HomeMy WebLinkAbout08-27-2014 Board Meeting Minutes08/27/2014
Orange County Sanitation District
CORRECTED MINUTES
BOARD MEETING
August 27, 2014
Administration Building
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Minutes of Board Meeting Page 1 of 10
ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District was
held on August 27, 2014, at 6:30 p.m., in the Administration Building. Director Gene
Hernandez delivered the invocation and led the Pledge of Allegiance.
The Acting Clerk of the Board declared a quorum present as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
x Tom Beamish, Chair Rose Espinoza
x John Nielsen, Vice-Chair Allan Bernstein
x David Benavides Sal Tinajero
x Joe Carchio Dave Sullivan
x Steven Choi Christina Shea
x Keith Curry Rush Hill
x Tyler Diep Al Krippner
x James M. Ferryman Bob Ooten
x Gene Hernandez John Anderson
x Steven Jones Kris Beard
x Peter Kim Gerard Goedhart
x Lucille Kring Jordan Brandman
x Michael Levitt Gordon Shanks
Brett Murdock Roy Moore
x Richard Murphy Troy Edgar
x Steve Nagel Michael Vo
x Prakash Narain Doug Bailey
Scott Nelson x Constance Underhill
x Janet Nguyen Shawn Nelson
x Brad Reese Greg Mills
x Gregory Sebourn Jan Flory
x David Shawver Carol Warren
x Fred Smith Steve Berry
Teresa Smith x Mark Murphy
x John Withers Douglas Reinhart
STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Bob Ghirelli, Assistant
General Manager; Nick Arhontes, Director of Facilities Support Services; Rob
Thompson, Director of Engineering; Ed Torres, Director of Operations & Maintenance;
Lorenzo Tyner, Director of Finance & Administrative Services; Kelly Lore, Acting Clerk
of the Board; Jennifer Cabral; Chuck Forman; Norbert Gaia; Al Garcia; Stephanie Good;
Andrew Nau; Kelly Newell.
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OTHERS PRESENT: Brad Hogin, General Counsel; Vincent Wong, Associate General
Counsel; Steve Filarsky, Consultant; Bob Ooten (Alternate Director) CWSD; and Bob
Kiley, Yorba Linda Water District.
PUBLIC COMMENTS:
Carlos Mejia, representing the American Federation of State, County and Municipal
Employees (AFSCME) Council 36, which is now affiliated, with the Supervisory
Professional Management Team, spoke in regards to ongoing negotiations and his
hope for a quick resolution.
Deon Carrico, Union Steward for Negotiation -representing OCEA, spoke in regards to
ongoing negotiations and his hope for a fair contract for all the members.
Bo Gutierrez, Labor Relations representative, OCEA, spoke in regards to open
communications during negotiations.
Director Benavides arrived at 6:32 p.m.
Director Carchio arrived at 6:37 p.m.
SPECIAL PRESENTATIONS:
Service Awards:
Nick Arhontes, Director of Facility Support Services, presented a Service Award to
Chuck Forman, Division 320, Manager Facilities Support Rebuild and Fleet Services -
35 Years of service.
Ed Torres, Director of Operations and Maintenance, presented a Service Award to
David Rodriguez, Division 850, Engineer -20 years of service.
Director Nguyen left the meeting at 6:50 p.m.
General Manager, Jim Herberg and Vice Chair Beamish presented a Certificate of
Commendation to:
o Orange County Business Council
President and CEO Lucy Dunn in attendance.
REPORTS:
Chair Beamish reported on his recent trip to the CASA Conference. He mentioned staff
who also participated at the conference were Assistant General Manager Bob Ghirelli,
Environmental Supervisor, Lisa Rothbart and General Counsel Brad Hogin. Sessions
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attended including global water change and water bonds, sustainable practices for
utilities and state legislative updates.
Chair Beamish also announced that there will be a presentation by SAWPA at the
Board meeting on October 22, 2014.
Director Ferryman stated that he had also attended the conference and commended our
staff for their extraordinary work.
General Manager Jim Herberg reported on the following: GM monthly report; Executive
Management annual planning session; FY 2014-15 General Manager draft work plan;
Community Outreach efforts; SB 1390 (Santa Ana River Conservancy Program) which
has been amended to include wastewater agencies; Newport Beach force main project
and the progress of the GWRS Phase II expansion.
He then stated that the Audit Ad Hoc Committee had met today. Director of Finance,
Lorenzo Tyner reported that the committee met with the new internal auditors, went
through an Audit plan and will come back with a risk assessment in October.
Director Diep arrived at 6:56 p.m.
