HomeMy WebLinkAbout03-25-2015 Board Meeting Minutes03/25/2015
Orange County Sanitation District
CORRECTED MINUTES
BOARD MEETING
March 25, 2015
Administration Building
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Minutes of Board Meeting Page 1 of 10
ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District was
held on March 25, 2015, at 6:01 p.m., in the Administration Building. Boy Scout Troop
591 delivered the invocation and led the Pledge of Allegiance.
The Acting Clerk of the Board declared a quorum present as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
x Tom Beamish, Chair Rose Espinoza
x John Nielsen, Vice-Chair Allan Bernstein
x Lisa Bartlett Michelle Steel
x Sal Tinajero David Benavides
x Steven Choi Lynn Schott
x Keith Curry Scott Peotter
Ellery Deaton x Sandra Massa-Lavitt
Tyler Diep x Joy Neugebauer
x James M. Ferryman Bob Ooten
x Steven Jones Kris Beard
x Jim Katapodis Erik Peterson
x Robert Kiley Michael Beverage
x Peter Kim Michele Steggell
x Lucille Kring Jordan Brandman
x Greg Mills Robert Collacott
x Richard Murphy Shelley Hasselbrink
x Steve Nagel Michael Vo
x Glenn Parker Cecilia Hupp
x Gregory Sebourn Doug Chaffee
x David Shawver Carol Warren
x Fred Smith Steve Berry
x Teresa Smith Mark Murphy
x Chad Wanke Constance Underhill
x John Withers Douglas Reinhart
x Mariellen Yarc Stacy Berry
1. MOVED, SECONDED, AND DULY CARRIED TO: Receive and file Minute
Excerpts of member agencies relating to appointments to the Orange County
Sanitation District Board, as follows:
City I Agency
Santa Ana
03/25/2015
Active Director
Sal Tinajero
Minutes of Board Meeting
Alternate Director
David Benavides
Page 2of10
A YES: Bartlett; Beamish; Choi; Curry; Ferryman; Jones; Katapodis;
Kiley; Kim; Kring; Massa-Lavitt (Alternate) Mills; R. Murphy;
Nagel; Neugebauer (Alternate); Nielsen; Parker; Sebourn;
Shawver; F. Smith; T. Smith; Tinajero; Wanke; Withers; and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: None
STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Bob Ghirelli, Assistant
General Manager; Rob Thompson, Director of Engineering; Lorenzo Tyner, Director of
Finance & Administrative Services; Ed Torres, Director of Operations & Maintenance;
Nick Arhontes, Director of Facility Support Services; Kelly Lore, Acting Clerk of the
Board; Jennifer Cabral; Norbert Gaia; Al Garcia; Javitta Malone; Rich Spencer and
Paula Zeller.
OTHERS PRESENT: Brad Hagin (General Counsel); Robert Ooten (Alternate Director,
CMSD) and Huntington Beach Boy Scout Troop 591.
PUBLIC COMMENTS:
None.
SPECIAL PRESENTATIONS:
Director of Operations and Maintenance, Ed Torres presented Maintenance Supervisor,
Alan Ralph (Division 850) a service award for 25 years of service.
Director Choi arrived at 6:06 p.m.
REPORTS:
Chair Beamish reported that on March 17, Director Curry and Director Kiley had taken a
tour on the Nerissa. Both Directors commented how educational the tour was and
encouraged everyone to participate in the future.
Chair Beamish also announced that OCSD will be offering board members, mandatory
AB 1825 Sexual Harassment Training on May 7. The Clerk of the Board will send out
further information.
Director Bartlett arrived at 6:08 p.m.
03/25/2015 Minutes of Board Meeting Page 3of10
Director Katapodis and Director Yarc arrived at 6:10 p.m.
Chair Beamish reported that he, Vice-Chair Nielsen, General Manager Herberg, and
Public Affairs Specialist Rebecca Long attended Washington D.C. Lobby Days on
March 17-19 where they met with various congressional staff to discuss district-wide
priorities including four main issues; the water recycling feasibility study, WaterSmart
Grant, Relocation of Rip Rap, and Municipal bond tax exempt status.
