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HomeMy WebLinkAbout11-19-2014 Board Meeting Minutes11/19/2014 Orange County Sanitation District CORRECTED MINUTES BOARD MEETING November 19, 2014 Administration Building 10844 Ellis Avenue Fountain Valley, California 92708-7018 Minutes of Board Meeting Page 1 of 14 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on November 19, 2014, at 6:30 p.m., in the Administration Building. Director John Withers delivered the invocation and led the Pledge of Allegiance. The Clerk of the Board declared a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS x Tom Beamish, Chair Rose Espinoza x John Nielsen, Vice-Chair Allan Bernstein x David Benavides Sal Tinajero x Joe Carchio Dave Sullivan Steven Choi x Christina Shea x Keith Curry Rush Hill x Tyler Diep Al Krippner x James M. Ferryman Bob Ooten x Gene Hernandez John Anderson A Steven Jones Kris Beard x Peter Kim Gerard Goedhart x Lucille Kring Jordan Brandman x Michael Levitt Gordon Shanks A Brett Murdock Roy Moore x Richard Murphy Troy Edgar x Steve Nagel Michael Vo x Prakash Narain Doug Bailey A Scott Nelson Constance Underhill x Janet Nguyen Shawn Nelson x Brad Reese Greg Mills x Gregory Sebourn Jan Flory x David Shawver Carol Warren x Fred Smith Steve Berry x Teresa Smith Mark Murphy x John Withers Douglas Reinhart STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Bob Ghirelli, Assistant General Manager; Nick Arhontes, Director of Facilities Support Services; Rob Thompson, Director of Engineering; Jeff Reed, Director of Human Resources; Ed Torres, Director of Operations & Maintenance; Lorenzo Tyner, Director of Finance & Administrative Services; Maria Ayala, Clerk of the Board; Jennifer Cabral; Roy English; Norbert Gaia; Al Garcia; Marco Guardi; Brian Keating; Laurie Klinger; Larry Lazorek; Kelly Lore, Andrew Nau, and Rich Spencer. 11/19/2014 Minutes of Board Meeting Page 2of14 OTHERS PRESENT: Steve Filarsky (Consultant), Brad Hagin (General Counsel}, Bob Ooten, OCSD Alternate Director (CMSD), Bill Nelson (CSDA), lam Macenzie (CWEA}, James Ruth (Consultant), and Megan Yoo Schneider (CWEA). PUBLIC COMMENTS: None. SPECIAL PRESENTATIONS: • Employee Service Awards Ed Torres, Director of Operations and Maintenance, presented service awards to the following OCSD employees: Brian Keating, Maintenance Specialist (25 years) Roy English, Maintenance Specialist (30 years) Larry Lazorek, Senior Mechanic (30 years) Director Nguyen arrived at the meeting at 6:37 p.m. • CSDA District Transparency Certificate of Excellence CSDA Board Member, Bill Nelson, presented the CSDA District Transparency Certificate of Excellence to Chair Beamish & General Manager, Jim Herberg. • WEF Safety Award WEF Board member, Ian Macenzie, and CWEA Board Member, Megan Yoo Schneider, presented the WEF Safety Award to Chair Beamish & General Manager Herberg. • ASCE Wastewater Treatment Project of the Year Award General Manager Herberg announced the District was awarded the American Society of Civil Engineers (ASCE) Wastewater Treatment Project of the Year Award for Plant No. 2 Headworks Replacement Project, Project No. P2-66 REPORTS: Vice-Chair Nielsen announced the District's FOG Kits that have been distributed to for each Board Member. These kits are designed to assist households in containing and properly dispose of fats, oils, and grease, as opposed to dumping them down the drain. General Manager, Jim Herberg, announced that the Clerk of the Board would be sending out an invitation to the Board for the SARI Line Ribbon Cutting Ceremony, 11/19/2014 Minutes of Board Meeting Page 3of14 scheduled to take place on December 11. Mr. Herberg also announced the recent passing of OCSD employee, Mary Sue Thompson. He asked the Chair to adjourn the meeting tonight in her memory. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes for the Regular Board Meeting held on October 22, 2014. AYES: Beamish; Benavides; Carchio; Curry; Diep; Ferryman; Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel; Narain; Nielsen; Reese; Sebourn; Shawver; F. Smith; T. Smith and Withers NOES: None ABSTENTIONS: Nguyen and Shea (Alternate) ABSENT: Jones, Murdock, and Nelson 2. MOVED, SECONDED, AND DULY CARRIED TO: A. Receive and file bid tabulation and recommendation; B. Ratify withdrawal of low bid from lnterlog HYM Engineering at their request due to inadvertent material clerical error and return their bid security as allowed under Public Contract Code §5100 et seq.; C. Reject second low bid from Mehta Mechanical Co. Inc. dba MMC, Inc., as "Non-Responsive" due to its failure to meet minimum safety requirement for its 3-Year Accident Frequency