HomeMy WebLinkAbout05-22-2013 Board Minutes05/22/13
Orange County Sanitation District
MINUTES
BOARD MEETING
May 22, 2013
Administration Building
10844 Ellis Avenue
Fountain Valley, California 92708-7018
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ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District was
held on May 22, 2013, at 6:30 p.m., in the Administration Building. Director Shaw
delivered the invocation and led the Pledge of Allegiance.
The Clerk of the Board declared a quorum present as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
x Troy Edgar, Chair Richard Murphy
x John Anderson, Vice Chair Gene Hernandez
x Tom Beamish Rose Espinoza
x David Benavides Sal Tinajero
x Steven Choi Christina Shea
A Keith Curry Rush Hill
x Tyler Diep Al Krippner
James M. Ferryman x Bob Ooten
x Steven Jones Kris Beard
x Peter Kim Gerard Goedhart
Lucille Kring x Jordan Brandman
x Michael Levitt Gordon Shanks
x Brett Murdock Christine Marick
x Steve Nagel Mark Mccurdy
x Prakash Narain Doug Bailey
x Scott Nelson Constance Underhill
x Janet Nguyen Shawn Nelson
x John Nielsen Jerry Amante
x Brad Reese Greg Mills
x Gregory Sebourn Jan Flory
x Joe Shaw Joe Carchio
x David Shawver Carol Warren
x Fred Smith Steve Berry
x Teresa Smith Mark Murphy
x John Withers Douglas Reinhart
STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Bob Ghirelli, Assistant
General Manager; Nick Kanetis, Director of Engineering, Nick Arhontes, Director of
Facilities Support Services; Ed Torres, Director of Operations and Maintenance;
Lorenzo Tyner, Director of Finance & Administrative Services; Jeff Reed, Director of
Human Resources; Maria E. Ayala, Clerk of the Board; Jennifer Cabral; Jim Colston;
Norbert Gaia; Al Garcia; Kelly Lore; Michael Reidler; Rob Thompson; and Paula Zellar.
OTHERS PRESENT: Brad Hagin, General Counsel; Allan Ghidella; and Cris Barrios.
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PUBLIC COMMENTS:
Allan Ghidella and Cris Barrios each spoke to the problems and unanticipated fees
encountered during their permitting process with the County of Orange and the
Sanitation District.
There was considerable dialogue amongst the Board regarding the issues brought
forward by Mr. Barrios.
REPORTS:
Nick Arhontes, Director of Facility Support Services, presented Michael Reidler, Source
Control Inspector II, with a 30-Year Service Award.
Mr. Herberg, General Manager, announced the recent demise of a current OCSD
employee, Kyle McCarthy. Mr. Herberg spoke a few words about Mr. McCarthy and
asked that a moment of silence be observed in his memory (moment of silence
observed).
Maria Ayala, Clerk of the Board, announced the revision to the General Manager's
recommendation on Agenda Item #19 and the supplemental agenda item for tonight's
meeting, under closed session, as follows:
(4) CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representative: James D. Herberg, General Manager
Unrepresented Employees: Executive Management Group
Chair Edgar briefly reported out from tonight's Steering Committee meeting on the
legislative contracts and a potential upcoming legislative workshop
RATIFICATION OF PAYMENT OF CLAIMS:
1. MOVED, SECONDED, AND DULY CARRIED: Ratify payment of claims of the
District, by roll call vote, as follows:
Claims Paid for the Period Ending: 04/15/13 04/30/13
Totals $8,656, 754. 75 $7,674,024.35
Directors Brandman (Alternate) abstained.
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CONSENT CALENDAR:
2. MOVED, SECONDED, AND DULY CARRIED: Approve minutes for the Regular
Board Meeting held on April 24, 2013.
3. MOVED, SECONDED, AND DULY CARRIED:
A. Award a Service Contract to American Integrated Services, Inc. for Grit
and Screenings Removal Rebid, Specification No. S-2013-559BD-R, for a
total amount not to exceed $755,935.00 for the period June 10, 2013
through June 30, 2014, with four one-year renewal options; and,
B. Approve a contingency of $75,593.00 (10%).
4. MOVED, SECONDED, AND DULY CARRIED: Authorize the General Manager to
negotiate a Professional Consultant Services Agreement with AECOM Technical
Services, Inc. for engineering support services during construction of Balboa
Trunk Sewer Rehabilitation, Project No. 5-47.
