contract to ODC Engineering and Technology,
Project No. FE09-04, for a total amount not to exceed $168,500; and
C. Approve a contingency of $25,275 (15%).
AYES: Bartlett; Beamish; Choi; Deaton; Ferryman; Hupp
(Alternate); Jones; Katapodis; Kiley; Kim; Kring; Mills; Nagel;
Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill
(Alternate); Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Curry; Diep; R. Murphy and Nielsen
04/22/2015 Minutes of Board Meeting Page 4of13
4. MOVED, SECONDED, AND DULY CARRIED TO: Authorize the General
Manager to negotiate a license agreement with Air Products and Chemicals, Inc.
for the operation of a Hydrogen Dispensing Station at Plant 1 in a form
recommended by General Counsel.
AYES: Bartlett; Beamish; Choi; Deaton; Ferryman; Hupp
(Alternate); Jones; Katapodis; Kiley; Kim; Kring; Mills; Nagel;
Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill
(Alternate); Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Curry; Diep; R. Murphy and Nielsen
5. MOVED, SECONDED, AND DULY CARRIED TO:
A. Receive and file bid tabulation and recommendation;
B. Award a construction contract to Environmental Construction, Inc. for
Trunk Line Odor Control Improvements, Project No. P1-123, for a total
amount not to exceed $5,344,626; and
C. Approve a contingency of $534,463 (10%).
AYES: Bartlett; Beamish; Choi; Deaton; Ferryman; Hupp
(Alternate); Jones; Katapodis; Kiley; Kim; Kring; Mills; Nagel;
Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill
(Alternate); Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Curry; Diep; R. Murphy and Nielsen
OPERATIONS COMMITTEE:
6. MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the
April 1, 2015 meeting of the Operations Committee.
AYES:
04/22/2015
Bartlett; Beamish; Choi; Deaton; Ferryman; Hupp
(Alternate); Jones; Katapodis; Kiley; Kim; Kring; Mills; Nagel;
Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill
(Alternate); Withers and Yarc
Minutes of Board Meeting Page 5of13
NOES: None
ABSTENTIONS: None
ABSENT: Curry; Diep; R. Murphy and Nielsen
7. MOVED, SECONDED, AND DULY CARRIED TO: Approve Change Order No.
4 to Purchase Order 104251-0B to US Peroxide, for the Purchase of hydrogen
peroxide, Specification No. C-2011-480, authorizing a unit price increase from
$1.867 per gallon to $1.923 per gallon delivered, plus applicable sales tax, for the
period July 1, 2015 through June 30, 2016, at a cost not to exceed $1, 100,000.
AYES: Bartlett; Beamish; Choi; Deaton; Ferryman; Hupp
(Alternate); Jones; Katapodis; Kiley; Kim; Kring; Mills; Nagel;
Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill
(Alternate); Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Curry; Diep; R. Murphy and Nielsen
8. MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Site Access and License agreement with Pacific Quality
Partners, to allow mobilization of a chemical dosing station and injection of
chemicals at 1355 West Imperial Highway in the city of Brea, for a term of
36 months, at a total cost of $2,280 per month for the first 12 months, in a
form approved by General Counsel; and
B. Approve the General Manager, or his designee, to negotiate future
monthly license fees, after one year, up to three percent price escalation
per year, beginning July 1, 2016 and annually thereafter.
AYES: Bartlett; Beamish; Choi; Deaton; Ferryman; Hupp
(Alternate); Jones; Katapodis; Kiley; Kim; Kring; Mills; Nagel;
Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill
(Alternate); Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Curry; Diep; R. Murphy and Nielsen
04/22/2015 Minutes of Board Meeting Page 6of13
Operations Chair Sebourn recused himself from Item 9 and left the meeting during the
vote.
9. MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Professional Consultant Services Agreement with Carollo
Engineers, Inc. to provide construction support services for Trunk Line
Odor Control Improvements, Project No. P1-123, for an amount not to
exceed $529,970; and
B. Approve a contingency of $52,997 (10%).
AYES: Bartlett; Beamish; Choi; Deaton; Ferryman; Hupp
(Alternate); Jones; Katapodis; Kiley; Kim; Kring; Mills; Nagel;
Shawver; F. Smith; T. Smith; Tinajero; Underhill (Alternate);
Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Curry; Diep; R. Murphy; Nielsen and Sebourn (recused)
10. MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a budget increase of $450,000, increasing the total amount not to
exceed $3,250,000;
B. Approve a Professional Services Agreement with COM Smith, Inc., to
provide Engineering Services for Effluent Reuse Study, Project No. SP-
173, for an amount not to exceed $2,008,510;
C. Approve a contingency of $200,850 (10%); and,
D. Authorize staff to negotiate a cost-sharing agreement with the Orange
County Water District for future Board approval.
AYES: Bartlett; Beamish; Choi; Deaton; Ferryman; Hupp
(Alternate); Jones; Katapodis; Kiley; Kim; Kring; Mills; Nagel;
Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill
(Alternate); Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Curry; Diep; R. Murphy and Nielsen
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11. MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Professional Design Services Agreement with AECOM to
provide engineering design services for the South Perimeter Security &
Storm Water Improvements at Plant No. 1, Project No. P1-125, for an
amount not to exceed $567,003; and
B. Approve a contingency of $56,700 (10%).
AYES: Bartlett; Beamish; Choi; Deaton; Ferryman; Hupp
(Alternate); Jones; Katapodis; Kiley; Kim; Kring; Mills; Nagel;
Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill
(Alternate); Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Curry; Diep; R. Murphy and Nielsen
ADMINISTRATION COMMITTEE:
12. MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the
April 8, 2015 meeting of the Administration Committee.
AYES: Bartlett; Beamish; Choi; Deaton; Ferryman; Hupp
(Alternate); Jones; Kiley; Kim; Kring; Mills; Nagel; Sebourn;
Shawver; F. Smith; T. Smith; Tinajero; Underhill (Alternate);
Withers and Yarc
NOES: None
ABSTENTIONS: Katapodis
ABSENT: Curry; Diep; R. Murphy and Nielsen
STEERING COMMITTEE:
13. MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve minutes of the Regular Steering Committee Meeting held on
March 25, 2015.
B. Approve minutes of the Special Steering Committee Meeting held on
March 27, 2015.
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C. Approve minutes of the Special Steering Committee Meeting held on
April 10, 2015.
AYES: Bartlett; Beamish; Choi; Deaton; Ferryman; Hupp
(Alternate); Jones; Katapodis; Kiley; Kim; Kring; Mills; Nagel;
Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill
(Alternate); Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Curry; Diep; R. Murphy and Nielsen
14. MOVED, SECONDED, AND DULY CARRIED TO: Approve and authorize the
execution of the amended compensation agreement with the City of Garden
Grove and other taxing entities within the meaning of Health and Safety Code
Section 341 SO(f), as required by the California Department of Finance.
AYES: Bartlett; Beamish; Choi; Deaton; Ferryman; Hupp
(Alternate); Jones; Katapodis; Kiley; Kim; Kring; Mills; Nagel;
Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill
(Alternate); Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Curry; Diep; R. Murphy and Nielsen
15. MOVED, SECONDED, AND DULY CARRIED TO: Approve first amendment to
Agreement with East Orange County Water District (EOCWD), relating to the
proposed transfer of ownership of local sewers in Service Area 7, and the
appropriate reserve balances.
AYES: Bartlett; Beamish; Choi; Deaton; Ferryman; Hupp
(Alternate); Jones; Katapodis; Kiley; Kim; Kring; Mills; Nagel;
Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill
(Alternate); Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Curry; Diep; R. Murphy and Nielsen
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LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE:
16. MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the April
13, 2015 meeting of the Legislative and Public Affairs Committee.
AYES: Bartlett; Beamish; Choi; Deaton; Ferryman; Hupp
(Alternate); Jones; Katapodis; Kiley; Kim; Kring; Mills; Nagel;
Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill
(Alternate); Withers and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Curry; Diep; R. Murphy and Nielsen
Director Withers departed the meeting at 6:25 p.m.
NON-CONSENT:
17. MOVED, SECONDED, AND DULY CARRIED TO:
A. Motion to read Ordinance No. OCSD-4 7 by title only and waive reading of
said entire Ordinance.
