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12/19/12 Minutes of Board Meeting Page 1 of 7
Orange County Sanitation District
MINUTES
BOARD MEETING
December 19, 2012
Administration Building
10844 Ellis Avenue
Fountain Valley, California 92708-7018
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ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District was
held on December 19, 2012, at 6:30 p.m., in the Administration Building. Following the
invocation and Pledge of Allegiance, a quorum was declared present by the Associate
Clerk of the Board as follows:
1. Receive and file Minute Excerpts of member agencies relating to appointments to
the Orange County Sanitation District Board, as follows:
City/Agency Active Director Alternate Director
Cypress Prakash Narain Doug Bailey
Fountain Valley Steve Nagel Mark McCurdy
La Habra Tom Beamish Rose Espinoza
La Palma Peter Kim Gerard Goedhart
Midway City Sanitary District Tyler Diep Al Krippner
ACTIVE DIRECTORS ALTERNATE DIRECTORS
X Troy Edgar, Chair Gerri Graham-Mejia
X John Anderson, Vice Chair Jim Winder
X Tom Beamish Rose Espinoza
X Joe Carchio Devin Dwyer
A Bill Dalton Kris Beard
X Tyler Diep Al Krippner
Jon Dumitru X Denis Bilodeau
X Gail Eastman Harry Sidhu
X James M. Ferryman Bob Ooten
X Peter Kim Gerard Goedhart
X Jeffrey Lalloway Steven Choi
X Michael Levitt Gordon Shanks
X Prakash Narain Doug Bailey
X Steve Nagel Mark McCurdy
X Scott Nelson Constance Underhill
X Janet Nguyen Shawn Nelson
X John Nielsen Jerry Amante
X Gregory Sebourn Pat McKinley
X Brad Reese Rick Barnett
A Steven Rosansky Nancy Gardner
Don Schweitzer X Ron Garcia
X David Shawver Carol Warren
X Fred Smith Steve Berry
A Sal Tinajero David Benavides
X John Withers Douglas Reinhart
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STAFF MEMBERS PRESENT: Jim Ruth, General Manager; Bob Ghirelli, Assistant
General Manager; Jim Herberg, Assistant General Manager; Nick Arhontes, Director of
Facilities Support Services; Ed Torres, Director of Operations and Maintenance;
Lorenzo Tyner, Director of Finance & Administrative Services; Jeff Reed, Director of
Human Resources; Maria E. Ayala, Clerk of the Board; Norbert Gaia; Nakeisha Turner;
and Paula Zellar.
OTHERS PRESENT: Brad Hogin, General Counsel
PUBLIC COMMENTS:
None.
REPORTS:
Chair Edgar presented a Certificate of Appreciation to the departing Board Member, Joe
Carchio (Huntington Beach) for his years of service to the District.
Mr. Ruth, General Manager, briefly reported on the following from his General
Manager’s Monthly Status Report: the hiring of Carrie Robles as the new Secretary to
the General Manager; the MOU signed with a Korean Environmental Corporation;
Lease Agreement with City of Irvine; transfer of local sewers; and the 100 billion gallon
milestone with GWRS.
Jim Herberg announced the hiring of the new Director of Engineering, Nick Kanetis. He
is scheduled to begin mid-January.
RATIFICATION OF PAYMENT OF CLAIMS:
2. Ratify payment of claims of the District, by roll call vote, as follows:
Claims Paid for the Period Ending: 11/15/12 11/30/12
Totals $811,313.17 $8,344,840.50
Directors Nielsen and Sebourn abstained on all items. Directors Bilodeau and
Nguyen were not present to vote on this item.
CONSENT CALENDAR: Consent Calendar Items are considered to be routine and will be enacted,
by the Board of Directors, after one motion, without discussion. Any items withdrawn from the Consent
Calendar for separate discussion will be considered in the regular order of business.
3. MOVED, SECONDED, and DULY CARRIED: Approve minutes for the Board
Strategic Plan Update Workshop Meeting held on November 28, 2012.
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4. MOVED, SECONDED, and DULY CARRIED: Deny Claim submitted by
Statewide Safety & Signs, Inc., dba Statewide Traffic Safety & Signs and Direct
Staff to Transmit a Written Denial of the Claim within 45 days of the date
Statewide Safety & Signs submitted its claim.
