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Home My WebLink About12-17-2014 Board Meeting MinutesOrange County Sanitation District MINUTES BOARD MEETING December 17,2014 Adm i nistration Buildi ng 10844 Ellis Avenue Fountain Valley, California 92708-701 8 - \,ryryryr '12t1712014 Minutes of Board Meeting Page 1 of '18 A regular me held on De< Lucille Kring The Clerk of ROLL CALL ng of the Board of Directors of the Orange County Sanitation Distri< rber 17,2014, at 6:30 p.m., in the Administration Building. Di livered the invocation and led the Pledge of Allegiance. r Board declared a quorum present as follows: CTIVE DIRECTORS ALTERNATE DIRECTORS x Tom E lamish, Chair Rose Espinoza x John l ielsen, Vice-Chair Allan Bernstein X David lenavides SalTinaiero x Stever Choi Christina Shea X Keith t urry VACANT X Tyler I tep Joy Neugebauer X James M. Ferryman Bob Ooten X Gene lernandez VACANT X Stever Jones Kris Beard x Jim Ki :apodis Erik Peterson Peter tm X Michele Steqsell X Lucille Krins Jordan Brandman X Greg l ills Robert Collacott x Richar I Murphy Shelley Hasselbrink x Steve ,lagel MichaelVo VACA lT - OC Board of Supervisors x Shawn Nelson A Glenn )arker Cecilia Hupp x Grego y Sebourn Jan Florv x David ihawver CarolWarren x Fred S nith Steve Berry x Teresi Smith Mark Murphy x Chad t /anke Constance Underhill x John !rithers Douqlas Reinhart x Mariel ln Yarc Stacy Berry VACA lT - Seal Beach VACANT G TI Tr Ar AI Sr 2t eneral Ma lompson, I >rres, Dire< Jministrativ Garcia; S rencer; Par 712014 ERS PRESENT: Jim Herberg, General Manager; Bob Ghirelli, Assir lger; Nick Arhontes, Director of Facilities Support Services; rector of Engineering; Jeff Reed, Director of Human Resources rr of Operations & Maintenance; Lorenzo Tyner, Director of Finan Services; Maria Ayala, Clerk of the Board; Jennifer Cabral; Norbert ( lphanie Good; Kelly Lore; Gerry Matthews; Andrew Nau; and r Zeller. Minutes of Board Meeting Page District wasr. Director Assistant ies; Rob rrces; Ed inance & rcrt Gaia; rnd Rich 2o118 OTHERS PRESENT: Brad Hogin (General Counsel), Robert Collacott (Alternate Director, Villa Park), Michae! Levitt (former OCSD Director, Seal Beach), Prakash Narain (former OCSD Director, Cypress), Bob Ooten (Alternate Director, CMSD), Brad Reese (former OCSD Director, Villa Park), and Jim Ruth (Consultant). PUBLIC COMMENTS: None. SPECIAL PRESENTATIONS: . Commendations Chair Beamish acknowledged outgoing Directors: Michael Levitt (Seal Beach), Prakash Narain (Cypress), and Brad Reese (Villa Park). Each was presented with a commendation and thanked for their service to the District. Chair Beamish also announced those outgoing Directors that were not able to attend tonight's meeting: Joe Carchio (Huntington Beach), Brett Murdock (Brea), and Janet Nguyen (OC Board of Supervisors). REPORTS: Chair Beamish reported that he, along with other Board Members, attended the SARI Line Ribbon Cutting Ceremony on December 11th. At this time, Chair Beamish addressed Agenda ltem 1. The Clerk of the Board read the agencies that had been added since the agendas publication thereby amending the item. 1. MOVED, SECONDED, AND DULY CARRIED TO: Receive and file Minute Excerpts of member agencies relating to appointments to the Orange County Sanitation District Board, as AMENDED: Cifies added: Brea Huntington Beach Los Alamitos Placentia Tustin Villa Park 12t17t2014 Glenn Parker Jim Katapodis Richard Murphy Chad Wanke John Nielsen Greg Mills