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HomeMy WebLinkAbout08-27-2014 Board Meeting Minutes08/27/2014 Orange County Sanitation District CORRECTED MINUTES BOARD MEETING August 27, 2014 Administration Building 10844 Ellis Avenue Fountain Valley, California 92708-7018 Minutes of Board Meeting Page 1 of 10 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on August 27, 2014, at 6:30 p.m., in the Administration Building. Director Gene Hernandez delivered the invocation and led the Pledge of Allegiance. The Acting Clerk of the Board declared a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS x Tom Beamish, Chair Rose Espinoza x John Nielsen, Vice-Chair Allan Bernstein x David Benavides Sal Tinajero x Joe Carchio Dave Sullivan x Steven Choi Christina Shea x Keith Curry Rush Hill x Tyler Diep Al Krippner x James M. Ferryman Bob Ooten x Gene Hernandez John Anderson x Steven Jones Kris Beard x Peter Kim Gerard Goedhart x Lucille Kring Jordan Brandman x Michael Levitt Gordon Shanks Brett Murdock Roy Moore x Richard Murphy Troy Edgar x Steve Nagel Michael Vo x Prakash Narain Doug Bailey Scott Nelson x Constance Underhill x Janet Nguyen Shawn Nelson x Brad Reese Greg Mills x Gregory Sebourn Jan Flory x David Shawver Carol Warren x Fred Smith Steve Berry Teresa Smith x Mark Murphy x John Withers Douglas Reinhart STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Bob Ghirelli, Assistant General Manager; Nick Arhontes, Director of Facilities Support Services; Rob Thompson, Director of Engineering; Ed Torres, Director of Operations & Maintenance; Lorenzo Tyner, Director of Finance & Administrative Services; Kelly Lore, Acting Clerk of the Board; Jennifer Cabral; Chuck Forman; Norbert Gaia; Al Garcia; Stephanie Good; Andrew Nau; Kelly Newell. 08/27/2014 Minutes of Board Meeting Page 2of10 OTHERS PRESENT: Brad Hogin, General Counsel; Vincent Wong, Associate General Counsel; Steve Filarsky, Consultant; Bob Ooten (Alternate Director) CWSD; and Bob Kiley, Yorba Linda Water District. PUBLIC COMMENTS: Carlos Mejia, representing the American Federation of State, County and Municipal Employees (AFSCME) Council 36, which is now affiliated, with the Supervisory Professional Management Team, spoke in regards to ongoing negotiations and his hope for a quick resolution. Deon Carrico, Union Steward for Negotiation -representing OCEA, spoke in regards to ongoing negotiations and his hope for a fair contract for all the members. Bo Gutierrez, Labor Relations representative, OCEA, spoke in regards to open communications during negotiations. Director Benavides arrived at 6:32 p.m. Director Carchio arrived at 6:37 p.m. SPECIAL PRESENTATIONS: Service Awards: Nick Arhontes, Director of Facility Support Services, presented a Service Award to Chuck Forman, Division 320, Manager Facilities Support Rebuild and Fleet Services - 35 Years of service. Ed Torres, Director of Operations and Maintenance, presented a Service Award to David Rodriguez, Division 850, Engineer -20 years of service. Director Nguyen left the meeting at 6:50 p.m. General Manager, Jim Herberg and Vice Chair Beamish presented a Certificate of Commendation to: o Orange County Business Council President and CEO Lucy Dunn in attendance. REPORTS: Chair Beamish reported on his recent trip to the CASA Conference. He mentioned staff who also participated at the conference were Assistant General Manager Bob Ghirelli, Environmental Supervisor, Lisa Rothbart and General Counsel Brad Hogin. Sessions 08/27/2014 Minutes of Board Meeting Page 3of10 attended including global water change and water bonds, sustainable practices for utilities and state legislative updates. Chair Beamish also announced that there will be a presentation by SAWPA at the Board meeting on October 22, 2014. Director Ferryman stated that he had also attended the conference and commended our staff for their extraordinary work. General Manager Jim Herberg reported on the following: GM monthly report; Executive Management annual planning session; FY 2014-15 General Manager draft work