General Manager, Jim Herberg and Vice Chair Beamish presented a Certificate of
Commendation to:
o Orange County Taxpayers Association
President and CEO Carolyn Cavecche in attendance.
RATIFICATION OF PAYMENT OF CLAIMS:
1. MOVED, SECONDED, AND DULY CARRIED TO: Ratify payment of claims of
the District, by roll call vote, as follows:
Claims Paid for the Period Ending: 07/15/14 07/31/14
Totals
AYES:
NOES:
ABSTENTIONS:
ABSENT:
08/27/2014
$ 9, 181,325.97 $ 57,861,458.08
Beamish; Carchio; Choi; Ferryman; Hernandez; Jones;
Kim; Levitt; R. Murphy; Nagel; Narain; Reese; F. Smith;
Underhill (Alternate) and Withers
None
Benavides; Curry; Diep; Kring; M. Murphy (Alternate);
Nielsen; Sebourn and Shawver
Murdock and Nguyen
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CONSENT CALENDAR:
2. MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes for the
Regular Board Meeting held on July 23, 2014.
AYES: Beamish; Benavides; Carchio; Choi; Diep; Ferryman;
Hernandez; Jones; Kim; Kring; Levitt; M. Murphy,
(Alternate); R. Murphy; Nagel; Narain; Nielsen; Reese;
Sebourn; Shawver; F. Smith; and Withers.
NOES: None
ABSTENTIONS: Curry and Underhill (Alternate)
ABSENT: Murdock and Nguyen
3. MOVED, SECONDED, AND DULY CARRIED TO:
A. Receive and file bid tabulation and recommendation; and
B. Award a construction contract to Fleming Environmental, Inc. for P1
Hazardous Waste Storage Relocation, Project No. FE12-02, for a total
amount not to exceed $398, 111; and
C. Approve a contingency of $39,811 (10%).
AYES: Beamish; Benavides; Carchio; Choi; Curry; Diep;
Ferryman; Hernandez; Jones; Kim; Kring; Levitt; M.
Murphy, (Alternate); R. Murphy; Nagel; Narain; Nielsen;
Reese; Sebourn; Shawver; F. Smith; Underhill
(Alternate); and Withers.
NOES: None
ABSTENTIONS: None
ABSENT: Murdock and Nguyen
4. MOVED, SECONDED, AND DULY CARRIED TO:
A. Receive and file bid tabulation and recommendation; and
B. Award a construction contract to Amtek Construction for Wi-Fi Installation
P2, Project No. FE12-03, for a total amount not to exceed $177,973; and
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C. Approve a contingency of $17,797 (10%).
AYES: Beamish; Benavides; Carchio; Choi; Curry; Diep;
Ferryman; Hernandez; Jones; Kim; Kring; Levitt; M.
Murphy, (Alternate); R. Murphy; Nagel; Narain; Nielsen;
Reese; Sebourn; Shawver; F. Smith; Underhill
(Alternate); and Withers.
NOES: None
ABSTENTIONS: None
ABSENT: Murdock and Nguyen
5. MOVED, SECONDED, AND DULY CARRIED TO:
A. Receive and file bid tabulation and recommendation; and
B. Award a construction contract to O'Connell Engineering & Construction,
Inc. for Repairs to Bar Screen at D Headworks at P2, Project No. FE13-
02, for a total amount not to exceed $285,000; and
C. Approve a contingency of $28,500 (10%).
AYES: Beamish; Benavides; Carchio; Choi; Curry; Diep;
Ferryman; Hernandez; Jones; Kim; Kring; Levitt; M.
Murphy, (Alternate); R. Murphy; Nagel; Narain; Nielsen;
Reese; Sebourn; Shawver; F. Smith; Underhill
(Alternate); and Withers.
NOES: None
ABSTENTIONS: None
ABSENT: Murdock and Nguyen
6. MOVED, SECONDED, AND DULY CARRIED TO: Approve the revised FY
2014-15 "not-to-exceed" quote for the following insurances:
AYES:
08/27/2014
EMT & Manager Disability-Not to Exceed $29,461
Beamish; Benavides; Carchio; Choi; Curry; Diep;
Ferryman; Hernandez; Jones; Kim; Kring; Levitt; M.
Murphy, (Alternate); R. Murphy; Nagel; Narain; Nielsen;
Reese; Sebourn; Shawver; F. Smith; Underhill
(Alternate); and Withers.
