HomeMy WebLinkAbout11-19-2014 Board Meeting Minutes11/19/2014
Orange County Sanitation District
CORRECTED MINUTES
BOARD MEETING
November 19, 2014
Administration Building
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Minutes of Board Meeting Page 1 of 14
ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District was
held on November 19, 2014, at 6:30 p.m., in the Administration Building. Director John
Withers delivered the invocation and led the Pledge of Allegiance.
The Clerk of the Board declared a quorum present as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
x Tom Beamish, Chair Rose Espinoza
x John Nielsen, Vice-Chair Allan Bernstein
x David Benavides Sal Tinajero
x Joe Carchio Dave Sullivan
Steven Choi x Christina Shea
x Keith Curry Rush Hill
x Tyler Diep Al Krippner
x James M. Ferryman Bob Ooten
x Gene Hernandez John Anderson
A Steven Jones Kris Beard
x Peter Kim Gerard Goedhart
x Lucille Kring Jordan Brandman
x Michael Levitt Gordon Shanks
A Brett Murdock Roy Moore
x Richard Murphy Troy Edgar
x Steve Nagel Michael Vo
x Prakash Narain Doug Bailey
A Scott Nelson Constance Underhill
x Janet Nguyen Shawn Nelson
x Brad Reese Greg Mills
x Gregory Sebourn Jan Flory
x David Shawver Carol Warren
x Fred Smith Steve Berry
x Teresa Smith Mark Murphy
x John Withers Douglas Reinhart
STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Bob Ghirelli, Assistant
General Manager; Nick Arhontes, Director of Facilities Support Services; Rob
Thompson, Director of Engineering; Jeff Reed, Director of Human Resources; Ed
Torres, Director of Operations & Maintenance; Lorenzo Tyner, Director of Finance &
Administrative Services; Maria Ayala, Clerk of the Board; Jennifer Cabral; Roy English;
Norbert Gaia; Al Garcia; Marco Guardi; Brian Keating; Laurie Klinger; Larry Lazorek;
Kelly Lore, Andrew Nau, and Rich Spencer.
11/19/2014 Minutes of Board Meeting Page 2of14
OTHERS PRESENT: Steve Filarsky (Consultant), Brad Hagin (General Counsel}, Bob
Ooten, OCSD Alternate Director (CMSD), Bill Nelson (CSDA), lam Macenzie (CWEA},
James Ruth (Consultant), and Megan Yoo Schneider (CWEA).
PUBLIC COMMENTS:
None.
SPECIAL PRESENTATIONS:
• Employee Service Awards
Ed Torres, Director of Operations and Maintenance, presented service awards to the
following OCSD employees:
Brian Keating, Maintenance Specialist (25 years)
Roy English, Maintenance Specialist (30 years)
Larry Lazorek, Senior Mechanic (30 years)
Director Nguyen arrived at the meeting at 6:37 p.m.
• CSDA District Transparency Certificate of Excellence
CSDA Board Member, Bill Nelson, presented the CSDA District Transparency
Certificate of Excellence to Chair Beamish & General Manager, Jim Herberg.
• WEF Safety Award
WEF Board member, Ian Macenzie, and CWEA Board Member, Megan Yoo
Schneider, presented the WEF Safety Award to Chair Beamish & General
Manager Herberg.
• ASCE Wastewater Treatment Project of the Year Award
General Manager Herberg announced the District was awarded the American
Society of Civil Engineers (ASCE) Wastewater Treatment Project of the Year
Award for Plant No. 2 Headworks Replacement Project, Project No. P2-66
REPORTS:
Vice-Chair Nielsen announced the District's FOG Kits that have been distributed to for
each Board Member. These kits are designed to assist households in containing and
properly dispose of fats, oils, and grease, as opposed to dumping them down the drain.
