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HomeMy WebLinkAbout10-22-2014 Board Meeting Minutes10/22/2014 Orange County Sanitation District MINUTES BOARD MEETING October 22, 2014 Administration Building 10844 Ellis Avenue Fountain Valley, California 92708-7018 Minutes of Board Meeting Page 1 of 12 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on October 22, 2014, at 6:30 p.m., in the Administration Building. Director Tyler Diep delivered the invocation and led the Pledge of Allegiance. The Clerk of the Board declared a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS x Tom Beamish, Chair Rose Espinoza x John Nielsen, Vice-Chair Allan Bernstein x David Benavides Sal Tinajero x Joe Carchio Dave Sullivan x Steven Choi Christina Shea x Keith Curry Rush Hill x Tyler Diep Al Krippner x James M. Ferryman Bob Ooten x Gene Hernandez John Anderson x Steven Jones Kris Beard x Peter Kim Gerard Goedhart Lucille Kring x Jordan Brandman x Michael Levitt Gordon Shanks x Brett Murdock Roy Moore x Richard Murphy Troy Edgar x Steve Nagel Michael Vo x Prakash Narain Doug Bailey x Scott Nelson Constance Underhill A Janet Nguyen Shawn Nelson x Brad Reese Greg Mills x Gregory Sebourn Jan Flory x David Shawver Carol Warren x Fred Smith Steve Berry Teresa Smith x Mark Murphy x John Withers Douglas Reinhart STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Bob Ghirelli, Assistant General Manager; Nick Arhontes, Director of Facilities Support Services; Rob Thompson, Director of Engineering; Ed Torres, Director of Operations & Maintenance; Lorenzo Tyner, Director of Finance & Administrative Services; Maria Ayala, Clerk of the Board; Jennifer Cabral; Jim Colston; Norbert Gaia; Kelly Lore; and Rich Spencer. 10/22/2014 Minutes of Board Meeting Page 2of12 OTHERS PRESENT: Brad Hogin, General Counsel; Bob Ooten (Alternate Director) CMSD; Celeste Cantu (General Manager, SAWPA); John Rossi (General Manager, WMWD); Cindy Miller (WMWD); Devam Mullins (community); and Ron Gullickson (PLC LTD). PUBLIC COMMENTS: Devam Mullins (Community Member) Concerned about the Newport Beach Mariner's Mile project where sewage lines are being replaced in front of the Balboa Bay Club. This presents a potential hazard for bicyclists. He has contacted various agencies without success. Urges the Board to direct staff to restripe this area, add additional concrete barriers, or post reduced-speed signs. SPECIAL PRESENTATIONS: "What Safety Means To Me" Poster Contest, Marco Guardi presented the District award to the following recipients that were present: • Leonardo Perez • Rachel Mirella • Brendan Bingman • Stephanie Diaz • Samantha Ariston General Manager, Jim Herberg and Vice Chair Beamish presented a Certificate of Commendation to: o Orange County Coastkeeper; Garry Brown (Executive Director/Board President) and Steve Bone (Board Chairman) were in attendance to receive the commendation. o Surfrider Foundation; Rick Wilson (Staff Scientist) was in attendance to receive the commendation. Chair Beamish introduced Celeste Cantu, General Manager, Santa Ana Watershed Project Authority (SAWPA) and John Rossi, General Manager, Western Municipal Water District Chino Basin Desalter who gave an informative PowerPoint presentation on the SARI Line. Ms. Cantu also invited the Board for a possible half-day presentation and tour of the Inland Empire Energy Center and International Rectifiers to take place in January, more information to come at a later date. Mr. Rossi introduced Cindy Miller, Program Manager for the Chino Basin Defaulter Authority Stage 3 Expansion Project who also gave an update on this particular project. 