HomeMy WebLinkAbout12-18-2013 Board Meeting Minutes12/18/13
Orange County Sanitation District
MINUTES
BOARD MEETING
December 18, 2013
Administration Building
10844 Ellis Avenue
Fountain Valley, California 92708-7018
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ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District was
held on December 18, 2013, at 6:38 p.m., in the Administration Building. Board Chair
Edgar delivered the invocation and Director Withers led the Pledge of Allegiance.
The Clerk of the Board declared a quorum present as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
x Troy Edgar, Chair Richard Murphy
x Tom Beamish, Vice Chair Rose Espinoza
x David Benavides Sal Tinajero
A Steven Choi Christina Shea
x Keith Curry Rush Hill
x Tyler Diep Al Krippner
x James M. Ferryman Bob Ooten
x Gene Hernandez (Vacant)
A Steven Jones Kris Beard
x Peter Kim Gerard Goedhart
x Lucille Kring Jordan Brandman
x Michael Levitt Gordon Shanks
x Brett Murdock Roy Moore
x Steve Nagel Mark Mccurdy
x Prakash Narain Doug Bailey
Scott Nelson x Constance Underhill
A Janet Nguyen Shawn Nelson
x John Nielsen Jerry Amante
x Brad Reese Greg Mills
x Gregory Sebourn Jan Flory
A Joe Shaw Joe Carchio
x David Shawver Carol Warren
x Fred Smith Steve Berry
A Teresa Smith Mark Murphy
x John Withers Douglas Reinhart
STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Bob Ghirelli, Assistant
General Manager; Nick Kanetis, Director of Engineering, Nick Arhontes, Director of
Facilities Support Services; Ed Torres, Director of Operations and Maintenance;
Lorenzo Tyner, Director of Finance & Administrative Services; Jeff Reed, Director of
Human Resources; Maria E. Ayala, Clerk of the Board; Janine Aguilar, Jennifer Cabral;
Norbert Gaia; Kelly Lore; Andrew Nau; Sarah Redinger; Rob Thompson; and Paula
Zellar.
OTHERS PRESENT: Brad Hogin, General Counsel, and Jim Ruth, Consultant.
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PUBLIC COMMENTS:
None.
REPORTS:
Ed Torres, Director of Operations and Maintenance, presented a service award to
Emilio Ariston, Lead Mechanic, for his 25 Years of Service with OCSD.
Chair Edgar welcomed Director Gene Hernandez from the City of Yorba Linda. Director
Hernandez will now be the active director as former Vice-Chair of the Board, John
Anderson, resigned at the last Board meeting. Director Hernandez will be serving on
the Administration Committee as well.
Mr. Herberg announced the Sanitation District's 2014 Calendar to commemorate the
District's 60th Year Anniversary. The calendar will be distributed at tonight's Board
Meeting along with a Fog Residential Outreach Program Kit. The Kit is designed to
encourage residents to properly dispose of greases and oils, instead of pouring them
down the drain.
Mr. Herberg reported he and Nick Kanetis have met with SAWPA administration and
continue to focus on communication between the two organizations. Future meetings
on policy, remedial plan, etc. are pending come January 2014.
Lastly, he announced the Administration Offices will be closed next week on December
24th and 25th to observe the holidays.
ELECTION:
1. Consider nominations and conduct an election for the position of Vice Chair of
the Board of Directors in accordance with Resolution No. OCSD-10-06.
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Brad Hagin facilitated the election for the new Vice-Chair of the Board of
Directors. A nomination was received by Director Nielsen. He nominated
Director Beamish for Vice-Chair, Director Sebourn seconded the motion. No
other nominations were received.
The Vice-Chair election went as follows:
MOVED, SECONDED, AND DULY CARRIED: Tom Beamish was elected by
unanimous vote to the position of Vice-Chair of the Board of Directors of the
Orange County Sanitation District.
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RATIFICATION OF PAYMENT OF CLAIMS:
1. MOVED, SECONDED, AND DULY CARRIED: Ratify payment of claims of the
District, by roll call vote, as follows:
Claims Paid for the Period Ending: 11/15/13 11/30/13
Totals $10,060,352.84 $9,406,643.31
Directors Curry, Diep, Hernandez, Nielsen, Sebourn, and Shawver abstained.
CONSENT CALENDAR:
3. MOVED, SECONDED, AND DULY CARRIED: Approve corrected minutes for the
Regular Board Meeting held on November 20, 2013.
Director Nielsen announced a correction under the Minutes in the Claims portion.
The minutes should correctly reflect that he abstained for that item.
4. MOVED, SECONDED, AND DULY CARRIED: Approve the calendar of meeting
dates for the 2014 calendar year for meetings of the Board of Directors and the
following standing Committees: Steering, Operations, and Administration.
5. MOVED, SECONDED, AND DULY CARRIED: Approve Amendment No. 2 to the
Reimbursement Agreement with the City of Fullerton for Newhope-Placentia &
Cypress Trunk Replacements, Project No. 2-65.