5. MOVED, SECONDED, AND DULY CARRIED: Approve a Quitclaim Sewer
Transfer Agreement between Orange County Sanitation District and the City of
Anaheim transferring ownership of 15,922 linear feet of local sewers in Ball
Road, Walnut Street, Katella Avenue, and Ninth Street to the City at no cost to
OCSD, in a form approved by General Counsel.
PUBLIC HEARING -LOCAL SEWER SERVICE CHARGES
6.
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A. Open hearing for proposed extension of local sewer service charges
under Health and Safety Code section 5473.1 for collection of charges on
the tax roll.
B. Receive public comment.
C. Close hearing.
D. Motion to read Ordinance No. OCSD-43 by title only and waive reading of
said entire ordinance on May 22, 2013.
Chair Edgar opened the public hearing on agenda item 6. No public comment
was received.
Roll Call Vote was taken on Items 6E and 6F:
E. MOVED, SECONDED, AND DULY CARRIED: Adopt Ordinance No.
OCSD-43, an Ordinance of the Board of Directors of Orange County
Sanitation District Amending Ordinance No. OCSD-38 To Extend The
Stated Effective Period Of The Existing Local Sanitary Sewer Service
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Charges For Customers Receiving Local Sanitary Sewer Service In
Former Revenue Area 7: Adopting Revised Table A Extending Stated
Effective Period Of Existing Local Sanitary Sewer Service Charges And
Revised Table B Property Use Classifications.
F. MOVED, SECONDED, AND DULY CARRIED: Adopt Resolution No.
OCSD 13-07, A Resolution of the Board of Directors Directing the County
Tax Collector-Treasurer to include Local Sanitary Sewer Service Charges
on the Tax Roll for Fiscal Year 2013-2014, and for Each Fiscal Year
Thereafter Unless Otherwise Amended by the Board.
Director Nguyen abstained.
STEERING COMMITTEE:
7. MOVED, SECONDED, AND DULY CARRIED: Approve minutes for the Steering
Committee Meeting held on April 24, 2013.
OPERATIONS COMMITTEE:
8. MOVED, SECONDED, AND DULY CARRIED: Approve minutes for the
Operations Committee Meeting held on May 1, 2013.
9. MOVED, SECONDED, AND DULY CARRIED: Approve Amendment No. 1 to the
Professional Services Agreements with V&A Consulting Engineers, Inc., and CSI
Services, Inc., providing for on-call Coatings Inspection, Corrosion Testing, and
Confined-Space Entry Services for Collection System and Treatment Plant
Projects, extending the contract period from July 1, 2013 to August 31, 2013.
10. MOVED, SECONDED, AND DULY CARRIED: Approve Amendment No. 1 to the
Professional Services Agreements with Ninyo & Moore, and Converse
Consultants, providing for on-call Materials Testing, Inspection, and other
Geotechnical Testing Services for Collection System and Treatment Plant
Projects, extending the contract period from July 1, 2013 to August 31, 2013.
11. MOVED, SECONDED, AND DULY CARRIED: Approve Amendment No. 1 to the
Professional Services Agreements with Stantec Consulting, and Bush and
Associates, providing for on-call Surveying Services for Collection System and
Treatment Plant Projects, extending the contract period from July 1, 2013 to
August 31, 2013.