General Manager, Jim Herberg, announced that the Clerk of the Board would be
sending out an invitation to the Board for the SARI Line Ribbon Cutting Ceremony,
11/19/2014 Minutes of Board Meeting Page 3of14
scheduled to take place on December 11.
Mr. Herberg also announced the recent passing of OCSD employee, Mary Sue
Thompson. He asked the Chair to adjourn the meeting tonight in her memory.
CONSENT CALENDAR:
1. MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes for the
Regular Board Meeting held on October 22, 2014.
AYES: Beamish; Benavides; Carchio; Curry; Diep; Ferryman;
Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel;
Narain; Nielsen; Reese; Sebourn; Shawver; F. Smith; T.
Smith and Withers
NOES: None
ABSTENTIONS: Nguyen and Shea (Alternate)
ABSENT: Jones, Murdock, and Nelson
2. MOVED, SECONDED, AND DULY CARRIED TO:
A. Receive and file bid tabulation and recommendation;
B. Ratify withdrawal of low bid from lnterlog HYM Engineering at their
request due to inadvertent material clerical error and return their bid
security as allowed under Public Contract Code §5100 et seq.;
C. Reject second low bid from Mehta Mechanical Co. Inc. dba MMC, Inc., as
"Non-Responsive" due to its failure to meet minimum safety requirement
for its 3-Year Accident Frequency Factor;
D. Award a construction contract to O'Connell Engineering & Construction,
Inc., Project No. FE10-20, for a total amount not to exceed $524,200; and
E. Approve a contingency of $52,420 (10%).
AYES: Beamish; Benavides; Carchio; Curry; Diep; Ferryman;
Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel;
Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver;
Shea (Alternate); F. Smith; T. Smith and Withers
NOES: None
ABSTENTIONS: None
11/19/2014 Minutes of Board Meeting Page 4 of 14
ABSENT: Jones, Murdock, and Nelson
3. MOVED, SECONDED, AND DULY CARRIED TO:
A Receive and file bid tabulation and recommendation;
B. Award a construction contract to Cal Prime, Inc. for Huntington Beach
Coast Trunk Abandonments, Project No. FE11-02, for a total amount not
to exceed $180,422; and
C. Approve a contingency of $36,084 (20%).
AYES: Beamish; Benavides; Carchio; Curry; Diep; Ferryman;
Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel;
Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver;
Shea (Alternate); F. Smith; T. Smith and Withers
NOES: None
ABSTENTIONS: None
ABSENT: Jones, Murdock, and Nelson
4. MOVED, SECONDED, AND DULY CARRIED TO:
A Receive and file bid tabulation and recommendation;
B. Award a construction contract to W.M. Lyles Co. for Oxygen Plant
Demolition at Plant No. 2, Project No. SP-129, for a total amount not to
exceed $1,214, 105; and
C. Approve a contingency of $145,693 (12%).
AYES: Beamish; Benavides; Carchio; Curry; Diep; Ferryman;
Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel;
Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver;
Shea (Alternate); F. Smith; T. Smith and Withers
NOES: None
ABSTENTIONS: None
ABSENT: Jones, Murdock, and Nelson
11/19/2014 Minutes of Board Meeting Page 5of14
OPERATIONS COMMITTEE:
5. MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of
November 5, 2014, Operations Committee meeting.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Benavides; Carchio; Curry; Diep; Ferryman;
Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel;
Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver;
Shea (Alternate); F. Smith; T. Smith and Withers
None
None
Jones, Murdock, and Nelson
6. MOVED, SECONDED, AND DULY CARRIED TO: Approve a Sole Source
Purchase Order to ALFA LAVAL/ASHBROOK for one set of Belt Filter Press
Rollers, to replace a set that has failed on an existing Belt Filter Press, located at
Plant No. 2, for a total amount not to exceed $142,619.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Benavides; Carchio; Curry; Diep; Ferryman;
Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel;
Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver;
Shea (Alternate); F. Smith; T. Smith and Withers
None
None
Jones, Murdock, and Nelson
7. Approve a Sole Source Purchase Order to CS-AMSCO, for the purchase of 28
valves for Digester C & Q, located at Plant No. 2 for a total amount not to exceed
$122,681.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
11/19/2014
Beamish; Benavides; Carchio; Curry; Diep; Ferryman;
Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel;
Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver;
Shea (Alternate); F. Smith; T. Smith and Withers
None
None
Jones, Murdock, and Nelson
Minutes of Board Meeting Page 6 of 14
ADMINISTRATION COMMITTEE:
8. MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of
November 12, 2014, Administration Committee meeting.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Benavides; Carchio; Curry; Diep; Ferryman;
Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel;
Narain; Nielsen; Reese; Sebourn; Shawver; F. Smith; T.