Minutes of Board Meeting Alternate Director Stacy Berry Rose Espinoza Michele Steggell Joy Neugebauer Cecilia Hupp Erik Peterson Shelley Hasselbrink Connie Underhill Allan Bernstein Robert Collacott Citv / Aqencv Active Director Cypress Mariellen Yarc La Habra Tom Beamish La Palma Peter Kim Midway City Sanitary District Tyler Diep Page 3 of 18 Genera! Manager, Jim Herberg, gave a brief report from his Monthly Update. He also announced the District's Holiday Blankets that were provided for each Director at tonight's meeting. CONSENT CALENDAR: Clerk of the Board announced the corrections to Agenda ltem 3: On ltem #17 in the Minutes for November 19, 2014, Directors Kim and Nguyen are "No" Votes. 2. MOVED, SECONDED, AND DULY CARRIED TO: Approve the calendar of meeting dates for the 2015 calendar year for meetings of the Board of Directors and the following Committees: Administration, Legislative and Public Affairs, Operations, and Steering. AYES: NOES: ABSTENTIONS: ABSENT: NOES: ABSTENTIONS: ABSENT: Beamish; Benavides; Choi; Curry; Diep; Ferryman; Hernandez; Jones; Katapodis; Kring; Mills; Murphy; Nagel; Nelson (Alternate); Nielsen; Sebourn; Shawver; F. Smith; T. Smith; Steggell (Alternate); Wanke; Withers; and Yarc None None Parker 3.MOVED, SECONDED, AND DULY CARRIED TO: Approve CORRECTED minutes for the Regular Board Meeting held on November 19,2014. AYES:Beamish; Benavides; Choi; Curry; Diep; Ferryman; Hernandez; Jones; Kring; Mills; Murphy; Nagel; Nelson (Alternate); Nielsen; Sebourn; Shawver; F. Smith; T. Smith; Steggell (Alternate); Withers; and Yarc None Katapodis and Wanke Parker 12t17t2014 Minutes of Board Meeting Page 4 of '18 4.MOVED, SECONDED, AND DULY CARRIED TO: A. Receive and file bid tabulation and recommendation; B. Award a construction contract to Pyramid Building & Engineering, lnc., Project No. FE14-01, for a total amount not to exceed $143,100; and C. Approve a contingency of $14,310 (10%). AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Benavides; Choi; Curry; Diep; Ferryman; Hernandez; Jones; Katapodis; Kring; Mills; Murphy; Nagel; Nelson (Alternate); Nielsen; Sebourn; Shawver; F. Smith; T. Smith; Steggell (Alternate); Wanke; Withers; and Yarc None None Parker 5.MOVED, SECONDED, AND DULY CARRIED TO: B. AYES: Ratify use of General Manager's emergency purchasing authority, Ordinance OCSD-44, Article 1, Section 1.078 (Emergency Procurement) and Article 2, Section 2.03E (Critical Time-Sensitive Procurement), authorizing the General Manager to issue Purchase Order No. 105271-OA to Charles King Company for emergency standby bypass pumping services, for a total amount not to exceed $109,000 for a 6-month period beginning December 9,2014; and Approve a contingency of $10,900 (10o/o) NOES: ABSTENTIONS: ABSENT: Beamish; Benavides; Choi; Curry; Diep; Ferryman; Hernandez; Jones; Katapodis; Kring; Mills; Murphy; Nagel; Nelson (Alternate); Nielsen; Sebourn; Shawver; F. Smith; T. Smith; Steggell (Alternate); Wanke; Withers; and Yarc None None Parker A. 12t17t2o',t4 Minutes of Board Meeting Page 5 of 18 6.MOVED, SECONDED, AND DULY CARRIED TO: Ratify use of General Manager's emergency purchasing authority, Ordinance OCSD44, Article 2, Section 2.03E (Critical Time-Sensitive Procurement) and Article 1, Section 1.078 (Emergency Procurement), authorizing the General Manager to issue an change order to the Purchase Order No. 105219-OB to Jamison Engineering Contractors in the amount of $17,500 for a