10/22/2014 Minutes of Board Meeting Page 3of12 REPORTS: Chair Beamish reported on the meeting with GWRS, wherein discussion regarding shared security costs took place. GWRS will be conducting a security assessment and once approved by their Board, will return to OCSD for further discussion. Chair Beamish also reported on the recent Legislative and Public Affairs Special Committee meeting, wherein the Committee agreed to have the District hold an RFP on lobbyist services. Chair Beamish and Vice-Chair Nielsen will oversee the process from an advisory perspective but will not be part of the scoring or part of the selection team. General Manager, Jim Herberg, reported that the Strategic Plan Update and General Manager's Work plan will be presented at next month's Operations and Administration Committee Meetings. This will be a status report of the current plan, with plans for adopting a new Strategic Plan next November. The Water Environment Federation Conference was held in October. OCSD received two prestigious national awards: the 10-Year Platinum award on biosolids management and the Safety Award for the District's safety program. Labor updates on all three units and unrepresented employees will be given at the November Board and Steering meetings; there is nothing new to report tonight. The Water District will be conducting their OHS assessment, and will share their findings with the Sanitation District, as Chair Beamish had reported. The District is looking forward to these findings and possible shared security costs. An update may be forthcoming on this at the December Board meeting. Chair Beamish announced that tonight's meeting will be adjourned in memory of former General Manager, Blake Anderson. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes for the Regular Board Meeting held on September 24, 2014. AYES: NOES: ABSTENTIONS: ABSENT: 10/22/2014 Beamish; Benavides; Brandman (Alternate); Carchio; Choi; Curry; Diep; Ferryman; Hernandez; Jones; Kim; Levitt; Murdock; M. Murphy (Alternate); R. Murphy; Nagel; Narain; Nelson; Nielsen; Reese; Sebourn; Shawver; F. Smith; and Withers None None Nguyen Minutes of Board Meeting Page 4of12 2. MOVED, SECONDED, AND DULY CARRIED TO: A. Receive and file petition from Georgeta Drancea requesting Annexation of 0.51 acres to Orange County Sanitation District, in the vicinity of Via Vista Road, in the City of Anaheim; and B. Adopt Resolution No. OCSD 14-14 entitled "A Resolution of the Board of Directors of the Orange County Sanitation District, authorizing initiation of proceedings and requesting the Orange County Local Agency Formation Commission to take proceedings for the Annexation to the District of territory known as Annexation No. OCSD-64 -Via Vista Annexation." AYES: Beamish; Benavides; Brandman (Alternate); Carchio; Choi; Curry; Diep; Ferryman; Hernandez; Jones; Kim; Levitt; Murdock; M. Murphy (Alternate); R. Murphy; Nagel; Narain; Nelson; Nielsen; Reese; Sebourn; Shawver; F. Smith; and Withers NOES: None ABSTENTIONS: None ABSENT: Nguyen OPERATIONS COMMITTEE: Maria Ayala, Clerk of the Board, announced that on Agenda Item 5, various changes were made to the actual agreement being proposed for MWH Americas. These changes were made after the agenda had posted. A detailed description of the changes to the agreement, which do not affect (or change) the Board Recommendation, was distributed to the Board. 3. MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of October 1, 2014, Operations Committee meeting. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Benavides; Brandman (Alternate); Carchio; Choi; Curry; Diep; Ferryman; Hernandez; Jones; Kim; Levitt; Murdock; M. Murphy (Alternate); R. Murphy; Nagel; Narain; Nelson; Nielsen; Reese; Sebourn; Shawver; F. Smith; and Withers None None Nguyen 10/22/2014 Minutes of Board Meeting Page 5 of 12 4. MOVED, SECONDED, AND DULY CARRIED TO: Approve Amendment No. 1 to the Tule Ranch Agreement S-2011-513BD, for the Management of Biosolids, providing additional fail-safe contingency options for hauling and processing sub-Class "B" biosolids for land application at a cost range from $13.00 (plus Orange County Waste and Recycling Fees) to $68.00 per wet ton indexed per the original contract terms in accordance to Table 2, which will not exceed the contract total designated in the original Agreement effective January 1, 2013. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Benavides; Brandman (Alternate); Carchio; Choi; Curry; Diep; Ferryman; Hernandez; Jones; Kim; Levitt; Murdock; M. Murphy (Alternate); R. Murphy; Nagel; Narain; Nelson; Nielsen; Reese; Sebourn; Shawver; F. Smith; and Withers None None Nguyen 5. MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Professional Design Services Agreement with MWH Americas, Inc. to provide engineering design services for Consolidated Demolition and Utility Improvements at Plant No. 2, Project No. P2-110, for an amount not to exceed $2,443,316; and B. Approve a contingency of $244,332 (10%). AYES: Beamish; Benavides; Brandman (Alternate); Carchio; Choi; Curry; Diep; Ferryman; Hernandez; Jones; Kim; Levitt; Murdock; M. Murphy (Alternate); R. Murphy; Nagel; Narain; Nelson; Nielsen; Reese; Sebourn; Shawver; F. Smith; and Withers NOES: None ABSTENTIONS: None ABSENT: Nguyen 10/22/2014 Minutes of Board Meeting Page 6of12 6. MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Service Agreement with Wastewater Solids Management, Inc., the lowest responsive and responsible bidder, for Digester Cleaning and Disposal, Specification No. S-2014-603BD, for period December 1, 2014 through November 30, 2015, for an amount not to exceed $1, 161,230; and B. Approve a contingency of $232,246 (20%) AYES: Beamish; Benavides; Brandman (Alternate); Carchio; Choi; Curry; Diep; Ferryman; Hernandez; Jones; Kim; Levitt; Murdock; M. Murphy (Alternate); R. Murphy; Nagel; Narain; Nelson; Nielsen; Reese; Sebourn; Shawver; F. Smith; and Withers NOES: None ABSTENTIONS: None ABSENT: Nguyen 7. MOVED, SECONDED, AND DULY CARRIED TO: A. Award a Service Contract with Trane US, Inc., the lowest responsive and responsible bidder, for the Overhaul of One (1) Trane Absorption Chiller Unit, Specification No. S-2014-614BD, for a total amount not to exceed $233,777.72; and B. Approve a contingency of $23,377.77 (10%). AYES: Beamish; Benavides; Brandman (Alternate); Carchio; Choi; Curry; Diep; Ferryman; Hernandez; Jones; Kim; Levitt; Murdock; M. Murphy (Alternate); R. Murphy; Nagel; Narain; Nelson; Nielsen; Reese; Sebourn; Shawver; F. Smith; and Withers NOES: None ABSTENTIONS: None ABSENT: Nguyen 10/22/2014 Minutes of Board Meeting Page 7of12 8. MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Professional Design Services Agreement with Lee & Ro, Inc. to provide engineering design services for Newhope-Placentia Trunk Replacement, Project No. 2-72, for an amount not to exceed $8,468,232; and B. Approve a contingency of $846,823(10%). AYES: Beamish; Benavides; Brandman (Alternate); Carchio; Choi; Curry; Diep; Ferryman; Hernandez; Jones; Kim; Levitt; Murdock; M. Murphy (Alternate); R. Murphy; Nagel; Narain; Nelson; Nielsen; Reese; Sebourn; Shawver; F. Smith; and Withers NOES: None ABSTENTIONS: None ABSENT: Nguyen 9. MOVED, SECONDED, AND DULY CARRIED TO: Authorize staff to engage in contract negotiations with SCFI Group and other potential partners to design, build, and/or operate an industrial-scale demonstration facility for the AquaCritox® supercritical water oxidation process. Authorize staff to seek grant funds and partnerships to offset the cost of this research project. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Benavides; Brandman (Alternate); Carchio; Choi; Curry; Diep; Ferryman; Hernandez; Jones; Kim; Levitt; Murdock; M. Murphy (Alternate); R. Murphy; Nagel; Narain; Nelson; Nielsen; Reese; Sebourn; Shawver; F. Smith; and Withers None None Nguyen ADMINISTRATION COMMITTEE: Director Withers stepped out of the meeting and was not present for action items 10-11. 10. MOVED, SECONDED, AND DULY CARRIED TO: Approve October 8, 2014, Administration Committee meeting. Minutes of AYES: 10/22/2014 Beamish; Benavides; Brandman (Alternate); Carchio; Choi; Curry; Diep; Ferryman; Hernandez; Jones; Kim; Levitt; Murdock; M. Murphy (Alternate); R. Murphy; Minutes of Board Meeting Page 8of12 NOES: ABSTENTIONS: ABSENT: Nagel; Narain; Nelson; Nielsen; Reese; Sebourn; Shawver; and F. Smith None None Nguyen and Withers 11. MOVED, SECONDED, AND DULY CARRIED TO: Approve the selection of Chandler Asset Management as the District's External Investment Portfolio Manager and authorize staff to negotiate a professional service agreement. AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Benavides; Brandman (Alternate); Carchio; Choi; Curry; Diep; Ferryman; Hernandez; Jones; Kim; Levitt; Murdock; M. Murphy (Alternate); R. Murphy; Nagel; Narain; Nelson; Nielsen; Reese; Sebourn; Shawver; and F. Smith None None Nguyen and Withers Item 12 was pulled from Consent Calendar. Director Withers returned to the meeting. Director Jones stepped out of the meeting and was not present for action items 12-14. Director Choi departed meeting. Public Comment: Ron Gullickson (PLC LTD) Available to answer any questions regarding the proposed purchase order with PLC LTD under agenda item 12. 