Smith and Withers
None
Nguyen and Shea (Alternate)
Jones, Murdock, and Nelson
9. MOVED, SECONDED, AND DULY CARRIED TO: Authorize purchases of
information technology computer and peripheral equipment using the U.S.
Communities cooperative agreement #4400001195 with Insight Public Sector or
agreement #4400001197 with UNICOM Government through the contract
expiration date, April 30, 2016 for a total amount not to exceed $700,000, in
accordance with Ordinance OCSD-44, Section 2.03(8) Cooperative Purchases.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Benavides; Carchio; Curry; Diep; Ferryman;
Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel;
Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver;
Shea (Alternate); F. Smith; T. Smith and Withers
None
None
Jones, Murdock, and Nelson
10. MOVED, SECONDED, AND DULY CARRIED TO: Authorize purchases of
information technology Cisco networking equipment using the Western States
Contracting Alliance (WSCA) cooperative agreement #AR233 (14-19),
Addendum for CA #7-14-70-04 through the expiration date, May 31, 2019 for a
total amount not to exceed $250,000, in accordance with Ordinance OCSD-44,
Section 2.03(B) Cooperative Purchases.
AYES:
11/19/2014
Beamish; Benavides; Carchio; Curry; Diep; Ferryman;
Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel;
Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver;
Shea (Alternate); F. Smith; T. Smith and Withers
Minutes of Board Meeting Page 7of14
NOES: None
ABSTENTIONS: None
ABSENT: Jones, Murdock, and Nelson
11. MOVED, SECONDED, AND DULY CARRIED TO: Receive and file Orange
County Sanitation District First Quarter Financial Report for the period ended
September 30, 2014.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Benavides; Carchio; Curry; Diep; Ferryman;
Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel;
Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver;
Shea (Alternate); F. Smith; T. Smith and Withers
None
None
Jones, Murdock, and Nelson
12. MOVED, SECONDED, AND DULY CARRIED TO: Receive and file District
purchases made under the General Manager's authority for the period of July 1,
2014 -September 30, 2014.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Benavides; Carchio; Curry; Diep; Ferryman;
Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel;
Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver;
Shea (Alternate); F. Smith; T. Smith and Withers
None
None
Jones, Murdock, and Nelson
13. MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the
Sanitation District's Comprehensive Annual Financial Report for the year ended
June 30, 2014, prepared by staff and audited by McGladrey, Certified Public
Accountants, along with the following reports prepared by McGladrey:
A. Report to the Administration Committee; and
B. Report on Internal Controls; and
11/19/2014 Minutes of Board Meeting Page 8of14
C. Independent Accountants' Report on Agreed-Upon Procedures Applied to
Appropriations Limit Worksheets.
