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10/24/12 Minutes of Board Meeting Page 1 of 5
Orange County Sanitation District
MINUTES
BOARD MEETING
October 24, 2012
Administration Building
10844 Ellis Avenue
Fountain Valley, California 92708-7018
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ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District was
held on October 24, 2012, at 6:30 p.m., in the Administration Building. Following the
invocation and Pledge of Allegiance, a quorum was declared present by the Associate
Clerk of the Board as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
X Troy Edgar, Chair Gerri Graham-Mejia
X John Anderson, Vice Chair Jim Winder
X Tom Beamish Rose Espinoza
X Joe Carchio Devin Dwyer
X Larry Crandall Steve Nagel
X Bill Dalton Kris Beard
A Jon Dumitru Denis Bilodeau
X Gail Eastman Harry Sidhu
X James M. Ferryman Bob Ooten
X Jeffrey Lalloway Steven Choi
X Michael Levitt Gordon Shanks
X Prakash Narain Doug Bailey
A Scott Nelson X Constance Underhill
X Joy Neugebauer Al Krippner
X Janet Nguyen Shawn Nelson
A John Nielsen Jerry Amante
X Gregory Sebourn Pat McKinley
X Brad Reese Rick Barnett
X Steven Rosansky Nancy Gardner
X Don Schweitzer Ron Garcia
X David Shawver Carol Warren
X Fred Smith Steve Berry
A Sal Tinajero David Benavides
X Mark Waldman Steven Hwangbo
A John Withers Douglas Reinhart
STAFF MEMBERS PRESENT: Jim Ruth, General Manager; Bob Ghirelli, Assistant
General Manager; Jim Herberg, Assistant General Manager; Nick Arhontes, Director of
Facilities Support Services; Ed Torres, Director of Operations and Maintenance;
Lorenzo Tyner, Director of Finance & Administrative Services; Jeff Reed, Director of
Human Resources; Maria E. Ayala, Clerk of the Board; Jennifer Cabral; Ron Coss;
Norbert Gaia; Tod Haynes; Rob Thompson; Nakeisha Turner; and Paula Zellar.
OTHERS PRESENT: Brad Hogin, General Counsel; and Drew Kolosky.
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PUBLIC COMMENTS:
None.
REPORTS:
Chair Edgar called upon Ed Torres, Director of Operations and Maintenance, who
recognized Mike Von Winckelmann, Laboratory Supervisor, for his 25 years of service
to the Sanitation District.
Chair Edgar reported on what a success the Full Secondary Treatment Celebration was
on October 18th. Chair Edgar also reported on the recent Board Strategic Plan
Workshop that took place on October 17th and spoke to the objectives that were
presented by staff. He announced to the Board that the Steering Committee would
begin discussion on rates in November and more information would follow to the Board
thereafter. Chair Edgar informed the Board that he and Vice-Chair Anderson meet
routinely with Mr. Ruth and Mr. Herberg in continuing the General Manager’s transition.
Jim Ruth, General Manager, reported on the following from his General Manager’s
Monthly Status Report: Ocean Outfall Repair Project; results from a recent Board
survey on topics for future meeting presentations; the hiring of an audit firm for the
SAWPA audit; leadership development within the Sanitation District; the recent Vendors
Open House held by the Sanitation District; and the report on the Southern California
Coastal Water Research Project.
Jennifer Cabral, Sr. Public Affairs Specialist, gave a brief PowerPoint presentation on
OCSD Construction Outreach and Resident Notification Program.
RATIFICATION OF PAYMENT OF CLAIMS:
1. MOVED, SECONDED, AND DULY CARRIED: Ratify payment of claims of the
District, by roll call vote, as follows:
Claims Paid for the Period Ending: 09/15/12 09/30/12
Totals $8,203,941.17 $6,672,650.57
Director Nguyen abstained on all items.
CONSENT CALENDAR: Consent Calendar Items are considered to be routine and will be enacted,
by the Board of Directors, after one motion, without discussion. Any items withdrawn from the Consent
Calendar for separate discussion will be considered in the regular order of business.
2. MOVED, SECONDED, AND DULY CARRIED: Approve minutes for the Regular
Board Meeting held on September 26, 2012.
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3. MOVED, SECONDED, AND DULY CARRIED: Receive for review the annual
summary of policy and procedure revisions to the Personnel Policies,
Procedures, and Guidelines as of October 2011.
STEERING COMMITTEE:
4. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the
September 26, 2012, Steering Committee Meeting.
OPERATIONS COMMITTEE:
5. MOVED, SECONDED, AND DULY CARRIED: Approve minutes for the
Operations Committee Meeting held on October 3, 2012.
6. A. MOVED, SECONDED, AND DULY CARRIED: Approve Change Order
No. 4 to Purchase Order No. 103615-OB, Specification No. C-2008-
395BD, with Polydyne, Inc., to add the purchase of emulsion cationic
polymer for thickening, for a unit price of $2.738 per active pound
delivered, plus applicable sales tax; and for dewatering, for a unit price of
$2.881 per active pound delivered, plus applicable sales tax, for an
estimated annual contract amount of $2,282,500 for the period July 1,
2012 through June 30, 2013, and subsequent renewal periods.
B. Approve a 10% annual unit price contingency.
7. A. MOVED, SECONDED, AND DULY CARRIED: Approve renewal of a sole
source service agreement with CEMTEK Environmental for maintenance
services of the Central Generation automation/continuous emissions
monitoring systems at both Central Generation facilities for a five-year
period, for a total amount not to exceed $257,500; and
B. Approve a contingency of $25,750 (10%); and
C. Approve a budget increase of $66,250 for a total budget of $283,250.
ADMINISTRATION COMMITTEE:
8. MOVED, SECONDED, AND DULY CARRIED: Approve minutes for the
Administration Committee Meeting held on October 10, 2012.
GWRS STEERING COMMITTEE
9. MOVED, SECONDED, AND DULY CARRIED: Receive and file minutes of the
Groundwater Replenishment System Steering Committee meeting held on July
9, 2012.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
Chair Edgar invited all to attend the homecoming of a deceased Air Force soldier; the
ceremony would take place tomorrow at 10 a.m.
Director Crandall reported on his attendance at the WEFTEC Conference.
ADJOURNMENT:
The Chair declared the meeting adjourned at 7:05p.m. until the next regular meeting on
November 28, 2012, at 6:30p.m.
#t~~~ .
Cieri< of the Board
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