5. MOVED, SECONDED, and DULY CARRIED: Adopt Resolution No. OCSD 12-
15, approving submitall of an application for the CalRecycle Tire-derived Product
grants.
6. MOVED, SECONDED, and DULY CARRIED: Execute a no cost Agreement with
Southern California Gas Company to allow temporary access to Orange County
Sanitation District sewer facilities for private lateral inspection purposes, in a form
approved by General Counsel.
7. MOVED, SECONDED, and DULY CARRIED: Approve Amendment No. 1 to the
Cost Sharing Agreement for the Development of a Joint Project to Increase
Nighttime Flow to GWRS and Redirect Microfiltration Backwash Waste Flows at
Orange County Sanitation District, Plant No. 1.
8. MOVED, SECONDED, and DULY CARRIED: Approve a Quitclaim Sewer
Transfer Agreement between Orange County Sanitation District and the city of
Huntington Beach transferring ownership of 103 linear feet of local sewer in
Newland Avenue to the City at no cost to OCSD, in a form approved by General
Counsel.
9. MOVED, SECONDED, and DULY CARRIED: Adopt and implement the
recommended policy edits to align with the implementation of the California
Public Employees’ Pension Reform Act of 2013.
STEERING COMMITTEE:
10. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of the November
28, 2012 Steering Committee Meeting.
11. MOVED, SECONDED, and DULY CARRIED: Revise the recommendation of the
approved July 28, 2010 report regarding the Santa Ana River Interceptor Line
Loan (SARI) and Repayment Agreement No. D07-042 with the Orange County
Flood Control District (OCFCD) to allow for the release of funds OCFCD in three
installments as funds are expended.
12. MOVED, SECONDED, and DULY CARRIED: Issue a Remedial Plan to the
Santa Ana Watershed Project Authority (SAWPA) to correct significant
deficiencies in their pretreatment program.
Items 13 and 14 were pulled for discussion individually.
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Chair Edgar reported on the work and progress conducted in the last months regarding
rate analysis by staff. Lorenzo Tyner, Director of Finance and Administrative Services,
gave a report on the Prop 218 notices and information on the proposed rate increase.
The Board held considerable discussion on Item 13, with staff responding to questions
from the Directors.
13. MOVED, SECONDED, and DULY CARRIED: Direct staff to prepare and mail
Proposition 218 notifications outlining an eight year Regional and Local sewer
service fee schedule reflecting an eight year rate schedule with an increase of
4.8 percent for 2013-14 and an increase of 2.4 percent annually for the next
seven years.
Director Nguyen opposed. Directors Bilodeau, Diep, and Kim abstained. Director
Lalloway departed meeting before Item 13 was voted on.
Jeff Reed, Director of Human Resources, reported on the requirements of PEPRA.
14. MOVED, SECONDED, and DULY CARRIED: Adopt Resolution No. OCSD 12-
16, Setting Forth Terms and Conditions of Orange County Employees
Retirement System (OCERS) Benefits in Compliance with the Requirements of
the California Public Employees Pension Reform Act of 2013 (PEPRA).
Directors Nguyen, Diem, and Kim abstained.
OPERATIONS COMMITTEE:
15. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of December 5,
2012, Operations Committee meeting.
16. MOVED, SECONDED, and DULY CARRIED: Approve a budget increase of
$485,000 for Replacement of the Bitter Point Pump Station, Contract No. 5-49,
for a total budget amount of $32,095,000.
17. MOVED, SECONDED, and DULY CARRIED: Authorize the General Manager to
negotiate a Professional Consultant Services Agreement with Atkins North
America, Inc. for construction support services for Dover Drive Trunk Sewer
Relief, Contract No. 5-63.