AYES: Beamish; Benavides; Carchio; Curry; Diep; Ferryman;
Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel;
Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver;
Shea (Alternate); F. Smith; T. Smith and Withers
NOES: None
ABSTENTIONS: None
ABSENT: Jones, Murdock, and Nelson
14. MOVED, SECONDED, AND DULY CARRIED TO: Authorize the General
Manager to issue new fixed rate Certificates of Participation (COP), to be
referred to as Wastewater Refunding Revenue Obligations, Series 2015A, in an
amount sufficient to refund up to $152,990,000 of COP Series 2007B.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
STEERING COMMITTEE:
Beamish; Benavides; Carchio; Diep; Ferryman;
Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel;
Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver;
Shea (Alternate); F. Smith; T. Smith and Withers
None
Curry
Jones, Murdock, and Nelson
15. MOVED, SECONDED, AND DULY CARRIED TO: Approve
October 22, 2014, Steering Committee meeting.
Minutes of
AYES:
NOES:
ABSTENTIONS:
ABSENT:
11/19/2014
Beamish; Benavides; Carchio; Curry; Diep; Ferryman;
Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel;
Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver;
Shea (Alternate); F. Smith; T. Smith and Withers
None
None
Jones, Murdock, and Nelson
Minutes of Board Meeting Page 9of14
Director Benavides departed the meeting.
NON-CONSENT:
Director of Engineering, Rob Thompson, gave a brief report on the P2-92 construction
contract.
16. MOVED, SECONDED, AND DULY CARRIED TO:
A. Receive and file bid tabulation and recommendation;
B. Award a construction contract to Shimmick Construction Company, Inc. for
Sludge Dewatering and Odor Control at Plant No. 2, Project No. P2-92, for
a total amount not to exceed $49,850,000; and
C. Approve a contingency of $2,492,500 (5%).
AYES: Beamish; Carchio; Curry; Diep; Ferryman; Hernandez;
Kim; Kring; Levitt; R. Murphy; Nagel; Narain; Nguyen;
Nielsen; Reese; Sebourn; Shawver; Shea (Alternate); F.
Smith; T. Smith and Withers
NOES: None
ABSTENTIONS: None
ABSENT: Benavides, Jones, Murdock, and Nelson
Chair Beamish provided a brief report on his recommendation to approve Resolution
No. OCSD 14-15.
17. MOVED, SECONDED, AND DULY CARRIED TO: Approve Board Resolution
No. OCSD 14-15 entitled, "A Resolution of the Board of Directors of the Orange
County Sanitation District approving salary increase and salary range adjustment
for the General Manager for Fiscal Year 2014-2015," approving a base building
salary increase for the General Manager of 3% of salary and to adjust the
corresponding salary range by 3%.
A roll call vote was conducted by the Clerk of the Board as follows:
AYES:
NOES:
11/19/2014
Beamish; Carchio; Curry; Diep; Ferryman; Hernandez;
Kring; Levitt; R. Murphy; Nagel; Narain; Nielsen; Reese;
Sebourn; Shawver; Shea (Alternate); F. Smith; T. Smith
and Withers
None
Minutes of Board Meeting Page 10 of 14
ABSTENTIONS: Kim and Nguyen
ABSENT: Benavides, Jones, Murdock, and Nelson
Mr. Herberg provided a brief report on his recommendation for Resolutions No. OCSD
14-16 and No. OCSD 14-17.
Considerable discussion was had by the Board, with staff responding to questions.
18. MOVED, SECONDED, AND DULY CARRIED TO:
A. Adopt Resolution No. OCSD 14-16 entitled, "A Resolution of the Board of
Directors of the Orange County Sanitation District approving salary
increases, salary range adjustments and onetime non-base building
payment for at-will executive management team employees for Fiscal
Year 2014-2015," authorizing the General Manager to implement a base
building salary increase for Executive Management Team (EMT) members
up to of 3% of salary, to adjust the corresponding salary ranges by 3%,
and a one-time non-base building payment of up to $1,000 to Executive
Management Team members at the discretion of the General Manager
based on performance outcomes.
