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Home My WebLink About04-25-2012 Board Minutes04/25/12 Orange County Sanitation District MINUTES BOARD MEETING April 25, 2012 Administration Building 10844 Ellis Avenue Fountain Valley, California 92708-7018 Minutes of Board Meeting Page 1 of 7 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on April 25, 2012, at 6:40 p.m., in the Administration Building. Following the invocation and Pledge of Allegiance, a quorum was declared present by the Clerk of the Board as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS X Larry Crandall, Chair Steve Nagel X Troy Edgar, Vice Chair Ken Stephens X John Anderson Jim Winder X Tom Beamish Rose Espinoza X Joe Carchio Devin Dwyer X Bill Dalton Kris Beard X Jon Dumitru Denis Bilodeau A Gail Eastman X Harry Sidhu A James M. Ferryman X Bob Ooten X Michael Levitt Gordon Shanks X Jeffrey Lalloway Steven Choi X Scott Nelson Constance Underhill X Prakash Narain Doug Bailey A Joy Neugebauer X AI Krippner X Janet Nguyen Shawn Nelson X John Nielsen Jerry Amante X Sharon Quirk-Silva Pat McKinley X Brad Reese Robert Fauteux X Steven Rosansky Nancy Gardner A Don Schweitzer X Ron Garcia X David Shawver Carol Warren X Fred Smith Steve Berry X Sal Tinajero David Benavides X Mark Waldman Steven Hwangbo A John Withers Douglas Reinhart STAFF MEMBERS PRESENT: Jim Ruth, General Manager; Bob Ghirelli, Assistant General Manager; Jim Herberg, Assistant General Manager; Nick Arhontes, Director of Facilities Support Services; Ed Torres, Director of Operations and Maintenance; Lorenzo Tyner, Director of Finance & Administrative Services; Jeff Reed, Director of Human Resources; Maria Ayala, Clerk of the Board; Dean Fisher; Norbert Gaia; Rob Thompson; Nakeisha Turner; and Paula Zellar. OTHERS PRESENT: Brad Hagin, General Counsel. PUBLIC COMMENTS: None. 04/25/12 Minutes of Board Meeting Page 2 of 7 REPORTS: Jim Ruth, General Manager, presented Jeff Reed, Director of Human Resources, with a Service Award for his 25 years of service to the Sanitation District. Chair Crandall reported briefly reported on the article, "Medicine and Water Don't Mix". He also announced that a survey would be forthcoming to the Board of Directors regarding receiving electronic agendas. Mr. Ruth reported on the following from his monthly status report: OCSD's Outreach Program; Enertech; Leadership Development; and the Sanitation District Grading. Director Quirk-Silva inquired about women in leadership roles at the Sanitation District. Alternate Director Garcia inquired about employment opportunities for military veterans. CLAIMS: 1. MOVED, SECONDED, AND DULY CARRIED: Ratify payment of claims of the District, by roll call vote, as follows: Claims Paid for the Period Ending: 03/15/12 03/31/12 Totals $8,627,698.09 $7,158,199.55 Directors Dumitru, Sidhu, Nguyen, and Nielsen abstained from discussion and voting on all warrants pursuant to California Government Code Section 84308. CONSENT CALENDAR: 2. MOVED, SECONDED, AND DULY CARRIED: Approve minutes for the Special Board Meeting held on March 21, 2012. Alternate Director Garcia abstained. 3. MOVED, SECONDED, AND DULY CARRIED: Approve minutes for the Regular Board Meeting held on March 28, 2012. 4. 04/25/12 A. MOVED, SECONDED, AND DULY CARRIED: Approve Plans and Specifications for lnterplant Gas Line Rehabilitation, Project No. J-106, on file at the office of the Clerk of the Board; B. Approve Addendum No. 1 to the plans and specifications; C. Receive and file bid tabulation and recommendation; Minutes of Board Meeting Page 3 of 7 D. Award a construction contract to J. Fletcher Creamer & Son, Inc. for lnterplant Gas Line Rehabilitation, Project No. J-1 06, for a total amount not to exceed $2,048,060; and, E. Approve a contingency of $143,364 (7.0%). STEERING COMMITTEE: Chair Crandall reported on changes in appointments made to the GWRS Committee. 5. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the March 21, 2012, Special Steering Committee Meeting. 6. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the March 28, 2012, Steering Committee Meeting. OPERATIONS COMMITTEE: 7. MOVED, SECONDED, AND DULY CARRIED: Approve corrected minutes of the Apri14, 2012, Operations Committee Meeting. 8. The following corrections were made to the Minutes: deletion of names Roy Moore and Ron Garcia from the list of Directors Present. A MOVED, SECONDED, AND DULY CARRIED: Authorize the General Manager to negotiate and subsequently approve Amendment No. 6 to extend the agreement with Air Products and Chemicals, Inc., for Private Operation and Maintenance of Oxygen Generation System at Plant No. 2, Purchase Order #43063-0B for an additional three (3) month period beginning May 1, 2012, through July 31, 2012, at the current monthly rate of $27,411. 