STEERING COMMITTEE:
Maria Ayala, Clerk of the Board announced the revision to the recommendation for
Agenda Item 7.
6. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the
November 20, 2013 Steering Committee Meeting.
7. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
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/\pprove out of country travel for Orange County Sanitation District Board of
Directors Chair, Troy Edgar to attend the International 'Nater Summit (IVVS) in
/\bu Dhabi, U.AE from January 20 January 22, 2014 with lodging and airline
costs to be reimbursed by Masdar, the host of the International 'Nater Summit.
Approve out-of-country travel for Orange County Sanitation District Chair Troy
Edgar to attend the International Water Summit (IWS) in Abu Dhabi, U.A.E from
January 20 -January 22, 2014. Chair Edgar's lodging and airline costs will be
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paid for by Masdar, the host of the International Water Summit and wholly owned
subsidiary of the Abu Dhabi Government-owned Mubadala Development
Company with Chair Edgar receiving no further compensation or reimbursement
by OCSD for attending the conference.
OPERATIONS COMMITTEE:
8. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of December 4,
2013, Operations Committee meeting.
9. A. MOVED, SECONDED, AND DULY CARRIED: Approve a Professional
Services Agreement to provide on-call Materials Testing, Inspection, and
other Geotechnical Testing Services for Collection System and Treatment
Plant projects, PSA2013-001, effective January 1, 2014 through June 30,
2016, for an amount not to exceed $200,000 with AMEC Environment &
Infrastructure, Inc.; and
B. Approve the termination of the Professional Services Agreement with
URS/Signet Testing Labs, Inc.
10. MOVED, SECONDED, AND DULY CARRIED: Ratify Amendment No. 2 to SA-11
Wintersburg Channel Siphon Vent Replacement, Project No. FR11-017, with
Tharsos Inc. authorizing an addition of $91,268 (62.5%) and an additional 199
days, increasing the total Contract amount to $245,281, and extending the
Contract completion date to January 31, 2014.
11. A. MOVED, SECONDED, AND DULY CARRIED: Approve Professional
Services Agreements with: ARCADIS U.S., Inc. (PLAN2013-01 ); Black &
Veatch Corporation (PLAN2013-02); Brown and Caldwell (PLAN2013-03);
CH2MHILL Engineers, Inc. (PLAN2013-04); and Tetra Tech,
Inc. (PLAN2013-05), to provide planning studies on a task order basis for
a three-year term, for an amount not to exceed $1,000,000 per contract;
and
B. Authorize the General Manager to assign task orders throughout the
contract duration in accordance with the Purchasing Resolution No. OCSD
07-04; and
C. Approve exception to Resolution No. OCSD 07-04, Section 4.03,
authorizing the General Manager to select one of the five firms for a
particular task order valued at $100,000 or less, without having to solicit
proposals from multiple firms.
12. A. MOVED, SECONDED, AND DULY CARRIED: Approve Amendment No. 1
to Service Contract/Purchase Order #104901-0B with Pure Air Filtration,
LLC for Plant 2 Trickling Filters Carbon Change Out [replacement],
Specification No. S-2013-580 for an additional $474,800 for the purchase
of up to (4) four additional replacements (including carbon media,
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materials storage fee, freight, tax, and one-time project oversight cost) for
a new total purchase order amount not to exceed $710,000; and
B. Approve a contingency of $71,000 (10%).
13. A. MOVED, SECONDED, AND DULY CARRIED: Approve a sole source
Contract to Pumpaction Solids Handling, for the purchase and installation
of four hydraulic power units (HPU), for an amount not to exceed
$707,200, and
B. Approve a contingency of $70,720 (10%).
ADMINISTRATION COMMITTEE:
14. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the
December 11, 2013 Administration Committee Meeting.
LEGISLATIVE AND PUBLIC AFFAIRS SPECIAL COMMITTEE:
15. MOVED, SECONDED, AND DULY CARRIED: Receive and file the minutes of
the December 9, 2013 meeting of the Legislative and Public Affairs Special
Committee.
CLOSED SESSION
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTIONS: 54956.9(d)(1 ), 54956.9(d)(4), and 54957.6.
The Board convened in closed session at 6:51 p.m. to discuss three items. Confidential
Minutes of the Closed Session have been prepared in accordance with the above
Government Code Sections and are maintained by the Clerk of the Board in the Official
Book of Confidential Minutes of Board and Committee Closed Meetings.
RECONVENE IN REGULAR SESSION: The Board reconvened in regular session at
7:11 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
None.
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OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
Director Beamish thanked the Board for electing him as the new Vice-Cha ir.
Director Shawver asked about the new law regarding recording votes in the minutes as
it pertains to the District. Mr. Hagin responded, and briefly summarized the change in
procedures beginning January.
ADJOURNMENT:
The Chair adjourned the meeting at 7:20 p .m . until the next Regular Board Meeting on
January 22, 20 14 at 6 :30 p .m.
I AA ~ I _,!C.L-£"~ ~Ayala ,
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