A roll call vote was conducted by the Clerk of the Board on item 18A as follows:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Carchio; Curry; Diep; Ferryman; Kring; Levitt;
R. Murphy; Nagel; Narain; Nielsen; Reese; Sebourn;
Shawver; Shea (Alternate); F. Smith; T. Smith and
Withers
Kim and Nguyen
Hernandez
Benavides, Jones, Murdock, and Nelson
B. Adopt Resolution No. OCSD 14-17 entitled, "A Resolution of the Board of
Directors of the Orange County Sanitation District approving salary
increases, salary range adjustments and onetime non-base building
payment for unrepresented management employees for Fiscal Year 2014-
2015," authorizing the General Manager to implement salary range
adjustments of up to 5.1 % for specific manager classifications due to
compaction with supervisor classifications, a base building salary increase
for Managers of 3% of salary, and a one-time non-base building payment
of up to $1,000 to Managers at the discretion of the General Manager and
Department Head based on performance outcomes.
A roll call vote was conducted by the Clerk of the Board on item 18B as follows:
11/19/2014 Minutes of Board Meeting Page 11 of 14
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Carchio; Curry; Diep; Ferryman; Hernandez;
Kring; Levitt; R. Murphy; Nagel; Narain; Nielsen; Reese;
Sebourn; Shawver; Shea (Alternate); F. Smith; T. Smith
and Withers
Kim and Nguyen
None
Benavides, Jones, Murdock, and Nelson
LEGISLATIVE AND PUBLIC AFFAIRS SPECIAL COMMITTEE:
19. MOVED, SECONDED, AND DULY CARRIED TO: Receive and file Minutes
of the October 20, 2014 Legislative and Public Affairs Special Committee
meeting.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Carchio; Curry; Diep; Ferryman; Hernandez;
Kim; Kring; Levitt; R. Murphy; Nagel; Narain; Nguyen;
Nielsen; Reese; Sebourn; Shawver; Shea (Alternate); F.
Smith; T. Smith and Withers
None
None
Benavides, Jones, Murdock, and Nelson
20. MOVED, SECONDED, AND DULY CARRIED TO: Receive and file Minutes
of the November 12, 2014 Legislative and Public Affairs Special Committee
meeting.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
11 /19/2014
Beamish; Carchio; Curry; Diep; Ferryman; Hernandez;
Kim; Kring; Levitt; R. Murphy; Nagel; Narain; Nguyen;
Nielsen; Reese; Sebourn; Shawver; Shea (Alternate); F.
Smith; T. Smith and Withers
None
None
Benavides, Jones, Murdock, and Nelson
Minutes of Board Meeting Page 12of14
AB 1234 REPORTS:
Director Ferryman reported out on the following meetings he attended recently:
• Santa Ana River Flood Protection Agency: Received updates from the Orange
County Public Works on the Santa Ana River Main Street Project. Invited the
Board to attend the December 11 SARI Line Ribbon Cutting Ceremony. Also
discussed at the last meeting was the Westminster Watershed Feasibility Test.
• OCCOG: The Borders Committee will be meeting this Friday in San Diego. An
informational slideshow of OCSD was provided at the last meeting.
• National Water Research Institute: The regular scheduled meeting for this month
was rescheduled for next month.
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTIONS: 54957.6
The Board convened in closed session at 7: 19 p.m. to discuss one item. Confidential
minutes of the Closed Session have been prepared in accordance with the above
Government Code Sections and are maintained by the Clerk of the Board in the Official
Book of Confidential Minutes of Board and Committee Closed Meetings.
RECONVENED IN REGULAR SESSION: The Board reconvened in regular session at
7:45 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
Director Kring wished everybody a Happy Thanksgiving.
11/19/2014 Minutes of Board Meeting Page 13of14
ADJOURNMENT:
The Chair adjourned the meeting at 7:45 p .m. in memory of Mary Sue Thompson, until
the Regular Board Meeting on December 17, 2014 at 6:30 p .m.
~S&¥,
Clerk oft e Board
11/19/2014 Minutes of Board Meeting Page14of14