total of $177,500 for Emergency Repair Services for Plant No. 1 Headworks Splitter Box. 7. AYES: NOES: ABSTENTIONS: ABSENT: NOES: ABSTENTIONS: ABSENT: MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OCSD 14-18 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District commending the City of Yorba Linda for its service as an OCSD member agency from 1967 to 2014." AYES: Beamish; Benavides; Choi; Curry; Diep; Ferryman; Hernandez; Jones; Katapodis; Kring; Mills; Murphy; Nagel; Nelson (Alternate); Nielsen; Sebourn; Shawver; F. Smith; T. Smith; Steggell (Alternate); Wanke; Withers; and Yarc None None Parker Beamish; Benavides; Choi; Curry; Diep; Ferryman; Hernandez; Jones; Katapodis; Kring; Mills; Murphy; Nagel; Nelson (Alternate); Nielsen; Sebourn; Shawver; F. Smith; T. Smith; Steggell (Alternate); Wanke; Withers; and Yarc None None Parker At this point of the meeting, Chair Beamish presented Director Hernandez (Yorba Linda) with Resolution OCSD 14-18 in recognition of the service the City of Yorba Linda has provided the District. Director Hernandez was also presented with a commendation, as this would be his last meeting as a member of the Board of Directors for the District. Chair Beamish introduced Robert Kiley from the Yorba Linda Water District (YLWD). Mr. Kiley is on the Board for YLWD. YLWD will be a member of the District's Board of Directors effective January 1"1. 12117t2014 Minutes of Board Meeting Page 6 of 18 Director Jones departed the meeting at 6:52 p.m. OPERATIONS COMMITTEE: 8. MOVED, SECONDED, AND DULY CARRIED TO: Approve CORRECTED Minutes of the Nevember 5 December 3,2014, Operations Committee Meeting. AYES:Beamish; Benavides; Choi; Curry; Diep; Ferryman; Hernandez; Kring; Mills; Murphy; Nage!; Nelson (Alternate); Nielsen; Sebourn; Shawver; F. Smith; T. Smith; Steggell (Alternate); Withers; and Yarc None NOES: NOES: ABSTENTIONS: Katapodis and Wanke ABSENT:Jones and Parker 9. MOVED, SECONDED, AND DULY CARRIED TO: A. Approve the Service Contract with Evoqua Water Technologies LLC, for Plant No.2 Trickling Filters Carbon Change-Out [replacement] per Specification No. S-2014-627BD for the purchase of up to six (6) carbon media replacements (including carbon media, disposal, and installation), for a total amount not to exceed $450,474 for the period March 1,2015 through February 29,2016, with four (4) one-year renewal options; and B. Approve a contingency of $45,047 (10Yo). AYES:Beamish; Benavides; Choi; Curry; Diep; Ferryman; Hernandez; Katapodis; Kring; Mills; Murphy; Nage!; Nelson (Alternate); Nielsen; Sebourn; Shawver; F. Smith; T. Smith; Steggell (Alternate); Wanke; Withers; and Yarc None ABSTENTIONS: None ABSENT:Jones and Parker 12117t2o',t4 Minutes of Board Meeting Page 7 of 18 10.MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Professional Consultant Services Agreement with Atkins North America, Inc. for Final Effluent Sampler and Building Area Upgrades, Project No. J-1 10, for an amount not to exceed $61 1,307; and B. Approve a contingency of $61,131 (10Yo\. AYES:Beamish; Benavides; Choi; Curry; Diep; Ferryman; Hernandez; Katapodis; Kring; Mills; Murphy; Nagel; Nelson (Alternate); Nielsen; Sebourn; Shawver; F. Smith; T. Smith; Steggel! (Alternate); Wanke; Withers; and Yarc NoneNOES: ABSTENTIONS: None ABSENT:Jones and Parker MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Professional Consultant Services Agreement with Brown and Caldwell to provide construction support services for Sludge Dewatering and Odor Control at Plant No. 2, Project No. P2'92, for an amount not to exceed $4,798,328; and B. Approve a contingency of $479,833 (10%). 11. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Benavides; Choi; Curry; Diep; Ferryman; Hernandez; Katapodis; Kring; Mills; Murphy; Nagel; Nelson (Alternate); Nielsen; Sebourn; Shawver; F. Smith; T. Smith; Steggell (Alternate); Wanke; Withers; and Yarc None None Jones and Parker 12t17t2014 Minutes of Board Meeting Page I of 18 13. 12. MOVED, SECONDED, AND DULY CARRIED TO: Approve Settlement Agreement with South Coast Air Quality Management District for Supplemental Environmental Project or, in the alternative, a stipulated penalty of $240,000. AYES:Beamish; Benavides; Choi; Curry; Diep; Ferryman; Hernandez; Katapodis; Kring; Mills; Murphy; Nagel; Nelson (Alternate); Nielsen; Sebourn; Shawver; F. Smith; T. Smith; Steggell (Alternate); Wanke; Withers; and Yarc None None Jones and Parker MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a budget increase of $4,355,000 for Sludge Digester Rehabilitation at Plant No.1, Project No. P1-100, for a total budget amount of $62f92$0e $64,902,000* and B. Approve a contingency increase of $4,355,000 (13%) to the construction contract with JR Filanc Construction Company for Sludge Digester Rehabilitation at Plant No.1, Project No. P1-100, for a tota! contingency of $8,375,000 (25Yo). * The conect amount of $64,902,000 was indicated on the recommendation in the actual agenda report and is the conect amount. AYES:Beamish; Benavides; Choi; Curry; Diep; Ferryman; Hernandez; Katapodis; Kring; Mills; Murphy; Nagel; Nelson (Alternate); Nielsen; Sebourn; Shawver; F. Smith; T. Smith; Steggell (Alternate); Wanke; Withers; and Yarc None None Jones and Parker NOES: ABSTENTIONS: ABSENT: NOES: ABSTENTIONS: ABSENT: 12t't7t2014 Minutes of Board Meeting Page 9 of '18 ADMINISTRATION COMMITTEE: Clerk of the Board announced the corrections to the Minutes for December 10, 2014, whereas Roll Cal! and all votes shall exclude Director Reese. 14. MOVED, SECONDED, AND DULY CARRIED TO: Approve CORRECTED Minutes of the $,levembera} December 10, 2014, Administration Committee Meeting. AYES: Beamish; Benavides; Choi; Curry; Diep; Ferryman; Hernandez; Kring; Mills; Murphy; Nagel; Nelson (Alternate); Nielsen; Sebourn; Shawver; F. Smith; T. Smith; Steggell (Alternate); Withers; and Yarc NOES: None ABSTENTIONS: Katapodis and Wanke ABSENT: Jones and Parker 15. MOVED, SECONDED, AND DULY CARRIED TO: A. Authorize an additional one-year renewal period to Service agreements with Project Partners, lnc. and Psomas for Enterprise lnformation Management On-Call Staffing, Specification No. 5-2011-505BD, for a total amount not to exceed $211,000 for the renewal period; and B. Approve a contingency of $21,100 (10%). AYES: Beamish; Benavides; Choi; Curry; Diep; Ferryman; Hernandez; Katapodis; Kring; Mills; Murphy; Nagel; Nelson (Alternate); Nielsen; Sebourn; Shawver; F. Smith; T. Smith; Steggell (Alternate); Wanke; Withers; and Yarc NOES: None ABSTENTIONS: None ABSENT: Jones and Parker 12117t2014 Minutes of Board Meeting Page 10 of '18 16. MOVED, SECONDED, AND DULY CARRIED TO: Authorize purchases of telecommunications services using the County of Orange cooperative agreement #N10000082971MA-017-1001150 with TWTelecom/Leve!3, for one year commencing November 14, 2014 through November 13,2015, for a total amount not to exceed $240,000 in