76; and B. Amend the December 21, 2011 Board action (Item No. 13) and authorize the General Manager to competitively bid and subsequently award a contract for liquid oxygen, Specification C-2011-506BD, to the lowest responsible and responsive bidder, for a one-year period, from the date of the Notice to Proceed (thereby rescinding original contract term dates), for a total annual amount not to exceed $750,000. 9. MOVED, SECONDED, AND DULY CARRIED: Approve Amendment No. 4 to the Professional Design Services Agreement with HDR Engineering, Inc. for additional design engineering services for Sludge Dewatering and Odor Control at Plant No. 1, Project No. P1-1 01, for an additional amount of $221,000, increasing the total amount not to exceed $14,466,856. 04/25/12 Minutes of Board Meeting Page 4 of7 10. A. MOVED, SECONDED, AND DULY CARRIED: Approve a Professional Consultant Services Agreement with HDR Engineering, Inc. to provide bid and construction support services for Sludge Dewatering and Odor Control at Plant No. 1, Project No. P1-1 01, for an amount not to exceed $7, 140,000; and, B. Approve a contingency of $571,200 (8%). 11. A. MOVED, SECONDED, AND DULY CARRIED: Approve a Professional Consultant Services Agreement with AECOM to provide construction support services for Digester Ferric Chloride System Rehabilitation at Plant No. 2, Project No. P2-105, for an amount not to exceed $244,400; and, B. Approve a contingency of $24,440 (10%). 12. A. MOVED, SECONDED, AND DULY CARRIED: Approve Plans and Specifications for Solids Thickening and Processing Upgrades, Project No. P2-89, on file at the office of the Clerk of the Board; B. Approve Addendum Nos. 1 through 5 to the plans and specifications; C. Receive and file bid tabulation and recommendation; D. Award a construction contract to W. M. Lyles Company for Solids Thickening and Processing Upgrades, Project No. P2-89, for a total amount not to exceed $26,383;400; and, E. Approve a contingency of $2,107,472 (8%). 13. A. MOVED, SECONDED, AND DULY CARRIED: Approve a Professional Consultant Services Agreement with MWH Americas, Inc. to provide construction support services for Solids Thickening and Process Upgrades, Project No. P2-89, for an amount not to exceed $2,199, 798; and, B. Approve a contingency of $110,550 (5%). 14. A. MOVED, SECONDED, AND DULY CARRIED: Approve our continued participation in the agency known as Southern California Coastal Waters Research Partnership (SCCWRP) Authority for the term July 1, 2013 through June 30, 2017. 04/25/12 B. Approve annual funding in the amount of $400,000 per year for SCCWRP during the term of this agreement. Minutes of Board Meeting Page 5 of 7 C. Approve Resolution No. OCSD 12-05, Eighth Amended Joint Powers Agreement Confirming the Creation of an Agency Known as Southern California Coastal Waters Research Partnership Authority. Item 15 was pulled from the Consent calendar. Staff responded to questions from the Directors regarding the need for the budget increase. 15. A. MOVED, SECONDED, AND DULY CARRIED: Approve a budget increase of $981,961 for Replacement of the Rocky Point Pump Station, Contract No. 5-50, for a total budget amount of $21,928,961; and B. Approve a contingency increase of $502,980 (6%) to the construction contract with KiewiUMass, a Joint Venture, for Replacement of the Rocky Point Pump Station, Contract No. 5-50, for a total contingency of $1,676,600 (20%). ADMINISTRATION COMMITTEE: 16. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the April 11, 2012, Administration Committee Meeting. 17. A. MOVED, SECONDED, AND DULY CARRIED: Approve purchase contracts with AMX International, Denovo Ventures, LLC, Xyon Business Solutions, Inc. for JDEdwards Enterprise One Upgrade Support, Specification No. CS-2011-516BD, for an aggregate amount not to exceed $200,000; and B. Approve a contingency in the amount of $20,000 (1 0%). CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54956.9(a) and 54956.9(b) The Board convened in closed session at 6:56 p.m. to discuss two items. Confidential Minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. Director Rosansky recused himself from closed session item 54956.9(b). Director Sidhu recused himself from closed session item 54956.9(a). Director Edgar departed the meeting at 6:58p.m. 04/25/12 Minutes of Board Meeting Page 6 of 7 RECONVENE IN REGULAR SESSION : The Board reconvened in regular session at 7:20p .m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: No report from closed session. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Chair Crandall announced the following: Operations Committee Meeting, May 2, 2012; and the Administration Committee Meeting, May 9, 2012 . ADJOURNMENT: The Chair declared the meeting adjourned at 7:20p.m. until the next regular Meeting on May 23, 2012, at 6:30p.m . ~t~. Cler of the Board 04/25/12 Minutes of Board Meeting Page 7 of 7