plan; Community Outreach efforts; SB 1390 (Santa Ana River Conservancy Program) which has been amended to include wastewater agencies; Newport Beach force main project and the progress of the GWRS Phase II expansion. He then stated that the Audit Ad Hoc Committee had met today. Director of Finance, Lorenzo Tyner reported that the committee met with the new internal auditors, went through an Audit plan and will come back with a risk assessment in October. Director Diep arrived at 6:56 p.m. General Manager, Jim Herberg and Vice Chair Beamish presented a Certificate of Commendation to: o Orange County Taxpayers Association President and CEO Carolyn Cavecche in attendance. RATIFICATION OF PAYMENT OF CLAIMS: 1. MOVED, SECONDED, AND DULY CARRIED TO: Ratify payment of claims of the District, by roll call vote, as follows: Claims Paid for the Period Ending: 07/15/14 07/31/14 Totals AYES: NOES: ABSTENTIONS: ABSENT: 08/27/2014 $ 9, 181,325.97 $ 57,861,458.08 Beamish; Carchio; Choi; Ferryman; Hernandez; Jones; Kim; Levitt; R. Murphy; Nagel; Narain; Reese; F. Smith; Underhill (Alternate) and Withers None Benavides; Curry; Diep; Kring; M. Murphy (Alternate); Nielsen; Sebourn and Shawver Murdock and Nguyen Minutes of Board Meeting Page 4of10 CONSENT CALENDAR: 2. MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes for the Regular Board Meeting held on July 23, 2014. AYES: Beamish; Benavides; Carchio; Choi; Diep; Ferryman; Hernandez; Jones; Kim; Kring; Levitt; M. Murphy, (Alternate); R. Murphy; Nagel; Narain; Nielsen; Reese; Sebourn; Shawver; F. Smith; and Withers. NOES: None ABSTENTIONS: Curry and Underhill (Alternate) ABSENT: Murdock and Nguyen 3. MOVED, SECONDED, AND DULY CARRIED TO: A. Receive and file bid tabulation and recommendation; and B. Award a construction contract to Fleming Environmental, Inc. for P1 Hazardous Waste Storage Relocation, Project No. FE12-02, for a total amount not to exceed $398, 111; and C. Approve a contingency of $39,811 (10%). AYES: Beamish; Benavides; Carchio; Choi; Curry; Diep; Ferryman; Hernandez; Jones; Kim; Kring; Levitt; M. Murphy, (Alternate); R. Murphy; Nagel; Narain; Nielsen; Reese; Sebourn; Shawver; F. Smith; Underhill (Alternate); and Withers. NOES: None ABSTENTIONS: None ABSENT: Murdock and Nguyen 4. MOVED, SECONDED, AND DULY CARRIED TO: A. Receive and file bid tabulation and recommendation; and B. Award a construction contract to Amtek Construction for Wi-Fi Installation P2, Project No. FE12-03, for a total amount not to exceed $177,973; and 08/27/2014 Minutes of Board Meeting Page 5of10 C. Approve a contingency of $17,797 (10%). AYES: Beamish; Benavides; Carchio; Choi; Curry; Diep; Ferryman; Hernandez; Jones; Kim; Kring; Levitt; M. Murphy, (Alternate); R. Murphy; Nagel; Narain; Nielsen; Reese; Sebourn; Shawver; F. Smith; Underhill (Alternate); and Withers. NOES: None ABSTENTIONS: None ABSENT: Murdock and Nguyen 5. MOVED, SECONDED, AND DULY CARRIED TO: A. Receive and file bid tabulation and recommendation; and B. Award a construction contract to O'Connell Engineering & Construction, Inc. for Repairs to Bar Screen at D Headworks at P2, Project No. FE13- 02, for a total amount not to exceed $285,000; and C. Approve a contingency of $28,500 (10%). AYES: Beamish; Benavides; Carchio; Choi; Curry; Diep; Ferryman; Hernandez; Jones; Kim; Kring; Levitt; M. Murphy, (Alternate); R. Murphy; Nagel; Narain; Nielsen; Reese; Sebourn; Shawver; F. Smith; Underhill (Alternate); and Withers. NOES: None ABSTENTIONS: None ABSENT: Murdock and Nguyen 6. MOVED, SECONDED, AND DULY CARRIED TO: Approve the revised FY 2014-15 "not-to-exceed" quote for the following insurances: AYES: 08/27/2014 EMT & Manager Disability-Not to Exceed $29,461 Beamish; Benavides; Carchio; Choi; Curry; Diep; Ferryman; Hernandez; Jones; Kim; Kring; Levitt; M. Murphy, (Alternate); R. Murphy; Nagel; Narain; Nielsen; Reese; Sebourn; Shawver; F. Smith; Underhill (Alternate); and Withers. Minutes of Board Meeting Page 6of10 NOES: None ABSTENTIONS: None ABSENT: Murdock and Nguyen 7. MOVED, SECONDED, AND DULY CARRIED