accordance with Ordinance OCSD44, Section 2.03(8) Cooperative Pu rchases. AYES:Beamish; Benavides; Choi; Curry; Diep; Ferryman; Hernandez; Katapodis; Kring; Mills; Murphy; Nagel; Nelson (Alternate); Nielsen; Sebourn; Shawver; F. Smith; T. Smith; Stegge!! (Alternate); Wanke; Withers; and Yarc None ABSTENTIONS: None ABSENT:Jones and Parker 17. MOVED, SECONDED, AND DULY CARRIED TO: Authorize purchases of information technology computer, peripheral equipment and services using the U.S. General Services Agreement (GSA) lT Schedule 70 commencing December 22,2014 through December 31,2019, for a total amount not to exceed $500,000,in accordance with Ordinance OCSD-44, Section 2.03(B) Cooperative Purchases. AYES:Beamish; Benavides; Choi; Curry; Diep; Ferryman; Hernandez; Katapodis; Kring; Mills; Murphy; Nagel; Nelson (Alternate); Nielsen; Sebourn; Shawver; F. Smith; T. Smith; Steggell (Alternate); Wanke; Withers; and Yarc None None Jones and Parker 18. MOVED, SECONDED, AND DULY CARRIED TO: Authorize purchases of information technology consulting services using the City of Richland, Washington cooperative agreement #13-068 with ShareSquared lnc. Commencing January 5, 2015 through June 30, 2016, for a total amount not to exceed $300,000, in accordance with Ordinance OCSD-44, Section 2.03(8) Cooperative Pu rchases. AYES:Beamish; Benavides; Choi; Curry; Diep; Ferryman; Hernandez; Katapodis; Kring; Mills; Murphy; Nagel; Nelson (Alternate); Nielsen; Sebourn; Shawver; F. Smith; T. Smith; Steggell (Alternate); Wanke; Withers; and Yarc NOES: NOES: ABSTENTIONS: ABSENT: 1211712014 Minutes of Board Meeting Page1l of18 19. MOVED, SECONDED, AND DULY CARRIED TO: ltems A-B: A. Adopt Resolution No. OCSD 14-19 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing the execution and delivery by the District of an lnstallment Purchase Agreement, a Trust Agreement, an Escrow Agreement and a Continuing Disclosure Agreement in connection with the execution and delivery of Orange County Sanitation District Wastewater Refunding Revenue Obligations, Series 2015A, authorizing the execution and delivery of such Revenue Obligations evidencing principal in an aggregate amount of not to exceed $150,000,000, approving a Notice of lntention to Sell, authorizing the distribution of an Official Notice lnviting Bids and an Official Statement in connection with the offering and sale of such Revenue Obligations and authorizing the execution of necessary documents and related actions;" and, B. That the Orange County Sanitation District Financing Corporation approve the documents supporting and authorizing the Revenue Obligations in an aggregate amount not to exceed $150,000,000. AYES:Beamish; Benavides; Choi; Diep; Ferryman; Hernandez; Katapodis; Kring; Mills; Murphy; Nagel; Nelson (Alternate); Nielsen; Sebourn; Shawver; F. Smith; T. Smith; Steggell (Alternate); Wanke; Withers; and Yarc None None Jones and Parker Curry NOES: ABSTENTIONS: ABSENT: NOES: ABSTENTIONS: ABSENT: RECUSE: None None Jones and Parker 12117t2014 Minutes of Board Meeting Page 12 of 18 20. MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OCSD 14-20, entitled "A Resolution of the Board of Directors of the Orange County Sanitation District, Authorizing the Orange County Sanitation District's Treasurer to lnvest and/or Reinvest District's Funds; Adopting District's lnvestment Policy Statement and Performan@ Benchmarks for calendar year 2015; and Repealing Resolution No. OCSD 