12. MOVED, SECONDED, AND DULY CARRIED:
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A. Approve a Sole Source Agreement with ALS Environmental for the
purpose of collecting and analyzing foul air samples at locations at both
the Orange County Sanitation District (OCSD) treatment plants, in
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separate events, for a total amount not to exceed $282,776, plus any
applicable taxes or sample shipping fees;
8. Approve a contingency of $14,139 (5%);
C. Approve a Sole Source Agreement with the University of California, Los
Angeles for the purpose of analyzing foul air samples by the Odor Profile
and Odor Wheel Methods at 34 different locations at both OCSD
treatment plants during the warm months of 2013, for a total amount not to
exceed $134,618; and
D. Approve a contingency of $6,731 (5%).
13. MOVED, SECONDED, AND DULY CARRIED:
A. Approve a Sole Source Agreement with Kruger Inc. for equipment
procurement, installation, and maintenance services of six electronic
noses to be located in Plant No.1 and Plant No. 2, for a total amount not
to exceed $450,000, plus any applicable taxes; and
8. Approve a contingency of $22,500 (5%)
14. MOVED, SECONDED, AND DULY CARRIED:
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A. Award a contract to Kemira Water Solutions, Inc., for the purchase of
liquid Ferric Chloride, Specification No. C-2013-5538D, for the period July
1, 2013 through June 30, 2014, for a unit price of $535.00 per dry ton
delivered, plus applicable sales tax for an estimated annual amount of
$1,712,280 with four one-year renewal options; and,
8. Award a contract to Thatcher Company of California, Inc., for the purchase
of liquid Ferric Chloride, Specification No. C-2013-5538D, for the period
July 1, 2013 through June 30, 2014, for a unit price of $579.20 per dry ton
delivered, plus applicable sales tax for an estimated annual amount of
$610,000 with four one-year renewal options; and,
C. Award a contract to Pencco, Inc., for the purchase of liquid Ferric
Chloride, Specification No. C-2013-5538D, for the period July 1, 2013
through June 30, 2014, for a unit price of $539.40 per dry ton delivered,
plus applicable sales tax for an estimated annual amount of $576,310 with
four one-year renewal options; and,
D. Award a contract to California Water Technologies, LLC., for the purchase
of liquid Ferric Chloride, Specification No. C-2013-5538D, for the period
July 1, 2013 through June 30, 2014, for a unit price of $502.00 per dry ton
delivered, plus applicable sales tax for an estimated annual amount of
$537,200 with four one-year renewal options; and,
E. Approve a unit price contingency of 10% per contract.
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15. MOVED, SECONDED, AND DULY CARRIED:
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ltemsA-J:
A. Award a contract to Hill Brothers Chemical Company, for Regional Odor
and Corrosion Control Services, Specification No. C-2013-5658D, for
Ferrous Chloride dosing services, at the unit price of $636.50/dry ton,
$12.65/dry ton freight, delivered, plus tax; for an estimated total annual
amount of $2,450,245; and additional program services for dose site
development for an amount not to exceed $50,000 for the period July 1,
2013 through June 30, 2014, with four one-year renewal options; and,
B. Award a contract to Hill Brothers Chemical Company, for Regional Odor
and Corrosion Control Services, Specification No. C-2013-5658D, for
Magnesium Hydroxide dosing services, at a unit price of $438.79/dry ton,
$29.70/dry ton freight, delivered, plus tax; for an estimated total annual
amount of $2, 115,078; and additional program services for dose site
development for an amount not to exceed $50,000 for the period July 1,
2013 through June 30, 2014, with four one-year renewal options; and,
C. Award a contract to Hill Brothers Chemical Company for Application
Services $100/day for Ferrous Chloride stations and $150/day for
Magnesium Hydroxide stations; for an estimated total annual amount of
$91,250; for Regional Odor and Corrosion Control Services,
Specification No. C-2013-565BD, for the period July 1, 2013 through
June 30, 2014, with four one-year renewal options; and,
D. Award contract to Hill Brothers Chemical Company, for Field Services
$100/day for Ferrous Chloride stations and $100/day for Magnesium
Hydroxide stations; for an estimated total annual amount of $73,000; for
Regional Odor and Corrosion Control Services, Specification No. C-
2013-565BD, for the period July 1, 2013 through June 30, 2014, with
four one-year renewal options; and,