Vice Chair Nielsen also reported that while in Washington, they attended a reception
with the Subcommittee on Water Resources and Environment where they discussed the
Clean Water Act and various water resource programs with Chairman Gibbs and the
committee. He stated that the District has a fine national and international reputation,
and he felt it was a very productive, worthwhile trip.
Chair Beamish further stated that they invited everyone the met with to attend a ribbon
cutting ceremony tentatively scheduled for late May, at Orange County Water District for
the expansion of the Groundwater Replenishment System.
Director Jones arrived at 6:13 p.m.
General Manager Jim Herberg reported on highlights from his Monthly report including:
Governance Finance Officers Award; 2014 Outstanding Wastewater Treatment Project
in State of California; OCEC Outstanding Engineer of Merit (Mike Lahlou); Cessation of
Disinfection effective March 17; Budget processes; WEROC Survey of Local
Waterwater system capabilities in major power outage; Hydrogen fueling station
agreement; Class and compensation study to be completed by 12/31/15 and medical
reopener with bargaining units.
CONSENT CALENDAR:
2. MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve minutes for the Regular Board Meeting held on February 25,
2015;and
B. Approve minutes for the Special Board Meeting held on March 12, 2015.
AYES: Bartlett; Beamish; Choi; Curry; Ferryman; Jones; Katapodis;
Kiley; Kim; Kring; Massa-Lavitt (Alternate) Mills; R. Murphy;
Nagel; Neugebauer (Alternate); Nielsen; Parker; Sebourn;
Shawver; F. Smith; T. Smith; Tinajero; Wanke; Withers; and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: None
03/25/2015 Minutes of Board Meeting Page 4of10
3. MOVED, SECONDED, AND DULY CARRIED TO: Approve the Employee
Lending Agreement between Orange County Sanitation District and Costa Mesa
Sanitary District to contract an Alternate District Engineer on an as-needed basis
from March 25, 2015 through March 26, 2016, with an option to renew for a
subsequent 12 months, as a workforce development opportunity.
AYES: Bartlett; Beamish; Choi; Curry; Ferryman; Jones; Katapodis;
Kiley; Kim; Kring; Massa-Lavitt (Alternate) Mills; R. Murphy;
Nagel; Neugebauer (Alternate); Nielsen; Parker; Sebourn;
Shawver; F. Smith; T. Smith; Tinajero; Wanke; Withers; and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: None
OPERATIONS COMMITTEE:
4. MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the
March 4, 2015 meeting of the Operations Committee.
AYES: Bartlett; Beamish; Choi; Curry; Ferryman; Jones; Katapodis;
Kiley; Kim; Kring; Massa-Lavitt (Alternate) Mills; R. Murphy;
Nagel; Neugebauer (Alternate); Nielsen; Parker; Sebourn;
Shawver; F. Smith; T. Smith; Tinajero; Wanke; Withers; and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: None
5. MOVED, SECONDED, AND DULY CARRIED TO: Approve a budget increase
of $2,800,000 for a total project budget of $25,873,000 for the Gisler-Redhill
System Improvements, Reach B, Contract No. 7-37.
AYES: Bartlett; Beamish; Choi; Curry; Ferryman; Jones; Katapodis;
Kiley; Kim; Kring; Massa-Lavitt (Alternate) Mills; R. Murphy;
Nagel; Neugebauer (Alternate); Nielsen; Parker; Sebourn;
Shawver; F. Smith; T. Smith; Tinajero; Wanke; Withers; and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: None
03/25/2015 Minutes of Board Meeting Page 5of10
ADMINISTRATION COMMITTEE:
6. MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the
March 11, 2015 meeting of the Administration Committee.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Bartlett; Beamish; Choi; Curry; Ferryman; Jones; Katapodis;
Kiley; Kim; Kring; Massa-Lavitt (Alternate) Mills; R. Murphy;
Nagel; Neugebauer (Alternate); Nielsen; Parker; Sebourn;
Shawver; F. Smith; T. Smith; Tinajero; Wanke; Withers; and
Yarc
None
None
None
7. MOVED, SECONDED, AND DULY CARRIED TO: Approve the Senior Human
Resources Analyst Lending Agreement between Orange County Sanitation
District (OCSD) and Costa Mesa Sanitary District (CMSD), to contract an OCSD
Senior Human Resources Analyst as the Interim Human Resources Manager
from March 21, 2015 through June 30, 2015, as a workforce development
opportunity.
