Loading...
HomeMy WebLinkAbout10-23-2013 Board Meeting Minutes10/23/13 Orange County Sanitation District MINUTES BOARD MEETING October 23, 2013 Administration Building 10844 Ellis Avenue Fountain Valley, California 92708-7018 Minutes of Board Meeting Page 1 of 7 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on October 23, 2013, at 6:30 p.m., in the Administration Building. Board Chair Edgar delivered the invocation and led the Pledge of Allegiance. The Clerk of the Board declared a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS x Troy Edgar, Chair Richard Murphy x John Anderson, Vice Chair Gene Hernandez x Tom Beamish Rose Espinoza x David Benavides Sal Tinajero Steven Choi x Christina Shea Keith Curry x Rush Hill x Tyler Diep Al Krippner x James M. Ferryman Bob Ooten x Steven Jones Kris Beard x Peter Kim Gerard Goedhart x Lucille Kring Jordan Brandman x Michael Levitt Gordon Shanks x Brett Murdock Roy Moore x Steve Nagel Mark Mccurdy x Prakash Narain Doug Bailey Scott Nelson x Constance Underhill A Janet Nguyen Shawn Nelson x John Nielsen Jerry Amante x Brad Reese Greg Mills x Gregory Sebourn Jan Flory Joe Shaw x Joe Carchio x David Shawver Carol Warren x Fred Smith Steve Berry x Teresa Smith Mark Murphy A John Withers Douglas Reinhart STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Bob Ghirelli, Assistant General Manager; Nick Kanetis, Director of Engineering, Nick Arhontes, Director of Facilities Support Services; Ed Torres, Director of Operations and Maintenance; Lorenzo Tyner, Director of Finance & Administrative Services; Jeff Reed, Director of Human Resources; Maria E. Ayala, Clerk of the Board; Cindi Ambrose; Jennifer Cabral; Norbert Gaia; Kelly Lore; Andrew Nau; Rob Thompson; and Paula Zellar. OTHERS PRESENT: Brad Hagin, General Counsel. 10/23/13 Minutes of Board Meeting Page 2 of 7 PUBLIC COMMENTS: None. REPORTS: Ed Torres, Director of Operations and Maintenance, presented a service award to George Robertson, Senior Scientist, for his 25 Years of Service with OCSD. Chair Edgar provided a brief report from the recent Legislative and Public Affairs Special Committee meeting that took place on October 1?1h. He also announced the survey that was distributed to the Board in their meeting folders tonight. The survey is on potential future presentations for the Committees. He asked that they be completed and returned to staff. Jim Herberg, General Manager, gave a summary of his November Monthly Status Report that included: recent audits; OCSD participation in community events; update on plant tours, etc. Mr. Herberg also announced the recent passing of OCSD employee Y.J. Shao on October 19. Mr. Shao had been with the Sanitation District since 2004. Mr. Herberg asked that tonight's meeting be adjourned in Mr. Shae's memory. Chair Edgar provided a brief update from the last GWRS meeting. He also announced the appointment of Director David Benavides to the OCSD Legislative and Public Affairs Special Committee. Alternate Director Carchio asked questions regarding the odor issues in the city of Huntington Beach. Mr. Herberg responded to Alternate Director Carchio. RATIFICATION OF PAYMENT OF CLAIMS: 1. MOVED, SECONDED, AND DULY CARRIED: Ratify payment of claims of the District, by roll call vote, as follows: 10/23/13 Claims Paid for the Period Ending: 09/15/13 09/30/13 Totals $6,975,614.42 $11,395,868.49 Directors Diep and Nielsen, and Alternate Directors Hill and Carchio abstained. Director Shawver abstained on Claim No. 59263. Minutes of Board Meeting Page 3 of 7 CONSENT CALENDAR: Maria Ayala, Clerk of the Board, announced an amendment to Item 2A, where the word "abstained" shall be added after the list of directors that abstained under the claims item. 2. 3. 4. A. MOVED, SECONDED, AND DULY CARRIED: Approve Amended minutes for the Regular Board Meeting held on September 25, 2013; and Alternate Directors Carchio, Hill, Shea, and Underhill abstained. B. Approve minutes for the Special Board Meeting held on October 2, 2013. Director Shawver and Alternate Directors Carchio and Shea abstained. A. MOVED, SECONDED, AND DULY CARRIED: Approve Plans and Specifications for Boiler System Rehabilitation and Scrubbers H & I Demolition at Plant No. 2, Project No. P2-106, on file at the Office of the Clerk of the Board; and B. Approve Addendum Nos. 1 and 2 to the plans and specifications; and C. Award a construction contract to Irwin Industries for the Boiler System Rehabilitation and Scrubbers H & I Demolition at Plant No. 2, Project No. P2-106, for a total amount not to exceed $1,472,993; and D. Approve a contingency of $147,299 (10%). Alternate Directors Carchio and Shea abstained. A. MOVED, SECONDED, AND DULY CARRIED: Authorize staff to detach 171.55 acres from the Orange County Sanitation District in the vicinity of Laguna Canyon Road, within the City of Laguna Woods; and, B. Adopt Resolution No. OCSD 13-15, authorizing initiation of proceedings to detach said territories from the Orange County Sanitation District service area (Proposed Detachment No. DD 13-10 -Laguna Woods Detachment). Alternate Director Carchio abstained. STEERING COMMITTEE: 5. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes for the Steering Committee Meeting held on September 25, 2013. Alternate Directors Carchio and Hill abstained. 10/23/13 Minutes of Board Meeting Page 4 of 7 6. A. MOVED, SECONDED, AND DULY CARRIED: Receive and file a letter from the City of Yorba Linda dated October 16, 2013 requesting a transfer of its seat on the OCSD Board of Directors to the Yorba Linda Water District; and B. Direct staff to prepare a legislative proposal to transfer the City of Yorba Linda's seat on the OCSD Board of Directors to the Yorba Linda Water District. OPERATIONS COMMITTEE: Maria Ayala, Clerk of the Board, announced Agenda Item 7, the Minutes from the October 2nd Operations Committee Meeting, shall be amended to show Director Shawver was present at the meeting. 7. MOVED, SECONDED, AND DULY CARRIED: Approve Amended Minutes of October 2, 2013, Operations Committee meeting. Alternate Director Shea abstained. 8. MOVED, SECONDED, AND DULY CARRIED: Approve Amendment No. 1 to the Facilities Engineering Task Order No. 12-00-04-01 with Tran Consulting Engineers providing additional design and construction services for Slater Ave Pump Station VFD Replacement, FR12-012, for an additional amount of $26,968, increasing the total not to exceed amount to $66,931. 9. A. MOVED, SECONDED, AND DULY CARRIED: Award a service contract to the lowest responsive and responsible bidder, ODC Engineering & Technology, for P1 Potable Water Valve Replacement, Project No. FR11- 020 for a total amount not to exceed $412,000; and, B. Approve a contingency of $82,400 (20%). 10. A. MOVED, SECONDED, AND DULY CARRIED: Award a service contract to the lowest responsive and responsible bidder, Mode Engineering, for Warner Avenue Relief Sewer Manholes Structural Repairs, Specification No. FR12-003 for a total amount not to exceed $338,000; and, B. Approve a contingency of $67,600 (20%). 11. MOVED, SECONDED, AND DULY CARRIED: Approve Revision No. 1 to the Black & Veatch PLAN2010-01, Task Order 05 (Ocean Outfall Assessments, Project SP-187) in the amount of $19,569 for additional engineering services to develop Ocean Outfall Booster Station refurbishment scope of work items, for a total amount not to exceed $67.593. 10/23/13 Minutes of Board Meeting Page 5 of 7 12. A. MOVED, SECONDED, AND DULY CARRIED: Approve a Professional Consultant Services Agreement with Dudek & Associates, Inc. to provide construction support services for Boiler System Rehabilitation and Scrubbers H & I Demolition at Plant No. 2, Project No. P2-106, for an amount not to exceed $222,503; and, B. Approve a contingency of $22,250 (10%). 13. A. MOVED, SECONDED, AND DULY CARRIED: Approve a budget increase of $390,000 for the Bitter Point Force Main Rehabilitation, Project No. 5- 58, for a total project budget of $46,219,000; and, B. Approve an increase in contingency of $89,445 (15%), for a total contingency of $149,075 (25%), to the Professional Consultant Services Agreement with Black & Veatch to provide construction support services for the Bitter Point Force Main Rehabilitation, Project No. 5-58, to support the Santa Ana River Levee and In-Plant Repairs, Phase 2. ADMINISTRATION COMMITTEE: 14. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the October 9, 2013 Administration Committee Meeting. Alternate Directors Carchio, Hill, and Shea abstained. NON CONSENT CALENDAR: 15. A. A motion was received by the Board Chair to read Ordinance No. OCSD- XX by title only and waive reading of said entire Ordinance on October 23, 2013;and 10/23/13 B. The Clerk of the Board read the following: Introduce Ordinance No. OCSD-XX, entitled "An Ordinance of the Board of Directors of Orange County Sanitation District Establishing Requirements and Procedures for the Purchase of Goods, Services, and Public Works Projects"; and The Board took the following action: MOVED, SECONDED, AND DULY CARRIED: C. Set November 20, 2013, as the date of the second reading and proposed adoption of Ordinance No. OCSD-XX; and D. Direct the Clerk of the Board to publish summaries of the Ordinance as required by law. Minutes of Board Meeting Page 6 of 7 CLOSED SESSION CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54956 .9(d)(1 ), 54956 .9(d)(4), and 54957(b)(1 ). The Board convened in closed session at 7 :06 p.m. to discuss five items. Confidential Minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENE IN REGULAR SESSION : The Board reconvened in regular session at 8:16 p.m . CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: The Chair adjourned the meeting at 8:17 p .m. in memory of Y.J. Shao until the next Regular Board Meeting on November 20, 2013 at 6:30 p.m. 10/23/13 Minutes of Board Meeting Page 7 of 7