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Home My WebLink About06-26-2013 Board Minutes06/26/13 Orange County Sanitation District MINUTES BOARD MEETING June 26, 2013 Administration Building 10844 Ellis Avenue Fountain Valley, California 92708-7018 Minutes of Board Meeting Page 1 of 9 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on June 26, 2013, at 6:30 p.m., in the Administration Building. Director Choi delivered the invocation and led the Pledge of Allegiance. The Clerk of the Board declared a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS x Troy Edgar, Chair Richard Murphy x John Anderson, Vice Chair Gene Hernandez x Tom Beamish Rose Espinoza A David Benavides Sal Tinajero x Steven Choi Christina Shea x Keith Curry Rush Hill x Tyler Diep Al Krippner x James M. Ferryman Bob Ooten x Steven Jones Kris Beard x Peter Kim Gerard Goedhart x Lucille Kring Jordan Brandman x Michael Levitt Gordon Shanks x Brett Murdock Christine Marick x Steve Nagel Mark Mccurdy x Prakash Narain Doug Bailey x Scott Nelson Constance Underhill A Janet Nguyen Shawn Nelson x John Nielsen Jerry Amante x Brad Reese Greg Mills x Gregory Sebourn Jan Flory Joe Shaw x Joe Carchio x David Shawver Carol Warren x Fred Smith Steve Berry x Teresa Smith Mark Murphy x John Withers Douglas Reinhart STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Bob Ghirelli, Assistant General Manager; Nick Kanetis, Director of Engineering, Nick Arhontes, Director of Facilities Support Services; Ed Torres, Director of Operations and Maintenance; Lorenzo Tyner, Director of Finance & Administrative Services; Jeff Reed, Director of Human Resources; Maria E. Ayala, Clerk of the Board; Jennifer Cabral; Jim Colston; Norbert Gaia; Al Garcia; Kelly Lore; and Paula Zellar. OTHERS PRESENT: Brad Hogin, General Counsel, and Jim Ruth, Consultant. 06/26/13 Minutes of Board Meeting Page 2 of 9 1. MOVED, SECONDED, AND DULY CARRIED: Receive and file Minute Excerpts of member agencies relating to appointments to the Orange County Sanitation District Board, as follows: City/Agency Brea Alternate Director Roy Moore PUBLIC COMMENTS: Patsy Marshall (formerly from Buena Park City Council) Ms. Marshall served on the OCSD Board of Directors for many years and was able to work with Mr. Ruth during her tenure as Board Member. She thanked Mr. Ruth for his hard work and contributions to the Sanitation District. REPORTS: Chair Edgar briefly reported on the following: Tour of the Groundwater Replenishment System; and the Sanitation District's Strategic Plan process. Chair Edgar announced that an agenda item to address the issue from Mr. Barrios (at a previous Board Meeting) will be placed on a future Board agenda as per direction of the Administration Committee. He also reminded the Board about Mr. Ruth's retirement celebration taking place after the Board Meeting. Mr. Herberg, General Manager called the Board's attention to the information on the Sanitation District's Outreach Program (included in the General Manager's Monthly Report), and reminded everybody about the Operations Committee Meeting taking place at Plant 2. Mr. Herberg said a few words in memory of Pam Koester, OCSD Project Manager, who recently passed away. He asked that Chair Edgar adjourn the meeting tonight in Ms. Koester's memory. ELECTIONS: 2. A. MOTION, SECONDED, and DULY CARRIED: Troy Edgar elected for a new 06/26/13 term as Chair of the Board of Directors for the Orange County Sanitation District for the 2013/14 term. Brad Hogin, General Counsel, opened the nominations for Board Chair. One nomination was received, and approved by the Board. B. MOTION, SECONDED, and DULY CARRIED: John Anderson elected for a new term as Vice-Chair of the Board of Directors for the Orange County Sanitation District for the 2013/14 term. Brad Hogin, General Counsel, opened the nominations for Board Vice- Chair. One nomination was received, and approved by the Board. Minutes of Board Meeting Page 3 of 9 RATIFICATION OF PAYMENT OF CLAIMS: 3. MOVED, SECONDED, AND DULY CARRIED: Ratify payment of claims of the District, by roll call vote, as follows: Claims Paid for the Period Ending: 05/15/13 05/31/13 Totals $13,391,719.83 $9,043,303.23 Directors Curry, Diep, Nagel, Nielsen, and Carchio (Alternate) abstained. CONSENT CALENDAR: 4. A. MOVED, SECONDED, AND DULY CARRIED: Approve minutes for the Regular Board Meeting held on May 22, 2013. B. Approve minutes for the Special Board Meeting held on June 12, 2013. 