12. MOVED, SECONDED, AND DULY CARRIED TO: Approve a Purchase Order with PLC LTD, the lowest responsive and responsible bidder, for the purchase of Modicon computer equipment, Specification No. E-2014-626, for an amount of $636,579. AYES: 10/22/2014 Beamish; Benavides; Brandman (Alternate); Carchio; Curry; Diep; Ferryman; Hernandez; Kim; Levitt; Murdock; M. Murphy (Alternate); R. Murphy; Nagel; Narain; Minutes of Board Meeting Page 9 of 12 NOES: ABSTENTIONS: ABSENT: STEERING COMMITTEE: Nelson; Nielsen; Reese; Sebourn; Shawver; F. Smith; and Withers None None. Choi; Nguyen and Jones 13. MOVED, SECONDED, AND DULY CARRIED TO: Approve September 24, 2014, Steering Committee meeting. Minutes of AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Benavides; Brandman (Alternate); Carchio; Curry; Diep; Ferryman; Hernandez; Kim; Levitt; Murdock; M. Murphy (Alternate); R. Murphy; Nagel; Narain; Nelson; Nielsen; Reese; Sebourn; Shawver; F. Smith; and Withers None None. Choi; Nguyen and Jones GROUNDWATER REPLENISHMENT STEERING COMMITTEE: 14. MOVED, SECONDED, AND DULY CARRIED TO: of July 14, 2014, GWRS Committee meeting. Receive and file Minutes AYES: NOES: ABSTENTIONS: ABSENT: 10/22/2014 Beamish; Benavides; Brandman (Alternate); Carchio; Curry; Diep; Ferryman; Hernandez; Kim; Levitt; Murdock; M. Murphy (Alternate); R. Murphy; Nagel; Narain; Nelson; Nielsen; Reese; Sebourn; Shawver; F. Smith; and Withers None None. Choi; Nguyen and Jones Minutes of Board Meeting Page 10of12 AB 1234 REPORTS: Chair Beamish reiterated that he recently attended the GWRS Committee Meeting, which he reported out on earlier in this meeting. Director Jones returned to the meeting. Director Ferryman reported out on the following meetings he attended recently: • OCCOG appointed to Borders Committee, last meeting they did an MOU between the Cal State Transportation Agency and Mexico's administrative communication and transportation agency to establish a multi-agency committee to monitor development of a new port of entry. • From the Santa Ana River Flood Protection Agency, the SARI Line is operational and there will be a ribbon cutting in November. • National Water Research Institute held their international conference in Sylmar. Directors Choi and Diep departed meeting. CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54957(b)(1) The Board convened in closed session at 7:24 p.m. to discuss one item. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENED IN REGULAR SESSION: The Board reconvened in regular session at 7:27 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Director Sebourn thanked Rob Thompson, Director of Engineering, for a great presentation to the City Fullerton at their recent City Council meeting. 10/22/2014 Minutes of Board Meeting Page 11 of 12 Chair Beamish wished good luck to all those that would be participating in elections. Director Levitt reported that there is a concern regarding the 'day biter' mosquito. He advised the Directors to share this with their communities and adv ise citizens to report this to the Vector Control. ADJOURNMENT: Director Ferryman shared a few words about the late Blake Anderson and his contributions to the Sanitation District. Alternate Director Ooten (in the audience) also shared a few words including that Mr. Anderson was one of the original thinkers as far as the GWRS project is concerned. General Manager Herberg also stated that Mr. Anderson's contributions to the District were great and he will be remembered very well . The Chair adjourned the meeting in memory of Blake Anderson at 7 :36 p.m . until the Regular Board Meeting on November 19, 2014 at 6:30 p.m. ~.~.9o~ Maria ~-Ayala Clerk of the Board 10/22/2014 Minutes of Board Meeting Page 12of12