TO: A. Authorize the General Manager to enter into a consulting services agreement with Steve Filarsky, an individual and member of Filarsky & Watt LLP, for labor relations consulting services for a term of twelve (12) months, at an hourly rate of $290 per hour, for a total amount not to exceed $55,000, in a form approved by General Counsel; and, B. Approve a contingency of $22,000 (40%). AYES: Beamish; Benavides; Carchio; Choi; Curry; Diep; Ferryman; Hernandez; Jones; Kim; Kring; Levitt; M. Murphy, (Alternate); R. Murphy; Nagel; Narain; Nielsen; Reese; Sebourn; Shawver; F. Smith; Underhill (Alternate); and Withers. NOES: None ABSTENTIONS: None ABSENT: Murdock and Nguyen NON-CONSENT: Director of Operations & Maintenance, Ed Torres gave brief explanation of the following item. 8. MOVED, SECONDED, AND DULY CARRIED TO: Ratify use of General Manager's emergency purchasing authority, Ordinance OCSD-44, Article 2, Section 2.03E (Critical Time-Sensitive Procurement) and Article 1, Section 1.07B (Emergency Procurement), authorizing the General Manager to issue Purchase Order No. 97782-0S to Rockwell Engineering & Equipment Co for the emergency purchase and installation of one mixing pump and motor at Plant No. 2 Digester P Pump Room for a total amount not to exceed $109,016 delivered and including tax; and approve a contingency of $5,450 (5%). 08/27/2014 Minutes of Board Meeting Page 7of10 AYES: NOES: ABSTENTIONS: ABSENT: Beamish; Benavides; Carchio; Choi; Curry; Diep; Ferryman; Hernandez; Jones; Kim; Kring; Levitt; M. Murphy, (Alternate); R. Murphy; Nagel; Narain; Nielsen; Reese; Sebourn; Shawver; F. Smith; Underhill (Alternate); and Withers. None None Murdock and Nguyen Director of Operations & Maintenance, Ed Torres gave brief explanation of the following item. 9. MOVED, SECONDED, AND DULY CARRIED TO: Ratify use of General Manager's emergency purchasing authority, Ordinance OCSD-44, Article 2, Section 2.03E (Critical Time-Sensitive Procurement) and Article 1, Section 1.07B (Emergency Procurement), authorizing the General Manager to issue the purchase orders below for Emergency Repair Services for Plant No. 1 Headworks Splitter Box: A. Purchase Order No. 105219-0B to Jamison Engineering Contractors for providing construction services, for a total amount not to exceed $120,000 B. Purchase Order No. 105220-08 to Carollo Engineers for providing engineering services, for a total amount not to exceed $50,000 C. Purchase Order No. 105222-0B to Performance Pipeline for providing sewer cleaning services, for a total amount not to exceed $40,000 AYES: Beamish; Benavides; Carchio; Choi; Curry; Diep; Ferryman; Hernandez; Jones; Kim; Kring; Levitt; M. Murphy, (Alternate); R. Murphy; Nagel; Narain; Nielsen; Reese; Shawver; F. Smith; Underhill (Alternate); and Withers. NOES: None ABSTENTIONS: None ABSENT: Murdock; Nguyen and Sebourn (recused) 08/27/2014 Minutes of Board Meeting Page 8of10 STEERING COMMITTEE: 10. MOVED, SECONDED, AND DULY CARRIED: Approve minutes for the Steering Committee Meeting held on July 23, 2014. AYES: NOES: ABSTENTIONS: ABSENT: AB 1234 REPORTS: Beamish; Benavides; Carchio; Choi; Curry; Diep; Ferryman; Hernandez; Jones; Kim; Kring; Levitt; M. Murphy, (Alternate); R. Murphy; Nagel; Narain; Nielsen; Reese; Sebourn; Shawver; F. Smith; Underhill (Alternate); and Withers. None None Murdock and Nguyen Chair Beamish and Vice Chair Nielsen reported on their recent attendance of the CASA Conference. CLOSED SESSION CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54957.6 The Board convened in closed session at 7:10 p.m. to discuss one item. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENED IN REGULAR SESSION: The Board reconvened in regular session at 7:19 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: None. 08/27/2014 Minutes of Board Meeting Page 9of10 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: ADJOURNMENT: The Chair adjourned the meeting at 7 :20 p.m., until the Regular Board Meeting on September 24, 2014 at 6:30 p.m. 08/27/2014 Minutes of Board Meeting Page 10of10