5. MOVED, SECONDED, AND DULY CARRIED: Approve Amendment No. 1 to the Reimbursement Agreement with the City of Fullerton by adding a Buy America clause pursuant to federal requirements for Newhope-Placentia & Cypress Trunk Replacements, Project No. 2-65. 6. 7. 06/26/13 A. MOVED, SECONDED, AND DULY CARRIED: Adopt Resolution No. OCSD 13-08, certifying the Notice of Exemption for the Lakeview Avenue Grade Separation Project, Finding that the Lead Agency CEQA Compliance Obligations have been Fulfilled, and Related Actions (Project No. 2-75); and, B. Approve Amendment No. 1 to a Reimbursement Agreement with Orange County Transportation Authority for the Lakeview Avenue Grade Separation Project by adding a clause requiring the Orange County Sanitation District to comply with Federal Highway Administration Buy America requirements, in a form approved by special counsel. Director Nelson abstained on Agenda Item #6. A. MOVED, SECONDED, AND DULY CARRIED: Approve a Utility Agreement OCSD-2 with the Orange County Transportation Authority in a form approved by Special Counsel; and, B. Approve and authorize the Chair to execute an easement deed with the Orange County Transportation Authority for the new pipeline alignment in a form approved by Special Counsel; and, Minutes of Board Meeting Page 4 of 9 8. C. Authorize the General Manager to negotiate a sale agreement with Orange County Transportation Authority and execute a quitclaim deed with the City of Anaheim removing the encumbrance of the existing easement located in Tustin Avenue. A. MOVED, SECONDED, AND DULY CARRIED: Repeal Resolution No. 01- 07, Establishing Dry Weather Urban Runoff Policy. B. Adopt Resolution No. OCSD 13.09, Policy for Dry Weather Urban Runoff, to establish policies governing the acceptance of urban runoff discharges to OCSD's sewerage system up to a maximum monthly average flow of 10 million gallons per day. 9. MOVED, SECONDED, AND DULY CARRIED: Approve the FY 2013-14 "not-to- exceed" quotes for the following insurances: A. Medical Insurance -Not to Exceed $9, 166,835 B. Dental Insurance -Not to Exceed $893,262 C. Vision Insurance -Not to Exceed $90,924 D. Basic Life Insurance -Not to Exceed $73,200 E. Long-Term Disability Insurance -Not to Exceed $285,479 F. Short-Term Disability Insurance -Not to Exceed $116,622 G. Employee Assistance Program -Not to Exceed $11,026 STEERING COMMITTEE: 10. MOVED, SECONDED, AND DULY CARRIED: Approve minutes for the Steering Committee Meeting held on May 22, 2013. OPERATIONS COMMITTEE: 11. MOVED, SECONDED, AND DULY CARRIED: Approve minutes for the Operations Committee Meeting held on June 5, 2013. 12. MOVED, SECONDED, AND DULY CARRIED: Authorize the General Manager to negotiate a Professional Consultant Services Agreement with Carollo Engineers for engineering support services during construction of Plant Water System Rehabilitation at Plant No. 2, Project No. P2-101. 13. MOVED, SECONDED, AND DULY CARRIED: Approve Professional Services Agreements for providing on-call Coatings Inspection, Corrosion Testing, and Confined-Space Entry Services for Collection System and Treatment Plant Projects, PSA2013-003, for a three-year period effective July 1, 2013, for an amount not to exceed $200,000 per individual agreement ($400,000 total) with the following two firms: A. CSI Services, Inc. 06/26/13 Minutes of Board Meeting Page 5 of 9 B. V&A Consulting Engineers 14. MOVED, SECONDED, AND DULY CARRIED: Approve Professional Services Agreements to provide on-call Surveying Services for Collection System and Treatment Plant Projects, PSA2013-002, for a three-year period effective July 1, 2013, for an amount not to exceed $200,000 per individual agreement ($400,000 total) with the following two firms: A. RBF Consulting, A Baker Company B. Stantec Consulting Services, Inc. 15. MOVED, SECONDED, AND DULY CARRIED: Approve Professional Services Agreements to provide on-call Materials Testing, Inspection, and other Geotechnical Testing Services for Collection System and Treatment Plant projects, PSA2013-001, for a three-year period effective July 1, 2013, for an amount not to exceed $200,000 per individual agreement ($600,000 total) with the following three firms: A. Koury Engineering & Testing, Inc. B. Sequoia Consultants, Inc. C. URS/Signet Testing Labs, Inc. 16. MOVED, SECONDED, AND DULY CARRIED: Award a contract to the lowest responsive and responsible bidder, Air Products and Chemicals Inc., Specification No. C-2013-567BD, for the period August 1, 2013 through July 31, 2014 with four additional one-year renewals, for the purchase of liquid oxygen at a unit price of $0.19 per 100 cubic feet delivered, plus applicable sales tax for an estimated annual amount of $328,320 subject to price adjustments based upon energy, labor, maintenance and distribution indices from Southern California Edison and Bureau of Labor Statistics for subsequent contract periods; and for services related to routine and emergency maintenance of OCSD's liquid oxygen storage and vaporization equipment for an estimated annual amount of $20,000, based upon actual invoice costs plus 20% and labor cost at established manpower hourly rates adjusted annually based upon Bureau of Labor Statistics' Employment Cost Index. 