AYES: Bartlett; Beamish; Choi; Deaton; Ferryman; Hupp
(Alternate); Jones; Katapodis; Kiley; Kim; Kring; Mills; Nagel;
Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill
(Alternate) and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Curry; Diep; R. Murphy; Nielsen and Withers
Clerk of the Board Kelly Lore read the title of Ordinance OCSD-47 aloud.
MOVED, SECONDED, AND DULY CARRIED TO:
B. Adopt Ordinance No. OCSD-47, entitled "An Ordinance of the Board of
Directors of the Orange County Sanitation District, Establishing
Requirements and Procedures for the Purchase of Goods, Services, and
Public Works Projects; and Repealing Ordinance No. OCSD-44," and
C. Direct the Clerk of the Board to publish summaries of the Ordinance as
required by law.
04/22/2015 Minutes of Board Meeting Page 10of13
AYES: Bartlett; Beamish; Choi; Deaton; Ferryman; Hupp
'(Alternate); Jones; Katapodis; Kiley; Kim; Kring; Mills; Nagel;
Sebourn; Shawver; F. Smith; T. Smith; Tinajero; Underhill
(Alternate) and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Curry; Diep; R. Murphy; Nielsen and Withers
Labor negotiator, Steve Filarsky introduced this item, stating that the proposed
Resolution and MOU represents the directive received from the Board.
18. MOVED, SECONDED, AND DULY CARRIED TO:
A. Adopt Resolution No. OCSD 15-10, entitled, "A Resolution of the Board of
Directors of the Orange County Sanitation District approving the
Memorandum of Understanding between the Orange County Sanitation
District and the International Union of Operating Engineers, Local 501
(Local 501), for Fiscal Years 2014/2015 & 2015/2016" and
B. Direct staff to finalize and sign the Memorandum of Understanding (MOU)
between Orange County Sanitation District and the Local 501 bargaining
unit.
AYES: Bartlett; Beamish; Choi; Deaton; Ferryman; Hupp
(Alternate); Jones; Katapodis; Kiley; Kring; Nagel; Sebourn;
Shawver; F. Smith; Tinajero; Underhill (Alternate) and Yarc
NOES: Kim; Mills and T. Smith
ABSTENTIONS: None
ABSENT: Curry; Diep; R. Murphy; Nielsen and Withers
AB1234 REPORTS:
Director Ferryman reported on the following from the respective committees he is a
member of:
NWRI -Met yesterday, continually working with five different committees regarding the
water industry; Gary Brown, OC Coastkeepers, will be the Chair of the State Water
Resources Control Board.
GWRS -2nd Phase Celebration should be held within the next month or two. He also
reported that three underground pumps may have to be replaced.
04/22/2015 Minutes of Board Meeting Page 11 of 13
OCCOG -Voting tomorrow on whether to approve a 15K raise for current OCCOG
Manager and possibly increase required work time.
SARFCA -Director Ferryman reported that there remain five reaches of the project that
are due to be completed in latest of April 2017.
Director Sebourn stated that on April sth, he spoke with Cedar Hills Estates HOA who is
upstream from the Placentia Trunk line regarding the upsizing of the trunk line along
State College Blvd. and Yorba Linda Blvd.
INFORMATION ITEMS:
None.
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTIONS: 54956.9(d)(1); 54956.9(d)(2); 54956.9(d)(4) and 54957.6
The Board convened in closed session at 6:30 p.m. to discuss four items. Confidential
minutes of the Closed Session have been prepared in accordance with the above
Government Code Sections and are maintained by the Clerk of the Board in the Official
Book of Confidential Minutes of Board and Committee Closed Meetings.
Chair Beamish recused himself from Closed Session Item No. 2 and Director Kim
recused himself from Closed Session Item No. 3. They both left the meeting during
discussion of those items.
RECONVENED IN REGULAR SESSION:
The Board reconvened in regular session at 7:19 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
Director Kring thanked Nick Arhontes, Director of Facility Support Services and OCSD
for their fast response to a sewer spill in the City of Anaheim.
Alternate Director Underhill announced that former Director Roy Moore was gravely ill.
The Clerk of the Board will email Mr. Moore's address to the Board as requested.
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ADJOURNMENT:
Chair Beamish adjourned the meeting at 7 :23 p.m. until the SPECIAL Board Meeting on
May 6, 2015 at 6:30 p.m.
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