AYES: Bartlett; Beamish; Choi; Curry; Ferryman; Jones; Katapodis;
Kiley; Kim; Kring; Massa-Lavitt (Alternate) Mills; R. Murphy;
Nagel; Neugebauer (Alternate); Nielsen; Parker; Sebourn;
Shawver; F. Smith; T. Smith; Tinajero; Wanke; Withers; and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: None
STEERING COMMITTEE:
The Acting Clerk notified the Board of a correction to the minutes to reflect the correct
dates.
8. MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve minutes for the Special Steering Committee Meeting held on
March 2fi 201 fi February 25, 2015; and
B. Approve minutes for the Regular Steering Committee Meeting held on
March ?fi ?01 fi February 25, 2015.
AYES: Bartlett; Beamish; Choi; Curry; Ferryman; Jones; Katapodis;
Kiley; Kim; Kring; Massa-Lavitt (Alternate) Mills; R. Murphy;
Nagel; Neugebauer (Alternate); Nielsen; Parker; Sebourn;
Shawver; F. Smith; T. Smith; Tinajero; Wanke; Withers; and
Yarc
03/25/2015 Minutes of Board Meeting Page 6 of 10
NOES: None
ABSTENTIONS: None
ABSENT: None
9. MOVED, SECONDED, AND DULY CARRIED TO:
A. Adopt Resolution No. OCSD 15-08, entitled "A Resolution of the Board of
Directors of the Orange County Sanitation District approving and
authorizing the application for the WaterSmart Title XVI Water
Reclamation and Reuse Feasibility Studies Program Grant Funds and the
Execution of Grant Documents with the United Stated Department of the
Interior, Bureau of Reclamation,'' and
B. Authorizing financial and legal commitment of funding agreement and
related documents for funding under the U.S. Bureau of Reclamation,
Water 2025, and directing staff to apply for a grant up to $450,000 for the
Effluent Reuse Study, Project No. SP-173.
AYES: Bartlett; Beamish; Choi; Curry; Ferryman; Jones; Katapodis;
Kiley; Kim; Kring; Massa-Lavitt (Alternate) Mills; R. Murphy;
Nagel; Neugebauer (Alternate); Nielsen; Parker; Sebourn;
Shawver; F. Smith; T. Smith; Tinajero; Wanke; Withers; and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT:
None
LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE:
10. MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the minutes
of the March 9, 2015 meeting of the Legislative and Public Affairs Committee.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
03/25/2015
Bartlett; Beamish; Choi; Curry; Ferryman; Jones; Katapodis;
Kiley; Kim; Kring; Massa-Lavitt (Alternate) Mills; R. Murphy;
Nagel; Neugebauer (Alternate); Nielsen; Parker; Sebourn;
Shawver; F. Smith; T. Smith; Tinajero; Wanke; Withers; and
Yarc
None
None
None
Minutes of Board Meeting Page 7of10
11. MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Public
Affairs 2015/2016 Strategic Plan.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
NON-CONSENT:
Bartlett; Beamish; Choi; Curry; Ferryman; Jones; Katapodis;
Kiley; Kim; Kring; Massa-Lavitt (Alternate) Mills; R. Murphy;
Nagel; Neugebauer (Alternate); Nielsen; Parker; Sebourn;
Shawver; F. Smith; T. Smith; Tinajero; Wanke; Withers; and
Yarc
None
None
None
Rob Thompson provided a brief report regarding the proposed project.
Director Withers left the room at 6:20 p.m.