17. A. MOVED, SECONDED, AND DULY CARRIED: Award a contract to responsive and responsible bidder, Paso Robles Tank, Inc. for the Plant 1 Low Pressure Gas Holder (LPGH) Repairs, Specification No. FR11-006, for a total amount not to exceed $493,500, effective July 1, 2013; and, B. Approve a contingency of $98,700 (20%). 06/26/13 Minutes of Board Meeting Page 6 of 9 18. A. MOVED, SECONDED, AND DULY CARRIED: Award a contract to the lowest responsive and responsible bidder, ODC Engineering & Technology, for Plant 2 Tunnel Covers Replacement, Specification No. FR-2011-494 BO for a total amount not to exceed $347,980, effective July 1, 2013; and, B. Approve a contingency of $69,600 (20%). 19. MOVED, SECONDED, AND DULY CARRIED: Authorize the General Manager to approve payment to Midway City Sanitary District in an amount of $54,630 for the reimbursement of sidewalk, curbs and driveway repairs. 20. MOVED, SECONDED, AND DULY CARRIED: Authorize the General Manager to negotiate a Professional Consultant Services Agreement with The Austin Company for construction support services for Title 24 Access Compliance and Building Rehabilitation, Project No. P1-115. 21. MOVED, SECONDED, AND DULY CARRIED: Authorize the General Manager to negotiate a Professional Consultant Services Agreement with Dudek & Associates, Inc. for construction support services for Boiler System Rehabilitation and Scrubbers H & I Demolition at Plant No. 2, Project No. P2-106. 22. A. MOVED, SECONDED, AND DULY CARRIED: Adopt Resolution No. OCSD 13-10, certifying the Notice of Exemption for the Tustin/Rose Avenue Grade Separation Project, Finding that the Lead Agency CEQA Compliance Obligations have been Fulfilled, and Related Actions (Project No. 2-76); and, B. Approve a Utility Agreement OCSD-1 with the Orange County Transportation Authority, which includes a reimbursement amount not to exceed $300, 000. ADMINISTRATION COMMITTEE: 23. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the Administration Committee Meeting held on June 12, 2013. 24. MOVED, SECONDED, AND DULY CARRIED: Adopt Resolution No. OCSD 13- 11, Establishing Use Charges for the FY 2013-14 Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority. 06/26/13 Minutes of Board Meeting Page 7 of 9 25. MOVED, SECONDED, AND DULY CARRIED: Approve the proposed revisions to the Operating, Capital, Debt/COP Service and Self-Insurance Budgets for FY 2013-14, as follows: Operations & Maintenance Capital Improvement Program Rehabilitation, Replacement, & Refurbishm Debt/COP Service Re-Purchase of Excess Capacity General Liability and Property Self-lnsuranc Worker's Compensation Self Insurance TOTAL GWRS COMMITTEE: Originally Adopted Budget FY 2013-14 $155,761,100 174,421,000 97,576,000 1,512,200 700,000 $429,970,300 Proposed Revised Budget FY 2013-14 $151,227,990 141,600,000 3,303,000 98,450,000 2,200,000 1,512,200 640,000 $398,933, 190 26. MOVED, SECONDED, AND DULY CARRIED: Receive and file the Minutes of the GROUNDWATER REPLENISHMENT SYSTEM STEERING COMMITTEE meeting held on January 14, 2013. CLOSED SESSION CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54957.6, 54956.9(d)(4), and 54956.9(d)(2). The Board convened in closed session at 6:52 p.m. to discuss five items. Confidential Minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENE IN REGULAR SESSION: The Committee reconvened in regular session at 7:40 p.m. Director Steve Nagel arrived to the meeting during closed session. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: None. 06/26/13 Minutes of Board Meeting Page 8 of 9 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Director Shawver shared information with the Board on OCERS Pension Reform. ADJOURNMENT: The Chair adjourned the meeting in memory of Pam Koester at 7 :45 p.m. until the next regular meeting on June 26, 2013, at 6:30 p .m. 06/26/13 Minutes of Board Meeting Page 9 of 9