14-10". AYES:Beamish; Benavides; Choi; Curry; Diep; Ferryman; Hernandez; Katapodis; Kring; Mills; Murphy; Nage!; Nelson (Alternate); Nielsen; Sebourn; Shawver; F. Smith; T. Smith; Steggell (Alternate); Wanke; Withers; and Yarc None None Jones and Parker Chair Beamish recessed to the OCSD Financing Corporation Meeting at 6:56 p.m. NOES: ABSTENTIONS: ABSENT: ************************************** 12t17t2014 Minutes of Board Meeting Page 13 of 18 ORANGE COUNTY SANITATION DISTRICT FINANCING CORPORATION CALL TO ORDER: Chair Beamish called the Board of Directors, Orange County Sanitation District Financing Corporation meeting to order at 6:56 p.m. The Clerk of the Board read the following statement: The memberc of the Orange Coun$ Sanitation Distict Board of Directors are each being compensated $212.50 for the Board Meeting; there is no additional compensation foi the F i n a n cing Corporatio n Meeti ng. ROLL GALL: The Clerk of the Board declared a quorum present as follows: AGTIVE DIRECTORS ALTERNATE DIRECTORS x Tom Beamish, Chair Rose Espinoza x John Nielsen, Vice-Chair Allan Bernstein x David Benavides SalTinaiero X Steven Choi Christina Shea x Keith Curry VACANT X Tyler Diep Joy Neugebauer X James M. Ferryman Bob Ooten X Gene Hernandez VACANT A Steven Jones Kris Beard x Jim Katapodis Erik Peterson Peter Kim x Michele Steggell X Lucille Kring Jordan Brandman x Greq Mills Robert Collacott x Richard Murphy Shelley Hasselbrink x Steve Naqel MichaelVo VACANT - OC Board of Supervisors x Shawn Nelson x Glenn Parker Cecilia Hupp x Greqory Sebourn Jan Florv x David Shawver CarolWarren X Fred Smith Steve Berry X Teresa Smith Mark Murphy x Chad Wanke Constance Underhill X John Withers Douglas Reinhart X Mariellen Yarc Stacy Berry VACANT - Seal Beach VACANT 12t17t2014 Minutes of Board Meeting Page 14 of 18 APPROVAL OF MINUTES: 1. MOVED, SECONDED, AND DULY CARRIED TO: the minutes for the meeting held on September 24,2014, will be deemed approved and be so ordered by the Chair. AYES: NOES: ABSTENTIONS: ABSENT: NOES: Beamish; Benavides; Choi; Curry; Diep; Ferryman; Hernandez; Kring; Mills; Murphy; Nagel; Nelson (Alternate); Nielsen; Sebourn; Shawver; F. Smith; T. Smith; Steggell (Alternate); Withers; and Yarc None Katapodis and Wanke Jones and Parker ACTION ITEM: Director of Finance and Administrative Services, Lorenzo Tyner, gave a brief report on Agenda ltem No.2. 2. MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. FC-23, 'A Resolution Of The Board Of Directors Of The Orange County Sanitation District Financing Corporation Authorizing The Execution And Delivery By The Corporation Of An Installment Purchase Agreement And A Trust Agreement ln Connection With The Execution And Delivery Of Orange County Sanitation District Wastewater Refunding Revenue Obligations, Series 2015a, Authorizing The Execution And Delivery Of Such Revenue Obligations Evidencing Principal ln An Aggregate Amount Of Not To Exceed $150,000,000 And Authorizing The Execution Of Necessary Documents And Related Actions". (See Agenda Report for ltem No.19) AYES:Beamish; Benavides; Choi; Diep; Ferryman; Hernandez; Katapodis; Kring; Mills; Murphy; Nage!; Nelson (Alternate); Nielsen; Sebourn; Shawver; F. Smith; T. Smith; Steggell (Alternate); Wanke; Withers; and Yarc None ABSTENTIONS: None ABSENT: REGUSE: 't2t't7t2014 Jones and Parker Curry Minutes of Board Meeting Page '15 of 18 ADJOURNMENT: The Chair declared the meeting of the Board of Directors, Orange County Sanitation District Financing Corporation adjourned at 6:59 p.m. The Orange County Sanitation District Board of Directors Meeting was reconvened at 6:59 p.m. STEERING COMMITTEE: Clerk of the Board, announced the corrections to the Minutes as follows: John Withers, Administration Committee Chair; and Scott Nelson, Operations Committee Chair. 