E. Award contract to Hill Brothers Chemical Company, for Regional Odor and
Corrosion Control Services, Specification No. C-2013-565BD, to include
a $190 per hour demurrage fee for mobile dosing upon request for
Magnesium Hydroxide at a unit price $580.00/dry ton, $29.70/dry ton
freight (maximum 48 hours), delivered, plus tax; for the period July 1,
2013 through June 30, 2014, with four one-year renewal options; and,
F. Award a contract to US Peroxide, LLC, for Regional Odor and Corrosion
Control Services, Specification No. C-2013-565BD, for Calcium Nitrate
dosing services, at the unit price of $2.28/gallons, delivered, plus tax; for
an estimated total annual amount of $499,016; and additional program
services for dose site development mobilization and demobilization for an
annual amount not to exceed $50,000; for the period July 1, 2013
through June 30, 2014, with four one-year renewal options; and,
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G. Award a contract to US Peroxide, LLC, for Application Services for
$160/day for Calcium Nitrate stations, for an estimated total
annual amount of $58,400; for Regional Odor and Corrosion Control
Services, Specification No. C-2013-56580, for the period July 1, 2013
through June 30, 2014, with four one-year renewal options; and,
H. Award contract to US Peroxide, LLC, for delivery charges at $250/delivery
for Calcium Nitrate, for an estimated total annual amount of $4,500; for
Regional Odor and Corrosion Control Services, Specification No. C-2013-
56580, for the period of July 1, 2013 through June 30, 2014, with four
one-year renewal options, and
I. Approve an annual unit price contingency of 15%, per contract.
J. Approve an annual service price contingency of 15%, per contract.
ADMINISTRATION COMMITTEE:
16. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the
Administration Committee Meeting held on May 8, 2013.
17. MOVED, SECONDED, AND DULY CARRIED: Approve the 2013-14 "not-to-
exceed" quotes for the following insurances:
A. Excess General Liability Insurance -Not to Exceed $372,000
B. Excess Workers' Compensation -Not to Exceed $200,000
C. All-Risk Property, Flood and Boiler & Machinery insurance -Not to Exceed
$750,000
18. MOVED, SECONDED, AND DULY CARRIED: Authorize an additional amount of
$275,000 to Project No. SP-103, Specification No. CS-2012-518BD-R, increasing
the total not to exceed amount to $525,000 for completion of the Piping and
Instrumentation Diagrams (P&IDs).
Clerk of Board announced earlier in the meeting the corrected General Manager's
recommendation as follows.
19. MOVED, SECONDED, AND DULY CARRIED:
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A. Authorize the General Manager to enter into contracts for Temporary
Employment Services (Specification No.CS-2009-421 BO) for a total
amount not to exceed $364,000 per year, for a one-year period (July 1,
2013 through June 30, 2014), with a one-year renewal option with the
following temporary service firms; and,
1. Aerotek Inc.: (General, Engineering, Laboratory)
2. AppleOne Employment Services: (General)
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3. Material and Contract Services -Procurement Services
Associates: (Contract Services)
4. On Assignment Staffing Services-Lab Support: (Laboratory)
5. TEG Staffing: (Human Resources)
6. TekSystems: (Technical)
7. Project Partners: (Technical)
8. Xyon Business Solutions: (Technical)
9. Robert Half, Inc. (General)
1 O. Procurement Services Associates
B. Approve an annual contingency of $36,000; and,
C. Authorize the General Manager to add or delete such firms as necessary
to meet work requirements as identified by the Human Resources
Department; and
D. Direct the General Manager to obtain prior approval of the Administration
Committee before exceeding $100,000 with any one of the above-listed
temporary service firms.
CLOSED SESSION
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTIONS: 54957.6 and 54956.9(d)(1).
The Board convened in closed session at 7:11 p.m. to discuss five items. Confidential
Minutes of the Closed Session have been prepared in accordance with the above
Government Code Sections and are maintained by the Clerk of the Board in the Official
Book of Confidential Minutes of Board and Committee Closed Meetings.
RECONVENE IN REGULAR SESSION: The Committee reconvened in regular session
at 9:24 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
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ADJOURNMENT:
The Chair adjourned the meeting in memory of Kyle McCarthy at 9 :25 p.m. until the next
regular meeting on June 26, 2013, at 6:30 p.m.
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