12. MOVED, SECONDED, AND DULY CARRIED TO:
A. Consider, receive, and file the Initial Study/Mitigated Negative Declaration
and Mitigation Monitoring and Reporting Program for the Yorba Linda
Pump Station Abandonment, Project No. 2-73, prepared by Jacobs
Engineering Group; and
B. Adopt Resolution No. OCSD 15-09, entitled, "A Resolution of the Board of
Directors of the Orange County Sanitation District adopting the Mitigated
Negative Declaration for the Yorba Linda Pump Station Abandonment,
Project No. 2-73; and adopting a Mitigation Monitoring and Reporting
Program; and approving the Yorba Linda Pump Station Abandonment,
Project No. 2-73."
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Bartlett; Beamish; Choi; Curry; Ferryman; Jones; Katapodis;
Kiley; Kim; Kring; Massa-Lavitt (Alternate) Mills; R. Murphy;
Nagel; Neugebauer (Alternate); Nielsen; Parker; Sebourn;
Shawver; F. Smith; T. Smith; Tinajero; Wanke; and Yarc
None
None
Withers
13. MOVED, SECONDED, AND DULY CARRIED TO:
A. Introduce Ordinance No. OCSD-47, entitled "An Ordinance of the Board of
Directors of the Orange County Sanitation District, Establishing
Requirements and Procedures for the Purchase of Goods, Services, and
Public Works Projects; and Repealing Ordinance No. OCSD-44," and
03/25/2015 Minutes of Board Meeting Page 8of10
B. Motion to read Ordinance No. OCSD-47 by title only and waive reading of
said entire Ordinance; and
C. Set April 22, 2015, as the date for the second reading and adoption of
Ordinance No. OCSD-47; and
D. Direct the Clerk of the Board to publish summaries of the Ordinance as
required by law.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Bartlett; Beamish; Choi; Curry; Ferryman; Jones; Katapodis;
Kiley; Kim; Kring; Massa-Lavitt (Alternate) Mills; R. Murphy;
Nagel; Neugebauer (Alternate); Nielsen; Parker; Sebourn;
Shawver; F. Smith; T. Smith; Tinajero; Wanke; and Yarc
None
None
Withers
The Acting Clerk of the Board read the title of Ordinance OCSD-47 aloud.
Director Withers returned to the meeting at 6:25 p.m.
AB1234 REPORTS:
Director Ferryman reported on the following from the respective committees he is a
member of:
• Santa Ana River Flood Control tour of the Seven Oaks Dam
• Borders Committee, $98 million Draft bicycle and pedestrian assessment study -
Phase I and Efficient Border Control were discussed.
• NWRI meeting last week, surface water augmentation and water reuse were
discussed and several upcoming dates were provided.
Vice Chair Nielsen also announced that his Washington D.C. trip was reported earlier.
INFORMATION ITEMS:
None.
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTIONS: 54956.9(d)(1); 54956.9(d)(2) and 54956.9(d)(4)
The Board convened in closed session at 6:30 p.m. to discuss three items. Confidential
minutes of the Closed Session have been prepared in accordance with the above
Government Code Sections and are maintained by the Clerk of the Board in the Official
Book of Confidential Minutes of Board and Committee Closed Meetings.
03/25/2015 Minutes of Board Meeting Page 9of10
RECONVENED IN REGULAR SESSION: The Board reconvened in regular session at
6:35 p .m .
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
General Counsel Brad Hagin announced that the Board of Directors unanimously
approved in closed session the Compromise and Release Settlement Agreement with
Darrell Ennis i n the amount of $100,000 for injuries related to h is right knee, right hand,
right wrist, low back pain, and psyche.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
Director Withers suggested that OCSD provide some type of news story or celebratory
event regard ing the Cessation of Disinfection.
Chair Beamish reiterated the starting times for Committee and Board meetings at the
request of Director Theresa Smith .
ADJOURNMENT:
Chair Beamish adjourned the meeting at 6:36 p .m. until the Regu lar Board Meeting on
April 22, 2015 at 6:00 p.m.
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