18. A. MOVED, SECONDED, and DULY CARRIED: Approve a Professional
Design Services Agreement with RMC Water and Environment to provide
engineering design services for District 6 Trunk Sewer Relief, Project
No. 6-17, for an amount not to exceed $576,541; and,
B. Approve a contingency of $57,654 (10%).
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19. A. MOVED, SECONDED, and DULY CARRIED: Receive and file Addendum
to the Final Effluent Pump Station Annex and Collection System Odor and
Corrosion Control Program Supplemental Environmental Impact Report
(SEIR) for project modifications to the Collection System Odor and
Corrosion Control Program; and,
B. Approve an amendment to the existing lease, a two year (24-month) real
property lease and subterranean license agreement, with Brea Imperial
Inc. and RV Storage Depot Brea to allow mobilization of chemical dosing
equipment and injection of chemicals at 1225 West Imperial Highway in
Brea for an amount of $2,575 per month for 2013 and an amount of
$2,652.25 per month for 2014, in a form approved by General Counsel,
with an option to extend for up to two additional years with up to a three
percent price escalation per year beginning December 31, 2012 and
ending December 31, 2014.
20. A. MOVED, SECONDED, and DULY CARRIED: Authorize the purchase of a
new tour bus from Creative Bus Sales, for a total not to exceed $119,991,
in accordance with Resolution No. OCSD 07-04, Section 3.08:
Cooperative Procurement; and
B. Approve a contingency of $12,000 (10%).
21. MOVED, SECONDED, and DULY CARRIED: Ratify Change Order No. 3 to Plant
2 Digester “O” Liner Repair Project, Specification No. FR-2010-455BD, with J.R.
Filanc Construction Company (Filanc) authorizing an addition of $39,873 and 91
days, increasing the total contract amount to $1,142,986 and extending the
contract completion to November 30, 2012.
22. A. MOVED, SECONDED, and DULY CARRIED: Approve a contingency
increase of $32,200 (17%) to the Professional Design Services Agreement
with HH Fremer Architecture Inc. for Operations Center Entrance and
Building Repairs, Project No. J-122, for a total contingency of $60,370
(32%); and,
B. Approve a budget increase of $164,200 for Operations Center Entrance
and Building Repairs, Project No. J-122, for a total budget amount of
$2,489,200.
23. A. MOVED, SECONDED, and DULY CARRIED: Award a contract to the
lowest responsive and responsible bidder, Danny Letner DBA Letner
Roofing Company, for Plant 1 Roof Replacement Job No. FR11-028 and
Plant 2 Roof Replacement Job No. FR11-027, for a total amount not to
exceed $472,500 and,
B. Approve a contingency of $141,750 (30%).
24. MOVED, SECONDED, and DULY CARRIED: Approve a contingency increase of
$568,296 (1 0%) to the Professional Design Services Agreement with Brown and
Caldwell for Sludge Dewatering and Odor Control at Plant No. 2, Project No. P2-
92, for a total contingency of $1,136 ,592 (20%).
25 . A. MOVED, SECONDED, and DULY CARRIED: Adopt Resolution No.
OCSD 12-17, to Amend Section 4.09 Request for Proposal Procedure of
Resolution No. OCSD 07-04 entitled "Establishing Policies And
Procedures For: The Award Of Purchase Orders And Contracts; Public
Works Project Contracts; Professional Services Contracts ; And Delegation
Of Authority To Implement Said Policies And Procedures ."
B. Authorize the General Manager to initiate a request for proposal process
and recommend multiple-supplier contract awards for the purchase of
ferric chloride (Specification No . C-2013-553BD), for the period of July 1,
2013 through June 30, 2014, with four one-year renewal options.
ADMINISTRATION COMMITTEE:
26. MOVED, SECONDED, and DULY CARRIED: Approve minutes for the
Administration Committee Meeting held on December 12, 2012.
27 . MOVED, SECONDED, and DULY CARRIED: Approve a Professional Services
Agreement with Alliant Insurance Services Inc. to serve as the Orange County
Sanitation District's operational insurance broker of record in connection with
property, liability, workers compensation and other smaller operational insurance
coverage programs, Specification No.S-2012-546BD, for a one-year period
commencing on January 1, 2013 , with the option of the Sanitation District to
renew for an additional four one-year periods.
CLOSED SESSION
None .
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None .
ADJOURNMENT:
The Chair declared the meeting adjourned at 7:13p .m. until the next regular meeting on
January 23, 2013, at 6:30 p.m .
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