Factor; D. Award a construction contract to O'Connell Engineering & Construction, Inc., Project No. FE10-20, for a total amount not to exceed $524,200; and E. Approve a contingency of $52,420 (10%). AYES: Beamish; Benavides; Carchio; Curry; Diep; Ferryman; Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel; Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver; Shea (Alternate); F. Smith; T. Smith and Withers NOES: None ABSTENTIONS: None 11/19/2014 Minutes of Board Meeting Page 4 of 14 ABSENT: Jones, Murdock, and Nelson 3. MOVED, SECONDED, AND DULY CARRIED TO: A Receive and file bid tabulation and recommendation; B. Award a construction contract to Cal Prime, Inc. for Huntington Beach Coast Trunk Abandonments, Project No. FE11-02, for a total amount not to exceed $180,422; and C. Approve a contingency of $36,084 (20%). AYES: Beamish; Benavides; Carchio; Curry; Diep; Ferryman; Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel; Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver; Shea (Alternate); F. Smith; T. Smith and Withers NOES: None ABSTENTIONS: None ABSENT: Jones, Murdock, and Nelson 4. MOVED, SECONDED, AND DULY CARRIED TO: A Receive and file bid tabulation and recommendation; B. Award a construction contract to W.M. Lyles Co. for Oxygen Plant Demolition at Plant No. 2, Project No. SP-129, for a total amount not to exceed $1,214, 105; and C. Approve a contingency of $145,693 (12%). AYES: Beamish; Benavides; Carchio; Curry; Diep; Ferryman; Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel; Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver; Shea (Alternate); F. Smith; T. Smith and Withers NOES: None ABSTENTIONS: None ABSENT: Jones, Murdock, and Nelson 11/19/2014 Minutes of Board Meeting Page 5of14 OPERATIONS COMMITTEE: 5. MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of November 5, 2014, Operations Committee meeting. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Benavides; Carchio; Curry; Diep; Ferryman; Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel; Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver; Shea (Alternate); F. Smith; T. Smith and Withers None None Jones, Murdock, and Nelson 6. MOVED, SECONDED, AND DULY CARRIED TO: Approve a Sole Source Purchase Order to ALFA LAVAL/ASHBROOK for one set of Belt Filter Press Rollers, to replace a set that has failed on an existing Belt Filter Press, located at Plant No. 2, for a total amount not to exceed $142,619. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Benavides; Carchio; Curry; Diep; Ferryman; Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel; Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver; Shea (Alternate); F. Smith; T. Smith and Withers None None Jones, Murdock, and Nelson 7. Approve a Sole Source Purchase Order to CS-AMSCO, for the purchase of 28 valves for Digester C & Q, located at Plant No. 2 for a total amount not to exceed $122,681. AYES: NOES: ABSTENTIONS: ABSENT: 11/19/2014 Beamish; Benavides; Carchio; Curry; Diep; Ferryman; Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel; Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver; Shea (Alternate); F. Smith; T. Smith and Withers None None Jones, Murdock, and Nelson Minutes of Board Meeting Page 6 of 14 ADMINISTRATION COMMITTEE: 8. MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of November 12, 2014, Administration Committee meeting. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Benavides; Carchio; Curry; Diep; Ferryman; Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel; Narain; Nielsen; Reese; Sebourn; Shawver; F. Smith; T. Smith and Withers None Nguyen and Shea (Alternate) Jones, Murdock, and Nelson 9. MOVED, SECONDED, AND DULY CARRIED TO: Authorize purchases of information technology computer and peripheral equipment using the U.S. Communities cooperative agreement #4400001195 with Insight Public Sector or agreement #4400001197 with UNICOM Government through the contract expiration date, April 30, 2016 for a total amount not to exceed $700,000, in accordance with Ordinance OCSD-44, Section 2.03(8) Cooperative Purchases. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Benavides; Carchio; Curry; Diep; Ferryman; Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel; Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver; Shea (Alternate); F. Smith; T. Smith and Withers None None Jones, Murdock, and Nelson 10. MOVED, SECONDED, AND DULY CARRIED TO: Authorize purchases of information technology Cisco networking equipment using the Western States Contracting Alliance (WSCA) cooperative agreement #AR233 (14-19), Addendum for CA #7-14-70-04 through the expiration date, May 31, 2019 for a total amount not to exceed $250,000, in accordance with Ordinance OCSD-44, Section 2.03(B) Cooperative Purchases. AYES: 11/19/2014 Beamish; Benavides; Carchio; Curry; Diep; Ferryman; Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel; Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver; Shea (Alternate); F. Smith; T. Smith and Withers Minutes of Board Meeting Page 7of14 NOES: None ABSTENTIONS: None ABSENT: Jones, Murdock, and Nelson 11. MOVED, SECONDED, AND DULY CARRIED TO: Receive and file Orange County Sanitation District First Quarter Financial Report for the period ended September 30, 2014. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Benavides; Carchio; Curry; Diep; Ferryman; Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel; Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver; Shea (Alternate); F. Smith; T. Smith and Withers None None Jones, Murdock, and Nelson 12. MOVED, SECONDED, AND DULY CARRIED TO: Receive and file District purchases made under the General Manager's authority for the period of July 1, 2014 -September 30, 2014. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Benavides; Carchio; Curry; Diep; Ferryman; Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel; Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver; Shea (Alternate); F. Smith; T. Smith and Withers None None Jones, Murdock, and Nelson 13. MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Sanitation District's Comprehensive Annual Financial Report for the year ended June 30, 2014, prepared by staff and audited by McGladrey, Certified Public Accountants, along with the following reports prepared by McGladrey: A. Report to the Administration Committee; and B. Report on Internal Controls; and 11/19/2014 Minutes of Board Meeting Page 8of14 C. Independent Accountants' Report on Agreed-Upon Procedures Applied to Appropriations Limit Worksheets. AYES: Beamish; Benavides; Carchio; Curry; Diep; Ferryman; Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel; Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver; Shea (Alternate); F. Smith; T. Smith and Withers NOES: None ABSTENTIONS: None ABSENT: Jones, Murdock, and Nelson 14. MOVED, SECONDED, AND DULY CARRIED TO: Authorize the General Manager to issue new fixed rate Certificates of Participation (COP), to be referred to as Wastewater Refunding Revenue Obligations, Series 2015A, in an amount sufficient to refund up to $152,990,000 of COP Series 2007B. AYES: NOES: ABSTENTIONS: ABSENT: STEERING COMMITTEE: Beamish; Benavides; Carchio; Diep; Ferryman; Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel; Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver; Shea (Alternate); F. Smith; T. Smith and Withers None Curry Jones, Murdock, and Nelson 15. MOVED, SECONDED, AND DULY CARRIED TO: Approve October 22, 2014, Steering Committee meeting. Minutes of AYES: NOES: ABSTENTIONS: ABSENT: 11/19/2014 Beamish; Benavides; Carchio; Curry; Diep; Ferryman; Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel; Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver; Shea (Alternate); F. Smith; T. Smith and Withers None None Jones, Murdock, and Nelson Minutes of Board Meeting Page 9of14 Director Benavides departed the meeting. NON-CONSENT: Director of Engineering, Rob Thompson, gave a brief report on the P2-92 construction contract. 16. MOVED, SECONDED, AND DULY CARRIED TO: A. Receive and file bid tabulation and recommendation; B. Award a construction contract to Shimmick Construction Company, Inc. for Sludge Dewatering and Odor Control at Plant No. 2, Project No. P2-92, for a total amount not to exceed $49,850,000; and C. Approve a contingency of $2,492,500 (5%). AYES: Beamish; Carchio; Curry; Diep; Ferryman; Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel; Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver; Shea (Alternate); F. Smith; T. Smith and Withers NOES: None ABSTENTIONS: None ABSENT: Benavides, Jones, Murdock, and Nelson Chair Beamish provided a brief report on his recommendation to approve Resolution No. OCSD 14-15. 17. MOVED, SECONDED, AND DULY CARRIED TO: Approve Board Resolution No. OCSD 14-15 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District approving salary increase and salary range adjustment for the General Manager for Fiscal Year 2014-2015," approving a base building salary increase for the General Manager of 3% of salary and to adjust the corresponding salary range by 3%. A roll call vote was conducted by the Clerk of the Board as follows: AYES: NOES: 11/19/2014 Beamish; Carchio; Curry; Diep; Ferryman; Hernandez; Kring; Levitt; R. Murphy; Nagel; Narain; Nielsen; Reese; Sebourn; Shawver; Shea (Alternate); F. Smith; T. Smith and Withers None Minutes of Board Meeting Page 10 of 14 ABSTENTIONS: Kim and Nguyen ABSENT: Benavides, Jones, Murdock, and Nelson Mr. Herberg provided a brief report on his recommendation for Resolutions No. OCSD 14-16 and No. OCSD 14-17. Considerable discussion was had by the Board, with staff responding to questions. 