21. MOVED, SECONDED AND DULY CARRIED TO: Approve CORRECTED minutes for the Steering Committee Meeting held on November 19,2014. AYES: NOES: Beamish; Benavides; Choi; Curry; Diep; Ferryman; Hernandez; Kring; Mills; Murphy; Nagel; Nelson (Alternate); Nielsen; Sebourn; Shawver; F. Smith; T. Smith; Steggell (Alternate); Withers; and Yarc None ABSTENTIONS: Katapodis and Wanke ABSENT:Jones and Parker 22. MOVED, SECONDED AND DULY CARRIED TO: Approve a Professiona! Services Agreement with Townsend Public Affairs, lnc. for State Legislative Services, Specification No. CS-2014-634BD, for the period of January 1, 2015 through December 31, 2015 at a monthly rate of $5,000 per month and not to exceed $60,000 per year, with three one-year renewa! options. Approve a Professiona! Services Agreement with ENS Resources for Federal Legislative Services, Specification No. CS-2014-633BD, for the period of January 1,2015 through December 31,2015 at a monthly rate of $7,500 per month and not to exceed of $90,000 per year, with three one- year renewal options. AYES:Beamish; Benavides; Choi; Curry; Ferryman; Hernandez; Katapodis; Mills; Murphy; Nagel; Nelson (Alternate); Nielsen; Sebourn; F. Smith; Steggell (Alternate); Wanke; Withers; and Yarc A. B. 12t17t2014 Minutes of Board Meeting Page 16 of 18 NOES: None ABSTENTIONS: Diep; Kring; Shawver; and T. Smith (al! four Directors abstain on ltem 22"4" only.) ABSENT: Jones and Parker LEGISLATIVE AND PUBLIC AFFAIRS SPECIAL COMMITTEE: 23. MOVED, SECONDED AND DULY CARRIED TO: Receive and file the minutes of the December 8,2014 meeting of the Legislative and Public Affairs Specia! Committee. AYES: Beamish; Benavides; Choi; Curry; Diep; Ferryman; Hernandez; Kring; Mills; Murphy; Nagel; Nelson (Alternate); Nielsen; Sebourn; Shawver; F. Smith; T. Smith; Steggell (Alternate); Withers; and Yarc NOES: None ABSTENTIONS: Katapodis and Wanke ABSENT: Jones and Parker AB1234 REPORTS: Director Ferryman reported that the committees he currently serves on (representing OCSD) were dark for this month. He reported that he did attend the SARI Line Ribbon Cutting Ceremony. INFORMATION ITEMS: None. CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54957.6 The Board convened in closed session at 7:01 p.m. to discuss one item. Confidentia! minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENED !N REGULAR SESSION: The Board reconvened in regular session at 7:35 p.m. 12t17t2014 Minutes of Board Meeting Page 17 of 18 CONSIDERATION OF ACTION. IF ANY. ON MATTERS CONSIDERED IN CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY: Chair Beamish announced the change to the Board Meeting start times commencing in January. Steering Committee meetings will begin at 5 p.m. and Board Meetings will begin at 6 p.m. Director Murphy shared concerns over the District's workforce planning and requested a staff report at the January meeting. Chair Beamish wished everybody happy holidays. ADJOURNMENT: The Chair adjourned the meeting at 7:40 p.m. until the Regular Board Meeting on January 28,2015 at 6:30 p.m. Maria E.lAyala 12t17t2014 Minutes of Board Meeting Page 18 of 18