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NOES: None
ABSTENTIONS: None
ABSENT: Murdock and Nguyen
7. MOVED, SECONDED, AND DULY CARRIED TO:
A. Authorize the General Manager to enter into a consulting services
agreement with Steve Filarsky, an individual and member of
Filarsky & Watt LLP, for labor relations consulting services for a term of
twelve (12) months, at an hourly rate of $290 per hour, for a total amount
not to exceed $55,000, in a form approved by General Counsel; and,
B. Approve a contingency of $22,000 (40%).
AYES: Beamish; Benavides; Carchio; Choi; Curry; Diep;
Ferryman; Hernandez; Jones; Kim; Kring; Levitt; M.
Murphy, (Alternate); R. Murphy; Nagel; Narain; Nielsen;
Reese; Sebourn; Shawver; F. Smith; Underhill
(Alternate); and Withers.
NOES: None
ABSTENTIONS: None
ABSENT: Murdock and Nguyen
NON-CONSENT:
Director of Operations & Maintenance, Ed Torres gave brief explanation of the following
item.
8. MOVED, SECONDED, AND DULY CARRIED TO:
Ratify use of General Manager's emergency purchasing authority, Ordinance
OCSD-44, Article 2, Section 2.03E (Critical Time-Sensitive Procurement) and
Article 1, Section 1.07B (Emergency Procurement), authorizing the General
Manager to issue Purchase Order No. 97782-0S to Rockwell Engineering &
Equipment Co for the emergency purchase and installation of one mixing pump
and motor at Plant No. 2 Digester P Pump Room for a total amount not to exceed
$109,016 delivered and including tax; and approve a contingency of $5,450 (5%).
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AYES:
NOES:
ABSTENTIONS:
ABSENT:
Beamish; Benavides; Carchio; Choi; Curry; Diep;
Ferryman; Hernandez; Jones; Kim; Kring; Levitt; M.
Murphy, (Alternate); R. Murphy; Nagel; Narain; Nielsen;
Reese; Sebourn; Shawver; F. Smith; Underhill
(Alternate); and Withers.
None
None
Murdock and Nguyen
Director of Operations & Maintenance, Ed Torres gave brief explanation of the following
item.
9. MOVED, SECONDED, AND DULY CARRIED TO:
Ratify use of General Manager's emergency purchasing authority, Ordinance
OCSD-44, Article 2, Section 2.03E (Critical Time-Sensitive Procurement) and
Article 1, Section 1.07B (Emergency Procurement), authorizing the General
Manager to issue the purchase orders below for Emergency Repair Services for
Plant No. 1 Headworks Splitter Box:
A. Purchase Order No. 105219-0B to Jamison Engineering Contractors for
providing construction services, for a total amount not to exceed $120,000
B. Purchase Order No. 105220-08 to Carollo Engineers for providing
engineering services, for a total amount not to exceed $50,000
C. Purchase Order No. 105222-0B to Performance Pipeline for providing
sewer cleaning services, for a total amount not to exceed $40,000
AYES: Beamish; Benavides; Carchio; Choi; Curry; Diep;
Ferryman; Hernandez; Jones; Kim; Kring; Levitt; M.
Murphy, (Alternate); R. Murphy; Nagel; Narain; Nielsen;
Reese; Shawver; F. Smith; Underhill (Alternate); and
Withers.
NOES: None
ABSTENTIONS: None
ABSENT: Murdock; Nguyen and Sebourn (recused)
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STEERING COMMITTEE:
10. MOVED, SECONDED, AND DULY CARRIED: Approve minutes for the Steering
Committee Meeting held on July 23, 2014.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
AB 1234 REPORTS:
Beamish; Benavides; Carchio; Choi; Curry; Diep;
Ferryman; Hernandez; Jones; Kim; Kring; Levitt; M.
Murphy, (Alternate); R. Murphy; Nagel; Narain; Nielsen;
Reese; Sebourn; Shawver; F. Smith; Underhill
(Alternate); and Withers.
None
None
Murdock and Nguyen
Chair Beamish and Vice Chair Nielsen reported on their recent attendance of the CASA
Conference.
CLOSED SESSION
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTIONS: 54957.6
The Board convened in closed session at 7:10 p.m. to discuss one item. Confidential
minutes of the Closed Session have been prepared in accordance with the above
Government Code Sections and are maintained by the Clerk of the Board in the Official
Book of Confidential Minutes of Board and Committee Closed Meetings.
RECONVENED IN REGULAR SESSION: The Board reconvened in regular session at
7:19 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
None.
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OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
ADJOURNMENT:
The Chair adjourned the meeting at 7 :20 p.m., until the Regular Board Meeting on
September 24, 2014 at 6:30 p.m.
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