18. MOVED, SECONDED, AND DULY CARRIED TO: A. Adopt Resolution No. OCSD 14-16 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District approving salary increases, salary range adjustments and onetime non-base building payment for at-will executive management team employees for Fiscal Year 2014-2015," authorizing the General Manager to implement a base building salary increase for Executive Management Team (EMT) members up to of 3% of salary, to adjust the corresponding salary ranges by 3%, and a one-time non-base building payment of up to $1,000 to Executive Management Team members at the discretion of the General Manager based on performance outcomes. A roll call vote was conducted by the Clerk of the Board on item 18A as follows: AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Carchio; Curry; Diep; Ferryman; Kring; Levitt; R. Murphy; Nagel; Narain; Nielsen; Reese; Sebourn; Shawver; Shea (Alternate); F. Smith; T. Smith and Withers Kim and Nguyen Hernandez Benavides, Jones, Murdock, and Nelson B. Adopt Resolution No. OCSD 14-17 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District approving salary increases, salary range adjustments and onetime non-base building payment for unrepresented management employees for Fiscal Year 2014- 2015," authorizing the General Manager to implement salary range adjustments of up to 5.1 % for specific manager classifications due to compaction with supervisor classifications, a base building salary increase for Managers of 3% of salary, and a one-time non-base building payment of up to $1,000 to Managers at the discretion of the General Manager and Department Head based on performance outcomes. A roll call vote was conducted by the Clerk of the Board on item 18B as follows: 11/19/2014 Minutes of Board Meeting Page 11 of 14 AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Carchio; Curry; Diep; Ferryman; Hernandez; Kring; Levitt; R. Murphy; Nagel; Narain; Nielsen; Reese; Sebourn; Shawver; Shea (Alternate); F. Smith; T. Smith and Withers Kim and Nguyen None Benavides, Jones, Murdock, and Nelson LEGISLATIVE AND PUBLIC AFFAIRS SPECIAL COMMITTEE: 19. MOVED, SECONDED, AND DULY CARRIED TO: Receive and file Minutes of the October 20, 2014 Legislative and Public Affairs Special Committee meeting. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Carchio; Curry; Diep; Ferryman; Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel; Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver; Shea (Alternate); F. Smith; T. Smith and Withers None None Benavides, Jones, Murdock, and Nelson 20. MOVED, SECONDED, AND DULY CARRIED TO: Receive and file Minutes of the November 12, 2014 Legislative and Public Affairs Special Committee meeting. AYES: NOES: ABSTENTIONS: ABSENT: 11 /19/2014 Beamish; Carchio; Curry; Diep; Ferryman; Hernandez; Kim; Kring; Levitt; R. Murphy; Nagel; Narain; Nguyen; Nielsen; Reese; Sebourn; Shawver; Shea (Alternate); F. Smith; T. Smith and Withers None None Benavides, Jones, Murdock, and Nelson Minutes of Board Meeting Page 12of14 AB 1234 REPORTS: Director Ferryman reported out on the following meetings he attended recently: • Santa Ana River Flood Protection Agency: Received updates from the Orange County Public Works on the Santa Ana River Main Street Project. Invited the Board to attend the December 11 SARI Line Ribbon Cutting Ceremony. Also discussed at the last meeting was the Westminster Watershed Feasibility Test. • OCCOG: The Borders Committee will be meeting this Friday in San Diego. An informational slideshow of OCSD was provided at the last meeting. • National Water Research Institute: The regular scheduled meeting for this month was rescheduled for next month. CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54957.6 The Board convened in closed session at 7: 19 p.m. to discuss one item. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENED IN REGULAR SESSION: The Board reconvened in regular session at 7:45 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Director Kring wished everybody a Happy Thanksgiving. 11/19/2014 Minutes of Board Meeting Page 13of14 ADJOURNMENT: The Chair adjourned the meeting at 7:45 p .m. in memory of Mary Sue Thompson, until the Regular Board Meeting on December 17, 2014 at 6:30 p .m. ~S&¥, Clerk oft e Board 11/19/2014 Minutes of Board Meeting Page14of14